Resolution 514-1991
"
F : L [[i'H: R ~
RESOLUTON NO. 514 -1991
.91 DEe-4
^ RESOLUTION OF THE MONROE COUNTY BOARD OF
COMMISSIONERS AUTHORIZING THE MAYOR OF THE
BOARD TO EXECUTE AN ANTI-DRUG ABUSE GRANT
AGREEMENT WITH THE DEP~TMENT OF COMMUNITY
AFFAIRS, BUREAU OF PUBLIC SAFETY MANAGEMENT
TO PROVIDE FUNDING FOR THE CONTINUATION OF
THE RESIDENTIAL / WORK RELEASE PROGRAM
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MONROE DUN I
:WHEREAS, the Monroe County Board of Commissioners
adopted Resolution No. 195-1991, on the 5th of June,
authorizing the submission of a grant application to the
Department of Community Affairs, Bureau of Public Safety
Management; and
WHEREAS, this project, proposed as part of the grant
appl~cation, is to provide funding for the continuation of
the ~esidential/Work Release Program; and
'WHEREAS, Monroe County has received a grant award in
the amount of $51,750.00 with a county match of $17,250.00,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that the Mayor of the Board is
hereby authorized to execute the Anti-Drug Abuse
Residential/Work Release Program agreement by and between
Monroe County and the Department of Community Affairs,
Bureau of Public Safety Management.
PASSED AND ADOPTED by the Board of County Commissioners
of Monroe County, Florida, at a regular meeting of said
Board held on the 20th day of November, A.D. 1991.
Mayor Harvey Yes
Mayor Pro Tern London No
Commissioner Jones Yes
Commissioner Cheal Yes
Commissioner Stormont Yes
BOARD OF COUNT] CO~SIONERS
OF ~O~~J.W~~ - ~ ~
DANNY La. KOllIAGE, Clerk By:" -
1~~:;L -N:t4,.f! j2!-~1 EJ,<'.
Cler I
By
~?JTO F~JRM
ANrl)h!~NCY.
, " "dorney's Office
.3 V u' Iqqt
Dale
/
\.tl,tl'Jtl
OCT :1 1 1991
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
ALLAHASSEE FLORIDA 32399
2740 CENTERVIEW DRIVE. T ,
LAWTON CHILES
Governor
October 25, 1991
WILLIAM E. SADOWSKI
Secretary
.
Mr. Thomas W. Brown
Monroe County Administrator
Public Service Building,
Wing II, stock Island
Key West, Florida 33040
Re: 92-CJ-63-11-54-01-129/Residential Work Release Program
Dear Mr. Brown:
The Department of Community Affairs, Division of Emergency
Management, Bureau of Public Safety Management, is pleased to
award an Anti-Drug Abuse grant in the amount of $51,750 to your
local unit of government. The purpose of this project is to
provide for a Residential/Work Release Program for drug offenders
in Monroe County. A copy of the approved subgrant application
with the above referenced project number and title is enclosed
for your file. All correspondence with the bureau should always
refer to the project number and title.
Your attention is directed to Section H of the subgrant
which is the "Acceptance and Agreement." These conditions should
be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost
reimbursements.
The enclosed Certificate of Acceptance should be completed
and returned to the bureau within 30 calendar days from the date
of award. This certificate constitutes official acceptance of
the award and must be received by the bureau prior to the
reimbursement of any project expenditures.
EMERGENCY MANACEMENT . HOUSING AND COMMUNITY DEVELOPMENT . RESOURCE PLANNING AND MANACEMENT
"
< '
Mr. Thomas W. Brown
Page Two
We. look forward to working with you on this project. If we
can be of further assistance, please contact Mr. Clayton Wilder
at 904/488-8016.
Sincerely,
..
.
R01owtq'. ~
Robert G. Nave, Director
Division of Emergency
Management
RGN/cwm
Enclosures
, .
"
state of Florida
Department of Community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
CERTIFICA~ON OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
92-CJ-63-11-54-01-129
in the amount of $51.750
for a project entitled Residential/Work Release Proqram
for the period of
11/15/91 through
11/14/92
in accordance
with the statement of work contained in the subgrant application,
and subject to the Bureau of Public Safety Management's
conditions of aqreement and sDecial conditions governing this
subgrant.
November 20, 1991
(Date of Acceptance)
( SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
Wilhelmina G. Harvey - Mayor/Chairman
(Typed Name and Title of Official)
Dy
DCA-CJ Form 1 (June, 1985)
Date
state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Lawton Chiles
Governor
william E. Sadowski
. Secretary
SUBGRANT AWARD CERTIFICATE
.
Subgrantee: Monroe Countv Board of
Commissioners
Date of Award: 10/25/91
Federal Funds: $51.750.00
BGMTF Funds:
Grant Period: From:11/15/91To:11/14/92
Project Title: Residential/Work
State Agency Match:
Local Agency Match: $17.250.00
Total Project Cost: $69.000.00
Release Proaram
Grant Number: 92-CJ-63-11-54-01-129
Program Area:
11
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omn~bus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee, and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.10, Office of Justice Programs, Common Rule for state and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
certificate of Acceptance of Subgrant Award is returned to the Bureau of
Public Safety Management.
