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Resolution 448-1991 " / F:LED ~ nR RE RESOLUTION NO. 448 -1991 .91 NOV -7 f A RESOLUTION OF THE MONROE COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE MAYOR OF THE BOARD TO EXECUTE AN ANTI-DRUG ABUSE GRANT AGREEMENT WITH THE DEPARTMENT OF COMMUNITY AFFAIRS, BUREAU OF PUBLIC SAFETY MANAGEMENT TO PROVIDE FUNDING FOR THE D.A.R.E. PROGRAM [' ,,\ ~i~, ,,; (), eLK CIR, l MONROE COUN1 WHEREAS, the Monroe County Board of Commissioners adopted Resolution No. 195-1991, on the 5th of June, which authorized the submission of a grant application to the Department of Community Affairs, Bureau of Public Safety Management; and WHEREAS, the purpose of the grant proposal is to expand the existing School Resource Officer/ Drug Abuse Resistance Education Program and continue supporting anti-drug efforts in Monroe County; and WHEREAS, Monroe County has received a grant award in the amount of $87,144.00 with a county match of $29,048.00, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Mayor of the Board is hereby authorized to execute the Anti-Drug Abuse School Resource Officer/D.A.R.E. Program Expansion agreement by and between Monroe County and the Department of Community Affairs, Bureau of Public Safety Management. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 30th day of October, A.D. 1991. Mayor Harvey Yp.~ Mayor Pro Tern London Yes Commissioner Jones Yes Commissioner Cheal Yes Commissioner Stormont Yes BOARD OF COUNTY COMMISSIONERS OF MONRSE Cl\o.l!~TY d..i..- "--'- _~ . ~~ BY:'~ ~.-.. ..~~.~ - -.-. = ~ DANNY L. }(~L GE Cl~..l.. (Seal) /) ~. ' - .&Q-. Attest:~~, "/7'/;.C. Cy D,,:iJ t(l:CEIVED or. T 1 1 1991 --, ~rlA"'N'C'T' STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS 2740 CENTERVIEW DRIVE. TALLAHASSEE, FLORIDA 32399 LAWTON CHILES Governor September 30, 1991 WILLIAM E. SADOWSKI Secretary Mr. Thomas W. Brown Monroe County Administrator Public Service Building Wing II, Stock Island Key West, Florida 33040 Re: 92-CJ-63-11-54-01-128/Monroe County Anti-Drug Abuse School Resource Officer/D.A.R.E. Program Expansion t> Dear Mr. Brown: The Department of Community Affairs, Division of Emergency Management, Bureau of Public Safety Management, is pleased to award an Anti-Drug Abuse grant in the amount of $87,144 to your local unit of government. The purpose of this project is to expand the existing School Resource Officer/Drug Abuse Resistance Education Program and continue supporting anti-drug abuse efforts in Monroe County. A copy of the approved subgrant application with the above referenced project number and title is enclosed for your file. All correspondence with the bureau should always refer to the project number and title. Your attention is directed to Section H of the subgrant which is the "Acceptance and Agreement." These conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and cost reimbursements. The enclosed certificate of Acceptance should be completed and returned to the bureau within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the bureau prior to the reimbursement of any project expenditures. EMERGENCY MANAGEMENT . HOUSING AND COMMUNITY DEVELOPMENT . RESOURCE PLANNING AND MANAGEMENT Mr. Thomas W. Brown Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Mr. Clayton Wilder at 904/488-8016. ~/~ Gordon L. Guthrie Director GLG/cwm Enclosures state of Florida Department of Community Affairs Division of Emergency Management Bureau of Public Safety Management 2740 Centerview Drive Tallahassee, Florida 32399-2100 CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 92-CJ-63-11-54-01-128 in the amount of $87.144 for a project entitled Monroe County Anti-Drug Abuse School Resource Officer/D.A.R.E. Proqram Exoansion for the period of 10/1/91 through 9/30/92 in accordance with the statement of work contained in the subgrant application, and subject to the Bureau of Public Safety Management's conditions of aqreement and soecial conditions governing this subgrant. (Signature of Authorized Official) (Date of Acceptance) ATTEST: DANNY L. KOLHAGE, CLERK Wilhelmina Harv~y - Mayor/Chairman (Typed Name and Title of Official) By Deputy Clerk By #f'Mm~ 'D ~/ENCY. Attomey'tI 0IIk>> } /) '-"" 2. J - r.II DCA-CJ Form 1 (June, 1985) D8 state of Florida Department of Community Affairs Division of Emergency Management Bureau of Public Safety Management 2740 Centerview Drive Tallahassee, Florida 32399-2100 Lawton Chiles Governor william E. Sadowski Secretary SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date of Award: 9/30/91 Grant Period: From:10/1/91 To:9/30/92 Project Title: Monroe County Anti-Druq Abuse School Resource Officer/D.A.R.E. Program Exoansion Grant Number: 92-CJ-63-11-54-01-128 Program Area: 1 Award is hereby made in the amount and for the period shown above of a grant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to the above mentioned subgrantee and subject to any attached standard or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local Governments and A-8?, or OMB Circulars A-110 and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the St~te or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690. This grant shall become effective on the beginning date of the grant period, provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Bureau of Public Safety Management. ~~~ Authorized Official Gordon L. Guthrie, Director ?- 3c7 -- ?/ Date [X]This award is subject to special and/or standard conditions (attached). BPSM Revised 7-1-79 state of Florida Department of Community Affairs Division of Emergency Management Bureau of Public Safety Management 2740 Centerview Drive Tallahassee, Florida 32399-2100 SPECIAL CONDITIONS Grantee (Name of SPA): Bureau of Public Safety Management Grant Number: 92-CJ-63-11-54-01-128 Grant Title: Monroe County Anti-Drug Abuse-School Resource Officer/ D.A.R.E. Program Expansion In addition to the general conditions applicable to fiscal administration, the grant is subject to the following special conditions: special Conditions: 1. Prior to reimbursement of expenditures, the subgrantee must submit to the BPSM a letter of certification that an Equal Employment Opportunity Plan has been developed in accordance with Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968, Public Law 91-351, 82 Statute 197, as amended. (A copy of requirements is enclosed.) Additional Standard