Resolution 448-1991
"
/
F:LED ~ nR RE
RESOLUTION NO. 448 -1991
.91 NOV -7 f
A RESOLUTION OF THE MONROE COUNTY BOARD OF
COMMISSIONERS AUTHORIZING THE MAYOR OF THE
BOARD TO EXECUTE AN ANTI-DRUG ABUSE GRANT
AGREEMENT WITH THE DEPARTMENT OF COMMUNITY
AFFAIRS, BUREAU OF PUBLIC SAFETY MANAGEMENT
TO PROVIDE FUNDING FOR THE D.A.R.E. PROGRAM
[' ,,\ ~i~, ,,; (),
eLK CIR, l
MONROE COUN1
WHEREAS, the Monroe County Board of Commissioners
adopted Resolution No. 195-1991, on the 5th of June, which
authorized the submission of a grant application to the
Department of Community Affairs, Bureau of Public Safety
Management; and
WHEREAS, the purpose of the grant proposal is to expand
the existing School Resource Officer/ Drug Abuse Resistance
Education Program and continue supporting anti-drug efforts
in Monroe County; and
WHEREAS, Monroe County has received a grant award in
the amount of $87,144.00 with a county match of $29,048.00,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Mayor of the Board is
hereby authorized to execute the Anti-Drug Abuse School
Resource Officer/D.A.R.E. Program Expansion agreement by and
between Monroe County and the Department of Community
Affairs, Bureau of Public Safety Management.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting of said
Board held on the 30th day of October, A.D. 1991.
Mayor Harvey Yp.~
Mayor Pro Tern London Yes
Commissioner Jones Yes
Commissioner Cheal Yes
Commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
OF MONRSE Cl\o.l!~TY d..i..- "--'- _~ . ~~
BY:'~ ~.-.. ..~~.~ - -.-. = ~
DANNY L. }(~L GE Cl~..l..
(Seal) /) ~. ' - .&Q-.
Attest:~~, "/7'/;.C.
Cy
D,,:iJ
t(l:CEIVED
or. T 1 1 1991
--, ~rlA"'N'C'T'
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
2740 CENTERVIEW DRIVE. TALLAHASSEE, FLORIDA 32399
LAWTON CHILES
Governor
September 30, 1991
WILLIAM E. SADOWSKI
Secretary
Mr. Thomas W. Brown
Monroe County Administrator
Public Service Building
Wing II, Stock Island
Key West, Florida 33040
Re: 92-CJ-63-11-54-01-128/Monroe County Anti-Drug Abuse
School Resource Officer/D.A.R.E. Program Expansion
t>
Dear Mr. Brown:
The Department of Community Affairs, Division of Emergency
Management, Bureau of Public Safety Management, is pleased to
award an Anti-Drug Abuse grant in the amount of $87,144 to your
local unit of government. The purpose of this project is to
expand the existing School Resource Officer/Drug Abuse Resistance
Education Program and continue supporting anti-drug abuse efforts
in Monroe County. A copy of the approved subgrant application
with the above referenced project number and title is enclosed
for your file. All correspondence with the bureau should always
refer to the project number and title.
Your attention is directed to Section H of the subgrant
which is the "Acceptance and Agreement." These conditions should
be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost
reimbursements.
The enclosed certificate of Acceptance should be completed
and returned to the bureau within 30 calendar days from the date
of award. This certificate constitutes official acceptance of
the award and must be received by the bureau prior to the
reimbursement of any project expenditures.
EMERGENCY MANAGEMENT . HOUSING AND COMMUNITY DEVELOPMENT . RESOURCE PLANNING AND MANAGEMENT
Mr. Thomas W. Brown
Page Two
We look forward to working with you on this project. If we
can be of further assistance, please contact Mr. Clayton Wilder
at 904/488-8016.
~/~
Gordon L. Guthrie
Director
GLG/cwm
Enclosures
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
92-CJ-63-11-54-01-128 in the amount of $87.144
for a project entitled Monroe County Anti-Drug Abuse School
Resource Officer/D.A.R.E. Proqram Exoansion
for the period of 10/1/91
through
9/30/92
in accordance
with the statement of work contained in the subgrant application,
and subject to the Bureau of Public Safety Management's
conditions of aqreement and soecial conditions governing this
subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
ATTEST: DANNY L. KOLHAGE, CLERK
Wilhelmina Harv~y - Mayor/Chairman
(Typed Name and Title of Official)
By
Deputy Clerk
By
#f'Mm~
'D ~/ENCY.
Attomey'tI 0IIk>>
} /) '-"" 2. J - r.II
DCA-CJ Form 1 (June, 1985)
D8
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Lawton Chiles
Governor
william E. Sadowski
Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board
of Commissioners
Date of Award: 9/30/91
Grant Period: From:10/1/91 To:9/30/92
Project Title: Monroe County Anti-Druq
Abuse School Resource Officer/D.A.R.E.
Program Exoansion
Grant Number: 92-CJ-63-11-54-01-128
Program Area:
1
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-8?, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the St~te or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
Certificate of Acceptance of Subgrant Award is returned to the Bureau of
Public Safety Management.
~~~
Authorized Official
Gordon L. Guthrie, Director
?- 3c7 -- ?/
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Public Safety Management
Grant Number: 92-CJ-63-11-54-01-128
Grant Title: Monroe County Anti-Drug Abuse-School Resource Officer/
D.A.R.E. Program Expansion
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following special conditions:
special Conditions:
1. Prior to reimbursement of expenditures, the subgrantee must
submit to the BPSM a letter of certification that an Equal Employment
Opportunity Plan has been developed in accordance with Section 501 of
the Omnibus Crime Control and Safe Streets Act of 1968, Public Law
91-351, 82 Statute 197, as amended. (A copy of requirements is
enclosed.)
Additional Standard Conditions:
1. Audit
(a) The Recipient shall provide to the Department one copy of an
annual audit conducted in compliance with the Single Audit Act of
1984, P.L. 98-502. The audit shall be performed in accordance with
OMB Circular A-128 and other applicable federal law. The contract for
this Agreement shall be identified within the subject audit in the
Schedule of Federal Financial Assistance. The contract shall be
identified as Federal funds passed-through the Florida Department of
Community Affairs and include the contract number, CFDA number, award
amount, contract period, funds received and disbursed.
(b) A complete audit report which covers any portion of the effective
dates of this Agreement must be submitted within 30 days after its
completion, but no later than seven months after the audit period. In
order to be complete, the submitted report shall include any
management letters issued separately and management's written response
to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and
will be returned to the recipient.
Additional Stanaard Conditions Continued:
(c) The Recipient shall have all audits completed by an independent
public accountant (IPA). The IPA shall be either a certified public
accountant or a licensed public accountant.
(d) The Recipient shall take appropriate corrective action within six
months of the issue date of the audit report in instances of
noncompliance with Federal laws and regulations.
(e) The Recipient shall ensure that audit working papers are made
available to the Department, or its designee, upon request for a
period of five years from the date the audit report is issued, unless
extended in writing by the Department.
(f) If this Agreement is closed out without an audit, the Department
reserves the right to recover any disallowed costs identified in an
audit completed after such closeout.
(g) The completed audit reports should be sent to the following
address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
2. Lobbvinq
In addition to the prov~s~ons contained in Paragraph 25 of
Section H, Acceptance and Agreement, the expenditure of funds for the
purpose of lobbying the Legislature or a state agency is prohibited
under this contract.
I ...,..... .
