Resolution 439-1989
James R. Paros
Public Safety Division
RESOLUTION NO.
439 -1989
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO
EXECUTE AN EMPLOYMENT AGREEMENT BETWEEN THE MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS AND
LOUISE C. WEATHERBY CONCERNING HER EMPLOYMENT IN THE
POSITION OF AMBULANCE BILLING COORDINATOR
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the Chairman/Mayor is hereby authorized to execute an
Employment Agreement between Louise C. Weatherby and Monroe County, copies
of same being attached hereto, concerning her employment in the position
of ambulance billing coordinator.
PASSED AND ADOPTED by the Board of County Commissioner of Monroe
County, Florida, at a regular meeting of said Board held on the .I/$t day
of ~ U ) J
, A.D. 19Xf.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY~~~
(Seal)
Attest:P~HX~ ~O:LI;3:AG~ C~~
'-/2J. ~ Lj'IP.~
C e '
Approved as to form and legal
sufficiency.
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By: W\,Uvyj T C~QJe/V)
County Attorney's Office
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MONROE COUNTY
STANDARD EMPLOYMENT AGREEMENT
Agreement entered into; this day of 1989, for a
period beginning on August 3, 1989 and ending on September 30, 1990 by and
between the Monroe County Board of,. County Commissioners, a political
subdivision- of the State of •Florida, hereinafter referred•'to as "BOARD" and
• Louise C. Weatherby, hereinafter referred to as "EMPLOYEE".
In consideration ..of the mutual covenants, promises, and
representations contained herein, the parties agree as follows
The BOARD hereby employs, engages and hires; EMPLOYEE as the Ambulance
•Billing Coordinator under the. direct Management of the Emergency Medical
Services Director. EMPLOYEE" shall carry out to the best of her ability the
following functions and duties:
In addition .to the jurisdiction, authority and duties which may be ' '
conferred upon the EMPLOYEE by other-_provisions of the Monroe County '
Code, - the EMPLOYEE. shall have the following jurisdiction, authority
and. duties, as described" in' addendum A (attached signed copy of job ,
description)
1. EMPLOYEE. agrees that she • will at all , times faithfully,
industriously, and to the best of her ability, experience and talents,
perform all of the duties that may .be required of and from her pursuant to
• the terms hereof.
2. This BOARD shall pay EMPLOYEE, and EMPLOYEE shall accept from the
BOARD, in full payment for EMPLOYEE'sservices hereunder, compensation as
• follows:
•
,. (a). Salary of .Twenty three thousand dollars ($23,000.00) per
annum..
(b) Benefits and ` services_ received by other Monroe County
Employees, ' including ..but not limited to life „insurance, medical,
hospitalization, dental and vision care,, .retirement, 'holidays', annual and
sick leave and Social Security' benefits "as provided by. the Monroe County
Personnel. Policies and Procedures except..,as expressly amended below:
(c) EMPLOYEE, at .the direction _of the County Administrator,
shall represent the County's -' interests, at national, state and ' local
professional :society-functions:_,
•
is
3. The EMPLOYEE shall be entitled to annual cost of living raises as
may be awarded to Monroe County employees each fiscal year beginning
October 1.
4. Merit raises as may be awarded on an annual basis at the Monroe
County Board of County CODDDissioners approved rate, if so reconnnended by
the County Administrator.
5. EMPLOYEE shall devote all of her time, attention, knowledge, and
skill, during working hours solely to County matters, and EMPLOYEE shall
not engage in the practice of her profession in the private sector.
6. The EMPLOYEE shall have the use of County services and personnel
to carry out the functions of her job, including, but not limited to:
legal, accounting, secretarial and clerical assistance. (Office space,
utilities, telephone services, custodial services, books, library, postage,
office supplies, photocopy equipment, furniture, office equipment and
computer equipment as may be necessary.)
7. EMPLOYEE shall have the following amenities in addition to those
mentioned above: Nothing in this agreement will prevent, limit or otherwise
interfere with the right of the EMPLOYEE to resign at any time, from her
position with the County, providing the EMPLOYEE gives the County
ninety (90) days notice, unless the parties otherwise agree.
8. The BOARD shall reimburse the EMPLOYEE for all travel and lodging
expenses on approved county business at the rate specified under Florida
Statutes.