Conditions: 1. Audit (a) The Recipient shall provide to the Department one copy of an annual audit conducted in compliance with the Single Audit Act of 1984, P.L. 98-502. The audit shall be performed in accordance with OMB Circular A-128 and other applicable federal law. The contract for this Agreement shall be identified within the subject audit in the Schedule of Federal Financial Assistance. The contract shall be identified as Federal funds passed-through the Florida Department of Community Affairs and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. (b) A complete audit report which covers any portion of the effective dates of this Agreement must be submitted within 30 days after its completion, but no later than seven months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the recipient. Additional Stanaard Conditions Continued: (c) The Recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall be either a certified public accountant or a licensed public accountant. (d) The Recipient shall take appropriate corrective action within six months of the issue date of the audit report in instances of noncompliance with Federal laws and regulations. (e) The Recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. (f) If this Agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. (g) The completed audit reports should be sent to the following address: Department of Community Affairs Office of Audit Services 2740 Centerview Drive The Rhyne Building Tallahassee, Florida 32399-2100 2. Lobbvinq In addition to the prov~s~ons contained in Paragraph 25 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the Legislature or a state agency is prohibited under this contract. I ...,..... . ~,- , -~ t .' ' c STATE OF FLORIDA -- i i DEPARTMENT OF COMMUNITY AFFAIRS 1 DIVISION OF EMERGENCY MANAGEMENT JUN 14 1991 BUREAU OF' PUBLIC SAFETY' MANAGEI-1ENT i SUB GRANT APPLICATION FOR ANTI-DRUG ABUSE AC" FUNDS - I . . .. " 8U~!~j'..:J .Cir: ~'L:~":~iC -: . .a", c' A. ADMINISTRATIVE INFORMATION : Monroe County Bo~FJI ~6rthtl{i~i~ht 5 1. SUBGRANTEE : . . , NAME: Thomas W. Bro . ' " TITLE: Monroe County Administrator " ADDRESS: Public Service Buildinq , . \'-ling II, Stock Island , '. : . . Key West, Florida 33040 . . " '~'.. ~ .TELEPHONE : (305) 294-4641 . \, 2. CHIEF FINANCIAL OFFICER:. NAME: .Pamela Hornack I : TITLE: ~lonroe County Budget Director , ~ ADDRESS: Public Service Buildinq . Wing II, Stock Island '. ' . Key West, Florida 33040 ; TELEPHONE: (305) 296-1338 . , . . 3. IMPLEMENTING AGENCY: , .NAME: . Monroe County Sheriff's Office TITLE: ADDRESS: 5jO Whltehead Street . Key West, Florida 33041 .. TELEPHONE: (305) 296-2424 4. PROJECT DIRECTOR: ". NAME: Dee Lloyd - " TITLE: Monroe County Grants Administrato ADDRESS: ~100 Junlor College Rd. , . , Key West, Florida 33040 " : TELEPHONE:. (305) 292-4474 : 5. PROJECT TITLE: Monroe County Anti-Drug Abuse School Resource Officer/ lJ.A.K.c. ~rogram Expanslon 6 . REQUESTED GRANT PERIOD: ' FROM 10-1-91 TO 9-30-92 7. FEDERAL SUPPORT REQUESTED: $ 87,144.00 8. MATCH PROVIDED: . '$ 29,048.00 . 9. TOTAL PROJECT BUDGET: ' . $ 116,192.00 . , , I" .10. FEDERAL EMPLOYER IDENTIFICATION NUMBER: 59-6000749 . 11- SAMAS ACCOUNT NO. (STATE AGENCIES) , '. 12. BPSM PROJECT NUMBER: 92-CJ-63-11-54-01-128 DCA-NA FORM 1 (REVISED JANUARY, 1991) . . B. PROJECT PROBLEM INDENTIFICATION: THIS SECTION MUST DESCRIBE THE 'SPECIFIC CRIMINAL JUSTICE PROBLEM TO BE ADDRESSED BY THE IMPLEMENT- ING AGENCY. CURRENT DATA MUST BE PRESENTED WHICH DEFINES THE NATURE AND ~XTENT OF THE TA~GETED PROBLEM. START BELOW AND USE CONTINUATION PAGES AS NECESSARY. In compliance with Rule 9G-16~007(1), one of the ways in which the Monroe County Sheriff's Office continues to address the drug problem is through demand reduction education by way of a program in which law enforcement officers participate. This is to be achieved by the excansion of the School Resource Officer/ D.A.R.E.Proqram, which has been in existence in M~nroe county for one year. . -. . . The drug problem in Monroe County is ,not isolated in any particular area, age group, or ethnic background. This is evidenced by the fact that in the numerous enforcement operations undertaken by the Sheriff's Office, those arrested were from all w~lkS of life. In the course of the past 18 months, out of the 5,~87cases worked by the Sheriff's Office, there were 922- . drug related arrests. . Of particular interest relative to Monroe County's drug problem are the following facts: Drug smuggling~if the Florida Keys is a long standing tradition and permeates all segments of the local society. It is, and has been a virtual way of life for a large segment of the permanent and transient population. Although it is true that most smugglers of any stature'are home based in Miami, those smugglers must have local support,both in transportation and currency handling. smuggling, as long as you are a "conch", is almost romantic. It is viewed by some local residents who are considered "honest", as a way of life that adds flavor and glamour to the Keys. The Lower Keys are predominantly known for smuggling marijuana; the Upper Keys, cocaine. 70% of the entire jail population of Monroe County is the direct or indirect result of drug involvement. Monroe county experiences three high profile drug sales locations. In these neighborhoods closely knit relationships tend to develop because of drugs, money, and.trafficking. Cooperation with law enforcement has been marginal largely due to the family ties and a "Robin Hood" type of syndrome. The most severe indicator of the extent and depth of the problem is that children in Monroe County's middle schools have been identified as dealers and carriers. (B.) continued This existing attitude coupled with the fact that in may homes children do not receive factual drug information or methods of dealing appropriately with today's peer pressure, cannot fail to have an influence on the County's most impressionable citizens, its youth. . statistical evidence is not presently available correlating a direct relationship between attitudes at home, in the neighborhoods and juvenile drug activity. The S.R.O./D.A.R.E. program has been in place for two years, accurate measures have not yet been established to determine a success rate. Unsubstantiated reports do exist in some schools. For example, in H.O.B. middle school in Key West, prior to the