R~e.rlq. M4v(
Authorized Official
Robert G. Nave, Director
Division of Emergency
Management
10. Z5" .91
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
state of Florida
Department of community Affairs
Division of Emergency Management
Bureau of Public Safety Management
2740 Centerview Drive
Tallahassee, Florida 32399-2100
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Public Safety Management
Grant Number: 92-CJ-63-11-54-01-129
Grant Title: Residentialrwork Release Program
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following special conditions:
Special Conditions:
1. Prior to reimbursement of expenditures, the subgrantee must
submit to the BPSM a letter of certification that an Equal Employment
Opportunity Plan has been developed in accordance with section 501, of
the Omnibus Crime Control and Safe Streets Act of 1968, Public Law 90-
351, 82 Statute 197, as amended. (A copy of requirements is
enclosed.)
2. Prior to reimbursement of expenditures, the subgrantee'must have
received sole source approval from the Office of Justice Programs,
Washington, D.C. The BPSM will notify the subgrantee upon approval.
3. Prior to entering into an agreement to receive contractual
services, the subgrantee must submit to the BPSM a copy of the
proposed contract between Monroe county and the Guidance Clinic of the
Middle Keys for review and approval. The BPSM will notify the
subgrantee upon approval.
Additional Standard Conditions:
1. Audit
(a) The Recipient shall provide to the Department one copy of an
annual audit conducted in compliance with the Single Audit Act of
1984, P.L. 98-502. The audit shall be performed in accordance with
OMB Circular A-128 and other applicable federal law. The contract for
this Agreement shall be identified within the subject audit in the
Schedule of Federal Financial Assistance. The contract shall be
identified as Federal funds passed-through the Florida Department of
Community Affairs and include the contract number, CFDA number, award
amount, contract period, funds received and disbursed.
(b) A complete audit report which covers any portion of the effective
dates of this Agreement must be submitted within 30 days after its
completion, but no later than seven months after the audit period. In
Additi~nal Standard Conditions continued:
order to be complete, the submitted report shall include any
management letters issued separately and management's written response
to All findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and
will be returned to the recipient.
(c) The Recipient shall have all audits completed by an independent
public accountant (IPA). The IPA shall be either a certified public
accountant or a licensed public accountant.
(d) The Recipient shall take appropriate corrective action within six
months of the issue date of the audit report in instances of
noncompliance with Federal laws and regulations.
(e) The Recipient shall ensure that audit working papers are made
available to the Department, or its designee, upon request for a
period of five years from the date the audit report is issued, unless
extended in writing by the Department.
(f) If this Agreement is closed out without an audit, the Department
reserves the right to recover any disallowed costs identified in an
audit completed after such closeout.
(g) The completed audit reports should be sent to the following
address:
Department of community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
2. LObbying
In addition to the prov1s1ons contained in Paragraph 25 of
section H, Acceptance and Agreement, the expenditure of funds for the
purpose of lobbying the Legislature or a state agency is prohibited
under this contract.
!o-.--..
,. ,"I . . .. !
- _.' --,
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS ,
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
SUBGRANT APPLICATION FOR ANTI-DRUG ABUSE ACT
I c; ~;'/Lk' ::.:.'~:L /:~~ ,': ::~i
FUNDS~
L.-....-... ~...
A.
ADMINISTRATIVE INFORMATION
1. SUBGRANTEE:
NAME:' Thomas W. Brown -
TITLE: Monroe f.nllnty Arlmi ni ~trRtnr
ADDRESS: PlIhl if': Sprvi f':P RlIi 1 rli no
~ Wing II, Stock Island ~
Kpy WP~t Flnrirl~ ~~n4n
,.
.
TELEPHONE:
(305) 294-4641
2.
CHIEF FINANCIAL OFFICER:
NAME:
TITLE:
ADDRESS:
Pamela Womack
RlIrlfpt Dirertnr
PlIhlir Sprvirp RllilrHng
Wing II, Stock Island
Kpy Wp~t Flnr;n~ ~~n~n
TELEPHONE:
(305) 296-1338
3.
IMPLEMENTING AGENCY:
NAME:
TITLE:
ADDRESS:
Monroe County Government
Division of M-ma~nt SPrvirp~/r.rm1t~ M::m~ ~t
Public Service Building
Wing II, Stock Island
Key West. Florida 3304n
'. TELEPHONE: (305) 294-4641
4.
PROJECT DIRECTOR:
; NAME: Dee Lloyd
TITLE: Monroe County Grants Administrator
ADDRESS: 5100 Junior Colle~e Roarl
Key West, Florida 33040
. , TELEPHONE: (305) 292-4474
5. PROJECT TITLE: Residential/\\lork Release Program
6. REQUESTED GRANT PERIOD:
FROM 11/15/91
TO
11/14/92
7. FEDERAL SUPPORT REQUESTED:
8. MATCH PROVIDED:
9. TOTAL PROJECT BUDGET:
$ 51, 750.00
$ 17,250.00
$ 69,000.00
10. FEDERAL EMPLOYER IDENTIFICATION NUMBER: 59-6000749
11. SAMAS ACCOUNT NO. (STATE'AGENCIES)
12. BPSM PROJECT NUMBER:
92~CJ-63-11-54-01-129
DCA-NA FORM 1 (REVISED JANUARY, 1991)
.
B.
PROJECT PROBLEM INDENTIFICATION: THIS SECTION MUST DL~~RIBE THE
SPECIFIC CRIMINAL JUSTICE PROBLEM TO BE ADDRESSED BY THE IMPLEMENT-
ING AGENCY. CURRENT DATA MUST BE PRESENTED WHICH DEFINES THE
NATURE AND EXTENT OF THE TA~GETED PROBLEM.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
The concept for the Residential/Work Release Program was
presented to the Monroe County Board of Commissioners by the
Substance Abuse Policy Advisory Board. The Board recognizes the
need in Monroe County for an alternative to incarceration for
drug offenders. C~rently, there are no publicly funded
residential treatment programs which provide counseling and
support services for alcohol/drug addiction.