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STATE OF FLORIDA --
i i
DEPARTMENT OF COMMUNITY AFFAIRS 1
DIVISION OF EMERGENCY MANAGEMENT JUN 14 1991
BUREAU OF' PUBLIC SAFETY' MANAGEI-1ENT i
SUB GRANT APPLICATION FOR ANTI-DRUG ABUSE AC" FUNDS -
I
. . .. " 8U~!~j'..:J .Cir: ~'L:~":~iC
-: . .a", c'
A. ADMINISTRATIVE INFORMATION : Monroe County Bo~FJI ~6rthtl{i~i~ht 5
1. SUBGRANTEE : . . , NAME: Thomas W. Bro
. '
" TITLE: Monroe County Administrator
" ADDRESS: Public Service Buildinq
, . \'-ling II, Stock Island
, '.
: . . Key West, Florida 33040
. .
" '~'.. ~ .TELEPHONE : (305) 294-4641
. \,
2. CHIEF FINANCIAL OFFICER:. NAME: .Pamela Hornack
I : TITLE: ~lonroe County Budget Director
, ~
ADDRESS: Public Service Buildinq
. Wing II, Stock Island
'. ' . Key West, Florida 33040
;
TELEPHONE: (305) 296-1338
. ,
. .
3. IMPLEMENTING AGENCY: , .NAME: . Monroe County Sheriff's Office
TITLE:
ADDRESS: 5jO Whltehead Street
.
Key West, Florida 33041
..
TELEPHONE: (305) 296-2424
4. PROJECT DIRECTOR: ". NAME: Dee Lloyd
- " TITLE: Monroe County Grants Administrato
ADDRESS: ~100 Junlor College Rd. ,
. , Key West, Florida 33040
"
: TELEPHONE:. (305) 292-4474
:
5. PROJECT TITLE: Monroe County Anti-Drug Abuse School Resource Officer/
lJ.A.K.c. ~rogram Expanslon
6 . REQUESTED GRANT PERIOD: ' FROM 10-1-91 TO 9-30-92
7. FEDERAL SUPPORT REQUESTED: $ 87,144.00
8. MATCH PROVIDED: . '$ 29,048.00
.
9. TOTAL PROJECT BUDGET: ' . $ 116,192.00
. ,
, I"
.10. FEDERAL EMPLOYER IDENTIFICATION NUMBER: 59-6000749 .
11- SAMAS ACCOUNT NO. (STATE AGENCIES) ,
'.
12. BPSM PROJECT NUMBER: 92-CJ-63-11-54-01-128
DCA-NA FORM 1 (REVISED JANUARY, 1991)
. .
B.
PROJECT PROBLEM INDENTIFICATION: THIS SECTION MUST DESCRIBE THE
'SPECIFIC CRIMINAL JUSTICE PROBLEM TO BE ADDRESSED BY THE IMPLEMENT-
ING AGENCY. CURRENT DATA MUST BE PRESENTED WHICH DEFINES THE
NATURE AND ~XTENT OF THE TA~GETED PROBLEM.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
In compliance with Rule 9G-16~007(1), one of the ways in which
the Monroe County Sheriff's Office continues to address the drug
problem is through demand reduction education by way of a program
in which law enforcement officers participate. This is to be
achieved by the excansion of the School Resource Officer/
D.A.R.E.Proqram, which has been in existence in M~nroe county for
one year.
. -. . .
The drug problem in Monroe County is ,not isolated in any
particular area, age group, or ethnic background. This is
evidenced by the fact that in the numerous enforcement operations
undertaken by the Sheriff's Office, those arrested were from all
w~lkS of life. In the course of the past 18 months, out of the
5,~87cases worked by the Sheriff's Office, there were 922- .
drug related arrests. .
Of particular interest relative to Monroe County's drug problem
are the following facts:
Drug smuggling~if the Florida Keys is a long standing
tradition and permeates all segments of the local
society. It is, and has been a virtual way of life for
a large segment of the permanent and transient
population. Although it is true that most smugglers of
any stature'are home based in Miami, those smugglers
must have local support,both in transportation and
currency handling. smuggling, as long as you are a
"conch", is almost romantic. It is viewed by some
local residents who are considered "honest", as a way
of life that adds flavor and glamour to the Keys.
The Lower Keys are predominantly known for smuggling
marijuana; the Upper Keys, cocaine.
70% of the entire jail population of Monroe County is
the direct or indirect result of drug involvement.
Monroe county experiences three high profile drug sales
locations. In these neighborhoods closely knit
relationships tend to develop because of drugs, money,
and.trafficking. Cooperation with law enforcement has
been marginal largely due to the family ties and a
"Robin Hood" type of syndrome.
The most severe indicator of the extent and depth of
the problem is that children in Monroe County's middle
schools have been identified as dealers and carriers.
(B.) continued
This existing attitude coupled with the fact that in may homes
children do not receive factual drug information or methods of
dealing appropriately with today's peer pressure, cannot fail to
have an influence on the County's most impressionable citizens,
its youth. .
statistical evidence is not presently available correlating a
direct relationship between attitudes at home, in the
neighborhoods and juvenile drug activity. The S.R.O./D.A.R.E.
program has been in place for two years, accurate measures have
not yet been established to determine a success rate.
Unsubstantiated reports do exist in some schools. For example,
in H.O.B. middle school in Key West, prior to the program, there
were reportedly 25+ kids openly involved in the use or sale of
drugs, now reports say there are only five. Our S.R.O. knows of
these five and can identify four of them and she is targeting
them for assistance. As the program continues, trends in. demand
reduction and drug related activity will become observable and
will be documented.
C.
PROPOSED SOLUTION TO THE TARGETED PROBLEM: THIS SECTION MUST
'DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENTATION PLAN TO
RtDUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN MUST INCLUDE
HOW THE REQUESTED FISCAL, P~RSONNEL AND EQUIPMENT RESOURCES WILL
BE UTILIZED. IN ADDITION, THIS SECTION SHALL DESCRIBE HOW THE
PROJECT RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE
ACTIVITIES, INCLUDIN~ THE MECHANISM UTILIZED TO ENSURE COORDI-
NATION OF THIS ~ROJECT WITH OTHER ANTI-DRUG ABUSE ACTIVITIES.
START BELOW AND USE CONTINUATION PAGES AS NECESS~RY.
Current efforts of dealing with the County's drug problem by the
monroe County Sheriff's Office '.lie in two primary, areas:
enforcement and education. ,Although enforcement is the
traditional role, society is' .coming to realize that enforcement
is not slowing or altering the problem., The trafficking of
illegal drugs continues:to.flourish with,far-reaching
consequences.
The other arena in which the Sheriff's Office participates is
education. Law enforcement has come to realize that reduction in
drug .trade can only be affected by stemming demand, especially
among tomorrow's users. If enthusiasm and support shown for the
program are indicative of success, then the S.R.O. Program can be
claimed as a winner. Teachers, students and parents all have
. embraced the program. Sponsored events have been well attended
and applauded. Schools with S.R.O.'s consider the officers to be
a bonus and benefit to both the students and the community.
The program is a joint effort of the Monroe County Sheriff's
Office and the Monroe County School System and has the support of
the Anti-Drug Abuse Policy Advisory Board, the Drug Free School
Council, the Monroe County Board of County Commissioners and the
Countyis two major municipalities.
The current program has five officers in the elementary schools
and middle schools. We want to add one additional officer to
work in a high school as a pilot program. This program would
expand on the D.A.R.E. principles, but at a higher level~ To
work with the kids at a high school, pre-college level. The
number of students to benefit from this one officer would be
approximately 700. .