program, there were reportedly 25+ kids openly involved in the use or sale of drugs, now reports say there are only five. Our S.R.O. knows of these five and can identify four of them and she is targeting them for assistance. As the program continues, trends in. demand reduction and drug related activity will become observable and will be documented. C. PROPOSED SOLUTION TO THE TARGETED PROBLEM: THIS SECTION MUST 'DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENTATION PLAN TO RtDUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN MUST INCLUDE HOW THE REQUESTED FISCAL, P~RSONNEL AND EQUIPMENT RESOURCES WILL BE UTILIZED. IN ADDITION, THIS SECTION SHALL DESCRIBE HOW THE PROJECT RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE ACTIVITIES, INCLUDIN~ THE MECHANISM UTILIZED TO ENSURE COORDI- NATION OF THIS ~ROJECT WITH OTHER ANTI-DRUG ABUSE ACTIVITIES. START BELOW AND USE CONTINUATION PAGES AS NECESS~RY. Current efforts of dealing with the County's drug problem by the monroe County Sheriff's Office '.lie in two primary, areas: enforcement and education. ,Although enforcement is the traditional role, society is' .coming to realize that enforcement is not slowing or altering the problem., The trafficking of illegal drugs continues:to.flourish with,far-reaching consequences. The other arena in which the Sheriff's Office participates is education. Law enforcement has come to realize that reduction in drug .trade can only be affected by stemming demand, especially among tomorrow's users. If enthusiasm and support shown for the program are indicative of success, then the S.R.O. Program can be claimed as a winner. Teachers, students and parents all have . embraced the program. Sponsored events have been well attended and applauded. Schools with S.R.O.'s consider the officers to be a bonus and benefit to both the students and the community. The program is a joint effort of the Monroe County Sheriff's Office and the Monroe County School System and has the support of the Anti-Drug Abuse Policy Advisory Board, the Drug Free School Council, the Monroe County Board of County Commissioners and the Countyis two major municipalities. The current program has five officers in the elementary schools and middle schools. We want to add one additional officer to work in a high school as a pilot program. This program would expand on the D.A.R.E. principles, but at a higher level~ To work with the kids at a high school, pre-college level. The number of students to benefit from this one officer would be approximately 700. . To briefly summarize, the S.R.O~/D.A.R.E. Program allows the law enforcement officer to influence and educate youth at two levels. The School Resource Officer (S.R.O.),. by his regular presence in the school, promotes trust and communication between the student and the "cop", between the faculty and the "cop", proliferates the good image of all law enforcement and serves as a deterrent to drug related activities on school premises, thus creating a safer school atmosphere. .The S.R.O. is trained in methods and procedures to relate with and educate his students. The School Resource Officer spends a portion of his time on S.R.O. activities and law enforcement education. The maioritv of his time is spent on teaching, implementing, and reinforcing the D.A.R.E. Program. G. (Continued) The School Resource Officer PrOgram emphasis is on the following: - To perform the law enforcement function within the school .setting. - To identify and prevent through counseling and referral delinqu~nc behavior, including substance abuse. - To foster a better understanding of the law enforcement function and to develop positive concepts of law enforcement. - To develop better appreciation of citizen rights, obliga~ions and responsibilities. - To provide assistance and support for crime victims identified wi~hin the school setting, including abused children. - To promote positive relations between students and law enforcemenc officers. - To enhance knowledge of the fundamental concepts and structure of th~ law. Through the second canponent of the program, D~A.R.E. - Drug Abuse Resist:ince Education, the S.R.O. helps students recognize and resist the many subcle pressures that influence them to experirr-=nt with alcohol, marij uana and ocher drugs. In addition, the program strategies and planned activities focus on feelings relating to self-esteem, interpersonal and communication skills, risk assessment, critical thinking, decision making and positive alternatives to drug abuse behavior. "By helping students develop self-managemen~ and resisting skills, D.A.R.E. is in the forefront of innovative programs assigned to give young people the facts and to "innoculate" them agains~ peer pressure." 1 The S.R.O., upon canpletion of the D.A.R.E. instruction training, will teach the D.A.R.E. course in each of his assigned schools. The S.R.O. spends che najority of his time in his capacity as a D.A.R.E. inst.ruc~or on the D.A.R.E. curriculum and lesson plans. The D.A.R.E Officer is a volunteer fran the regular ranks of the l>bnroe Councy Sheriff1s Office. He must have at least two years road patrol e~perience and preferably have a two year degree in police administration. He mus~ reflecc a strong commitment to preventing substance use among young people and have a clean record.. In order to qualify for'the S.R.O./D.A.R.E. position, the officer must ccmplete School Resource Officer training and an intensive two-week (80 hour) seminar taught by both law enforcement and education agencies certified to teach the D.A.R.E Program. The D.A.R.E training includes: an overview of current drug use prevention activities, communication and public speaking sy~lls, learning methodology and classroom behavior management, SChool/police relationships, police/parent/community relationships, stages of adolescent chemic~l dependency, audiovisual techniques and other teaching aids, program administration, and sources of supplementary funding. c. (Continued) The D.A.R.E core curriculul1 targets 5th or 6th grade elementary students who will be entering junior high the following year. The curriculum consists or seventeen weekly lessons. Classroom activiti~s emphasize stud~n~ participation and role-play Jctivities. In addition to the D.A.R.E. core curriculum, the D.A.R.E. Officer will ,conduct as many visitation lessons in grades K - 4 as his