Resolution 456-1991
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RESOLUTION NO. 456
- 1991
'91 DEe -4 A 8 :25
A RESOLUTION OF THE MONROE COUNTY BOARD OF J i\"
COMMISSIONERS AUTHORIZING THE MAYOR OF THE [jil
BOARD TO EXECUTE AN ANTI-DRUG ABUSE GRANT MONROF ,iUN: ( Fet'.
AGREEMENT WITH THE DEPARTMENT OF COMMUNITY
AFFAIRS, BUREAU OF PUBLIC SAFETY MANAGEMENT
TO PROVIDE FUNDING FOR THE PRETRIAL PROGRAM
WHEREAS, the Monroe County Board of Commissioners
adopted Resolution No. 195-1991, on the 5th of June,
authorizing the submission of a grant application to the
Department of Community Affairs, Bureau of Public Safety
Management; and
WHEREAS, the grant application was composed of three
projects of which, this proposal is to provide for the
continuance of the Monroe County Pretrial Services Substance
Abuse Program; and
WHEREAS, Monroe County has received a grant award in
the amount of $34,356.75 with a county match of $11,452.25,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Mayor of the Board is
hereby authorized to execute the Anti-Drug Abuse Pretrial
Services Program agreement by and between Monroe County and
the Department of Community Affairs, Bureau of Public Safety
Management.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting of said
Board held on the 20th day of November, A.D. 1991.
Mayor Harvey Yes
Mayor Pro Tern London Yes
Commissioner Jones Yes
Commissioner Cheal Yes
Commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
OFm~~y~ ~-~p~
BY:~ --
:Q~ ~ ~OLl;lA~ ~ 1'.
(Seal) ~~ ~ /).
Attest: -.;. - - - "/7 ~
Cle 'I
By
Date
state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 centerview Drive
Tallahassee, Florida 32399-2100
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
92-CJ-63-11-54-01-130 in the amount of $34,356.75
for a project entitled Monroe County Pretrial services
Substance Abuse Proqram
for the period of 11/1/91
through
9/30/92
, in accordance
with the statement of work contained in the subgrant application,
.and subject to the Bureau of Public Safety Management's
conditions of aqreement and special conditions governing this
subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
By
~~~~!.M
r{ty~..,y'
AttornfJy'S Office
'U0J \<1'(1
DatB
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 centerview Drive
Tallahassee, Florida 32399-2100
Lawton Chiles
Governor
william E. Sadowski
Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board
of Commissioners
Date of Award: 10/16/91
Grant Period: From:11/1/91 To:9/30/92
Project Title: Monroe County Pretrial
Services Substance Abuse Program
Grant Number: 92-CJ-63-11-54-01-130
Program Area:
11
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
Certificate of Acceptance of Subgrant Award is returned to the Bureau of
Public Safety Management. .
,qab~f q. MOvv€
Authorized Official
Robert G. Nave, Director
.
o~. lb. 19q1
,
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Public Safety Management
Grant Number: 92-CJ-63-11-54-01-130
Grant Title: Monroe County Pretrial Services Substance Abuse Program
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following special conditions:
special Conditions:
1. Prior to reimbursement of expenditures, the subgrantee must
submit to the BPSM a letter of certification that an Equal Employment
Opportunity Plan has been developed in accordance with section 501 of
the Omnibus Crime Control and Safe Streets Act of 1968, Public Law
91-351, 82 Statute 197, as amended. (A copy of requirements is
enclosed.)
Additional Standard Conditions:
1. Audit
(a) The Recipient shall provide to the Department one copy of an
annual audit conducted in compliance with the Single Audit Act of
1984, P.L. 98-502. The audit shall be performed in accordance with
OMB Circular A-128 and other applicable federal law. The contract for
this Agreement shall be identified within the subject audit in the
Schedule of Federal Financial Assistance. The contract shall be
identified as Federal funds passed-through the Florida Department of
Community Affairs and include the contract number, CFDA number, award
amount, contract period, funds received and disbursed.
(b) A complete audit report which covers any portion of the effective
dates of this Agreement must be submitted within 30 days after its
completion, but no later than seven months after the audit period. In
order to be complete, the submitted report shall include any
management letters issued separately and management's written response
to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and
will be returned to the recipient.
Additional standard Conditions continued:
(c) The Recipient shall have all audits completed by an independent
public accountant (IPA). The IPA shall be either a certified public
accountant or a licensed public accountant.
(d) The Recipient shall take appropriate corrective action within six
months of the issue date of the audit report in instances of
noncompliance with Federal laws and regulations.
(e) The Recipient shall en~ure that audit working papers are made
available to the Department, or its designee, upon request for a
period of five years from the date the audit report is issued, unless
extended in writing by the Department.
(f) If this Agreement is closed out without an audit, the Department
reserves the right to recover any disallowed costs identified in an
audit completed after such closeout.
(g) The completed audit reports should be sent to the following
address:
Department of Community Affairs
Office of Audit Services
2740 centerview Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
2 . Lobbvinq
In addition to the provisions contained in Paragraph 25 of
section H, Acceptance and Agreement, the expenditure of funds for the
.purpose of lobbying the Legislature or a state agency is prohibited
under this contract.
t,
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
SUBGRANT APPLICATION FOR ANTI-DRUG ABUSE ACT FUNDS
A. ADMINISTRATIVE INFORMATION
1. SUBGRANTEE:
Monroe County Board of
Commissioners
NAME: Thomas W. Brown
TITLE: Monroe County Administrator
ADDRESS: Public Service Buildinq
Wing II, Stock Island
Kev West. Florida 33040
TELEPHONE: (305) 294-4641
2. CHIEF FINANCIAL OFFICER:
NAME: Pamela Womack
TITLE: Monroe Co. Budqet Director
ADDRESS: Public Service Buildinq
Wing II, Stock Island
Kev West. Florida 33040
TELEPHONE: (305) 296-1338
3. IMPLEMENTING AGENCY:
NAME: Theresa D. Westerfield
TITLE: Director. Pretrial Services
ADDRESS: 323 Fleminq Street
Kev West. Florida 33040
TELEPHONE: (305) 294-7288
4. PROJECT DIRECTOR:
NAME: Dee Lloyd
TITLE: Monroe Co. Grants Admin.
ADDRESS: 5100 Junior Colleqe Road
Stock Island
Kev West. Florida 33040
TELEPHONE: (305) 292-4474
s. PROJECT TITLE: Monroe Countv Pretrial services
Substance Abuse Program
6.
REQUESTED GRANT PERIOD: FROM 11/01/91
FEDERAL SUPPORT REQUESTED: $ 34.356.75
MATCH PROVIDED: $ 11.452.25
TOTAL PROJECT BUDGET: $ 45.809.00
TO 09/30/92
7.
8.
9.
10. FEDERAL EMPLOYER IDENTIFICATION NUMBER: 59-6000749
11'. SAMAS ACCOUNT NO. (STATE AGENCIES)
12. BPSM PROJECT NUMBER:
92-CJ-63-11-54-01-130
. .
DCA-NA FORM 1 (REVISED JANUARY, 1991)
\
THIS SECTION MUST D~~~rtIBE THE
TO BE ADDRESSED BY THE IMPLEMENT-
PRESENTED WHICH DEFINES THE
PROBLEM.
B.