Pretrial defendants and probationers are eligible for
participation in the pilot Residential/Work Release Program.
Pretrial defendants enter the program after an initial screening
conducted by pretrial services. A recommendation is made to the
Court by pretrial services or the Public Defender's Office, in
the case of a probationer. . The final decision is made by the
Court as to placement. .
This is not an extension of the pretrial services program.
At this time, referrals for the program are made by Pretrial
Services, the Public Defender's Office and the Judiciary.
According to the Director of Pretrial Services and the Judges
serving on the Substance Abuse Policy Advisory Board, there is a
significant number of individuals who benefit from a residential
drug program. Those eligible for treatment are adult drug-
dependent and alcohol-dependent offenders who pose no danger to
the community.
Hard-line data has not been collected on beneficiaries for
this program, since at the time of this application, the program
has only been in operation one full quarter.
..~-...-,-:-_...._- J..' ~..L...L'" ".,.....\J11 ~'.LVC)..LCU,.H
Subgr'anJ #92-CJ .1-54-01-0129
B'. PROJECT PROBLEM INDENTIFICATION: THIS SECTION MUST DESCRIBE THE
SPECIFIC CRIMINAL JUSTICE PROBLEM "TO BE ADDRESSED .BY THE IMPLEMENT-
ING AGENCY. CURRENT DATA MUST BE PRESENTED WHICH DEFINES THE
NATURE AND EXTENT OF THE TA~GETED PROBLEM.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
With respect to the "significant number" of individuals' who benefit
from a residential drug program, the Work Release proposal may not have
the impact on the jail population in terms of significant reduction, but
it is a point of fact the need is there. Of approximately 11,000 indi-
viduals admitted into t~ jails each year, 2,000 are alcohol/drug related.
The first year the program was activated~ the number of beneficiaries
was anticipated to be twelve (12).
C~
PROPOSED SOLUTION TO THE TARGETED PROBLEM: THIS SECTION MUST
DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENTATION PLAN TO
REDUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN-MUST INCLUDE
HOW THE REQUESTED FISCAL, P~RSONNEL AND EQUIPMENT RESOURCES WILL
BE UTILIZED. IN ADDITION, THIS SECTION SHALL DESCRIBE HOW THE
PROJECT RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE
ACTIVITIES, INCLUDING THE MECHANISM UTILIZED TO ENSURE COORDI-
NATION OF THIS PROJECT WITH OTHER ANTI-DRUG ABUSE ACTIVITIES.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
\. l
. ~ ~ ~ : . .
Monroe County ~heriff'sOffice has implemented a
concentrated effort to increase arrests which will impact the
Criminal Justice System in total, from the ~ail to the Courts.
The need for a residential/work release program for drug
offenders who have the potential to receive rehabilitation and
assistance in gaining employment is prevalent. Prior to this
program, habitual drug users were being returned to the street
without the counseling and supervision necessary to overcome
their drug abuse problems. Currently, no publicly funded options
exist to treat drug abusers and help them deal with their drug
dependent problems. This program is not an adjunct to the Monroe
County,Jail. The program is viewed as an alternative to the
incarceration for offenders. Criteria for admission was
developed by the Substance Abuse Advisory Committee and includes
the following:
1. 18 years of age or older.
2. Evidence of alcohol or other drug dependency.
3. Resident of Monroe County
4. First time offender or if repeat offender clearly needs
and desires help dealing with an alcohol or drug
dependency proble~ and poses no danger to the community.
5. Little or no history of a crime of violence against
another person.
6. Motivated for rehabilitation and employment.
7. Either has a confirmed employment or is employable.
. < _....: - I _.~--""'''''''W''''''~-'-J".;.... _-'-V.L4 .LJ.,v6.1...a.J..d.
. Subgrant #92-CJ 11-54-01-129
c. PROPOSED SOLUTION TO THE TARGETED PROBLEM: THIS SECTION MUST
DESCRIBE IN NARRATIVE FORM THE PROPOSED IMPLEMENT~TION PLAN TO
REDUCE OR ELIMINATE THE TARGETED PROBLEM. THE PLAN MUST INCLUDE
HOW THE REQUESTED FISCAL, PERSONNEL AND EQUIPMENT RESOURCES WILL
BE UTILIZED. IN ADDITION, THIS SECTION SHALL DESCRIBE HOW THE
PROJSCT RELATES TO THE OVERALL COUNTYWIDE ANTI-DRUG ABUSE
ACTIVITIES, INCLUDING THE MECHANISM UTILIZED TO ENSURE COORDI~
NATION OF THIS PROJECT WITH OTHER ANTI-DRUG ABUSE ACTIVITIES.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Continued:
.
The referral procedure is initiated by a judge1 who orders the
defendant(s) to participate in the Work Release / Rehabilitation
Program as part of the individual's probation. Following the
initial screening performed by this program1 a recommendation is
made by the treatment program to the referral source. (Besides
a judge1 these could be the Public Defender 1 Pretrial Services,
Probation Officer, or the individual.) If the defendant does
not qualify for participation in this program, a more appropriate
and sometimes more intensive referral service is recommended.
A brief d'escription of the services provided a beneficiary is outlined
in th(; general nature of the objectve of this 'Not' for Profit Corpex:abilo .