To briefly summarize, the S.R.O~/D.A.R.E. Program allows the law
enforcement officer to influence and educate youth at two levels.
The School Resource Officer (S.R.O.),. by his regular presence in
the school, promotes trust and communication between the student
and the "cop", between the faculty and the "cop", proliferates
the good image of all law enforcement and serves as a deterrent
to drug related activities on school premises, thus creating a
safer school atmosphere. .The S.R.O. is trained in methods and
procedures to relate with and educate his students. The School
Resource Officer spends a portion of his time on S.R.O.
activities and law enforcement education. The maioritv of his
time is spent on teaching, implementing, and reinforcing the
D.A.R.E. Program.
G. (Continued)
The School Resource Officer PrOgram emphasis is on the following:
- To perform the law enforcement function within the school .setting.
- To identify and prevent through counseling and referral delinqu~nc
behavior, including substance abuse.
- To foster a better understanding of the law enforcement function and to
develop positive concepts of law enforcement.
- To develop better appreciation of citizen rights, obliga~ions and
responsibilities.
- To provide assistance and support for crime victims identified wi~hin
the school setting, including abused children.
- To promote positive relations between students and law enforcemenc
officers.
- To enhance knowledge of the fundamental concepts and structure of th~
law.
Through the second canponent of the program, D~A.R.E. - Drug Abuse Resist:ince
Education, the S.R.O. helps students recognize and resist the many subcle
pressures that influence them to experirr-=nt with alcohol, marij uana and ocher
drugs. In addition, the program strategies and planned activities focus on
feelings relating to self-esteem, interpersonal and communication skills, risk
assessment, critical thinking, decision making and positive alternatives to
drug abuse behavior. "By helping students develop self-managemen~ and
resisting skills, D.A.R.E. is in the forefront of innovative programs assigned
to give young people the facts and to "innoculate" them agains~ peer
pressure." 1
The S.R.O., upon canpletion of the D.A.R.E. instruction training, will teach
the D.A.R.E. course in each of his assigned schools. The S.R.O. spends che
najority of his time in his capacity as a D.A.R.E. inst.ruc~or on the D.A.R.E.
curriculum and lesson plans.
The D.A.R.E Officer is a volunteer fran the regular ranks of the l>bnroe Councy
Sheriff1s Office. He must have at least two years road patrol e~perience and
preferably have a two year degree in police administration. He mus~ reflecc a
strong commitment to preventing substance use among young people and have a
clean record..
In order to qualify for'the S.R.O./D.A.R.E. position, the officer must
ccmplete School Resource Officer training and an intensive two-week (80 hour)
seminar taught by both law enforcement and education agencies certified to
teach the D.A.R.E Program.
The D.A.R.E training includes: an overview of current drug use prevention
activities, communication and public speaking sy~lls, learning methodology and
classroom behavior management, SChool/police relationships,
police/parent/community relationships, stages of adolescent chemic~l
dependency, audiovisual techniques and other teaching aids, program
administration, and sources of supplementary funding.
c. (Continued)
The D.A.R.E core curriculul1 targets 5th or 6th grade elementary students who
will be entering junior high the following year. The curriculum consists or
seventeen weekly lessons. Classroom activiti~s emphasize stud~n~
participation and role-play Jctivities.
In addition to the D.A.R.E. core curriculum, the D.A.R.E. Officer will ,conduct
as many visitation lessons in grades K - 4 as his schedule will allow. He
will cover personal safety, oocVing the laws, the effects oi and diif~r~nce:5
batween medicines and "drugs".
In Jr. High, the D.A.R.E officer reinforces the lessons of the previously
taught curriculum. The officer will work closely with counseling staif on a
variety of activities and will take part in individual and group discussion~
\Jith at-risk students and will att6nd or sponsor school social activities.
During the course of the day; the D.A.R.E Officer wi~l spend time on th~
playground, cafeteria, school assemblies and in "general interact with students
informally. He in essence becanes a mcmb:r of the faculty and a friend th~y
can trust. In this setting students will feel free to discuss problems at
home and in their communities, ranging from substance abuse, negl~ct, et~.
The officer will then make referrals to the school or appropriate soci~l
agencies. .
The S.R.O./D.A.R.E. Officer also conducts principal/teacher orientations ~t
the beginning of the school year in order to explain and acquire their support
for the D.A.R.E. curriculum. In this way the administration and teaChlng
staff can reinforce D.A.R.E. objectives throughout the course oi the school
day.
Involvement with parents, civic organizations and the community in general is
also a very important element of the S.R.O. Program. At the outset: of s tuden t
participation in D.A.R.E., a presentation is made explaining the program and
providing substance abuse infonnation. Ways to improve convnunication skills
within the family, recognizing and dealing with substance abuse at home, and
community resources available, are some of the topics which are cover~d.
t>1eetings are held with interested groups wi thin the convnuni ty, suppl y i ng
inforn~tion and soliciting support for the program.
The use of Anti-Drug Abuse Funds will make possible the expansion of wha tis
an already successful School Resource Officer/D.A.R.E. Program and continu~ to
support reduction education and anti-drug eiforts in Monroe County.
1.Implementing Project D.A.R.E.: Drug Abuse Resistance Education. u.s.
~partment of Justice, Bureau of Justice Assistance. June, 19BB. P3. 1.
D. LIST EACH OB~ECTIVE AND ITS ATTENDANTPERFORHANCE MEASURES ~riICH
'~IL~ BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR E^CH
ODJECTIVE.
START aE~O~ AND USE CONTINUATION PACES AS NECESSARY
Obiective II': To increase the number of students 'in l-SOnroe Count:y bene I i eing'
fran the services of the S.R.O,./D.A.R.E. Program.
Performance Measures
_ Document the number of students/schools served in school year '90-' 91 v s .
'91-'92.
_ Document the number of students canpleting the D.A.R. E curriculu'Tl.
_ Document through monthly activity re{X)rtS the following:'
The number of participating schools
The number of core classes taught
The number of K - 4 classes taught
The number of Jr. High classes taught
The number of abbreviated programs taught
Document the number of students initiating counseling/help s~ssions
(minor problems).
_ D:lcument the number of teacher/school referrals to S.R.O. ior counseling
or inteIVention.
_ Document S.R.O. referrals to appropriate social service personnel in ehc
school system or other carmuni ty agencies. .
_ Document the instances and types of felonies coming to S.R.O.'s aeeeneicn.
(If at all possible, another officer is actually brought in to make eh.:::
arrest.) Record disposition.
_ Document drug related problems or incidents and report the folloffing
da ta :
Da te of incident
Child I S age and sex
D.A.R.E. or non-D.A.R.E. student involved
Reason for referral (e.g. possession of an illegal substance, reporeing
illegal substance use by a family member, disclosing sexual abus.:::).
- Document arrests made in drug free school zones.
..
D. (Continued)
..0 . . ..
Obiective 112: To increase community 'awareness of drugs and drug rela ced
problems in the neighborhc:xxIs and sc;:hools.
Performance Measures
D::lcument the number of Pl'A meetings, faculty workshops, parent mee'tings
and types of presentations made to community/civic groups and local
attendance.
Document parent invol vernent in the program.
- Document surveys of administrators, teachers, parents and studencs co
assess satisfaction with impact of S.R.O./D.A.R.E. activities.
- Document S.R.O./D.A.R.E. activities with youth groups such as peer
leaders and Youth Crime Watch.
- nxument invitation to local officials to involve them in S.R.O./D.A.R.E.
graduations..