PROJECT PROBLEM INDENTIFICATION:
SPECIFIC CRIMINAL JUSTICE PROBLEM
ING AGENCY. CURRENT DATA MUST BE
NATURE AND EXTENT OF THE TA~GETED
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Through the request for Anti-Drug Abuse Funds for Monroe County's Pretrial Services
Substance Abuse Program and as cited in Rule #9G-16007 governing eligible purposes
and programs, Monroe County and the Pretrial Services Department (PTS) has develo~ed
a program which allows Pretrial Services to more closely supervise substance abuse
offenders; provides an in-house urinalysis testing program; provides substance abuse
education for relevant offenders; provides identification, assessment, referral to
treatment, and case management of substance abusing pretrial offenders.
From January 1990 through December 1990 1276 defendants were released to the
supervision of the Pretrial Services Department. Approximately 227 of thase
defendants had felony drug charges.
Prior to the implementation of this program, less than half of PTS cliants submitted
to random and periodic urinalysis to detect drug use, even though it ,~s required
under the conditions of their release. This ,vas largely due to the fact that clients
were referred to the Monroe County Health Department, where they were charged $28
for the urinalysis. (This fee was increased to $50 effective Jan.1990.) Although
any pretrial defendant who was also on probation was eligibte for testing, the
local circuit Probation and Parole Office of the State of Florida Department of
Corrections was unable to provide for any comprehensive testing of defendants.
Through the implementation of the present PTS program under the 1990-1991 grant funds
awarded to the ~rogram, funds have been available to provide urinalysis testing free
of charge to defendants, as well as provide for education and drug intervention
strategies. In addition, a full-time substance abuse counselor is on staff to
assist in assessment, referral to treatment, and case management of substance
abusing pretrial offenders. As a result, 96% of PTS clients are participating in
random and periodic urinalysis testing, and the average length of time on supervised
release for drug charged defendants is 2.5 months - enough time for intervention to
make some impact on substance abuse.
The following substance abuse programs are currently available for adults in
Monroe County
Delphos _ a private, for~profit, 28-day residential program 'vhose cost
(approximatelY $10,000) makes it prohibitive for almost all criminal defendants;
MARC House ~ A 5~day only detoY~fication program;
TASC ~ An outpatient program primarily serving post~convicted offenders ( i.e.
probationers). The program charges $50 for initial assessment, $120 for 12
required group sessions, plus $10 for each urinalysis. Price has ~revented
the Pretrial Services Program from using this resource to any great extent,
although some clients have attended. (The constitutionality of requiring
pretrial defendants to pay fees is still being tested in courts with no
definitive ruling yet.)
NA, AA _ Meets often and in many locations throughout the county and serves
as a referral resource for the PTS Substance Abuse Program.
"
C. PROPOSED SOLUTION TO THE TARGETED PROBLEM: THIS SECTION MUST
DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENTATION PLAN TO
REDUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN MUST INCLUDE
HOW THE REQUESTED FISCAL, P~RSONNEL AND EQUIPMENT RESOURCES WILL
BE UTILIZED. IN ADD~TION,THIS SECTION SHALL DESCRIBE HOW THE
PROJECT RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE
ACTIVITIES, INCLUDING THE MECHANISM UTILIZED TO ENSURE COORDI-
NATION OF THIS PROJECT WITH OTHER ANTI-DRUG ABUSE ACTIVITIES.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Substance abuse programs which arecarrently available for adults in Monroe County
were identified in the Problem Identification Section. Taking cost and availability
into consideration, assessment and referral resources continue to be very limited
for defendants released to the supervision of the Pretrial Services Program.
Identification, assessment, and intervention are key elements in dealing 1lith drug
addiction. Until the implementation of the program under the 1990-1991 grant
award, the Pretrial Services Department had been frustrated in its attempts to
implement appropriate procedures in the best interest of the substance abuse
defendants released to PTS for supervision. By providing pretrial substance abuse
testing and full~time counseling services, the department can continue to provide
a more efficient approach to the development and use of treatment resources through
appropriate client referrals and centralized case management.
The continuation of the project has the support of the Monroe County Board of
Commissioners, the Substance Abuse Policy Advisory Board, and the 16th Judicial
Circuit Court of Florida. .
The elimination of cost as an element of pretrial testing has made the service
available to all defendants referred to the Pretrial Services Department. Testing
results are available to the courts . and serve as an aid to sentencing strategies.
Perhaps more importantly, the program is making available the services of a substance
abuse counselor for the proper assessment of the individual needs of each defendant.
From this assessment and follow~up services, the rehabilitation process can begin.
By introducing drug testing technology into the court process, steps are taJ<en toward
imposing controls on drug use by defendants, thereby reducing the risks of pretrial
misconduct posed by the release of substance abusers. Initial research has
demonstrated that close monitoring of a defendant's drug/alcohol abuse, coupled with
quick sanctions for violations, provides an effective deterrent to substance abuse
and reduces criminal activity. Defendants know from the outset tl1at viOlations 1Jill
be detected and sanctions will follow. Therefore, the technique operates without
burdening the community with additional risks and prohibitive costs.
The substance abuse counselor on'staff provides a mechanism for early intervention
once substance abuse has occured. The immediate initiation of drug education, the
availability of counseling through the department, and the monitoring of progress
made by defendants ensures that a greater number of clients begin the rehabilitation
process. Improved case management, referral and data collection are possible when
these efforts are coordinated by a substance abuse professional.
The substance Abuse counselor, with the assistance of staff from the Mental Health
Care Clinic of the Lower Keys has developed a specific protocol for the handling
of cases where continued substance abuse is indicated. Pretrial Drug Testing
Standards and Goals (as submitted October 1989 to the National Association of
Pretrial Services Agencies) were taken into consideration. (see Attachment A)
\
c.' (continued)
The follo'fing is a summary of the responsibilities of the substance abuse
counselor :
_ Complete initial assessment of all drug charged defendants released to PTS;
_ Design case management plan for each defendant to include urinalysis
schedule, referrals for treatment, etc.;
- Peform urinalysis testing;
_ Provide substance abuse education to continued substance-abusing defendants.
The program completed its first full quarter of grant activities in April of 1991.
During this quart~r, the Substance Abuse Counselor's position \2S filled by David
Hafenbrack, who began work on January 4, 1991. Office equipment and a refrigerator
for maintaining drug testing materials has been purchased.
Assessment for potential program clients with concurrent data collection activities
began on January 15 and, following the selection of a urinalysis test (E-Z Screen)
drug testing ,ms implemented on January 22 for clients who had been accepted into
the program. Case management for program clients was also implemented in Janaury
along with compliance monitoring of release conditions. In addition, the accepted
protocol was implemented and continues to be followed 'lith respect to program
operations.
Eighty-three felony drug charged offenders were screened by Pretrial staff during
the first quarter and court liaison services were provided for forty-three of
these defendants. Forty-nine defendants were released to the Pretrial Services
Substance Abuse Program during this quarter. Five of these defendants (l~~)
failed to appear for scheduled court hearings and 6 defendants (1Z'~) uere revoked
for failing to comply ,lith release conditions. Of the six 'fho 'fere revol>:ed,
only one violated release conditions by virtue of a new arrest on a misdemeanor
charge.
Although there is not enough available data at this point to make a meaningful
comparison bet'feen pretrial misconduct of project clients and that of 1989 drug
charged defendants, program staff have observed that drug testing and intervention
strategies appear to have a positive impact on pretrial defendants' drug use.
A'ITACHMENT A
\
MONHOE COUN'1'Y 1>HE'1'H1A1.. srmvl CES" 30BS'l'M'ICE ABUSE PROGRAM
Ovcrv ic\... and Protocol
The Monroe County Pretrial Services Substance Abuse Program
has two primary goals: deterrence and treatment. With those two
goals in mind, the prograln is designed to facilitate the return to
the community eligible individuals who have been arrested for drug
related offenses and are currently incarcerated awaiting
disposition of the charges pending against them. Defendants at
high risk of flight from prosecution and/or who appear to pose a
physical danger to the cOllllllunity are not eligible for program
participation. Given the nature of the charges lodged against
them, an ongoing and structured monitoring of the defendant's drug
related behavior IIIUSt be one of the conditions of their release to
Pretrial Services. Without such supervision there is little if any
expectation they will refrain frolll continued substance abuse.