With t~ained personnel, a suitable environment offer individuals ,wttL
education and consultation to carry them fo~rd in a program of
mental health. The Guidance Clinic of the Hiddle Keys' inpatient
program has been made available as an alternative to incarceration
in the Honroe Countv Jail. Clients are involved 't.,.i th Alcoholics
Anonymous and Narcotics Anonymous, and they attend meetings both on
the unit and at other locations in the community. Upon discharge,
every effort is made to maintain contact through outpatient substance
abuse counseling and continued participation in AA and ~IA is encouraged
The highly trained and competent staff provides a wide range of service
to their clients. Diagnostic 1 psychosocial assessment, case management
services, tracking and counseling are part of the residential treatment
program. These services are managed overall by the chief executive
officer.
D. LrST EACH v~~~~TIVE AND ITS ATTENDANT PERFORMANCE MEA~uRES WHICH
WILL BE USED TO DETERMINE THE LEVEL OF ATTAINMENT FOR EACH
OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Obiective #1
To cont~nue to implement a res1dential/
work release program for drug offenders in
Monroe County.
Performance Measures:
p
Document implementation procedures per
program guidelines of the subcontractor.
.
Obiective #2: To provide diagnostic services for offenders.
,Performance Measures:
To continue to:
Assess the need for special services for each
offender admitted into program.
Refer offenders for assistance.
Document the number of offenders that receive
evaluations and referrals.
Objective #3: To provide psychosocial assessments for offenders.
Performance Measures:
To continue to:
Document case histories for each offender.
Refer offender for assistance in dealing with
psychosocial problems.
Document the number of offenders that receive
referrals.
Obiective #4: To provide short-term supportive counseling
services for offenders.
Performance Measures:
To continue to:
Document the number of offenders which
receive short-term counseling services.
D. LIST EACH OBJECTIVE AND ITS ATTENDANT PERFORMANCE MEASURES WHICH
WILL BE USED TO DETERMINE THE LEVEL, OF ATTAINMENT FOR EACH
OBJECTIVE.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
Refer 'and document ,those offenders which
require more extensive counseling services.
Ob4ective #5: To provide a .work release program for offenders.
Performance Measures:
To continue to:
Prepare employment assessment data to
offenders.
Develop employment opportunities list for
offenders.
Assist in the coordination of appropriate
employment referrals.
Provide support counseling and monitoring
work performance.
."
\
RESIDENTIAL PROGRAMS
Residential programs are tnose that provide a structured,
live-in therapeutic environment within a non-hospital settinq on,
a 24-hour-a-day basis.
1. To increase the number of offa~ders receiving intake
and screening services byl0012~rcent from project
start-up through the ena of the original qrant period.
The percentage increase is based upon a basaline of
o offenders receivinq i~take and screeninq services
in calendar year 1989.
2.
.
[Intake and screening means obtaininq basic background
information on a client inclUding a brief history and
problem identification. It also includes determination
of a client's eligibility for the program and a
client's motivation toward treatment.]
To increase the number of offende!O)receivinq druq
screening/urinalysis tests bylOO(- percent through drug
identification and screening services from project
start-up through the end of,the original qrant period.
The percentage increase is based upon a baseline of
o offenders receiving drug screening/urinalysis
tests conducted in calendar year 1989.
,. . .
. . . .
J. To .increase the number of offenders recelvinq
diagnostic services by'Qo(l~ercent from project start-
up through the end of the oriqinal grant period. The
percentage increase 1s based upon a baseline of O.
offenders receiving diagnostic services in calendar
year 1989. .
[A diagnostic service is a method or instrument used
to determine the need for special services includinq
psycholoqical tests, special educational tests, and
psychological and psychiatric evaluations.]
4. To increase the number of offenders receivinq *Based on 24 in
psyc;:hosocial assessments bylOO{48percent from project6month p.
start-up throuqh the end of,the original grant period.
The percentage increase is based upon a baseline of
o offenders receivinq psychosocial assessments in
calendar year 1989.
[A psychosocial assessment consists of a history of the
particular case; chemical dependency, prior treatment
.'activities: social, economic and family background;
educational and vocational achievements; legal
problems; emotional and mental disturbances: and
assessment of HIV high':isk factors.]
5. To increase the number of offenders receiving case
management services bylOO(lO)percent from project start-
up through th~ end of the original grant period. The
percentage increase is based upon a baseline of 0
offenders receiving case management services in
calendar year 1989.
[Case management means the process of drug offenders
receiving treatment services appropriate to their
needs, either in the program or upon referral. Case
management activities include~ Assessment, planning,
linking, monitoring, and advocacy of clients.]
.
6. To increase the number of offenders receiving treatment
services bylOO(lOpercent from project start-up through
the end of the original grant per~od. The percentage
increase is based upon a baseline of O. offenders .
receiving treatment services in calendar year 1989.
[Treatment services include individual, family and
group counseling. Services are provided according to
an Individualized Treatment Plan. The plan includes
treatment goals and objectives and the type and
frequency of services needed by the drug offender. The
need for continuing care after discharge is also
documented.]
7. To increase the offenders receiving rehabilitation
services bylOO(lopercent from project start-up through
the end of the original grant period. The percentage
increase is based upon a baseline of 0 offenders
receiving rehabilitation services in calendar year
1989.
[Rehabilitation means provision of non-clinical .
services such as educational and vocational training,
job placement and basic li~ing sk~lls.]
8. To increase the number of offenders successfully
completing residential treatment bylOO(8)percent from
project start-up through the end of the original grant
period. The percentage increase is based upon a
baseline of 0 offenders successfully completing
residential treatment in calendar year 1989.