D. L1ST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH WILL
BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
UNIFORM MEASURABLE PROGRAM OBJECTIVES
Objective i1: To increase the number of officers assigned to teach drug
abuse resistance education (D.A.R.E.) by 100% (6) from project startup
through the end of the original grant period. The percentage increase is
based upon a baseline of 3 officers teaChing D.A.R.E. in calendar year
1989.
Objective i2: To increase the number of schools provided D.A.R.E. by
100% (12) from project startup through the end of the original grant
period. The percentage increase is based upon a baseline of 6 schools
. offering D.A.R.E. in calendar year 1989.
Objective #3: To increase the number of semesters D.A.R.E. is provided
by 208.3 (37) from project startup through the end of the original grant
period. The percentage increase is based upon a baseline of 12 semesters
of D.A.R.&. provided in calendar year 1989.
Objective i4: To increase the number of hours D.A.R.E. is provided by
100% (3,600) from project startup through the end of the original grant
period. The percentage increase is based upon a baseline of 1J800 hours
D.A.R.E. provided in calendar year 1989. '
Objective is: To increase the number of students provided D.A.R.E. by
190% (11,600) from project startup through the enq of the original grant
period. The percentage increase is based upon a baseline of 4,000
students attending D.A.R.E. classes in calendar year 1989.
Objective i6: 'To increase the number of in-service orientations for
teachers by 100% (50) from project startup through the end of the
original grant period. The percentage increase is based upon a baseline
of 25 D.A.R.E. orientations given in calendar year 1989.
Objective i7:
orientation by
original grant
of 25 teachers
To increase the number of teachers receiving in-service
100% (50) from project startup through the end of the
period. The percentage increase is based upon a baseline
attending D.A.R.E. orientations in calendar year 1989.
Objective i8: To increase the number of parent education evenings by
325% (34) from project startup through the end of the original grant
periOd. The percentage increase is based. upon a baseline of 8 parent
education evening sessions held in calendar year 1989.
Objective i9: To increase the number of parents receiving substance
abuse information at parent education evening sessions by 418.8% (8,300)
from project startup through the end of the original grant period. The
percentage increase is based upon a baseline of 1,600 parents attending
education evening sessions held in calendar year 1989.
Objective i10: To increase the number of D.A.R~E. community
presentations by 250% (35) from project startup through the end of the
original grant period. The percentage, increase is based upon a baseline
of 10 community presentations given by officers, educators, and
volunteers in calendar year 1989.
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F. PRoJECT BUDGET SCHEDULE (MONROE CO.) 92-CJ-63-11-54-01-128
FEDERAL PROJBCT BUDGET CATEGORY
BUDGET CATEGORY. SUPPORT HATCH TOTALS
1. SALARIES AND BENEFITS 84,399.70 28,133.24 112,532.94
2. CONTRACTUAL SERVICES
3. EXPENSES 2,744.30 914.76 3,659.06
4. OPERATING CAPITAL
OUTLAY
s. DATA PROCESSING
SERVICES
,. INDIRECT COST
7. TOTAL PROJECT
COSTS 87,144.00 29,048.00 116,192.00
G. PROJECT BUDGET NARRATIVE: THIS SECTION MUST PROVIDE A NARRATIVE
DESC~IPTION OF THE PROJECT BUDGET BY LINE ITEM CATEGORY, DETAILING
THE ITEM AND ANTICIPATED COST. EACH CATEGORY MUST BE SUFFICIENTLY
DETAILED TO, SHOW THE COST RELATIONSHIP TO PROJECT OPERATIONS.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
The 1991-1992 budget for this project includes salaries and benefits
for 3 DARE officers, 2 existing positions and an additional officer
to expand the program.
Salaries and Benefits
Officer 1
Salary
3% C.O.L.A.
Retirement (28\>
FICA (7.65\>
Incentive
Professional Insurance
$27,185.00
$8l5.55
$7,490.15
$2,080.00
$260.00
$450.00
$38,280.70
Officer 2
Salary
3% 'C.O.L.A.
Retirement (28\>
FICA (7.65\>
Incentive
Professional Insurance
$26,067.00
$782.01
$7,182.11
$l,995.00
$650.00
$450.00
$37,126.12
Officer 3
Salary
3% C.O.L.A.
Retirement (28\>
FICA (7.65\>
Incentive
Professional Insurance
$26,067.00
$782.01
$7,182.11
$1,995.00
$650.00
$450.00
$37,126.12
Expenses
Uniform Supply
~ducation (Travel/Per Di$m)
$959.06
$2,700.00
$3,659.06
Grand Total
$116,192.00
-----------
---------===-
H. ACCEPTANCE AND AGREEMENT
CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE,
.APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS SHALL
BECOME BINDING. NON-COMPLIANCE SHALL RESULT 'IN COSTS BEING
DISALLOWED. '
.
1. REPORTS. THE GRANT RECIPI'ENT SHALL SUBMIT DCA QU,ARTERLY
PROGRESS REPORTS (FORM REVISED SEPTEMBER 1990), TO THE BUREAU OF
PUBLIC SAFETY MANAGEMENT (BPSM) BY JANUARY 31, APRIL 30, JULY
31, AND OCTOBER 31 COVERING THE SUBGRANT ACTIVITY FOR THE
PREVIOUS QUARTER. THE GRANT RECIPIENT SHALL SUBMIT AN ANNUAL
REPORT (FORM REVISED SEPTEMBER 1990) , FOR EACH 12-MONTH PERIOD
OF PROJECT OPERATIONS. THIS REPORT SHALL BE SUBMITTED TO THE
BPSM WITHIN 30 DAYS AFTER THE END OF THE INITIAL 12-MONTH
PERIOD. IN ADDITION, IF THE SUBGRANT AWARD PERIOD EXCEEDS 12
MONTHS, ADDITIONAL QUARTERLY REPORTS COVERING THE EXTENDED
PERIOD MUST BE SUBMITTED AS WELL AS A FINAL REPORT COVERING THE
ENTIRE TIME FRAME OF SUBGRANT ACTIVITIES WITHIN 30 DAYS OF THE
END OF THE EXTENDED PERIOD. THE GRANT RECIPIENT SHALL SUBMIT
MONTHLY FINANCIAL CLAIM REPORTS, DCA-NA 3(A-G REVISED JANUARY
1991), TO THE BPSM. A FINAL FINANCIAL CLAIM REPORT MUST BE
SUBMITTED TO THE BPSM WITHIN 45 DAYS OF THE SUaGRANT TERMINATION
PERIOD. SUCH CLAIM MUST BE DISTINCTLY IDENTIFIED AS "FINAL".
FAILURE TO COMPLY SHALL RESULT.IN FORFEITURE OF REIMBURSEMENT.
THE GRANT RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE
. REASONABLY REQUIRED BY THE BPSM. ALL REQUIRED REPORTS,
INSTRUCTIONS AND FORMS WILL BE DISTRIBUTED WITH THE SUBGRANT
AWARD. .
2. RESPONSIBILITY OF GRANT RECIPIENT. THE GRANT RECIPIENT MUST
ESTABLISH FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES WHICH
ASSURE PROPER DISBURSEMENT AND ACCOUNTING OF 'SUBGRANT FUNDS AND
REQUIRED NON-FEDERAL EXPENDITURES. ALL MONIES SPENT ON THIS
PROJECT WILL BE DISBURSED IN ACCORDANCE WITH.PROVISIONS OF THE
PROJECT BUDGET AS SAID BUDGET WAS APPROVED BY THE BPSM. ALL
EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM TO THE
OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS, GUIDELINE MANUAL 7100.1D, U.S. DEPARTMENT OF JUSTICE
COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, FEDERAL OFFICE OF
MANAGEMENT AND BUDGET CIRCULARS A-87, A-ll0 AND A-21, IN THEIR
ENTIRETY. ALL FUNDS NOT SPENT IN ACCORDANCE WITH THIS AGREEMENT
WILL BE SUBJECT TO REPAYMENT BY THE GRANT'RECIPIENT..