schedule will allow. He will cover personal safety, oocVing the laws, the effects oi and diif~r~nce:5 batween medicines and "drugs". In Jr. High, the D.A.R.E officer reinforces the lessons of the previously taught curriculum. The officer will work closely with counseling staif on a variety of activities and will take part in individual and group discussion~ \Jith at-risk students and will att6nd or sponsor school social activities. During the course of the day; the D.A.R.E Officer wi~l spend time on th~ playground, cafeteria, school assemblies and in "general interact with students informally. He in essence becanes a mcmb:r of the faculty and a friend th~y can trust. In this setting students will feel free to discuss problems at home and in their communities, ranging from substance abuse, negl~ct, et~. The officer will then make referrals to the school or appropriate soci~l agencies. . The S.R.O./D.A.R.E. Officer also conducts principal/teacher orientations ~t the beginning of the school year in order to explain and acquire their support for the D.A.R.E. curriculum. In this way the administration and teaChlng staff can reinforce D.A.R.E. objectives throughout the course oi the school day. Involvement with parents, civic organizations and the community in general is also a very important element of the S.R.O. Program. At the outset: of s tuden t participation in D.A.R.E., a presentation is made explaining the program and providing substance abuse infonnation. Ways to improve convnunication skills within the family, recognizing and dealing with substance abuse at home, and community resources available, are some of the topics which are cover~d. t>1eetings are held with interested groups wi thin the convnuni ty, suppl y i ng inforn~tion and soliciting support for the program. The use of Anti-Drug Abuse Funds will make possible the expansion of wha tis an already successful School Resource Officer/D.A.R.E. Program and continu~ to support reduction education and anti-drug eiforts in Monroe County. 1.Implementing Project D.A.R.E.: Drug Abuse Resistance Education. u.s. ~partment of Justice, Bureau of Justice Assistance. June, 19BB. P3. 1. D. LIST EACH OB~ECTIVE AND ITS ATTENDANTPERFORHANCE MEASURES ~riICH '~IL~ BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR E^CH ODJECTIVE. START aE~O~ AND USE CONTINUATION PACES AS NECESSARY Obiective II': To increase the number of students 'in l-SOnroe Count:y bene I i eing' fran the services of the S.R.O,./D.A.R.E. Program. Performance Measures _ Document the number of students/schools served in school year '90-' 91 v s . '91-'92. _ Document the number of students canpleting the D.A.R. E curriculu'Tl. _ Document through monthly activity re{X)rtS the following:' The number of participating schools The number of core classes taught The number of K - 4 classes taught The number of Jr. High classes taught The number of abbreviated programs taught Document the number of students initiating counseling/help s~ssions (minor problems). _ D:lcument the number of teacher/school referrals to S.R.O. ior counseling or inteIVention. _ Document S.R.O. referrals to appropriate social service personnel in ehc school system or other carmuni ty agencies. . _ Document the instances and types of felonies coming to S.R.O.'s aeeeneicn. (If at all possible, another officer is actually brought in to make eh.::: arrest.) Record disposition. _ Document drug related problems or incidents and report the folloffing da ta : Da te of incident Child I S age and sex D.A.R.E. or non-D.A.R.E. student involved Reason for referral (e.g. possession of an illegal substance, reporeing illegal substance use by a family member, disclosing sexual abus.:::). - Document arrests made in drug free school zones. .. D. (Continued) ..0 . . .. Obiective 112: To increase community 'awareness of drugs and drug rela ced problems in the neighborhc:xxIs and sc;:hools. Performance Measures D::lcument the number of Pl'A meetings, faculty workshops, parent mee'tings and types of presentations made to community/civic groups and local attendance. Document parent invol vernent in the program. - Document surveys of administrators, teachers, parents and studencs co assess satisfaction with impact of S.R.O./D.A.R.E. activities. - Document S.R.O./D.A.R.E. activities with youth groups such as peer leaders and Youth Crime Watch. - nxument invitation to local officials to involve them in S.R.O./D.A.R.E. graduations.. D. L1ST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH WILL BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH OBJECTIVE. START BELOW AND USE CONTINUATION PAGES AS NECESSARY. UNIFORM MEASURABLE PROGRAM OBJECTIVES Objective i1: To increase the number of officers assigned to teach drug abuse resistance education (D.A.R.E.) by 100% (6) from project startup through the end of the original grant period. The percentage increase is based upon a baseline of 3 officers teaChing D.A.R.E. in calendar year 1989. Objective i2: To increase the number of schools provided D.A.R.E. by 100% (12) from project startup through the end of the original grant period. The percentage increase is based upon a baseline of 6 schools . offering D.A.R.E. in calendar year 1989. Objective #3: To increase the number of semesters D.A.R.E. is provided by 208.3 (37) from project startup through the end of the original grant period. The percentage increase is based upon a baseline of 12 semesters of D.A.R.&. provided in calendar year 1989. Objective i4: To increase the number of hours D.A.R.E. is provided by 100% (3,600) from project startup through the end of the original grant period. The percentage increase is based upon a baseline of 1J800 hours D.A.R.E. provided in calendar year 1989. ' Objective is: To increase the number of students provided D.A.R.E. by 190% (11,600) from project startup through the enq of the original grant period. The percentage increase is based upon a baseline of 4,000 students attending D.A.R.E. classes in calendar year 1989. Objective i6: 'To increase the number of in-service orientations for teachers by 100% (50) from project startup through the end of the original grant period. The percentage increase is based upon a baseline of 25 D.A.R.E. orientations given in calendar year 1989. Objective i7: orientation by original grant of 25 teachers To increase the number of teachers receiving in-service 100% (50) from project startup through the end of the period. The percentage increase is based upon a baseline attending D.A.R.E. orientations in calendar year 1989. Objective i8: To increase the number of parent education evenings by 325% (34) from project startup through the end of the original grant periOd. The percentage increase is based. upon a baseline of 8 parent education evening sessions held in calendar year 1989. 