9. EMPLOYEE may be terminated in the following manner:
(a) For Cause The County Administrator may remove the
EMPLOYEE from office for cause as set forth in the Monroe County Employment
Policies and: Procedures Manual in accordance with the procedure set forth
in the County Administration Law of 1974 also known as Part III of Chapter
125 Florida Statutes, as amended.
(b) Termination Without Cause The County Administrator, with
concurrence from the BOARD, may remove the EMPLOYEE at any time without
cause by enactment of a resolution at any regularly convened Board Meeting
in accordance with the procedures set forth in the County Administration
Law of 1974, also known as Part III of Chapter 125, Florida Statutes, as
amended. Upon adoption of said resolution, the BOARD shall cause to be
paid to the EMPLOYEE six (6) months severance payor the balance of the
contract, whichever is less, together with payment
p~C!o ~T1:' ~ n
for accrued annual leave not yet taken by her. Full payment shall be made
by the BOARD within twenty (20) days of such termination.
Additionally, in the event that said EMPLOYEE is removed for cause
under the provisions of 9. (a) above, and a court of competent jurisdiction
renders a judgement which shall become final after appeal, she shall
receive her reasonable attorney's fees and court costs incurred in
successfully bringing said suit, if EMPLOYEE is adjudicated not guilty
under 9. (a) .
In the event that the BOARD shall vote to abolish the EMPLOYEE's
position during EMPLOYEE's term of office, the same shall be deemed a
removal without cause under the provisions of this subsection.
10. Notwithstanding Paragraph 9 the County Administrator shall review
the EMPLOYEE's performance at the end of the first year's employment. The
basis for said review shall be an analysis of the EMPLOYEE's performance as
specified in addendum A.
11. EMPLOYEE may begin the period of her employment on or before
August 3, 1989, at the County Administrator's discretion.
IN WITNESS WHEREOF, the parties hereto have executed this agreement
the day and year first above written.
BOARD OF
COMMISSIONERS OF
COUNTY, FLORIDA
COUNTY
MONROE
By:
Mayor/Chairman
(SEAL)
Attest:
(Clerk)
By:
~~ea:he::~
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Witness
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AN~LEGAL~~r.
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BY ,~tv,--,t.,v,"" (C~ ~_(\''v\
Afft)/'nf'v',OHice
Page No. 3
JOB DESCRIPTION
TITLE: Ambulance Billing Coordinator
... ACCOUNTABILITY: The Ambulance Billing Coordinator is responsible to
the Emergency Medical Services Operations Manager
and/or the EMS Director.
MAJOR FUNCTION: The individual employed in this position will be
......-... .- . .. responsible for tie ,flow and execution of all work
relating to billing and accounts receivables
maintenance for treatment/transport services provided
by Monroe County Erency Medical Services, utilizing
standard accounting'principles computerized to produce
patient invoices and statements, to prepare
statistical reports including account aging, and to
maintain customer information, correspondence and
reports in an orderly manner. This position will also
be responsible to request and coordinate acquisition
of necessary equipment, supplies and materials to
perform this work.
EXAMPLES OF WCRR
PERFORMED: Responsible for accurately completing needed coding
and entering patient data, charge data and statistical
information in the computer so that invoices,
statements and supporting reports are generated in a
:: . timely manner.
Verifies receipt of all run reports with the run
3 r.Ipotl-issuance log.
Verifies accuracy of invoices and initiate applicable
adjustment.
Sends invoices by mail and/or electronic submittal to
appropriate parties
Prepares payments for daily input, enters payment
information and verifies with bank deposit records.
I
Maintains information related to collection efforts
and progress.
mhintains cannunications with appropriate hardware and
software support personnel with reference to
processing needs and concerns.
initiates timely re-billing and followup calls to
'responsible' ,parties with reference to establishing
timely arrangements for payment. Provides additional
information and assistance as necessary.
11111
Answers all inquiries related to ambulance services
and patient accounts.
Reviews aging reports, evaluates and suggests
improvements in system to facilitate greater 'custaner
service' and/or improved revenues.
Reviews 120 day delinquent report. Makes
relations for additional collection efforts
and/or write-offs.
SPECIAL..SKILLS: .. Ability.:-. .to develop, organize and implement a
computerized :hdl ' and.. collections system for EMS
...:.. ....:..........'.:..•.. •..,:. leg
treatment/transport services.
Above"average•,c aumu icat ron skills, written'.and verbal.
Know) .
of
' �health care:.related billing pnrooedures.
Knowledge of personal .computers and related software
QUALIPICATICNS: . _ Graduation• from an accredited high school.: Associates
Degree :with . emphasis .on accounting and office
management. Must possess considerable knowledge of
personal co puter'programs, math and all other aspects
of .office- procedures. Two (2) years office
management and/or health care billing experience.
Experience ) in _ progressively responsible office
. . . . .. . management positions may s be substituted for
educational requirement.
APPROVED BY:
,„..,
ACA Pub Safety D _
e E//e/• w—Brad - County Z strator te
•
c�h this date, :X received a cops of my.:job description relating to my
emp t with lxnxoe county.
7/13/
Employee s S gnature Date