[Successfully completing means a drug offender has
achieved Individualized Treatment Plan goals and
. objectives the offender is expected to fulfill upon
discharge from the project. This plan may include
actions to be taken if the offender fails to adhere to
the prescribed plan.]
\
\.
9. TO increase the number of offenders tracked and
reported upon by lOO~ percen~ from p~oject start-up
through the end of the oriqinal grant period. The
percentaqe of increase is be.ed upon a baseline of
o offengers ~racked and repor~Qq uP9n in calendar
yea~ 1989.^Requ~re~ent of grant appl1cat~on. '
[Tracked and reported means following a drug. offender
and report1nq'an offender's progress according to a
consent agreement with the offender. , Reports of client
progress must be provided to the criminal justice
system or SOurce of referral as required by state
regulation. 1 ,... '.' '
10. To incre4se the number of residential treatment bed
spaces provided to offenders!n residential drug
treatment programs bylOO(O-P.~cent from project start-
up through the end of the oriqinal grant period. The
percentage increase is based upon a baseline of 0
residential ~reatment bed spaces made available in
calendar year 1989.,
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F. PROJECT BUDGET SCHEDULE
FEDERAL PROJECT BUDGET CATEGORY
BUDGET CATEGORY SUPPORT MATCH TOTALS
".;f. .. -
, '
1. SALARIES AND BENEFITS ,-0- -0- -0-
.
-
" ,. . -. ~ . -
..
..
2. CONTRACTUAL SERVICES
. $51,750.00 $17,250.00 $69,000.00
._-,,-- '. '
3. EXPENSES "
~O- -0- -0-
.. - '
..
4. OPERATING CAPITAL
OUTLAY -0- -0- -O-
s. DATA PROCESSING . --. ..
SERVICES
: -0- -0- -0-
6. INDIRECT COST
-0- -0- -0-
7. TOTAL PROJECT
COSTS
$51,750.00 $17,250.00 $69,000.00
"
.
.
I
I
I
I
BUDGET NARR1,rv~
ANTI-DRUG ABUSEIACT FUNDS
WORK i(.E:LEASE 4t20CRAM
t
SUaO~ANr NO. 92-~J-~J~11:S4.01-129 J
Thl~ gr~nt, ~hieh includos fun~_ of $69,000,
contrac~u~l serv1~eg for J vork !el~a~e bea~ for
rate ~f $63.01 per d~y per oed.
Sept~mteJ: 9,
1~91
I
,
**Monroe County Reserve - Grants MatJhing
the matching-tunds for this progr '.
\; :ill px C.v l.;,! Po
35~ day:; ~1; .!t
Fund is to ~rovide
G. PROJECT BUDGET NARRATIVE: THIS SECTION MUST PROVIDE A NARRATIVE
DESCRIPTION OF THE PROJECT BUDGET BY LINE ITEM CATEGORY, DETAILING
THE ITEM AND ANTICIPATED COST. EACH CATEGORY MUST BE SUFFICIENTLY
DETAILED TO SHOW THE COST R~LATIONSHIP TO PROJECT OPERATIONS.
START BELOW AND USE CONTINUATION PAGES AS NECESSARY.
RESIDENTIAL/WORK RELEASE PROGRAM
Request for Sole Source.Approval Attached.
.
$69.000.00
n. J-I.\.-\.-C.t"lJ-\!'H..l.:. J:\NW ALl Kl.:..l:.l'1.l:. N'.1.'
CONDITIONS OF AGREEMENT. UPON APPROVAL OF THIS SUBGRANT, THE
APPROVED APPLICATION AND THE FOLLOWING TERMS OF CONDITIONS SHALL
BECOME BINDING. NON-COMPLIANCE SHALL RESULT IN COSTS BEING
DISALLOWED.
1. REPORTS. THE GRANT RECIPIENT SHALL SUBMIT DCA QUARTERLY
PROGRESS REPORTS (FORM REVISED SEPTEMBER 1990), TO THE BUREAU OF
PUBLIC SAFETY MANAGEMENT (BPSM) BY JANUARY 31, APRIL 30, JULY
31, AND OCTOBER 31 COVERING THE SUBGRANT ACTIVITY FOR THE
PREVIOUS QUARTER. THE GRANT RECIPIENT SHALL SUBMIT AN ANNUAL
REPORT (FORM REVISED SEPTEMBER 1990) , FOR EACH 12-MONTH PERIOD
OF PROJECT OPERATIONS. THIS REPORT SHALL BE SUBMITTED TO THE
BPSMWITHIN 30 DAYS AFTER THE ENQ OF THE INITIAL 12-MONTH
PERIOD. IN ADDITION, IF THE SUBGRANT. AWARD PERIOD EXCEEDS 12
MONTHS, ADDITIONA~ QUARTERLY REPORTS COVERING THE EXTENDED
PERIOD MUST BE SUBMITTED AS WELL AS A FINAL REPORT COVERING THE
ENTIRE TIME FRAME OF SUBGRANT ACTIVITIES WITHIN 30 DAYS OF THE
END OF THE EXTENDED PERIOD. THE GRANT RECIPIENT SHALL SUBMIT
MONTHLY FINANCIAL CLAIM REPORTS, DCA-NA 3(A-G REVISED JANUARY
1991), TO THE BPSM. A FINAL FINANCIAL CLAIM REPORT MUST BE
SUBMITTED TO THE BPSM WITHIN 45 DAYS OF THE SUBGRANT TERMINATION
PERIOD. SUCH CLAIM MUST BE DISTINCTLY IDENTIFIED AS "FINAL".