Program protocol incorporates the conditions of such supervision.
For those professionals involved in the judicial and legal
systems, the overwhelming and debilitating impact of substance
abuse on contemporary society is immediately and continually
apparent. Whi te it is ullllers tood Lha t addiction is a disease of
relapse, it is the intent of this program to interrupt the
substance abuse behavior of these individuals as early as possible
through the structured design of this program and. to further
enhance the possibility of perlllilnent abstinance by preparing and
presenting access to a continuum of services and support systems
within the community. It is recognized some percentage of
convicted participants may be sentenced to incarceration in the
state prison system or in the Monroe County Jail, but a significant
number will have lesser sanctions imposed at time of sentencing.
,These individuills will, in all probability, be remanded to
probation or to cOllllllunity control. Given that those individuals
who successfully complete the Pretrial Services Substance Abuse
Program will at that tillle have had sixty to ninety days of drug
free experience, it is proposE'd that their chances of successfully
completing other supervisory, sanctions that may be imposed are
significantly improved. Currently, felony probation and community
control as well as pretrial intervention in Monroe County conduct
very active and successful substaJICe abuse monitoring programs and
consequently have the l:esources to conti nue to moni tor these
individuals.
013JEC'l'l VE ONE.
Introduce L111~ cunei i Lion of CUI\~;c~nL to participate
in the preLI'ial. Services SlllJSU.1Jl<":(~ AlJuse Program
.into the judicial pcocess.
Performance MeasurcmonU;:
A. Integrate initial drug screening for all defendants
released to the Pretrial Services Substance Abuse
,/
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Program.
B. Submit to the Court the prioritized sanctions associated
with program noncompliance.
C. Submit to the Court incidents of program noncompliance,
including posi ti ve substance abuse screenings, along wi th
recommendations for progressive services or termination
from the program.
OBJEC'rIVE TWO. Establish baseline data. This data baseline shall
consist of information regarding frequency and
cost of maintaining individual drug habits and,
where poss ible, sources of money spent in the
pUL-chase o[ drugs.
Performance Measurements:
A. Perform InlLLid in-d(~pLh interview Hith all individuals
released into the proy.Ci.lm.
B. Verify sources of financial income.
C. Given available information from interview sources,
estlmilte monies not introduced in the "drug sales" market
as a result of reduced or terminated usage.
OBJEC'I'1 VE 'l'IIHEE. Develop a tunc tional progression of rehabi 1 i ta ti ve
and educiltionill services for participants who
continue to exp(~rience difficulties vlith substance
abuse.
PerfoDnance Measurements:
A. Obtain and make available literature and other substance
abuse educational materials.
B. Es tablish indi v idua:" ized and,' or (Jl:UUp counseling programs
with and/or by the Pretrial Services Substance Abuse
Officer.
C. Ins ti tu te i ncreilsed Les ting frequency or increilsed random
demand testing.
D. Establish liaison with informal outpatient adjunctive
prograllls sllch as A IcohoJ i.cs Anonymous ilnd Nilrcotics
Anonymous.
E. EsLabJish il fOI.'m<11 n~rcrrill aCjt-cement with the '1'.A.S.C.
('l'reatulent Alterlli.lLives Lo StL'eet Crilll(~) (JI.-ogram
administered by MenLaL HOc.11th Care Center of the Lower
Keys.
F. Obtain admiss ion cr i tel." i a ilml es tabl ish en trance lia ison.
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with inpatient facilities specializing'in substance abuse
trea tment such as the Spec trum Program, MARC House,
Veteran's Administration Hospital, Delphos, etc.
OBJECTIVE FOUR. Establisll program parameters defining the
requirements for continued program participation.
It is recognized at this step that there will be an
extreme continuum of substance abuse among the
program participants necessitating highly
individualized program plans.
Performance Measurements:
A. Prompt response and regular attendance regarding
appointments and random requests for appearance.
B. All drug screenings mus t be negative. Any missed
appointments will be regarded in the same category as a
positive result and may carry severe sanctions.
C. Any refusal to suomi t to a drug screening will be
regarded In tho SillllC category as a positive result and
may carry severo S<111ctioIlS.
D. Con tilluod noncolllpJ iilllce or anyone severe viola tion of
release conditions Illay result in program dismissal and
reincarceration.
OBJECrrIVE FIVE.. Monitor and regularly update each participant's
progress and current status within the program.
Performance Measurements:
A. Develop appropriate monitoring forms with sufficient
flexibility to account for vagaries in the individualized
program plans.
B. Measure each participants progress \-li thin the program
relative to their initial baseline data.
OBJECTIVE SIX. Extend efforts to have each participant gain legal
employment within fourteen days of program entry.
Performance t-leasurclIIcnts:
A.
All UII<~lIlp.!Oy(~d pi1I~Ljc.ipants will.
Pretciill ~)(,I'V ic(~s ~;lIl>sLilllce ^l>lIS(~
pL-ovided IdJLh illl elllpJoymCJIIL s(~i.l('ch
I:eport dilily to the
() f f ice r il lid w ill be
[unll.
B. Each employmenL seilrch form shal.! be verified by
signature of authority that Lhe participant completed a
minimum of three job applications each day. 'l'hese job
applications shall be approprite to the applicant's
skills and abilities.
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C. Verification of such daily employment search will be
submitted to the Substance Abuse Officer the following
work day until a.ppJ.-opriate employment is secured.
This protocol will be reviewed periodically to insure tha~ all
objectives and performance measurements are obtainable and may be
modified to reflect realistic goals.
'rhis program is funded through a .grant aHarded by The Florida
Department of Community Affairs (Grant # 91CJ20115401076) with
Anti-Drug Abuse Act Funds and matched by Monroe County.
D. LIST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASU~L~ ndICH
WILL BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH
OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
SPECIFIC OBJEcrIVES AND PERFORMANCE MEASURES ARE OUTLINED IN ATl'ACHMENT A,-
"MONROE COUNTY PRETRIAL SERVICES SUBSTANCE ABUSE PROGRAM - OVERVIEH AND
PROTOCOL", developed and approved. :in January 1991.
.",
D. LIST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH WILL
BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Monroe County Pre-Trial Services
92-CJ-63-11-54-01-130
COMMUNITY INTERVENTION PROGRAM
Obiective and Performance Measure #1
To increase the number of drug, offenders identified and screened by 100%
(250) from project startup through the end of the original grant period
based upon a baseline of 0 drug offenders receiving screening services in
calendar 1989.
Obiective and Performance Measure #2
To increase the number of drug offenders receiving urinalysis and tests
by 85% (212) from project startup through the end of the original grant
period based upon a baseline of 28 drug offenders receiving urinalysis
tests in calendar 1989.
Obiective and Performance Measure #3
To increase the number of drug offenders receiving diagnostic services by
0% from project startup through the end of the original grant period
based upon a baseline of 0 drug offenders receiving diagnostic services
in calendar 1989. (Do not provide diagnostic services.)
Obiective and Performance Measure #4
To increase the number of drug offenders receiving psychosocial
assessments by 100% (100) from project startup through the end of the
original grant period based upon a baseline of 0 drug offenders receiving
psychosocial assessments in calendar 1989.