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H U) c: o~ c: 10 ~"t:I 0'1"'l~t/)< 0 ~ 0'1"'l ~ Q.ro>.lU ~ . ~ 10 10 00 ClJ ::l ~ oo~ 5 ~ c: ..... .c 'I"'l "t:I >lUQ.~QJ lOt/) c: c: > W ~ 'I"'l 00 E-o 00 ::l..... o QJ ~ 5 QJ U~ ~ >"I"'l A-< cc> ::l . o -I"'l 1-1 H t.:l ro QJ 10 QJ..... 10 ~ C 0 > 10..... 1U~~ 0""' 0'0.. 5~ ~ 8 'I"'l ~ 00 ~..... 00 ::lQ.~1U ClJ 0 ClJ ClJ ::l :J.1"'l u~5~::l . U H :...... ClJ 10 ClJ U 10 U'1"'l ClJ ll.. 5 ~AE-o~< c:-< UCOll..t/) ~CO~~ ,:( > ClJ u.c U' .c 'I"'l u.c ClJ 00 ::l ClJ ~ 'I"'l 'I"'l 'I"'l 'I"'l 'I"'l U'1"'l U ~ c: U"t:I..... 00 ~ ..... CC 5 5 5 1-1 > ~ ~~ ~ ~..-I 10..... Q.1U ..... 0 .&J .D .D ~ ClJ ~ ::l~ ::l ::l ~ QJ 0 5..... 0 0 ~ ::l ::l ::l . U ~ 0ll..0 ll..Ull..E-<::CHU U Ull.. en en en W lI( >< .:z: lI( lJ) lJ) ~ U ~ Z l/) ,:( l/) ~ Cl ,:( p,. Z o H 8 lI( ::> % H ~ :z o u ~ l/) ::> F. PRoJECT BUDGET SCHEDULE (MONROE CO.) 92-CJ-63-11-54-01-128 FEDERAL PROJBCT BUDGET CATEGORY BUDGET CATEGORY. SUPPORT HATCH TOTALS 1. SALARIES AND BENEFITS 84,399.70 28,133.24 112,532.94 2. CONTRACTUAL SERVICES 3. EXPENSES 2,744.30 914.76 3,659.06 4. OPERATING CAPITAL OUTLAY s. DATA PROCESSING SERVICES ,. INDIRECT COST 7. TOTAL PROJECT COSTS 87,144.00 29,048.00 116,192.00 G. PROJECT BUDGET NARRATIVE: THIS SECTION MUST PROVIDE A NARRATIVE DESC~IPTION OF THE PROJECT BUDGET BY LINE ITEM CATEGORY, DETAILING THE ITEM AND ANTICIPATED COST. EACH CATEGORY MUST BE SUFFICIENTLY DETAILED TO, SHOW THE COST RELATIONSHIP TO PROJECT OPERATIONS. START BELOW AND USE CONTINUATION PAGES AS NECESSARY. The 1991-1992 budget for this project includes salaries and benefits for 3 DARE officers, 2 existing positions and an additional officer to expand the program. Salaries and Benefits Officer 1 Salary 3% C.O.L.A. Retirement (28\> FICA (7.65\> Incentive Professional Insurance $27,185.00 $8l5.55 $7,490.15 $2,080.00 $260.00 $450.00 $38,280.70 Officer 2 Salary 3% 'C.O.L.A. Retirement (28\> FICA (7.65\> Incentive Professional Insurance $26,067.00 $782.01 $7,182.11 $l,995.00 $650.00 $450.00 $37,126.12 Officer 3 Salary 3% C.O.L.A. Retirement (28\> FICA (7.65\> Incentive Professional Insurance $26,067.00 $782.01 $7,182.11 $1,995.00 $650.00 $450.00 $37,126.12 Expenses Uniform Supply ~ducation (Travel/Per Di$m) $959.06 $2,700.00 $3,659.06 Grand Total $116,192.00 ----------- ---------===- H. ACCEPTANCE AND AGREEMENT CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE, .APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS SHALL BECOME BINDING. NON-COMPLIANCE SHALL RESULT 'IN COSTS BEING DISALLOWED. ' . 1. REPORTS. THE GRANT RECIPI'ENT SHALL SUBMIT DCA QU,ARTERLY PROGRESS REPORTS (FORM REVISED SEPTEMBER 1990), TO THE BUREAU OF PUBLIC SAFETY MANAGEMENT (BPSM) BY JANUARY 31, APRIL 30, JULY 31, AND OCTOBER 31 COVERING THE SUBGRANT ACTIVITY FOR THE PREVIOUS QUARTER. THE GRANT RECIPIENT SHALL SUBMIT AN ANNUAL REPORT (FORM REVISED SEPTEMBER 1990) , FOR EACH 12-MONTH PERIOD OF PROJECT OPERATIONS. THIS REPORT SHALL BE SUBMITTED TO THE BPSM WITHIN 30 DAYS AFTER THE END OF THE INITIAL 12-MONTH PERIOD. IN ADDITION, IF THE SUBGRANT AWARD PERIOD EXCEEDS 12 MONTHS, ADDITIONAL QUARTERLY REPORTS COVERING THE EXTENDED PERIOD MUST BE SUBMITTED AS WELL AS A FINAL REPORT COVERING THE ENTIRE TIME FRAME OF SUBGRANT ACTIVITIES WITHIN 30 DAYS OF THE END OF THE EXTENDED PERIOD. THE GRANT RECIPIENT SHALL SUBMIT MONTHLY FINANCIAL CLAIM REPORTS, DCA-NA 3(A-G REVISED JANUARY 1991), TO THE BPSM. A FINAL FINANCIAL CLAIM REPORT MUST BE SUBMITTED TO THE BPSM WITHIN 45 DAYS OF THE SUaGRANT TERMINATION PERIOD. SUCH CLAIM MUST BE DISTINCTLY IDENTIFIED AS "FINAL". FAILURE TO COMPLY SHALL RESULT.IN FORFEITURE OF REIMBURSEMENT. THE GRANT RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE . REASONABLY REQUIRED BY THE BPSM. ALL REQUIRED REPORTS, INSTRUCTIONS AND FORMS WILL BE DISTRIBUTED WITH THE SUBGRANT AWARD. . 2. RESPONSIBILITY OF GRANT RECIPIENT. THE GRANT RECIPIENT MUST ESTABLISH FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES WHICH ASSURE PROPER DISBURSEMENT AND ACCOUNTING OF 'SUBGRANT FUNDS AND REQUIRED NON-FEDERAL EXPENDITURES. ALL MONIES SPENT ON THIS PROJECT WILL BE DISBURSED IN ACCORDANCE WITH.PROVISIONS OF THE PROJECT BUDGET AS SAID BUDGET WAS APPROVED BY THE BPSM. ALL EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM TO THE OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINE MANUAL 7100.1D, U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, FEDERAL OFFICE OF MANAGEMENT AND BUDGET CIRCULARS A-87, A-ll0 AND A-21, IN THEIR ENTIRETY. ALL FUNDS NOT SPENT IN ACCORDANCE WITH THIS AGREEMENT WILL BE SUBJECT TO REPAYMENT BY THE GRANT'RECIPIENT.. 3. COMPLIANCE WITH SECTION 287.055, FLORIDA STATUTES. THE SUBGRANTEE, WHEN APPLICABLE, AGREES TO SATISFY ALL REQUIREMENTS PROVIDED IN SECTION 287.055, FLORIDA STATUTES, KNOWN AS THE "CONSULTANT'S COMPETITIVE NEGOTIATION ACT". 4. APPROVAL OF CONSULTANT AGREEMENTS. THE BPSM SHALL REVIEW AND APPROVE IN WRITING ALL CONSULTANT AGREEMENTS PRIOR TO THE ACTUAL EMPLOYMENT OF THE CONSULTING FIRM. APPROVAL SHALL BE BASED UPON THE COMPLIANCE OF THE AGREEMENT WITH THE REQUIREMENTS OF THE FINANCIAL AND ADMINISTRATIVE GqIDE FOR GRANTS, GUIDELINES MANUAL 7100.1D AND APPLICABLE STATE STATUTES. GRANT RECIPIENT AGREEMENT APPROVAL BY THE BPSM DOES NOT CONSTITUTE CONSULTANT AGREEMENT APPROVAL. H. ACCEPTANCE AND AGREEMENT (CONTINUED) 5. ALLOWABLE COSTS. THE ALLOWABILITY OF COSTS INCURRED UNDER ANY SUBGRANT SHALL BE DETERMINED IN ACCORDANCE WITH THE GENERAL PRINCIPLES OF ALLOWABILITY AND STANDARDS FOR SELECTED COST ITEMS SET FORTH IN THE OFFICE OF JUSTICE PROGRAMS FINANCIA~ AND ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINE MANuAL 7100.1D, U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-a7, "COST PRINCIPLES APPLICABLE TO GRANTS AND CONTRACTS WITH STATE AND LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-21, "COST PRINCIPLES FOR EDUCATIONAL INSTITUTIONS". ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL FUNDS FOR THE PROCUREMENT OF SERVICES, SUPPLIES OR EQUIPMENT, MUST BE IN ACCORD WITH THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, OR ATTACHMENT 0 OF OMB CIRCULAR NO. A-II0 AND FLORIDA LAW TO BE ELIGIBLE FOR REIMBURSEMENT. 6. TRAVEL. ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF- GRANT SPECIFIED-WORK-AREA WILL BE BASED UPON WRITTEN APPROVAL OF THE BPSM PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL. TRAVEL COST FOR ALL TRAVEL WILL BE REIMBURSED IN ACCORDANCE WITH LOCAL REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN SECTION 112.061, FLORIDA STATUTES. . 7. WRITTEN APPROVAL OF CHANGES. GRANT RECIPIENTS MUST OBTAIN APPROVAL FROM THE BPSM FOR MAJOR CHANGES. THESE INCLUDE, BUT ARE NOT LIMITED TO: (A) CHANGES IN PROJECT ACTIVITIES, DESIGNS, OR RESEARCH PLANS SET FORTH IN THE APPROVED APPLICATION; (B) KEY PROFESSION~L PERSONNEL IDENTIFIED IN THE APPROVED APPLICATION, OR (C) BUDGET DEVIATIONS THAT DO NOT MEET THE FOLLOWING CRITERION: SUBGRANTEES MAY TRANSFER FUNDS BETWEEN BUDGET CATEGORIES AS LONG AS THE TOTAL AMOUNT OF THE TRANSFER (INCREASE OR DECREASE) DOES NOT EXCEED TEN PERCENT (10%) OF THE TOTAL . APPROVED BUDGET CATEGORY AND THE TRANSFER IS MADE TO AN APPROVED BUDGET LINE ITEM. HOWEVER, NO ADDITIONAL TRANSFERS ABOVE THE 10% CAP MAY BE MADE UNTIL A REVISED BUDGET HAS BEEN APPROVED BY THE DEPARTMENT OF COMMUNITY AFFAIRS. UNDER NO CIRCUMSTANCES CAN THE CHANGES INCREASE THE TOTAL BUDGETED AWARD. (PLEASE NOTE TRANSFERS DO NOT ALLOW FOR INCREASING THE QUANTITATIVE NUMBER OF ITEMS REFLECTED ~N ANY APPROVED BUDGET LINE ITEM, SUCH AS, EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR EXPENSE CATEGORIES OR STAFF POSITIONS IN THE SALARIES AND BENEFITS CATEGORY). 8. GRANT RECIPIENT FUNDING. THE OBLIGATION OF THE STATE OF FLORIDA, TO REIMBURSE GRANT RECIPIENTS FOR INCURRED COSTS WILL BE SUBJECT TO THE AVAILABILITY OF ANTI-DRUG ABUSE ACT FUNDS. 9. ADVANCE FUNDING. SECTION 7, CHAPTER 87.247, LAWS OF FLORIDA, OFFICE OF JUSTICE PROGRAMS GUIDELINE MANUAL 7100.1D, U.S. . DEPARTMENT OF JUSTICE COMMON' RULE FOR STATE AND LOCAL H. ACCEPTANCE AND AGREEMENT (CONTINUED) GOVERNMENTS AUTHORIZES ADVANCE FUNDING UP TO 25 PERCENT OF THE FEDERAL AWARD FOR EACH PROJECT. ADVANCE FUNDING WILL BE PROVIDED WHEN A STATE I.GENCY OR LOCAL UNIT OF GOVERNMENT REQUEST IT'IN WRITING AND JUSTIFY THE NEED FOR SUCH FUNDING.' THE WRITTEN REQUEST AND JUSTIFICATION SHOULD BE SUBMITTED TO THE BPSM SIMULTANEOUSLY WITH THE GRANT APPLICATION. . 10. COMMENCEMENT OF PROJECT. IF A PROJECT HAS NOT COMMENCED WITHIN 60 DAYS AFTER THE ACCEPTANCE OF THE GRANT RECIPIENT AWARD, GRANT RECIPIENTS WILL REPORT BY LETTER THE STEPS TAKEN TO INITIATE rHE PROJECT, THE. REASONS FOR DELAY AND THE EXPECTED STARTING DATE. IF, AFTER 90 DAYS FROM THE ACCEPTANCE OF AWARD, PROJECT ACTIVITY AS DESCRIBED HEREIN HAS NOT BEGUN, A FURTHER STATEMENT OF IMPLEMENTATION DELAY WILL BE SUBMITTED BY THE GRANT RECIPIENT TO THE BPSM. UPON RECEIPT OF THE 90-DAY LETTER, THE BPSM SHALL DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR CANCEL THE PROJECT AND REOBLIGATE THE FUNDS TO OTHER PROJECT AREAS. ' THE BPSM, WHERE WARRANTED BY EXTENUATING CIRCUMSTANCES, SHALL EXTEND THE IMPLEMENTATION DATE OF THE PROJECT PAST THE 90-DAY PERIOD, BUT ONLY BY FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT. 11. EXCUSABLE DELAYS. EXCEPT WITH RESPECT TO THE DEFAULTS OF CONSULTANTS, THE GRANT RECIPIENT SHALL NOT BE IN DEFAUL~ BY REASON OF ANY FAILURE IN PERFORMANCE OF THIS AGREEMENT IN ACCORDANCE WITH ITS TERMS (INCLUDING ANY FAILURE BY THE GRANT RECIPIENT TO MAKE PROGRESS IN THE EXECUTION OF THE WORK HEREUNDER WHICH ENDANGERS SUCH PERFORMANCE) IF SUCH FAILURE ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE OF THE GRANT RECIPIENT. SUCH CAUSES SHALL INCLUDE, BUT ARE NOT RESTRICTED TO, ACTS OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN EVERY CASE THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT. IF THE FAILURE TO PERFORM IS CAUSED BY THE FAILURE OF A CONSULTANT TO PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT OF CAUSES BEYOND THE CONTROL OF THE GRANT RECIPIENT AND CONSULTANT, AND WITHOUT THE FAULT OR NEGLIGENCE OF EITHER OF THEM, THE GRANT RECIPIENT SHALL NOT BE DEEMED TO BE IN DEFAULT, UNLESS (A) THE SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT WERE OBTAINABLE FROM OTHER SOURCES, AND (B) THE BPSM SHALL HAVE ORDERED THE GRANT RECIPIENT IN WRITING TO PROCURE SUCH SUPPLIES OR SERVICES FROM OTHER SOURCES, AND (C) THE GRANT RECIPIENT SHALL HAVE FAILED TO COMPLY REASONABLY WITH SUCH ORDER. UPON REQUEST OF THE GRANT RECIPIENT, THE BPSM SHALL ASCERTAIN THE FACTS AND EXTENT OF SUCH FAILURE AND, IF IT SHALL BE DETERMINED THAT ANY FAILURE TO PERFORM WAS OCCASIONED BY ANY ONE OR MORE OF THE SAID CAUSES, THE DELIVERY SCHEDULE SHALL BE REVISED ACCORDINGLY. 12. OBLIGATION OF GRANT RECIPIENT FUNDS. GRANT RECIPIENT FUNDS MAY NOT UNDER ANY CIRCUMSTANCES BE OBLIGATED PRIOR. TO THE EFFECTIVE DATE OR SUBSEQUENT TO ~HE TERMINATION DATE OF THE GRANT PERIOD. ONLY PROJECT COSTS INCURRED ON OR AFTER THE EPFECTIVE DATE AND H. 'ACCEPTANCE AND AGREEMENT (CONTINUED) ON OR PRIOR TO THE T.ERMINATION DATE OF THE GRANT RECIPIENT APPLICATION ARE ELIGIBLE FOR REIMBURSEMENT. A COST IS INCURRED WHEN THE GRANT RECIPIENT'S EMPLOYEE OR CONSULTANT PERFORMS THE SERVICE REQUIRED~ OR WHEN GOODS ARE RECEIVED BY:THE GRANT RECIPIENT, NOTWITHSTANDING THE DATE OF ORDER.. 13. PERFORMANCE. IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR VIOLATION OF ANY PROVISION OF THIS AGREEMENT BY THE GRANT RECIPIENT, THE GRANT RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR BOTH, THE BPSM.SHALL IMPOSE SUCH SANCTIONS AS IT DEEMS APPROPRIATE INCLUDING WITHHOLDING OF PAYMENTS, CANCELLATION, TERMINATION OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN PART. IN SUCH AN EVENT, THE BPSM SHALL NOTIFY THE GRANT RECIPIENT OF SUCH DECISION 30 DAYS IN ADVANCE OF THE EFFECTIVE DATE OF SUCH SANCTION. 'THE GRANT RECIPIENT SHALL BE PAID ONLY FOR THOSE SERVICES SATISFACTORILY PERFORMED PRIOR TO THE EFFECTIVE DATE OF SUCH SANCTION. 