3. COMPLIANCE WITH SECTION 287.055, FLORIDA STATUTES. THE
SUBGRANTEE, WHEN APPLICABLE, AGREES TO SATISFY ALL REQUIREMENTS
PROVIDED IN SECTION 287.055, FLORIDA STATUTES, KNOWN AS THE
"CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. APPROVAL OF CONSULTANT AGREEMENTS. THE BPSM SHALL REVIEW AND
APPROVE IN WRITING ALL CONSULTANT AGREEMENTS PRIOR TO THE ACTUAL
EMPLOYMENT OF THE CONSULTING FIRM. APPROVAL SHALL BE BASED UPON
THE COMPLIANCE OF THE AGREEMENT WITH THE REQUIREMENTS OF THE
FINANCIAL AND ADMINISTRATIVE GqIDE FOR GRANTS, GUIDELINES MANUAL
7100.1D AND APPLICABLE STATE STATUTES. GRANT RECIPIENT
AGREEMENT APPROVAL BY THE BPSM DOES NOT CONSTITUTE CONSULTANT
AGREEMENT APPROVAL.
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
5. ALLOWABLE COSTS. THE ALLOWABILITY OF COSTS INCURRED UNDER ANY
SUBGRANT SHALL BE DETERMINED IN ACCORDANCE WITH THE GENERAL
PRINCIPLES OF ALLOWABILITY AND STANDARDS FOR SELECTED COST ITEMS
SET FORTH IN THE OFFICE OF JUSTICE PROGRAMS FINANCIA~ AND
ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINE MANuAL 7100.1D, U.S.
DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL
GOVERNMENTS, OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-a7,
"COST PRINCIPLES APPLICABLE TO GRANTS AND CONTRACTS WITH STATE
AND LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND BUDGET
CIRCULAR NO. A-21, "COST PRINCIPLES FOR EDUCATIONAL
INSTITUTIONS". ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL
FUNDS FOR THE PROCUREMENT OF SERVICES, SUPPLIES OR EQUIPMENT,
MUST BE IN ACCORD WITH THE U.S. DEPARTMENT OF JUSTICE COMMON
RULE FOR STATE AND LOCAL GOVERNMENTS, OR ATTACHMENT 0 OF OMB
CIRCULAR NO. A-II0 AND FLORIDA LAW TO BE ELIGIBLE FOR
REIMBURSEMENT.
6. TRAVEL. ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF-
GRANT SPECIFIED-WORK-AREA WILL BE BASED UPON WRITTEN APPROVAL OF
THE BPSM PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL. TRAVEL COST
FOR ALL TRAVEL WILL BE REIMBURSED IN ACCORDANCE WITH LOCAL
REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN SECTION 112.061,
FLORIDA STATUTES. .
7. WRITTEN APPROVAL OF CHANGES. GRANT RECIPIENTS MUST OBTAIN
APPROVAL FROM THE BPSM FOR MAJOR CHANGES. THESE INCLUDE, BUT
ARE NOT LIMITED TO: (A) CHANGES IN PROJECT ACTIVITIES, DESIGNS,
OR RESEARCH PLANS SET FORTH IN THE APPROVED APPLICATION; (B)
KEY PROFESSION~L PERSONNEL IDENTIFIED IN THE APPROVED
APPLICATION, OR (C) BUDGET DEVIATIONS THAT DO NOT MEET THE
FOLLOWING CRITERION:
SUBGRANTEES MAY TRANSFER FUNDS BETWEEN BUDGET CATEGORIES AS
LONG AS THE TOTAL AMOUNT OF THE TRANSFER (INCREASE OR
DECREASE) DOES NOT EXCEED TEN PERCENT (10%) OF THE TOTAL
. APPROVED BUDGET CATEGORY AND THE TRANSFER IS MADE TO AN
APPROVED BUDGET LINE ITEM. HOWEVER, NO ADDITIONAL
TRANSFERS ABOVE THE 10% CAP MAY BE MADE UNTIL A REVISED
BUDGET HAS BEEN APPROVED BY THE DEPARTMENT OF COMMUNITY
AFFAIRS. UNDER NO CIRCUMSTANCES CAN THE CHANGES INCREASE
THE TOTAL BUDGETED AWARD. (PLEASE NOTE TRANSFERS DO NOT
ALLOW FOR INCREASING THE QUANTITATIVE NUMBER OF ITEMS
REFLECTED ~N ANY APPROVED BUDGET LINE ITEM, SUCH AS,
EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR EXPENSE
CATEGORIES OR STAFF POSITIONS IN THE SALARIES AND BENEFITS
CATEGORY).
8. GRANT RECIPIENT FUNDING. THE OBLIGATION OF THE STATE OF FLORIDA,
TO REIMBURSE GRANT RECIPIENTS FOR INCURRED COSTS WILL BE SUBJECT
TO THE AVAILABILITY OF ANTI-DRUG ABUSE ACT FUNDS.
9. ADVANCE FUNDING. SECTION 7, CHAPTER 87.247, LAWS OF FLORIDA,
OFFICE OF JUSTICE PROGRAMS GUIDELINE MANUAL 7100.1D, U.S. .
DEPARTMENT OF JUSTICE COMMON' RULE FOR STATE AND LOCAL
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
GOVERNMENTS AUTHORIZES ADVANCE FUNDING UP TO 25 PERCENT OF THE
FEDERAL AWARD FOR EACH PROJECT. ADVANCE FUNDING WILL BE
PROVIDED WHEN A STATE I.GENCY OR LOCAL UNIT OF GOVERNMENT REQUEST
IT'IN WRITING AND JUSTIFY THE NEED FOR SUCH FUNDING.' THE
WRITTEN REQUEST AND JUSTIFICATION SHOULD BE SUBMITTED TO THE
BPSM SIMULTANEOUSLY WITH THE GRANT APPLICATION. .
10. COMMENCEMENT OF PROJECT. IF A PROJECT HAS NOT COMMENCED WITHIN
60 DAYS AFTER THE ACCEPTANCE OF THE GRANT RECIPIENT AWARD, GRANT
RECIPIENTS WILL REPORT BY LETTER THE STEPS TAKEN TO INITIATE rHE
PROJECT, THE. REASONS FOR DELAY AND THE EXPECTED STARTING DATE.
IF, AFTER 90 DAYS FROM THE ACCEPTANCE OF AWARD, PROJECT ACTIVITY
AS DESCRIBED HEREIN HAS NOT BEGUN, A FURTHER STATEMENT OF
IMPLEMENTATION DELAY WILL BE SUBMITTED BY THE GRANT RECIPIENT TO
THE BPSM. UPON RECEIPT OF THE 90-DAY LETTER, THE BPSM SHALL
DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR CANCEL THE
PROJECT AND REOBLIGATE THE FUNDS TO OTHER PROJECT AREAS. ' THE
BPSM, WHERE WARRANTED BY EXTENUATING CIRCUMSTANCES, SHALL EXTEND
THE IMPLEMENTATION DATE OF THE PROJECT PAST THE 90-DAY PERIOD,
BUT ONLY BY FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT.