Objective and Performance Measure #5
To increase the number of drug offenders receiving case management
services by 100% (100) from project startup through the end of the
original grant period based upon a baseline of 0 drug offenders receiving
case management services in calendar 1989.
Obiective and Performance Measure #6
To increase the number of drug offenders receiving short-term supportive
counseling by 100% (200) from project startup through the end of the
original grant period based upon a baseline of 0 drug offenders receiving
short-term supportive counseling services in calendar 1989.
Objective and Performance Measure #7
To increase the number of drug offenders receiving court liaison services
by 100% (200) from project startup through the end of the original .grant
period based upon a baseline of 85 drug offenders receiving court liaison
services in calenda~ 1989.
D. LIST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH WILL
BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Obiective and Performance Measure #8
To increase the number of drug offenders referred to non-residential drug
treatment programs by 100% (18) from project startup through the end of
the original grant period based upon a baseline of 0 drug offenders
referred to non-residential drug treatment programs in calendar 1989.
Obiective and Performance Measure #9
To increase the number of drug offenders referred to residential drug
treatment programs by 100% (10) from project startup through the end of
the original grant period based upon a baseline of 0 drug offenders
referred-to residential drug treatment programs in calendar 1989.
Obiective and Performance Measure #10
To increase the number of drug offenders tracked and reported upon by 26%
(250) from project startup through the end of the original grant period
based upon a baseline of 0 drug offenders tracked and reported upon in
calendar 1989.
Objective and Performance Measure #11
To increase the number of drug offenders successfully completing
intervention programming upon by 100% (100) from project startup through
the end of the original grant period based upon a baseline of 0 drug
offenders successfully completing intervention programming in calendar
1989.
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N
F. PROJECT BUDGET SCHEDULE
BUDGET CATEGORY
1. SALARIES AND BENEFITS
2. CONTRACTUAL SERVICES
3. EXPENSES
4. OPERATING CAPITAL
--.-"O'UT'LAr----~------- --- --.- --- . .
5. DATA PROCESSING
SERVICES
6. INDIRECT COST
7. TOTAL PROJECT
COSTS
(MONROE CO.)
FEDERAL
SUPPORT
25,242.75
9,114.00
34,356.75
PROJECT
MATCH
8,414.25
3,038.00
11,452.25
92-CJ-63-11-54-01-130
BUDGET CATEGORY
TOTALS
33,657.00
12,152.00
45,809.00
.,
G.PROJECT BUDGET NARRATIVE: THIS SECTION MUST PROVIDE A NARRATIVE
DESCRIPTION OF THE PROJECT BUDGET BY LINE ITEM CATEGORY, DETAILING
THE ITEM AND ANTICIPATED COST. EACH CATEGORY MUST BE SUFFICIENTLY
DETAILED TO SHOW THE COST RELATIONSHIP TO PROJECT OPERATIONS.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Matching funds for this project will be provided by Monroe County Board
of County Commissioners, subgrantee, from the Board of County
Commissioners contingency Funds.
1. Salaries and Benefits
Salaries
1 Pretrial Substance Abuse Counselor
24,152.00
Benefits
FICA
W/C
Insurance
1,848.00
4,057.00
3,600.00
9,505.00
Total Salary and Benefits
33,657.00
2. Expenses
urinalysis Tests
Gloves
Specimen containers
Phone Service
Office Supplies
Printing
Drug Educational Materials
7,800.00
312.00
1,820.00
420.00
300.00
500.00
1,000.00
Total Expenses
12,152.00
TOTAL PROJECT COST
45,809.00
H. . ACCEPTANCE A
:EEMENT
CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE
APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS SHALL
BECOME BINDING. NON-COMPLIANCE SHALL RESULT IN COSTS BEING
DISALLOWED.
.
1. REPORTS. THE GRANT RECIPIENT SHALL SUBMIT DCA QUARTERLY
PROGRESS REPORTS (FORM REVISED SEPTEMBER 1990), TO THE BUREAU OF
PUBLIC SAFETY MANAGEMENT (BPSM) BY JANUARY 31, APRIL 30, JULY
31, AND OCTOBER 31 COVERING THE SUBGRANT ACTIVITY FOR THE
PREVIOUS QUARTER. THE GRANT RECIPIENT SHALL SUBMIT AN ANNUAL
REPORT (FORM REVISED SEPTEMBER 1990) , FOR EACH 12-MONTH PERIOD
OF PROJECT OPERATIONS. ,THIS REPORT SHALL BE SUBMITTED TO THE
BPSM WITHIN 30 DAYS AFTER THE END. OF THE INITIAL 12-MONTH
PERIOD. IN ADDITION, IF THE SUBGRANT AWARD PERIOD EXCEEDS 12
MONTHS, ADDITIONAL QUARTERLY REPORTS COVERING THE EXTENDED
PERIOD MUST BE SUBMITTED AS WELL AS. A FINAL REPORT COVERING THE
ENTIRE TIME FRAME OF SUBGRANT ACTIVITIES WITHIN 30. DAYS OF THE
END OF THE EXTENDED PERIOD. THE GRANT RECIPIENT SHALL SUBMIT
MONTHLY FINANCIAL CLAIM REPORTS, DCA-NA 3(A-G REVISED JANUARY
1991), TO THE BPSM. A FINAL FINANCIAL CLAIM REPORT MUST BE
SUBMITTED TO THE BPSM WITHIN 45 DAYS OF THE SUBGRANT TERMINATION
PERIOD. SUCH CLAIM MUST BE DISTINCTLY IDENTIFIED AS "FINAL".
FAILURE TO COMPLY SHALL RESULT IN FORFEITURE OF REIMBURSEMENT.
THE GRANT RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE
REASONABLY REQUIRED BY THE BPSM. ALL REQUIRED REPORTS,
INSTRUCTIONS AND FORMS WILL BE DISTRIBUTED WITH THE SUBGRANT
AWARD.
2. RESPONSIBILITY OF GRANT RECIPIENT. THE GRANT RECIPIENT MUST
ESTABLISH FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES WHICH
ASSURE PROPER DISBURSEMENT AND ACCOUNTING OF 'SUBGRANT FUNDS AND
REQUIRED NON-FEDERAL EXPENDITURES. ALL MONIES SPENT ON THIS
PROJECT WILL BE DISBURSED IN ACCORDANCE WITH PROVISIONS OF THE
PROJECT BUDGET AS SAID BUDGET WAS APPROVED BY THE BPSM. ALL
EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM TO THE
OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS, GUIDELINE MANUAL 7100.1D, U.S. DEPARTMENT OF JUSTICE
COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, FEDERAL OFFICE OF
MANAGEMENT AND BUDGET CIRCULARS A-87, A-110 AND A-21, IN THEIR
ENTIRETY. ALL FUNDS NOT SPENT IN ACCORDANCE WITH THIS AGREEMENT
WILL BE SUBJECT TO REPAYMENT BY THE GRANT RECIPIENT.
3. COMPLIANCE WITH SECTION 287.055, FLORIDA STATUTES. THE
SUBGRANTEE, WHEN APPLICABLE, AGREES TO SATISFY ALL REQUIREMENTS
PROVIDED IN SECTION 287.055, FLORIDA STATUTES, KNOWN AS THE
"CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. APPROVAL OF CONSULTANT AGREEMENTS. THE BPSM SHALL REVIEW AND
APPROVE IN WRITING ALL CONSULTANT AGREEMENTS PRIOR TO THE ACTUAL
EMPLOYMENT OF THE CONSULTING FIRM. APPROVAL SHALL BE BASED UPON
THE COMPLIANCE OF THE AGREEMENT WITH THE REQUIREMENTS OF THE
FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINES MANUAL
7100.1D AND APPLICABLE STATE STATUTES. GRANT RECIPIENT
AGREEMENT APPROVAL BY THE BPSM DOES NOT CONSTITUTE CONSULTANT
AGREEMENT APPROVAL.