14. ACCESS TO RECORDS. DCA, U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, OJARS, AND THE AUDITOR GENERAL OF THE STATE OF FLORIDA, OR ANY OF ,THEIR DULY AUTHORIZED REPRESENTATIVES, SHALL HAVE ACCESS FOR THE PURPOSE OF AUDIT AND EXAMINATION OF BOOKS, DOCUMENTS, PAPERS, AND RECORDS OF THE GRANT RECIPIENT, AND TO RELEVANT BOOKS AND RECORDS OF GRANT RECIPIENT AND CONTRACTORS, AS PROVIDED UNDER THE OFFICE OF JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS", M7100.1D. 15. AUDIT. ACCEPTANCE OF THIS AGREEMENT CONSTITUTES GRANT RECIPIENT ASSURANCE THAT ALL PROVISIONS OF OMB CIRCULAR A-128 "AUDITS OF STA~E AND LOCAL GOVERNMENTS" OR OMB CIRCULAR A-110, ATTACH- MENT F, WILL BE MET. ALL GRANT RECIPIENTS SHALL PROVIDE AN AUDIT OF THEIR ACTIVITIES ON AN' ANNUAL BASIS. FOR ADDITIONAL INFORMATION ON AUDIT REQUIREMENTS, APPLICANTS SHALL REFER" TO THE OFFICE OF JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS", GUIDELINE MANUAL 7100.1D, OFFICE OF JUSTICE PROGRAMS. AT A MINIMUM, A SCHEDULE COMPARING BUDGETED AND ACTUAL SUBGRANT COSTS IS REQUIRED. FAILURE TO FURNISH 'AN ACCEPTABLE AUDIT AS DETERMINED BY THE STATE OR COGNIZANT FEDERAL AUDIT AGENCY SHALL BE BASIS FOR DENIAL AND REFUND, OR BOTH, OF FEDERAL FUNDS. FEDERAL FUNDS DETERMINED TO BE MISSPENT ARE SUBJECT TO REFUND OR OTHER RESOLUTION. 16. PROCEDURES FOR CLAIM REIMBURSEMENT. . ALL CLAIMS FOR RE~MBURSE- MENT OF GRANT RECIPIENT COSTS MUST BE SUBMITTED ON A FORM (DeA- NA FORM 3 (A-G REVISED JANUARY 1991) PRESCRIBED AND PROVIDED BY THE BPSM. CLAIMS SHALL BE SUBMITTED ON A MONTHLY BASIS IN ORDER TO REMAIN CURRENT ON PROJECT COSTS REPORTING. ALL CLAIMS REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL OUTLAY ITEMS .. (OCO) HAVING A UNIT COST OF $500 OR MORE AND A USEFUL LIFE OF 1 YEAR OR MORE MUST BE ACCOMPANIED BY A COMPLETED NON-EXPENDABLE PROPERTY FORM SIGNED BY THE SUBGRANTEES' PROPERTY CUSTODIAN. IF H. ACCEPTANCE AND AGREEMENT . (CONTINUED) LOCAL ACCOUNTING PROCEDURES REQUIRES OCO REPORTING AT A LESSER AMOUNT THAN THE $500, LOCAL REQUIREMENTS SHALL BE ADHERED TO. 17. RETENTION OF RECORDS. ALL RECORDS AND FINANCIAL DOCUMENTS MUST BE MAINTAINED FOR A MINIMUM PERIOD OF 3 YEARS FROM THE DATE OF THE FINAL FINANCIAL STATEMENT AND BE "AVAILABLE FOR AUDIT ANQ PUBLIC DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS. 18. OWNERSHIP OF DATA AND CREATIVE MATERIAL. THE OWNERSHIP OF MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS DEVELOPED, PRODUCED, OR DISCOVERED BY THIS AGREEMENT IS GOVERNED BY THE TERMS OF THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-ll0, ATTACHMENT N, PARAGRAPH 8. 19. PROPERTY ACCOUNTABILITY. THE GRANT RECIPIENT AGREES TO UTILIZE ALL NON-EXPENDABLE PROPERTY FOR CRIMINAL JUSTICE PURPOSES DURING ITS USEFUL LIFE OR REQUEST BPSM DISPOSITION. THE GRANT RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO CONTROL, PROTECT, PRESERVE, USE, AND MAINTAIN AND DISPOSE OF ANY PROPERTY FURNISHED IT BY THE BPSM OR PURCHASED PURSUANT TO THIS AGREEMENT IN ACCORDANCE WITH FEDERAL PROPERTY MANAGEMENT STANDARDS AS SET FORTH IN THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-ll0, ATTACHMENT N. THIS OBLIGATION CONTINUES AS LONG AS THE PROPERTY IS RETAINED BY THE GRAN~ RECIPIENT, NOTWITHSTANDING THE EXPIRATION OF THIS AGREEMENT. . 20. DISPUTES AND APPEALS. ANY DISPUTE, DISAGREEMENT OR QUESTIONS OF FACT ARISING UNDER THIS AGREEMENT SHALL BE DECIDED BY THE BPSM IN WRITING AND SHALL BE DISTRIBUTED TO PARTIES CONCERNED. A WRITTEN APPEAL SHALL BE MADE WITHIN 21 CALENDAR DAYS TO . THE SECRETARY OF THE DEPARTMENT OF COMMUNITY AFFAIRS, . WHOSE DECISION IS FINAL. THE GRANT RECIPIENT SHALL PROCEED DILIGENTLY WITH THE PERFORMANC~ OF THE AGREEMENT IN ACCORDANCE WITH THE BPSM DECISION. THE GRANT RECIPIENT'S RIGHT TO APPEAL IN THE DEPARTMENT'S DECISION IS CONTAINED IN CHAPTER 120, FLORIDA STATUTES, AND IN PROCEDURES SET FORTH IN CHAP'l;'ERS 28-5 AND 9-5, FLORIDA ADMINISTRATIVE CODE. APPEALS MUST BE RECEIVED IN WRITING WITHIN 21 CALENDAR DAYS OF NOTIFICATION OF THE DECISION. THE WRITTEN APPEAL MUST BE SUBMITTED TO THE DEPARTMENT OF COMMUNITY AFFAIRS CLERK (AGENCY CLERK). FAILURE TO APPEAL WITHIN THIS TIME FRAME SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES. 21. CONFERENCES, INSPECTION OF WORK. CONFERENCES MAY BE HELD AT THE REQUEST OF ANY PARTY TO THIS AGREEMENT. A REPRESENTATIVE OF THE BPSM, U.S. D~PARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, . OR ALL SHALL BE PRIVILEGED TO VISIT THE SITE FOR THE PURPOSE OF INSPECTION AND ASSESSMENT OF WORK BEING PERFORMED AT ANY TIME. H. .ACCEPTANCE AND AGREEMENT ~(C?ONTINUED) 22. PUBLICATIONS, PRINTING, OR REPORTS. A. BEFORE PUBLICATION OR PRINTING, THE FINAL DRAFT OF ANY REPORT OR REPORTS REQUIRED UNDER THE AGREEMENT OR PERTAINING TO THE AGREEMENT SHALL BE SUBMITTED TO THE BPSM FOR REVIEW. B. EACH PUBLICATION OR OTHER PRINTED REPORT COVERED BY PARAGRAPH 22.A ABOVE MUST INCLUDE THE FOLLOWING STATEMENTS ON THE COVER PAGE: (1) "THIS REPORT WAS, PREPARED FOR THE BUREAU OF PUBt.IC SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRS, STATE OF FLORIDA IN COOPERATION WITH THE BUREAU OF JUSTICE ASSISTANCE, U.S. DEPARTMENT OF JUSTICE." . (2) "THE CONCLUSIONS AND OPINIONS EXPRESSED IN THIS REPORT ARE THOSE OF THE GRANT RECIPIENT, AND DO NOT NECESSARILY REPRESENT THOSE OF THE STATE OF FLORIDA, BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRS1 THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE. ASSISTANCE OR ANY OTHER AGENCY OF THE STATE OR FEDERAL GOVERNMENT." 23. EQUAL EMPLOYMENT OPPORTUNITY. NO PERSON SHALL, ON THE GROUNDS OF RACE, CREED, COLOR, OR NATIONAL ORIGIN BE EXCLUDED FROM PARTICIPATION IN, BE REFUSED THE BENEFITS OF, OR BE OTHERWISE SUBJECTED TO DISCRIMINAT~ON UNDER GRANTS AWARDED PURSUANT TO P.L. 89-564, NON-DISCRIMINATION REQUIREMENTS ~F THE ANTI-DRUG ABUSE ACT OF 1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964; SECTION 504 OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE IX OF THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION ACT OF 1975; AND THE DEPARTMENT OF JUSTICE NON-DISCRIMINATION REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G. ANY STATE AGENCY, CITY OR COUNTY RECEIVING $500,000 OR MORE IN FEDERAL ANTI-DRUG ABUSE FUNDS MUST SUBMIT THEIR EQUAL EMPLOYMENT OPPORTUNITY PLAN TO THE BPSM. 24. NON-PROCUREMENT DEBARMENT AND SUSPENSION. THE GRANT RECIPIENT AGREES TO COMPLY WITH.EXECUTIVE ORDER 12549, DEBARMENT AND SUSPENSION (34 CFR, PART 85, SECTION 85.510, PARTICIPANT'S RESPONSIBILITIES). THESE PROCEDURES REQUIRE THAT THE GRANT RECIPIENT SUBMIT CERTIFICATION THAT IT WILL NOT ENTER INTO ANY LOWER TIER COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED, SUSPENDED, DECLARED INELIGIBLE OR VOLUNTARILY EXCLUDEO FROM PARTICIPATION IN THIS COVERED TRANSACTION, UNLESS