FAILURE TO COMPLY SHALL RESULT IN FORFEITURE OF REIMBURSEMENT.
THE GRANT RECIPIENT SHALL SUBMIT OTHER REPORTS AS MAY BE
REASONABLY REQUIRED BY THE BPSM. ALL REQUIRED REPORTS,
INSTRUCTIONS AND FORMS WILL BE DISTRIBUTED WITH THE SUBGRANT
AWARD.
2. RESPONSIBILITY OF GRANT RECIPIENT. THE GRAN~ RECIPIENT MUST
ESTABLISH FISCAL CONTROL AND FUND ACCOUNTING PROCEDURES WHICH
ASSURE PROPER DISBURSEMENT AND ACCOUNTING OF SUBGRANT FUNDS AND
REQUIRED NON-FEDERAL EXPENDITURES. ALL MONIES SPENT ON THIS
PROJECT WILL BE DISBURSED IN ACCORDANCE WITH PROVISIONS OF THE
PROJECT BUDGET AS SAID BUDGET WAS APPROVED BY THE BPSM. ALL
EXPENDITURES AND COST ACCOUNTING OF FUNDS SHALL CONFORM TO THE
OFFICE OF JUSTICE PROGRAMS FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS, GUIDELINE MANUAL 7100.1D, U.S. DEPARTMENT OF JUSTICE
COMMON RULE FOR STATE AND LOCAL GOVERNMENTS, FEDERAL OFFICE OF
MANAGEMENT AND BUDGET CIRCULARS A-87, A-110 AND A-21, IN THEIR
ENTIRETY. ALL FUNDS NOT SPENT IN ACCOR~ANCE WI~H THIS AGREEMENT
WILL BE SUBJECT TO REPAYMENT BY THE GRANT RECIPIENT.
3. COMPLIANCE WITH SECTION 287.055, FLORIDA STATUTES. THE
SUBGRANTEE, WHEN APPLICABLE, AGREES TO SATISFY ALL REQUIREMENTS
PROVIDED IN SECTION 287.055, FLORIDA STATUTES, KNOWN AS THE
"CONSULTANT'S COMPETITIVE NEGOTIATION ACT".
4. APPROVAL OF CONSULTANT AGREEMENTS. THE BPSM SHALL REVIEW AND
APPROVE IN WRITING ALL CONSULTANT AGREEMENTS PRIOR TO THE ACTUAL
EMPLOYMENT OF THE CONSULTING FIRM. APPROVAL SHALL BE BASED UPON
THE COMPLIANCE OF THE AGREEMENT WITH THE REQUIREMENTS OF THE
FINANCIAL AND ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINES MANUAL
7100.1D AND APPLICABLE STATE STATUTES. GRANT RECIPIENT
AGREEMENT APPROVAL BY THE BPSM DOES NOT CONSTITUTE CONSULTANT
AGREEMENT APPROVAL.
5.. ALLOWAl :OSTS. THE ALLOWABILITY OF COSTS INCU UNDER ANY
SUBGRANT SHALL BE DETERMINED IN ACCORDANCE WITH THe GENERAL
PRINCIPLES OF ALLOWABILITY AND STANDARDS FOR SELECTED COST ITEMS
SET FORTH IN THE OFFICE OF JUSTICE PROGRAMS FINANCIAL AND
ADMINISTRATIVE GUIDE FOR GRANTS, GUIDELINE MANUAL 7100.1D, U.S.
DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL _
GOVERNMENTS, OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-87,
"COST PRINCIPLES APPLICABLE TO GRANTS AND CONTRACTS WITH STATE
AND LOCAL GOVERNMENTS", OR OFFICE OF MANAGEMENT AND BUDGET
CIRCULAR NO. A-21, "COST PRINCIPLES FOR EDUCATIONAL
INSTITUTIONS". ALL PROCEDURES EMPLOYED IN THE USE OF FEDERAL
FUNDS FOR THE PROCUREMENT OF SERVICES, SUPPLIES OR EQUIP~lENT,
MUST BE IN ACCORD WITH THE U.S. DEPARTMENT OF JUSTICE COMMON
RULE FOR STATE AND LOCAL GOVERNMENTS, OR ATTACHMENT 0 OF OHB
CIRCULAR NO. A-110 AND FLORIDA LAW TO BE ELIGIBLE FOR
REIMBURSEMENT. .
.
6., TRAVEL. ALL TRAVEL REIMBURSEMENT FOR OUT-OF-STATE OR OUT-OF-
GRANT SPECIFIED-WORK-AREA WILL BE BASED UPON WRITTEN APPROVAL OF
THE BPSM PRIOR TO COMMENCEMENT OF ACTUAL TRAVEL. TRAVEL COST
FOR ALL TRAVEL WILL BE REIMBURSED IN ACCORDANCE WITH LOCAL
REGULATIONS, BUT NOT IN EXCESS OF PROVISIONS IN SECTION 112.061,
FLORIDA STATUTES.