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
5. ALLOWABLE COSTS. THE ALLOWABILITY OF COSTS INCURRED UNDER ANY
SUBGRANT SHALL BE DETERMINED IN ACCORDANCE WITH THE GENERAL
PRINCIPLES OF ALLOWABILITY AND STANDARDS FOR SELECTEQ COST ITEMS
SET FORTH IN THE OFFICE OF JUSTICE PROGRAMS FINANCIAL AND
ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINE MANuAL 7100.1D, U.S.
DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL
GOVERNMENTS, OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-a7,
"COST PRINCIPLES APPLICABLE TO GRANTS AND CONTRACTS WITH STATE
AND LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AN~ BUDGET
CIRCULAR NO. A-21, "COST PRINCIPLES FOR EDUCATIONAL
INSTITUTIONS". ALL PROCEDURES EMPJ:,OYED IN THE.USE OF FEDERAL
FUNDS FOR THE PROCUREMENT OF SERVICES, SUPPLIES OR EQUIPMENT,
MUST BE IN ACCORD WITH THE U.S. DEPARTMENT OF JUSTICE COMMON
RULE FOR STATE AND LOCAL GOVERNMENTS, OR ATTACHMENT 0 OF OMB
CIRCULAR NO. A-110 AND FLORIDA LAW TO BE ELIGIBLE FOR
REIMBURSEMENT.
6. TRAVEL. ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF-
GRANT SPECIFIED-WORK-AREA WILL BE BASED UPON WRITTEN APPROVAL OF
THE BPSM PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL. TRAVEL COST
FOR ALL TRAVEL WILL BE REIMBURSED IN ACCORDANCE WITH LOCAL
REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN SECTION 112.061,
FLORIDA STATUTES.
7. WRITTEN APPROVAL OF CHANGES. GRANT RECIPIENTS MUST OBTAIN
APPROVAL FROM THE BPSM FOR MAJOR CHANGES. THESE INCLUDE, BUT
ARE NOT LIMITED TO: (A) CHANGES IN PROJECT ACTIVITIES, DESIGNS,
OR RESEARCH PLANS SET FORTH IN THE APPROVED APPLICATION; (B)
KEY PROFESSIONAL PERSONNEL IDENTIFIED IN THE APPROVED
APPLICATION, OR (C) BUDGET DEVIATIONS THAT DO NOT MEET THE
FOLLOWING CRITERION:
SUBGRANTEES MAY TRANSFER FUNDS BETWEEN BUDGET CATEGORIES AS
LONG AS THE TOTAL AMOUNT OF THE TRANSFER (INCREASE OR
DECREASE) DOES NOT EXCEED TEN PERCENT (10%) OF THE TOTAL
. APPROVED BUDGET CATEGORY AND THE TRANSFER IS MADE TO AN
APPROVED BUDGET LINE ITEM. HOWEVER, NO ADDITIONAL
TRANSFERS ABOVE THE 10% CAP MAY BE MADE UNTIL A REVISED
BUDGET HAS BEEN APPROVED BY THE DEPARTMENT OF COMMUNITY
AFFAIRS. UNDER NO CIRCUMSTANCES CAN THE CHANGES INCREASE
THE TOTAL BUDGETED AWARD. (PLEASE NOTE TRANSFERS DO NOT
ALLOW FOR INCREASING THE QUANTITATIVE NUMBER OF ITEMS
REFLECTED IN ANY APPROVED BUDGET LINE ITEM, SUCH AS,
EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR EXPENSE
CATEGORIES OR STAFF POSITIONS IN THE SALARIES AND BENEFITS
CATEGORY) .
8. GRANT RECIPIENT FUNDING. THE OBLIGATION OF THE STATE OF FLORIDA
TO REIMBURSE GRANT RECIPIENTS FOR INCURRED COSTS WILL BE SUBJECT
TO THE AVAILABILITY OF ANTI-DRUG ABUSE ACT FUNDS.
9. ADVANCE FUNDING. SECTION 7, CHAPTER 87.247, LAWS OF FLORIDA,
OFFICE OF JUSTICE PROGRAMS GUIDELINE MANUAL 7100.1D, U.S. . DEPARTMENT OF JUSTICE COMMON. RULE FOR STATE AND LOCAL
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
GOVERNMENTS AUTHORIZES ADVANCE FUNDING UP TO 25 PERCENT OF THE
FEDERAL AWARD FOR EACH PROJECT. ADVANCE FUNDING WILL BE
PROVIDED WHEN A STATE AGENCY OR LOCAL UNIT OF GOVERNMENT REQUEST
IT .IN WRITING AND JUSTIFY THE NEED FOR SUCH FUNDING.. THE
WRITTEN REQUEST AND JUSTIFICATION SHOULD BE SUBMITTED TO THE
BPSM SIMULTANEOUSLY WITH THE GRANT APPLICATION.
10. COMMENCEMENT OF PROJECT. IF A PROJECT HAS NOT COMMENCED WITHIN
60 DAYS AFTER THE ACCEPTANCE OF THE GRANT RECIPIENT AWARD, GRANT
RECIPIENTS WILL REPORT BY LETTER THE STEPS TAKEN TO INITIATE THE
PROJECT, THE REASONS FOR DELAY AND THE EXPECTED STARTING DATE.
IF, AFTER 90 DAYS FROM THE ACCEPTANCE OF AWARD, PROJECT ACTIVITY
AS DESCRIBED HEREIN HAS NOT BEGUN, A FURTHER STATEMENT OF
IMPLEMENTATION DELAY WILL BE SUBMITTED BY THE GRANT RECIPIENT TO
THE BPSM. UPON RECEIPT OF THE 90-DAY LETTER, THE BPSM SHALL
DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR CANCEL THE
PROJECT AND REOBLIGATE THE FUNDS TO OTHER PROJECT AREAS. THE
BPSM, WHERE WARRANTED BY EXTENUATING CIRCUMSTANCES, SHALL EXTEND
THE IMPLEMENTATION DATE OF THE PROJECT PAST THE 90-DAY PERIOD,
BUT ONLY BY FORMAL WRITTEN AMENDMENT TO "THIS AGREEMENT.
11. EXCUSABLE DELAYS. EXCEPT WITH RESPECT TO THE DEFAULTS OF
CONSULTANTS, THE GRANT RECIPIENT SHALL NOT BE IN DEFAULT BY
REASON OF ANY FAILURE IN PERFORMANCE OF THIS AGREEMENT IN
ACCORDANCE WITH ITS TERMS (INCLUDING ANY FAILURE BY THE GRANT
RECIPIENT TO MAKE PROGRESS IN THE EXECUTION OF THE WORK
HEREUNDER WHICH ENDANGERS SUCH PERFORMANCE) IF SUCH FAILURE
ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT OR
NEGLIGENCE OF THE GRANT RECIPIENT. SUCH CAUSES SHALL INCLUDE,
BUT ARE NOT RESTRICTED TO, ACTS OF GOD OR OF THE PUBLIC ENEMY,
ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL
CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS,
STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN
EVERY CASE THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL AND
WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT. IF THE
FAILURE TO PERFORM IS CAUSED BY THE FAILURE OF A CONSULTANT TO
PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT OF
CAUSES BEYOND THE CONTROL OF THE GRANT RECIPIENT AND CONSULTANT,
AND WITHOUT THE FAULT OR NEGLIGENCE OF EITHER OF THEM, THE GRANT
RECIPIENT SHALL NOT BE DEEMED TO BE IN DEFAULT, UNLESS (A) THE
SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT WERE
OBTAINABLE FROM OTHER SOURCES, AND (B) THE BPSM SHALL HAVE
ORDERED THE GRANT RECIPIENT IN WRITING TO PROCURE SUCH SUPPLIES
OR SERVICES FROM OTHER SOURCES, AND (C) THE GRANT RECIPIENT
SHALL HAVE FAILED TO COMPLY REASONABLY WITH SUCH ORDER. UPON
REQUEST OF THE GRANT RECIPIENT, THE BPSM SHALL ASCERTAIN THE
FACTS AND EXTENT OF SUCH FAILURE AND, IF IT SHALL BE DETERMINED
THAT ANY FAILURE TO PERFORM WAS OCCASIONED BY ANY ONE OR MORE OF
THE SAID.CAUSES, THE DELIVERY SCHEDULE SHALL BE REVISED
ACCORDINGLY.
