FY2005 1st Amendment 08/17/2005
Clell IIlhe
Circul coun
Danny L. Kolhage
Phone: 292-3550 Fax: 295-3663
Memnrandum
To: Lynda Stuart, OffICe Manager
Tourist Development Council
Attn: Maxine Pacini
Isabel C. DeSantis, . 6./
Deputy Clerk ,P'
From:
Date: Thursday, August 25, 2005
At the BOCC meeting on August 17, 2005, the Board approved the following:
Amendment to Agreement between Monroe County and Holiday Isle Resort &
Marina to revise the date of the Holiday Isle/Caribee 21st Dolphin Tournament which was
/ scheduled to take place on July 8-10, 2005 to a new date of July 29-31, 2005 due to
Hurricane Dennis.
Amendment to Agreement between Monroe County and Lower Keys Chamber of
Commerce to revise the date of the 21st Annual Underwater Music Festival which was
scheduled to take place on July 9,2005 to a new date of July 16, 2005 due to Hurricane
Dennis
Attached hereto are two (2) duplicate originals of each document for your
handling. Should you have any questions concerning the above, please do not hesitate to
contact me at 295-3130.
cc: Finance
County Attorney
File
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this ) itf day o~
2005, between the County of Monroe and Holiday Isle Resort & Marina.
WHEREAS, there was an agreement entered into on October 20, 2004, between the
parties, awarding $3,325 to the Holiday Isle Resort & Marina for the Holiday Isle/Caribee 21 st
Dolphin Tournament on July 8-10,2005, and
WHEREAS, it has become necessary to revise dates of event due to the fact the event
had to be postponed because of Hurricane Dennis;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph I of the agreement will read as follows: County shall pay a sum not to
exceed $3,325.00 (Three Thousand, Three Hundred and Twenty Five Dollars) for promotion
and related expenditures, as described in the event budget, attached hereto as Exhibit B, for
production of the Holiday Isle/Caribee 21st Dolphin Tournament on July 29-31, 2005. Payment
will be made only after Event Sponsor submits invoices and support documentation acceptable
to the County's Finance Department. The advertising and promotion budget for County funding
may be altered as to the individual line items, or components, within 10% of the amount stated
for that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of an Umbrella event
budget may be utilized for unforeseen permisSible expenditures and for those budget lines that
may require additional funds. Monroe County's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the County.
2. The remaining provisions of the contract dated October 20, 2004 remain in full
force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year
first above written.
Holiday Isle Resort & Marina
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'-EXHIBIT "B"
BUDGET BRKAKD01IH
FLORIDA KEYS rISBING '1'OtJl\HMIZN'1"S, tHe.
OCTOBBR 1, 2004 TO SEPTEMBER 30, 2005
HOLIDAY ISLE CARIBE!: 20TH DOLPHIN TO~N'f
---------------------------------------------------------
.JULY 8-10, 2005
DIRECT MAIL , roSTAGE $
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ 1,202.50
TROPHns $ 997.50
PHOTO PROGRAM $
MEDIA 1U>VERTISING $ 1,125.00
T-SHIRTS, CAPS, JACXETS $
*GENERAL NON-ALLOCATED $
$ 3,325.00
*GENBRAL NOH-ALLO~BD IS NOT TO EXCEED 1St OF THE
TOURN.JUfBN'l'S TOTAL BUDGET.
*TOURNAMEN'fS CAN NOT EXCEED MORE T~ 30t OF THE
TOTAL ~,'1':IH..TROPHY LI~'ITEMEXCEP'1' WHEN
TOURNAMENTS GET S acrAL APPROVAL FROM FKI"l', INC.