FY2005 1st Amendment 08/17/2005
CI_ DIllie
Circul coun
Danny L. Kolhage
Phone: 292-3550 Fax: 295-3663
Memnrandwn
To: Lynda Stuart, Offzce Manager
Tourist Development Council
Attn: Maxine Pacini
Isabel C. DeSantis, . 6./
Deputy Clerk Y'
From:
Date: Thursday, August 25,2005
At the BOCC meeting on August 17, 2005, the Board approved the following:
Amendment to Agreement between Monroe County and Holiday Isle Resort &
Marina to revise the date of the Holiday IslelCaribee 21st Dolphin Tournament which was
scheduled to take place on July 8-10,2005 to a new date of July 29-31,2005 due to
Hurricane Dennis.
Amendment to Agreement between Monroe County and Lower Keys Chamber of
/Commerce to revise the date of the 21st Annual Underwater Music Festival which was
scheduled to take place on July 9,2005 to a new date of July 16, 2005 due to Hurricane
Dennis
Attached hereto are two (2) duplicate originals of each document for your
handling. Should you have any questions concerning the above, please do not hesitate to
contact me at 295-3130.
cc: Finance
County Attorney
File
AMENDMENT TO AGREEMENT
d.
THIS ADDENDUM to agreement is made and entered into this /P -day ofClufu..:.r-
2005, between the County of Monroe and Lower Keys Chamber of Commerce, Inc.
WHEREAS, there was an agreement entered into on October 20, 2004, between the
parties, awarding $8,500 to the Lower Keys Chamber of Commerce, Inc. for the 21st Annual
Underwater Music Festival on July 9, 2005, and
WHEREAS, it has become necessary to revise dates of event due to the fact the event
had to be postponed because of Hurricane Dennis;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph I of the agreement will read as follows: County shall pay a sum not to
exceed $8,500 (Eight Thousand and Five Hundred Dollars) for promotion and related expenditures,
as described in !he event budge~ attached hereto as Exhibit 8, for Production of !he 21" Annual
Underwater Music Festival on July 16, 2005. Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to !he County's Finance Department. The
advertising and Promotion budget for County funding may be altered as to !he individual line items,
or COIllpOIlents, within 10'l6 of !he amount stated for that item or component, without increasing the
total dollar amount and without requiring a Written amendment to this agreement. The general non-
allocated section of an Umbrella event budget may be utilized for unforeseen permissible
expenditures and for those budgat lines that may require additional funds. Monroe County's
performance and obligation to pay under this agreement is contingent upon an annual appropriation
by the County.
2. The remaining provisions of the contract dated October 20, 2004 remain in full
force and effect.
IN WITNESS WHEREOF, !he parties have set !heir hands and seal on !he day and year
first above written.
Keys Chamber of Commerce, Inc.
::l
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(SEAL); !''., .... .:~J
ATTE$t1'DAN~Y;iL. KOLHAGE, CLERK
___J
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'..,1
BOARD OF COUNTY
fl cJJl C. /t,~~
Deputy Clerk
08-25-2005 08:53a1
Frar-TOURIST DEVELOPMENT COUNCIL
T-868 P.OOI/OOI F-308
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.-....
EXHIBIT B
MONROE COUNTY TOUIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT FUNDS
BUDGET BREAKDoWN
FISCAL YEAR 2005
EVENT NAMl!8t Annual Underwater Music Festival
MEDIA ADVERTISING $ 2,600
BROCHURES. POSTERS, PROGRJ $ 100
DIRECT MAIL & POSTAGE $
PRESS BOAT. $ 1,000
PUBLIC RELATIONS $ 4,800
PROMOTIONAl ITEMS $
(T-SHIRTS, CAPS, JACKETS. ETC.)
MISCELLANEOUS.
S
TOTAl: $
8,500
-MISCELlANeous MAY NOT EXCeSD 15% OF THE ABOVE BUDGET
ACTUAl. EXPENDITU~ MAY DE\nAT& NO MORE THAN 10% FROM THIS BUDGET.
THE MAXlMUII R2Q0SST 18 $25.000.00.
FUNDS AItE PAID ON A ReiMBURSEMENT BASIS.
ALl PRINT AND TELEVlSIC)t.I MATERIALS MUST DISPlAY THE CURRENT TDC LOGo
AU. BROADcAsT ADWRTrSlNG PlACm OUTSIDe MONROE COUNTY MUST INCLUDE THE UNE
"SPONSoReD IN PART BY THE trLORlDA KEYS AND KEY MST, MONROE COUNTY TOURIST
DeVeLOPMENT COUNCIL..
IF FUNOED, EXHIBITS AANO B WILL SECOME PART OF YOUR CONTRACT AND TRANSMITTEo TC
OFFICE OF THE CLERK OF THE COURT.