12. OBLIGATION OF GRANT RECIPIENT FUNDS. GRANT RECIPIENT FUNDS MAY
NOT UNDER ANY CIRCUMSTANCES BE OBLIGATED PRIOR TO THE EFFEC~IVE
DATE OR SUBSEQUENT TO THE TERMINATION DATE OF THE GRANT PERIOD.
ONLY PROJECT COSTS INCURRED ON OR AFTER THE EFFECTIVE DATE AND
.. ,
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
ON OR PRIOR TO THE TERMINATION DATE OF THE GRANT RECIPIENT
APPLICATION ARE ELIGIBLE FOR REIMBURSEMENT. A COST IS INCURRED
WHEN THE GRANT RECIPIENT'S EMPLOYEE OR CONSULTANT PERFORMS THE
SERVICE REQUIRED, OR WHEN GOODS ARE RECEIVED BY THE GRANT
RECIPIENT, NOTWITHSTANDING THE DATE OF ORDER.
13. PERFORMANCE. IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR
VIOLATION OF ANY PROVISION OF THIS AGREEMENT BY THE GRANT
RECIPIENT, THE GRANT RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR
BOTH, THE BPSM SHALL IMPOSE SUCH SANCTIONS AS IT DEEMS
APPROPRIATE INCLUDING WITHHOLDING OF PAYMENTS, CANCELLATION,
TERMINATION OR SUSPENSION OF THE AGREEMENT IN WHOLE OR IN PART.
IN SUCH AN EVENT, THE BPSM SHALL NOTIFY THE GRANT RECIPIENT OF
SUCH DECISION 30 DAYS IN ADVANCE OF THE EFFECTIVE DATE OF SUCH
SANCTION. "THE GRANT RECIPIENT SHALL BE PAID ONLY FOR THOSE
SERVICES SATISFACTORILY PERFORMED PRIOR TO THE EFFECTIVE DATE OF
SUCH SANCTION.
14. ACCESS TO RECORDS. DCA, U.S. DEPARTMENT OF JUSTICE, OFFICE OF
JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, OJARS, AND THE
AUDITOR GENERAL OF THE STATE OF FLORIDA, OR ANY OF THEIR DULY
AUTHORIZED REPRESENTATIVES, SHALL HAVE ACCESS FOR THE PURPOSE OF
AUDIT AND EXAMINATION OF BOOKS, DOCUMENTS, PAPERS, AND RECORDS
OF THE GRANT RECIPIENT, AND TO RELEVANT BOOKS AND RECORDS OF
GRANT RECIPIENT AND CONTRACTORS, AS PROVIDED UNDER THE OFFICE OF
JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS", M7100.1D.
15. AUDIT. ACCEPTANCE OF THIS AGREEMENT CONSTITUTES GRANT RECIPIENT
ASSURANCE THAT ALL PROVISIONS OF OMB CIRCULAR A-128 "AUDITS OF
STATE AND LOCAL GOVERNMENTS" OR OMB CIRCULAR A-110, ATTACH-
MENT F, WILL BE MET. ALL GRANT RECIPIENTS SHALL PROVIDE AN
AUDIT OF THEIR ACTIVITIES ON AN ANNUAL BASIS. FOR ADDITIONAL
INFORMATION ON AUDIT REQUIREMENTS, APPLICANTS SHALL REFER" TO THE
OFFICE OF JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS", GUIDELINE MANUAL 7100.1D, OFFICE OF JUSTICE
PROGRAMS. AT A MINIMUM, A SCHEDULE COMPARING BUDGETED AND
ACTUAL SUBGRANT COSTS IS REQUIRED. FAILURE TO FURNISH AN
ACCEPTABLE AUDIT AS DETERMINED BY THE STATE OR COGNIZANT FEDERAL
AUDIT AGENCY SHALL BE BASIS FOR DENIAL AND REFUND, OR BOTH, ('F
FEDERAL FUNDS. FEDERAL FUNDS DETERMINED TO BE MISSPENT ARE
SUBJECT TO REFUND OR OTHER RESOLUTION.
16. PROCEDURES FOR CLAIM REIMBURSEMENT. ALL CLAIMS FOR REIMBURSE-
MENT OF GRANT RECIPIENT COSTS MUST BE SUBMITTED ON A FORM (DCA-
NA FORM 3 (A-G REVISED JANUARY 1991) PRESCRIBED AND PROVIDED BY
THE BPSM. CLAIMS SHALL BE SUBMITTED ON A MONTHLY BASIS IN ORDER
TO REMAIN CURRENT ON PROJECT COSTS REPORTING. ALL CLAIMS
REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL OUTLAY ITEMS "
(OCO) HAVING A UNIT COST OF $500 OR MORE AND A USEFUL LIFE OF 1
YEAR OR MORE MUST BE ACCOMPANIED BY A COMPLETED NON-EXPENDABLE
PROPERTY FORM SIGNED BY THE SUBGRANTEES' PROPERTY CUSTODIAN. IF
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
LOCAL ACCOUNTING PROCEDURES REQUIRES OCO REPORTING AT A LESSER
AMOUNT THAN THE $500, LOCAL REQUIREMENTS SHALL BE ADHERED TO.
17. RETENTION OF RECORDS. ALL RECORDS AND FINANCIAL DOCUMENTS MUST
BE MAINTAINED FOR A MINIMUM PERIOD OF 3 YEARS FROM THE DATE OF
THE FINAL FINANCIAL STATEMENT AND BE AVAILABLE FOR AUDIT ANQ
PUBLIC DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS.
18. OWNERSHIP OF DATA AND CREATIVE MATERIAL. THE OWNERSHIP OF
MATERIAL, DISCOVERIES, rNVENTIONS, AND RESULTS DEVELOPED,
PRODUCED, OR DISCOVERED BY THIS AGREEMENT IS GOVERNED BY THE
TERMS OF THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-110, ATTACHMENT N,
PARAGRAPH 8.