11. EXCUSABLE DELAYS. EXCEPT WITH RESPECT TO THE DEFAULTS OF
CONSULTANTS, THE GRANT RECIPIENT SHALL NOT BE IN DEFAUL~ BY
REASON OF ANY FAILURE IN PERFORMANCE OF THIS AGREEMENT IN
ACCORDANCE WITH ITS TERMS (INCLUDING ANY FAILURE BY THE GRANT
RECIPIENT TO MAKE PROGRESS IN THE EXECUTION OF THE WORK
HEREUNDER WHICH ENDANGERS SUCH PERFORMANCE) IF SUCH FAILURE
ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT OR
NEGLIGENCE OF THE GRANT RECIPIENT. SUCH CAUSES SHALL INCLUDE,
BUT ARE NOT RESTRICTED TO, ACTS OF GOD OR OF THE PUBLIC ENEMY,
ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL
CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS,
STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN
EVERY CASE THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL AND
WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT. IF THE
FAILURE TO PERFORM IS CAUSED BY THE FAILURE OF A CONSULTANT TO
PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT OF
CAUSES BEYOND THE CONTROL OF THE GRANT RECIPIENT AND CONSULTANT,
AND WITHOUT THE FAULT OR NEGLIGENCE OF EITHER OF THEM, THE GRANT
RECIPIENT SHALL NOT BE DEEMED TO BE IN DEFAULT, UNLESS (A) THE
SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT WERE
OBTAINABLE FROM OTHER SOURCES, AND (B) THE BPSM SHALL HAVE
ORDERED THE GRANT RECIPIENT IN WRITING TO PROCURE SUCH SUPPLIES
OR SERVICES FROM OTHER SOURCES, AND (C) THE GRANT RECIPIENT
SHALL HAVE FAILED TO COMPLY REASONABLY WITH SUCH ORDER. UPON
REQUEST OF THE GRANT RECIPIENT, THE BPSM SHALL ASCERTAIN THE
FACTS AND EXTENT OF SUCH FAILURE AND, IF IT SHALL BE DETERMINED
THAT ANY FAILURE TO PERFORM WAS OCCASIONED BY ANY ONE OR MORE OF
THE SAID CAUSES, THE DELIVERY SCHEDULE SHALL BE REVISED
ACCORDINGLY.
12. OBLIGATION OF GRANT RECIPIENT FUNDS. GRANT RECIPIENT FUNDS MAY
NOT UNDER ANY CIRCUMSTANCES BE OBLIGATED PRIOR. TO THE EFFECTIVE
DATE OR SUBSEQUENT TO ~HE TERMINATION DATE OF THE GRANT PERIOD.
ONLY PROJECT COSTS INCURRED ON OR AFTER THE EPFECTIVE DATE AND
H. 'ACCEPTANCE AND AGREEMENT
(CONTINUED)
ON OR PRIOR TO THE T.ERMINATION DATE OF THE GRANT RECIPIENT
APPLICATION ARE ELIGIBLE FOR REIMBURSEMENT. A COST IS INCURRED
WHEN THE GRANT RECIPIENT'S EMPLOYEE OR CONSULTANT PERFORMS THE
SERVICE REQUIRED~ OR WHEN GOODS ARE RECEIVED BY:THE GRANT
RECIPIENT, NOTWITHSTANDING THE DATE OF ORDER..
13. PERFORMANCE. IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR
VIOLATION OF ANY PROVISION OF THIS AGREEMENT BY THE GRANT
RECIPIENT, THE GRANT RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR
BOTH, THE BPSM.SHALL IMPOSE SUCH SANCTIONS AS IT DEEMS
APPROPRIATE INCLUDING WITHHOLDING OF PAYMENTS, CANCELLATION,
TERMINATION OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN PART.
IN SUCH AN EVENT, THE BPSM SHALL NOTIFY THE GRANT RECIPIENT OF
SUCH DECISION 30 DAYS IN ADVANCE OF THE EFFECTIVE DATE OF SUCH
SANCTION. 'THE GRANT RECIPIENT SHALL BE PAID ONLY FOR THOSE
SERVICES SATISFACTORILY PERFORMED PRIOR TO THE EFFECTIVE DATE OF
SUCH SANCTION.
14. ACCESS TO RECORDS. DCA, U.S. DEPARTMENT OF JUSTICE, OFFICE OF
JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, OJARS, AND THE
AUDITOR GENERAL OF THE STATE OF FLORIDA, OR ANY OF ,THEIR DULY
AUTHORIZED REPRESENTATIVES, SHALL HAVE ACCESS FOR THE PURPOSE OF
AUDIT AND EXAMINATION OF BOOKS, DOCUMENTS, PAPERS, AND RECORDS
OF THE GRANT RECIPIENT, AND TO RELEVANT BOOKS AND RECORDS OF
GRANT RECIPIENT AND CONTRACTORS, AS PROVIDED UNDER THE OFFICE OF
JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS", M7100.1D.
15. AUDIT. ACCEPTANCE OF THIS AGREEMENT CONSTITUTES GRANT RECIPIENT
ASSURANCE THAT ALL PROVISIONS OF OMB CIRCULAR A-128 "AUDITS OF
STA~E AND LOCAL GOVERNMENTS" OR OMB CIRCULAR A-110, ATTACH-
MENT F, WILL BE MET. ALL GRANT RECIPIENTS SHALL PROVIDE AN
AUDIT OF THEIR ACTIVITIES ON AN' ANNUAL BASIS. FOR ADDITIONAL
INFORMATION ON AUDIT REQUIREMENTS, APPLICANTS SHALL REFER" TO THE
OFFICE OF JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS", GUIDELINE MANUAL 7100.1D, OFFICE OF JUSTICE
PROGRAMS. AT A MINIMUM, A SCHEDULE COMPARING BUDGETED AND
ACTUAL SUBGRANT COSTS IS REQUIRED. FAILURE TO FURNISH 'AN
ACCEPTABLE AUDIT AS DETERMINED BY THE STATE OR COGNIZANT FEDERAL
AUDIT AGENCY SHALL BE BASIS FOR DENIAL AND REFUND, OR BOTH, OF
FEDERAL FUNDS. FEDERAL FUNDS DETERMINED TO BE MISSPENT ARE
SUBJECT TO REFUND OR OTHER RESOLUTION.
16. PROCEDURES FOR CLAIM REIMBURSEMENT. . ALL CLAIMS FOR RE~MBURSE-
MENT OF GRANT RECIPIENT COSTS MUST BE SUBMITTED ON A FORM (DeA-
NA FORM 3 (A-G REVISED JANUARY 1991) PRESCRIBED AND PROVIDED BY
THE BPSM. CLAIMS SHALL BE SUBMITTED ON A MONTHLY BASIS IN ORDER
TO REMAIN CURRENT ON PROJECT COSTS REPORTING. ALL CLAIMS
REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL OUTLAY ITEMS ..
(OCO) HAVING A UNIT COST OF $500 OR MORE AND A USEFUL LIFE OF 1
YEAR OR MORE MUST BE ACCOMPANIED BY A COMPLETED NON-EXPENDABLE
PROPERTY FORM SIGNED BY THE SUBGRANTEES' PROPERTY CUSTODIAN. IF
H. ACCEPTANCE AND AGREEMENT
. (CONTINUED)
LOCAL ACCOUNTING PROCEDURES REQUIRES OCO REPORTING AT A LESSER
AMOUNT THAN THE $500, LOCAL REQUIREMENTS SHALL BE ADHERED TO.