7. WRITTEN APPROVAL OF CHANGES. GRANT RECIPIENTS MUST OBTAIN
APPROVAL FROM THE BPSM FOR MAJOR CHANGES. THESE INCLUDE, BUT
ARE NOT LIMITED TO: (A) CHANGES IN PROJECT ACTIVITIES, DESIGNS,
OR RESEARCH PLANS SET FORTH IN THE APPROVED APPLICATIONi (B)
KEY PROFESSIONAL PERSONNEL IDENTIFIED IN THE APPROVED
APPLICATION, OR (C) BUDGET DEVIATIONS THAT DO NOT MEET THE
FOLLOWING CRITERION:
SUBGRANTEES MAY TRANSFER FUNDS BETWEEN BUDGET CATEGORIES AS
LONG AS THE TOTAL AMOUNT OF THE TRANSFER (INCREASE OR
DECREASE) DOES NOT EXCEED TEN PERCENT (10\) OF THE TOTAL
APPROVED BUDGET CATEGORY AND THE TRANSFER IS MADE TO AN
APPROVED BUDGET LINE ITEM. HOWEVER, NO ADDITIONAL
TRANSFERS ABOVE THE 10\ CAP MAY BE MADE UNTIL A REVISED
BUDGET HAS BEEN APPROVED BY THE DEPARTMENT OF COMMUNITY
AFFAIRS. UNDER NO CIRCUMSTANCES CAN THE CHANGES INCREASE
THE TOTAL BUDGETED AWARD. (PLEASE NOTE TRANSFERS DO NOT
ALLOW FOR INCREASING THE QUANTITATIVE NUMBER OF ITEMS
REFLECTED IN ANY APPROVED BUDGET LINE ITEM, SUCH AS,
EQUIPMENT ITEMS IN THE OPERATING CAPITAL OUTLAY OR EXPENSE
CATEGORIES OR STAFF POSITIONS IN THE SALARIES AND BENEFITS
CATEGORY).
8. GRANT RECIPIENT FUNDING. THE OBLIGATION OF THE STATE OF FLORIDA
TO REIMBURSE GRANT RECIPIENTS FOR INCURRED COSTS WILL BE SUBJECT
TO THE AVAILABILITY OF ANTI-DRUG ABUSE ACT FUNDS.
9. ADVANCE FUNDING. SECTION 7, CHAPTER 87.247, LAWS OF FLORIDA,
OFFICE OF JUSTICE PROGRAMS GUIDELINE MANUAL 7100.1D, U.S.
DEPARTMENT OF JUSTICE COMMON RULE FOR STATE AND LOCAL
'H. ACCEPTANCE AGREEMENT
(CONTINUED)
GOVERNMENTS AUTHORIZES ADVANCE FUNDING UP TO 25 PERCENT OF THE
FEDERAL AWARD FOR EACH PROJECT. ADVANCE FUNDING WILL BE
PROVIDED WHEN A STATE AGENCY OR LOCAL UNIT OF GOVERNMENT REQUEST
IT IN WRITING AND JUSTIFY THE NEED FOR SUCH FUNDING. THE
WRITTEN REQUEST AND JUSTIFICATION SHOULD BE SUBMITTED TO THE
BPSM SIMULTANEOUSLY WITH THE GRANT APPLICATION.
10. COMMENCEMENT OF PROJECT. IF A PROJECT HAS NOT COMMENCED WITHIN
60 DAYS AFTER THE ACCEPTANCE OF THE GRANT RECIPIENT AWARD, GRANT
RECIPIENTS WILL REPORT BY LETTER THE STEPS TAKEN TO INITIATE THE
PROJECT, THE REASONS FOR DELAY AND THE EXPECTED STARTING DATE.
IF, AFTER 90 DAYS FROM THE ACCEPTANCE OF AWARD, PROJECT ACTIVITY
AS DESCRIBED HEREIN HAS NOT BEGUN, A FURTHER STATEMENT OF
IMPLEMENTATION DEtAY WILL BE SUBMITTED BY THE GRANT RECIPIENT TO
THE BPSM. UPON RECEIPT OF THE 90-DAY LETTER, THE BPSM SHALL
DETERMINE IF THE REASON FOR DELAY IS JUSTIFIED OR CANCEL THE
PROJECT AND REOBLIGATE THE FUNDS TO OTHER PROJECT AREAS. THE
BPSM, WHERE WARRANTED BY EXTENUATING CIRCUMSTANCES, SHALL EXTEND
THE IMPLEMENTATION DATE OF THE PROJECT PAST THE 90-DAY PERIOD,
BUT ONLY BY FORMAL WRITTEN AMENDMENT TO THIS AGREEMENT.
11. EXCUSABLE DELAYS. EXCEPT WITH RESPECT TO THE DEFAULTS OF
CONSULTANTS, THE GRANT RECIPIENT SHALL NOT BE IN DEFAULT BY
REASON OF ANY FAILURE IN PERFORMANCE OF THIS AGREEMENT IN
ACCORDANCE WITH ITS TERMS (INCLUDING ANY FAILURE BY THE GRANT
RECIPIENT TO MAKE PROGRESS IN THE EXECUTION OF THE WORK
HEREUNDER WHICH ENDANGERS SUCH PERFORMANCE) IF SUCH FAILURE
ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT OR
NEGLIGENCE OF THE GRANT RECIPIENT. SUCH CAUSES SHALL INCLUDE,
BUT ARE NOT RESTRICTED TO,ACTS OF GOD OR OF THE PUBLIC ENENY,
ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL
CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS,
STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY SEVERE WEATHER, BUT IN
EVERY CASE THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL AND
WITHOUT THE FAULT OR NEGLIGENCE OF THE RECIPIENT. IF THE
FAILURE TO PERFORM IS CAUSED BY THE FAILURE OF A CONSULTANT TO
PERFORM OR MAKE PROGRESS, AND IF SUCH FAILURE ARISES OUT OF
CAUSES BEYOND THE CONTROL OF THE GRANT RECIPIENT AND CONSULTANT,
AND WITHOUT THE FAULT OR NEGLIGENCE OF EITHER OF THEM, THE GRANT
RECIPIENT SHALL NOT BE DEEMED TO BE IN DEFAULT, UNLESS (A) THE
SUPPLIES OR SERVICES TO BE FURNISHED BY THE CONSULTANT WERE
OBTAINABLE FROM OTHER SOURCES, AND (B) THE BPSM SHALL HAVE
ORDERED THE GRANT RECIPIENT IN WRITING TO PROCURE SUCH SUPPLIES
OR SERVICES FROM OTHER SOURCES, AND (C) THE GRANT RECIPIENT
SHALL HAVE FAILED TO COMPLY REASONABLY WITH SUCH ORDER. UPON
REQUEST OF THE GRANT RECIPIENT, THE BPSM SHALL ASCERTAIN THE
FACTS AND EXTENT OF SUCH FAILURE AND, IF IT SHALL BE DETERMINED
THAT ANY FAILURE TO PERFORM WAS OCCASIONED BY ANY ONE OR MORE OF
THE SAID CAUSES, THE DELIVERY SCHEDULE SHALL BE REVISED
ACCORDINGLY.