19. PROPERTY ACCOUNTABILITY. THE GRANT RECIPIENT AGREES TO UTILIZE
ALL NON-EXPENDABLE PROPERTY FOR CRIMINAL JUSTICE PURPOSES DURING
ITS USEFUL LIFE OR REQUEST BPSM DISPOSITION. THE GRANT
RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO CONTROL,
PROTECT, PRESERVE, USE, AND MAINTAIN AND DISPOSE OF ANY PROPERTY
FURNISHED IT BY THE BPSM OR PURCHASED PURSUANT TO THIS AGREEMENT
IN ACCORDANCE WITH FEDERAL PROPERTY MANAGEMENT STANDARDS AS SET
FORTH IN THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-110, ATTACHMENT N. THIS
OBLIGATION CONTINUES AS LONG AS THE PROPERTY IS RETAINED BY THE
GRANT RECIPIENT, NOTWITHSTANDING THE EXPIRATION OF THIS
AGREEMENT. -
20. DISPUTES AND APPEALS. ANY DISPUTE, DISAGREEMENT OR QUESTIONS OF
FACT ARISING UNDER THIS AGREEMENT SHALL BE DECIDED BY THE BPSM
IN WRITING AND SHALL BE DISTRIBUTED TO PARTIES CONCERNED. A
WRITTEN APPEAL SHALL BE MADE WITHIN 21 CALENDAR DAYS TO
THE SECRETARY OF THE DEPARTMENT OF COMMUNITY AFFAIRS, WHOSE
DECISION IS FINAL. THE GRANT RECIPIENT SHALL PROCEED DILIGENTLY
WITH THE PERFORMANCE OF THE AGREEMENT IN ACCORDANCE WITH THE
BPSM DECISION. THE GRANT RECIPIENT'S RIGHT TO APPEAL IN THE
DEPARTMENT'S DECISION IS CONTAINED IN CHAPTER 120, FLORIDA
STATUTES, AND IN PROCEDURES SET FORTH IN CHAPTERS 28-5 AND 9-5,
FLORIDA ADMINISTRATIVE CODE. APPEALS MUST BE RECEIVED IN
WRITING WITHIN 21 CALENDAR DAYS OF NOTIFICATION OF THE DECISION.
THE WRITTEN APPEAL MUST BE SUBMITTED TO THE DEPARTMENT OF
COMMUNITY AFFAIRS CLERK (AGENCY CLERK). FAILURE TO APPEAL
WITHIN THIS TIME FRAME SHALL CONSTITUTE A WAIVER OF PROCEEDINGS
UNDER CHAPTER 120, FLORIDA STATUTES.
21. CONFERENCES, INSPECTION OF WORK. CONFERENCES MAY "BE HELD AT THE
REQUEST OF ANY PARTY TO THIS AGREEMENT. A REPRESENTATIVE OF THE
BPSM, U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE,
OR ALL SHALL BE PRIVILEGED TO VISIT THE SITE FOR THE PURPOSE OF
INSPECTION AND ASSESSMENT OF WORK BEING PERFORMED AT ANY TIME.
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
22. PUBLICATIONS, PRINTING, OR REPORTS.
A. BEFORE PUBLICATION OR PRINTING, THE FINAL DRAFT OF ANY
REPORT OR REPORTS REQUIRED UNDER THE AGREEMENT OR
PERTAINING TO THE AGREEMENT SHALL BE SUBMITTED TO THE BPSM
FOR REVIEW.
B. EACH PUBLICATION OR OTHER PRINTED REPORT COVERED BY
PARAGRAPH 22.A ABOVE MUST INCLUDE THE FOLLOWING STATEMENTS
ON THE COVER PAGE: '
(1) "THIS REPORT WAS PREPARED FOR THE BUREAU OF PUBLIC
SAFETY MANAGEMENT, DIVISION OF EMERGENCY MANAGEMENT,
DEPARTMENT OF COMMUNITY AFFAIRS, STATE OF FLORIDA IN
COOPERATION WITH THE BUREAU OF JUSTICE ASSISTANCE,
U.S. DEPARTMENT OF JUSTICE."
(2) "THE CONCLUSIONS AND OPINIONS EXPRESSED IN THIS REPORT
ARE THOSE OF THE GRANT RECIPIENT, AND DO NOT
NECESSARILY REPRESENT THOSE OF THE STATE OF FLORIDA,
BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF
EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRSJ
THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE OR ANY OTHER AGENCY OF THE STATE OR FEDERAL
GOVERNMENT. II
23. EQUAL EMPLOYMENT OPPORTUNITY. NO PERSON SHALL, ON THE GROUNDS.
OF RACE, CREED, COLOR, OR NATIONAL ORIGIN BE EXCLUDED FROM
PARTICIPATION IN, BE REFUSED ~HE BENEFITS OF, OR BE OTHERWISE
SUBJECTED TO DISCRIMINATION UNDER GRANTS AWARDED PURSUANT TO.
P.L. 89-564, NON-DISCRIMINATION REQUIREMENTS OF THE ANTI-DRUG
ABUSE ACT OF 1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964;
SECTION 504 OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE
IX OF THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION
ACT OF 1975; AND THE DEPARTMENT OF JUSTICE NON-DISCRIMINATION
REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G. ANY STATE
AGENCY, CITY OR COUNTY RECEIVING $500,000 OR MORE IN FEDERAL
ANTI-DRUG ABUSE FUNDS MUST SUBMIT THEIR EQUAL EMPLOYMENT
OPPORTUNITY PLAN TO THE BPSM.
24. NON-PROCUREMENT DEBARMENT AND SUSPENSION. THE GRANT RECIPIENT
AGREES TO COMPLY WITH EXECUTIVE ORDER 12549, DEBARMENT AND
SUSPENSION (34 CFR, PART 85, SECTION 85.510, PARTICIPANT'S
RESPONSIBILITIES). THESE PROCEDURES REQUIRE THAT THE GRANT
RECIPIENT SUBMIT CERTIFICATION THAT IT WILL NOT ENTER INTO ANY
LOWER TIER COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED,
SUSPENDED, DECLARED INELIGIBLE OR VOLUNTARILY EXCLUDED FROM
PARTICIPATION IN THIS COVERED TRANSACTION, UNLESS AUTHORIZED BY
THE BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF EMERGENCY.
MANAGEMENT, DEPARTMENT OF COMMUNITY AFFA~RS.
,"
"
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
25. THE RECIPIENT AGREES TO COMPLY WITH SECTION 319 OF PUBLIC
LAW 101-121 AS PROVIDED FOR IN THE "GOVERNMENTWIDE GUIDANCE FOR
NEW RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE" PUBLISHED
IN THE DECEMBER 20, 1989, FEDERAL REGISTER. ·
EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS
CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH
SUBMISSION THAT INITIATES-AGENCY CONSIDERATION OF SUCH PERSON
FOR AN AWARD OF A FEDERAL CONTRACT, GRANT, OR COOPERATIVE
AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000 OR
MORE.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
WHICH RELIANCE WAS PLACED WHEN THIS TRANSACTION WAS MADE OR
ENTERED INTO. SUBMISSION OF THIS CERTIFICATION IS A
PREREQUISITE FOR MAKING OR ENTERING INTO THIS TRANSACTION
IMPOSED BY SECTION 1352, TITLE 31, U.S. CODE. ANY PERSON WHO
FAILS TO FILE THE REQUlRED'CERTIFICATION SHALL BE SUBMIT TO A
CIVIL PENALTY OF NOT LESS THAN $10,000 AND NOT MORE THAN
$100,000 FOR EACH SUCH FAILURE.
THE UNDERSIGNED CERTIFIES, TO THE BEST OF HIS OR HER KNOWLEDGE
AND BELIEF, THAT:
(1) NO FEDERAL APPROPRIATED FUNDS HAVE BEEN PAID OR WILL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A
MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR
AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH THE
AWARDING OF ANY FEDERAL CONTRACT, THE MAKING OF ANY FEDERAL
GRANT, THE MAKING OF ANY FEDERAL LOAN, THE ENTERING INTO OF
ANY RENEWAL, AMENDMENT, OR MODIFICATION OF ANY FEDERAL
CONTRACT, GRANT, LOAN OR COOPERATIVE AGREEMENT.