17. RETENTION OF RECORDS. ALL RECORDS AND FINANCIAL DOCUMENTS MUST
BE MAINTAINED FOR A MINIMUM PERIOD OF 3 YEARS FROM THE DATE OF
THE FINAL FINANCIAL STATEMENT AND BE "AVAILABLE FOR AUDIT ANQ
PUBLIC DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS.
18. OWNERSHIP OF DATA AND CREATIVE MATERIAL. THE OWNERSHIP OF
MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS DEVELOPED,
PRODUCED, OR DISCOVERED BY THIS AGREEMENT IS GOVERNED BY THE
TERMS OF THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-ll0, ATTACHMENT N,
PARAGRAPH 8.
19. PROPERTY ACCOUNTABILITY. THE GRANT RECIPIENT AGREES TO UTILIZE
ALL NON-EXPENDABLE PROPERTY FOR CRIMINAL JUSTICE PURPOSES DURING
ITS USEFUL LIFE OR REQUEST BPSM DISPOSITION. THE GRANT
RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO CONTROL,
PROTECT, PRESERVE, USE, AND MAINTAIN AND DISPOSE OF ANY PROPERTY
FURNISHED IT BY THE BPSM OR PURCHASED PURSUANT TO THIS AGREEMENT
IN ACCORDANCE WITH FEDERAL PROPERTY MANAGEMENT STANDARDS AS SET
FORTH IN THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-ll0, ATTACHMENT N. THIS
OBLIGATION CONTINUES AS LONG AS THE PROPERTY IS RETAINED BY THE
GRAN~ RECIPIENT, NOTWITHSTANDING THE EXPIRATION OF THIS
AGREEMENT. .
20. DISPUTES AND APPEALS. ANY DISPUTE, DISAGREEMENT OR QUESTIONS OF
FACT ARISING UNDER THIS AGREEMENT SHALL BE DECIDED BY THE BPSM
IN WRITING AND SHALL BE DISTRIBUTED TO PARTIES CONCERNED. A
WRITTEN APPEAL SHALL BE MADE WITHIN 21 CALENDAR DAYS TO
. THE SECRETARY OF THE DEPARTMENT OF COMMUNITY AFFAIRS, . WHOSE
DECISION IS FINAL. THE GRANT RECIPIENT SHALL PROCEED DILIGENTLY
WITH THE PERFORMANC~ OF THE AGREEMENT IN ACCORDANCE WITH THE
BPSM DECISION. THE GRANT RECIPIENT'S RIGHT TO APPEAL IN THE
DEPARTMENT'S DECISION IS CONTAINED IN CHAPTER 120, FLORIDA
STATUTES, AND IN PROCEDURES SET FORTH IN CHAP'l;'ERS 28-5 AND 9-5,
FLORIDA ADMINISTRATIVE CODE. APPEALS MUST BE RECEIVED IN
WRITING WITHIN 21 CALENDAR DAYS OF NOTIFICATION OF THE DECISION.
THE WRITTEN APPEAL MUST BE SUBMITTED TO THE DEPARTMENT OF
COMMUNITY AFFAIRS CLERK (AGENCY CLERK). FAILURE TO APPEAL
WITHIN THIS TIME FRAME SHALL CONSTITUTE A WAIVER OF PROCEEDINGS
UNDER CHAPTER 120, FLORIDA STATUTES.
21. CONFERENCES, INSPECTION OF WORK. CONFERENCES MAY BE HELD AT THE
REQUEST OF ANY PARTY TO THIS AGREEMENT. A REPRESENTATIVE OF THE
BPSM, U.S. D~PARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, .
OR ALL SHALL BE PRIVILEGED TO VISIT THE SITE FOR THE PURPOSE OF
INSPECTION AND ASSESSMENT OF WORK BEING PERFORMED AT ANY TIME.
H. .ACCEPTANCE AND AGREEMENT
~(C?ONTINUED)
22. PUBLICATIONS, PRINTING, OR REPORTS.
A. BEFORE PUBLICATION OR PRINTING, THE FINAL DRAFT OF ANY
REPORT OR REPORTS REQUIRED UNDER THE AGREEMENT OR
PERTAINING TO THE AGREEMENT SHALL BE SUBMITTED TO THE BPSM
FOR REVIEW.
B. EACH PUBLICATION OR OTHER PRINTED REPORT COVERED BY
PARAGRAPH 22.A ABOVE MUST INCLUDE THE FOLLOWING STATEMENTS
ON THE COVER PAGE:
(1) "THIS REPORT WAS, PREPARED FOR THE BUREAU OF PUBt.IC
SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT,
DEPARTMENT OF COMMUNITY AFFAIRS, STATE OF FLORIDA IN
COOPERATION WITH THE BUREAU OF JUSTICE ASSISTANCE,
U.S. DEPARTMENT OF JUSTICE."
. (2) "THE CONCLUSIONS AND OPINIONS EXPRESSED IN THIS REPORT
ARE THOSE OF THE GRANT RECIPIENT, AND DO NOT
NECESSARILY REPRESENT THOSE OF THE STATE OF FLORIDA,
BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF
EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRS1
THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE.
ASSISTANCE OR ANY OTHER AGENCY OF THE STATE OR FEDERAL
GOVERNMENT."
23. EQUAL EMPLOYMENT OPPORTUNITY. NO PERSON SHALL, ON THE GROUNDS
OF RACE, CREED, COLOR, OR NATIONAL ORIGIN BE EXCLUDED FROM
PARTICIPATION IN, BE REFUSED THE BENEFITS OF, OR BE OTHERWISE
SUBJECTED TO DISCRIMINAT~ON UNDER GRANTS AWARDED PURSUANT TO
P.L. 89-564, NON-DISCRIMINATION REQUIREMENTS ~F THE ANTI-DRUG
ABUSE ACT OF 1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964;
SECTION 504 OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE
IX OF THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION
ACT OF 1975; AND THE DEPARTMENT OF JUSTICE NON-DISCRIMINATION
REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G. ANY STATE
AGENCY, CITY OR COUNTY RECEIVING $500,000 OR MORE IN FEDERAL
ANTI-DRUG ABUSE FUNDS MUST SUBMIT THEIR EQUAL EMPLOYMENT
OPPORTUNITY PLAN TO THE BPSM.
24. NON-PROCUREMENT DEBARMENT AND SUSPENSION. THE GRANT RECIPIENT
AGREES TO COMPLY WITH.EXECUTIVE ORDER 12549, DEBARMENT AND
SUSPENSION (34 CFR, PART 85, SECTION 85.510, PARTICIPANT'S
RESPONSIBILITIES). THESE PROCEDURES REQUIRE THAT THE GRANT
RECIPIENT SUBMIT CERTIFICATION THAT IT WILL NOT ENTER INTO ANY
LOWER TIER COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED,
SUSPENDED, DECLARED INELIGIBLE OR VOLUNTARILY EXCLUDEO FROM
PARTICIPATION IN THIS COVERED TRANSACTION, UNLESS AUTHORIZED BY
THE BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF EMERGENCY
MANAGEMENT, DEPARTMENT. OF COMMUNIT~ AFFAIRS. "
H. . ACCEPTANCE AND AGREEMENT
. (CONTINUED)
25. THE RECIPIENT AGREES .TO COMPLY WITH SECTION 319 OF PUBLIC
LAW 101-121 AS PROVIDED FOR IN THE "GOVERNMENTWIDE GUIDANCE FOR
NEW RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE" PUBT...ISHED
IN THE DECEMBER 20, 1989, FEDERAL REGISTER. ·
EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS
CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH
SUBMISSION THAT INITIATES-AGENCY CONSIDERATION OF SUCH PERSON
FOR AN AWARD OF A FEDERAL CONTRACT, GRANT, OR COOPERATIVE
AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000 OR
MORE.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
WHICH RELIANCE WAS PLACED WHEN THIS TRANSACTION WAS MADE OR
ENTERED INTO. SUBMISSION OF THIS CERTIFICATION IS A
PREREQUISITE FOR MAKING OR ENTERING INTO THIS TRANSACTION
IMPOSED BY SECTION 1352, TITLE 31, u.S. CODE. ANY PERSON WHO
FAILS TO FILE THE REQUIRED'CERTIFICATION SHALL BE SUBMIT TO A
CIVIL PENALTY OF NOT LESS THAN $10,000 AND NOT MORE THAN
$100,000 FOR EACH SUCH FAILURE.