AUTHORIZED BY THE BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT, DEPARTMENT. OF COMMUNIT~ AFFAIRS. " H. . ACCEPTANCE AND AGREEMENT . (CONTINUED) 25. THE RECIPIENT AGREES .TO COMPLY WITH SECTION 319 OF PUBLIC LAW 101-121 AS PROVIDED FOR IN THE "GOVERNMENTWIDE GUIDANCE FOR NEW RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE" PUBT...ISHED IN THE DECEMBER 20, 1989, FEDERAL REGISTER. · EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH SUBMISSION THAT INITIATES-AGENCY CONSIDERATION OF SUCH PERSON FOR AN AWARD OF A FEDERAL CONTRACT, GRANT, OR COOPERATIVE AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000 OR MORE. THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON WHICH RELIANCE WAS PLACED WHEN THIS TRANSACTION WAS MADE OR ENTERED INTO. SUBMISSION OF THIS CERTIFICATION IS A PREREQUISITE FOR MAKING OR ENTERING INTO THIS TRANSACTION IMPOSED BY SECTION 1352, TITLE 31, u.S. CODE. ANY PERSON WHO FAILS TO FILE THE REQUIRED'CERTIFICATION SHALL BE SUBMIT TO A CIVIL PENALTY OF NOT LESS THAN $10,000 AND NOT MORE THAN $100,000 FOR EACH SUCH FAILURE. THE UNDERSIGNED CERTIFIES, TO TBE BEST OF HIS OR HER KNOWLEDGE AND BELIEF, THAT: . (1) NO FEDERAL APPROPRIATED FUNDS HAVE BEEN PAID OR WILL BE PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH THE AWARDING OF ANY FEDERAL CONTRACT, THE MAKING OF ANY FEDERAL GRANT, THE MAKING OF ANY FEDERAL LOAN, THE ENTERING INTO OF ANY RENEWAL, AMENDMENT, OR MODIFICATION OF ANY FEDERAL CONTRACT, GRANT, LOAN OR COOPERATIVE AGREEMENT. . (2) IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR WILL BE PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH ~ FEDERAL CONTRACT, GRANT, LOAN, OR COOPERATIVE AGREEMENT, THE UNDERSIGNED SHALL COMPLETE AND SUBMIT STANDARD FORM . LLL, "DISCLOSURE OF LOBBYIN.G ACTIVITIES", IN ACCORDANCE WITH ITS INSTRUCTIONS. . . (3) THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS CERTIFICATION BE INCLUDED IN THE AWARD DOCUMENTS FOR ALL SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL CERTIFY AND DISCLOSE ACCORDINGLY. H. ACCEPTAlICE AND AGREEMENT (CONTINUED) 26. WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR PROPOSALS, BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING PROJECTS OR PROGRAMS FUNDED IN WHOLE OR IN PART WITH THE FEDERAL MONEY, ALL GRANTEES RECEIVING FEDERAL FUNDS, INCLUDING BUT NOT L!MITED TO STATE AND LOCAL GOVERNMENTS, SHALL CLEARLY STATE (1) THE PERCENTAGE OF THE TOTAL COST OF THE 'PROGRAM OR PROJECT WHICa WILL BE FINANCED WITH FEDERAL MONEY, AND (2) THE DOLLAR AMOUNT OF FEDERAL FUNDS FOR THE PROJECT OR PROGRAM. 27. THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY UNDER THIS CONTRACT IS CONTINGENT UPON AN ANNUAL APPROPRIATION BY THE LEGISLATURE. 28. EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES (INCLUDES"ALL BUDGET CATEGORIES) WRITING FOR A PERIOD NOT TO EXCEED 6 MONTHS AND SHALL BE SUBJECT TO THE SAME TERMS AND CONDITIONS SET FORTH IN THE INITIAL CONTRACT. THERE SHALL BE ONLY ONE EXTENSION OF THE CONTRACT UNLESS THE FAILURE TO MEET THE CRITERIA SET FORTH IN THE CONTRACT FOR COMPLETION OF THE CONTRACT IS DUE TO EVENTS BEYOND THE CONTROL OF THE CONTRACTOR. 29. ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A PROPER PREAUDIT AND POSTAUDIT THEREOF. 30. ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED IN ACCORDANCE WITH S. 112.061, FLORIDA STATUTES. 31. THE DEPARTMENT.OF COMMUNITY AFFAIRS RESERVES THE RIGHT TO UNILATERALLY CANCEL THIS CONTRACT FOR REFUSAL. BY THE CONTRACTOR TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS, PAPERS, LETTERS, OR OTHER MATERIAL SUBJECT TO THE PROVISIONS OF CHAPTER 119, FLORIDA STATUTES, AND MADE OR RECEIVED BY THE CONTRACTOR IN ~ONJUNCTION WITH THE CONTRACT. ~,H;: .... ," . . ...1'. RESOwUTION MO. 195 -1991 It. RESOLUTION OF THE MONROE COUNTY BOARD OF COMMISSIONER AUTHORIZING THE SUBMISSION OF AN ANTI -DRUG ABUSE GRANT APPLICATION TO THE DEPARTMENT OF COMMUNITY AFFAI'RS .A .Jl.~ l'~ P ~ :(J /. WHEREAS, the DepArtment of community Affairs haa . announced funding available under the Anti-Drug Abuse Act of 1988, for fiscal year 91/92, and WHEREAS, Monroe County 11 currently participating in this program in four leparate areas known .a the Pretrial Services substance Abuse Program, the D.A.R.E. program, the Pilot Residential/Work ~el.a&e Program, and the Grant . Administration Program, and WHEREAS, the Monroe county Substance Abuse Policy Advisory Board has recommended the continuation of three of the programs for the 1991 fundin; cycle, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIO~RS OF MONROE COUNTY, FLORIDA, THAT: 1. The county Administrator is hereby authorized to submit an application for grant funds to the Department of Community Affairs to continue the Pretrial Services, Pilot Residential/Work Release, and D.A.R.E. Anti-Drug Abuse Grant Programs, and that 2. This resolution shall become effective iemediately upon adoption by the commis.ion and executIon by the presiding Officer and Clerk. PASSED AND ADOPTED by the Board of county commissioners of Monroe County, Florida, at a re;ula~.~eetlng of laid Board held on the 5th day of June, A.D.'1991. Mayor Harvey Yes. Mayor Pro Tam London xes commissioner Cheal Yes Commissioner 30nel Yes commissioner Stormont Yes BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY . By: \j;. .. :)..\.tJ~. .~ ~ ---~ "" ~ .........- --. ~~ . Ill>- N"f'P.f'I4,,-J) ,,, TO FORAI &l' '~/~'~ ." . . '-'1'- . .... ~'Wf'I '*'l9 ,.,. ~ - '7 ."2: - 9' I DANNY 1.. JtOl.BAGE, Clerk (Seal) Attest: . . . I ).U~I;; BRANCH OFFICE au., OVERSI:AS HIGHWAY MARATHON, FLORIDA 33050 ~l-(S061"4a.to3e I)artn!, 1.. ~olbage CLERK OF THE CIRCUIT COURT MONROE COUNTY GOO WHITEHEAD STREET KEY WEST. FLORIDA aso~ TEL. &aO~1 ~1 BRANCH OPFICE P.O. BOX a'lt PLANTATION KEY. FLORIDA !SMO 11:1. (8061 852.e253 MEMORANDUM ...._------~- iteCEIVED JUN 11 19. V.JN1'r '91 ADMINIST/MY' From: George Harper, Director 'Division of Management Services Rosalie L. Connolly, Deputy Clerk June 14, 1991 To: Date: On June 5, 1991, ehe Board of County Commissioners adopted Resolution No. 195-1991 authorizing the submission of an 'Anti-Druq Abuse Grant Application to the Department of . Community Affairs. Attached for your handling and follow-through are four cer- tified copies of the subject Resolution. Rosalie L. onnolly Deputy Clerk Attachments cc: County Attorney County Administrator Finance Director Pile \,