(2) IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR WILL BE PAID TO
ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN
OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF
CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION WITH THIS
FEDERAL CONTRACT, GRANT, LOAN, OR COOPERATIVE AGREEMENT,
THE UNDERSIGNED SHALL COMPLETE AND SUBMIT STANDARD FORM
41 LLL, "DISCLOSURE OF LOBBYING ACTIVITIES", IN ACCORDANCE
WITH ITS INSTRUCTIONS. ' .
(3) THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN THE AWARD DOCUMENTS FOR ALL
SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
,
H. ACCEPTANCE AND AGREEMENT
(CONTINUED)
26. WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR PROPOSALS,
BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING PROJECTS OR
PROGRAMS FUNDED IN WHOLE OR IN PART WITH THE FEDERAL MONEY, ALL
GRANTEES RECEIVING FEDERAL FUNDS, INCLUDING BUT NOT LIMITED TO
STATE AND LOCAL GOVERNMENTS, SHALL CLEARLY STATE (1) THE
PERCENTAGE OF THE TOTAL COST OF THE PROGRAM OR PROJECT WHICH_
WILL BE FINANCED WITH FEDERAL MONEY, AND (2) THE DOLLAR AMOUNT
OF FEDERAL FUNDS FOR THE PROJECT OR PROGRAM.
".
27. THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY UNDER
THIS CONTRACT IS CONTINGENT UPON AN ANNUAL APPROPRIATION BY THE
LEGISLATURE. .
28. EXTENSION OF A CONTRACT FOR CONTRACTUAL SERVICES (INCLUDES"ALL
BUDGET CATEGORIES) WRITING FOR A PERIOD NOT TO EXCEED 6 MONTHS
AND SHALL BE SUBJECT TO THE SAME TERMS AND CONDITIONS SET FORTH
IN THE INITIAL CONTRACT. THERE SHALL BE ONLY ONE EXTENSION OF
THE CONTRACT UNLESS THE FAILURE TO MEET THE CRITERIA SET FORTH
IN THE CONTRACT FOR COMPLETION OF THE CONTRACT IS DUE TO EVENTS
BEYOND THE CONTROL OF THE CONTRACTOR.
29. ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR
EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A PROPER
PREAUDIT AND POSTAUDIT THEREOF.
30. ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED IN
ACCORDANCE WITH S. 112.061, FLORIDA STATUTES.
31. THE DEPARTMENT OF COMMUNITY AFFAIRS RESERVES THE RIGHT TO
UNILATERALLY CANCEL THIS CONTRACT FOR REFUSAL BY THE CONTRACTOR
TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS, PAPERS, LETTERS, OR
OTHER MATERIAL SUBJECT TO THE PROVISIONS OF CHAPTER 119, FLORIDA
STATUTES, AND MADE OR RECEIVED BY THE CONTRACTOR IN CONJUNCTION
WITH THE CONTRACT.
I :
)HKl;:
,. .
. .....
RESOt"UTION NO. 195 -1991
A RESOLUTION OF THE MONROE COUNTY BOARD OF
COMMISSIONER AUTHORIZING THE SUBMISSION OF
AN ANTI-DRUG ABUSE GRANT APPLICATION TO
THE DEPARTMENT OF COMMUNITY AFFAIRS
,Jl;; l'~ j)6 :{)i
WHEREAS, the Department of Community Affairs has
announced funding available under the Anti-Drug Abuse Act of
1988, for fiscal year 91/92, and
WHEREAS, Monroe County is currently participating in
this program in four separate areas known as the Pretrial
Services substance Abuse Program, the D.A.R.E. program, the
Pilot Residential/Work Release Program, and the Grant
Administration Program, and
WHEREAS, the Monroe county Substance Abuse Policy
Advisory Board has recommended the cont1nuation ot three of
the programs for the 1991 funding cycle, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT:
1. The county Administrator is hereby authorized to
submit an application for grant funds to the Department of
Community Affairs to continue the Pretrial Services, Pilot
Residential/Work Release, .and D.A.R.E. Anti-Drug Abuse
Grant Programs, and that
2. This resolution shall become effective immediately
upon adoption by the Commission and execution by the
Presiding Officer and Clerk.
PASSED AND ADOPTED cy the Board of County commissioners
of Monroe County, Florida, at a regula~..eetin9 of said
Board held on the 5th day of June, A.D.'1991.
Mayor Harvey
Mayor Pro Tem London
Commissioner Cheal
Commissioner Jones
commissioner Stormont
Yes
yes
Yes
Yes
Yes
\
\
By:
DANNY 1.. lCOl.HAGE, Clerk
(Seal) -L2.i.;.f#! ~
Attest: .~. -~ U.
CIe '
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY
\.J;' -
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o ",.. N'!'P.('fI""" P'Z TO FORM
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HIGHW AY
ORIDA 53050
~e
J)annp 1.. itol~agt
CLERK OF THE CIRCUIT COURT
MONI\OE COUNTY
600 WHITEHEAD STR~ET
~y WEST. FLORIDA 330.0
TEL.l&O~) 19+'4"1
M E M 0 RAN D.U M
-----------.-..-
):
Georqe Harper. Director
Division of Management Services
:om: Rosalie L. Connolly, Deputy Clerk
ate: June 14, 1991
BRANCH OFFICE
P.o. BOX 319
pLJ,.N1'A'l'ION KEY. FLORIDA !SMO
TEL. (S05l 8~2.Sl2~3
ffcCEiVED
J U NIl ISo
VJNTY ~ 1
NJM/N/ST~'"
In June 5. 1991. the Board of County Commissioners adopted
teso1ution ~o. 195-1991 authorizing the submission of an
,nti-Drug Abuse Grant Application to the Department of
:ommunity Affairs. .
\ttached for your handling and follow-through are four cer-
tified co~ies of the subject Resolution.
Rosalie L. onnol1Y
Deputy Clerk
Attachments
cc: . County Attorney
County Administrator
F~nance Director
File
.'" ),~.'T,..'", '.,' .
-'. ..~~..".. .
.\
,
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,
"IN WITNESS WHEREOF, THE PARTIES AFFIRM THEY HAVE EACH READ AND AGREE TO
THE CONDITIONS SET FORTH IN SECTION "H" OF THE AGREEMENT, THAT THE
PARTIES HAVE EACH READ AND UNDERSTAND THE AGREEMENT IN ITS ENTIRETY AND
HAVE EXECUTED THIS AGREEMENT BY THEIR DULY AUTHORIZED OFFICERS ON THE
DAY, MONTH AND YEAR SET OUT BELOW.
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
AUTHORIZING OFFICIAL
OF GOVERNMENTAL UNIT
(COMMISSION CHAIRMAN, MAYOR OR
DESIGNATED REPRESENTATIVE)
STATE OF FLORIDA
NAME: Thomas W. Brown
BY:
~ otJevt . M 0J..;e
TITLE: Count Administrator
~r:'\
SIGNATU~fi
TITLE: Robert G. Nave, Director
DATE:
Oct. l0 19C1 I
DATE:
\9q1
ADMINISTRATOR OF IMPLEMENTING
AGENCY
NAME: Theresa D. Hesterfield
TITLE: Director, Pre-Trial Service
------:\
SIGNATURE: :1.Yj~ V.
DATE: June 10, 1991
FEDERAL FUNDS ALLOCATED: $34,356.75
PLEASE NOTE:
CORRECTIONS (STRIKEOVERS, WHITEOUTS, ETC.) ON THE SIGNATURE PAGES ARE NOT
ACCEPTABLE.