THE UNDERSIGNED CERTIFIES, TO TBE BEST OF HIS OR HER KNOWLEDGE
AND BELIEF, THAT: .
(1) NO FEDERAL APPROPRIATED FUNDS HAVE BEEN PAID OR WILL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A
MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR
AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH THE
AWARDING OF ANY FEDERAL CONTRACT, THE MAKING OF ANY FEDERAL
GRANT, THE MAKING OF ANY FEDERAL LOAN, THE ENTERING INTO OF
ANY RENEWAL, AMENDMENT, OR MODIFICATION OF ANY FEDERAL
CONTRACT, GRANT, LOAN OR COOPERATIVE AGREEMENT. .
(2) IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR WILL BE PAID TO
ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN
OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF
CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH ~
FEDERAL CONTRACT, GRANT, LOAN, OR COOPERATIVE AGREEMENT,
THE UNDERSIGNED SHALL COMPLETE AND SUBMIT STANDARD FORM
. LLL, "DISCLOSURE OF LOBBYIN.G ACTIVITIES", IN ACCORDANCE
WITH ITS INSTRUCTIONS. . .
(3) THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN THE AWARD DOCUMENTS FOR ALL
SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
H. ACCEPTAlICE AND AGREEMENT
(CONTINUED)
26. WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR PROPOSALS,
BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING PROJECTS OR
PROGRAMS FUNDED IN WHOLE OR IN PART WITH THE FEDERAL MONEY, ALL
GRANTEES RECEIVING FEDERAL FUNDS, INCLUDING BUT NOT L!MITED TO
STATE AND LOCAL GOVERNMENTS, SHALL CLEARLY STATE (1) THE
PERCENTAGE OF THE TOTAL COST OF THE 'PROGRAM OR PROJECT WHICa
WILL BE FINANCED WITH FEDERAL MONEY, AND (2) THE DOLLAR AMOUNT
OF FEDERAL FUNDS FOR THE PROJECT OR PROGRAM.
27. THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY UNDER
THIS CONTRACT IS CONTINGENT UPON AN ANNUAL APPROPRIATION BY THE
LEGISLATURE.
28. EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES (INCLUDES"ALL
BUDGET CATEGORIES) WRITING FOR A PERIOD NOT TO EXCEED 6 MONTHS
AND SHALL BE SUBJECT TO THE SAME TERMS AND CONDITIONS SET FORTH
IN THE INITIAL CONTRACT. THERE SHALL BE ONLY ONE EXTENSION OF
THE CONTRACT UNLESS THE FAILURE TO MEET THE CRITERIA SET FORTH
IN THE CONTRACT FOR COMPLETION OF THE CONTRACT IS DUE TO EVENTS
BEYOND THE CONTROL OF THE CONTRACTOR.
29. ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR
EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A PROPER
PREAUDIT AND POSTAUDIT THEREOF.
30. ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED IN
ACCORDANCE WITH S. 112.061, FLORIDA STATUTES.
31. THE DEPARTMENT.OF COMMUNITY AFFAIRS RESERVES THE RIGHT TO
UNILATERALLY CANCEL THIS CONTRACT FOR REFUSAL. BY THE CONTRACTOR
TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS, PAPERS, LETTERS, OR
OTHER MATERIAL SUBJECT TO THE PROVISIONS OF CHAPTER 119, FLORIDA
STATUTES, AND MADE OR RECEIVED BY THE CONTRACTOR IN ~ONJUNCTION
WITH THE CONTRACT.
~,H;:
....
," .
. ...1'.
RESOwUTION MO. 195 -1991
It. RESOLUTION OF THE MONROE COUNTY BOARD OF
COMMISSIONER AUTHORIZING THE SUBMISSION OF
AN ANTI -DRUG ABUSE GRANT APPLICATION TO
THE DEPARTMENT OF COMMUNITY AFFAI'RS
.A
.Jl.~ l'~ P ~ :(J /.
WHEREAS, the DepArtment of community Affairs haa .
announced funding available under the Anti-Drug Abuse Act of
1988, for fiscal year 91/92, and
WHEREAS, Monroe County 11 currently participating in
this program in four leparate areas known .a the Pretrial
Services substance Abuse Program, the D.A.R.E. program, the
Pilot Residential/Work ~el.a&e Program, and the Grant .
Administration Program, and
WHEREAS, the Monroe county Substance Abuse Policy
Advisory Board has recommended the continuation of three of
the programs for the 1991 fundin; cycle, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIO~RS OF
MONROE COUNTY, FLORIDA, THAT:
1. The county Administrator is hereby authorized to
submit an application for grant funds to the Department of
Community Affairs to continue the Pretrial Services, Pilot
Residential/Work Release, and D.A.R.E. Anti-Drug Abuse
Grant Programs, and that
2. This resolution shall become effective iemediately
upon adoption by the commis.ion and executIon by the
presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of county commissioners
of Monroe County, Florida, at a re;ula~.~eetlng of laid
Board held on the 5th day of June, A.D.'1991.
Mayor Harvey Yes.
Mayor Pro Tam London xes
commissioner Cheal Yes
Commissioner 30nel Yes
commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY .
By:
\j;. ..
:)..\.tJ~. .~ ~ ---~ ""
~ .........- --. ~~
. Ill>- N"f'P.f'I4,,-J) ,,, TO FORAI
&l' '~/~'~
." . . '-'1'- . ....
~'Wf'I '*'l9
,.,. ~ - '7 ."2: - 9' I
DANNY 1.. JtOl.BAGE, Clerk
(Seal)
Attest: .
. .
I ).U~I;;
BRANCH OFFICE
au., OVERSI:AS HIGHWAY
MARATHON, FLORIDA 33050
~l-(S061"4a.to3e
I)artn!, 1.. ~olbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
GOO WHITEHEAD STREET
KEY WEST. FLORIDA aso~
TEL. &aO~1 ~1
BRANCH OPFICE
P.O. BOX a'lt
PLANTATION KEY. FLORIDA !SMO
11:1. (8061 852.e253
MEMORANDUM
...._------~-
iteCEIVED
JUN 11 19.
V.JN1'r '91
ADMINIST/MY'
From:
George Harper, Director
'Division of Management Services
Rosalie L. Connolly, Deputy Clerk
June 14, 1991
To:
Date:
On June 5, 1991, ehe Board of County Commissioners adopted
Resolution No. 195-1991 authorizing the submission of an
'Anti-Druq Abuse Grant Application to the Department of
. Community Affairs.
Attached for your handling and follow-through are four cer-
tified copies of the subject Resolution.
Rosalie L. onnolly
Deputy Clerk
Attachments
cc: County Attorney
County Administrator
Finance Director
Pile
\,