'12. OBLIGATION OF GRANT RECIPIENT FUNDS. GRANT RECIPIENT FUNDS ~~Y
NOT UNDER ANY CIRCUMSTANCES BE OBLIGATED PRIOR TO THE EFFECTIVE
DATE OR SUBSEQUENT TO THE TERMINATION DATE OF THE GRANT PERIOD.
ONLY PROJECT COSTS INCURRED ON OR AFTER THE EFFECTIVE DATE AND.
.u.. 4",,",-,-L..iL. .i..t""U,\'-.L. J').1'1U n\'.;U'-~~L;,i~.L.........
(CONTI
ON OR PRIOR TO THE TERMINATION DATE OF THE GRANT RECIPIENT
APPLICATION ARE ELIGIBLE.FOR REIMBURSEMENT. A COST IS INCURRED
WHEN THE GRANT RECIPIENT'S EMPLOYEE OR CONSULTANT PERFORMS THE
SERVICE REQUIRED, OR WHEN GOODS ARE RECEIVED BY THE GRANT
RECIPIENT, NOTWITHSTANDING THE DATE OF ORDER.
13. PERFORMANCE. IN THE EVENT OF DEFAULT, NON-COMPLIANCE OR
VIOLATION OF ANY PROVISION OF THIS AGREEMENT BY THE GRANT
RECIPIENT, THE GRANT RECIPIENT'S CONSULTANTS AND SUPPLIERS, OR
BOTH, THE BPSM SHALL IMPOSE SUCH SANCTIONS AS IT DEEMS
APPROPRIATE INCLUDING WITHHOLDING OF PAYMENTS, CANCELLATION,
TERMINATION OR SUSPENSION OF THE ..AGREEMENT IN WHOLE OR IN PART.
IN SUCH AN EVENT, THE BPSM SHALL NOTIFY THE GRANT RECIPIENT OF
SUCH DECISION 30 DAYS IN ADVANCE OF THE EFFECTIVE DATE OF SUCH
SANCTION. THE GRANT RECIPIENT SHALL BE PAID ONLY FOR THOSE
SERVICES SATISFACTORILY PERFORMED PRIOR TO THE EFFECTIVE DATE OF
SUCH SANCTION.
14. ACCESS TO RECORDS. DCA, U.S. DEPARTMENT OF JUSTICE, OFFICE OF
JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, OJARS, AND THE
AUDITOR GENERAL OF THE STATE OF FLORIDA, OR ANY OF THEIR DULY
AUTHORIZED REPRESENTATIVES, SHALL HAVE ACCESS FOR THE PURPOSE OF
AUDIT AND EXAMINATION OF BOOKS, DOCUMENTS, PAPERS, AND RECORDS
OF THE GRANT RECIPIENT, AND TO RELEVANT BOOKS AND RECORDS OF
GRANT RECIPIENT AND CONTRACTORS, AS PROVIDED UNDER THE OFFICE OF
JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE FOR
GRANTS", M7100.1D.
15. AUDIT. ACCEPTANCE OF THIS AGREEMENT CONSTITUTES GRANT RECIPIENT
ASSURANCE THAT ALL PROVISIONS OF OMB CIRCULAR A-128 "AUDITS OF
STATE AND LOCAL GOVERNMENTS" OR OMB CIRCULAR A-II0, ATTACH-
MENT F, WILL BE MET. ALL GRANT RECIPIENTS SHALL PROVIDE AN
AUDIT OF THEIR ACTIVITIES ON AN ANNUAL BASIS. FOR ADDITIONAL
INFORMATION ON AUDIT REQUIREMENTS, APPLICANTS SHALL REFER TO THE
OFFICE OF JUSTICE PROGRAMS "FINANCIAL AND ADMINISTRATIVE GUIDE
FOR GRANTS", GUIDELINE MANUAL 7100.1D, OFFICE OF JUSTICE
PROGRAMS. AT A MINIMUM, A SCHEDULE COMPARING BUDGETED AND
ACTUAL SUBGRANT COSTS IS REQUIRED. FAILURE TO FURNISH AN
ACCEPTABLE AUDIT AS DETERMINED BY THE STATE OR COGNIZANT FEDERAL
AUDIT AGENCY SHALL BE BASIS FOR DENIAL AND REFUND, OR BOTH, OF
FEDERAL FUNDS. FEDERAL FUNDS DETERMINED TO BE MISSPENT ARE
SUBJECT TO REFUND OR OTHER RESOLUTION.
16. PROCEDURES FOR CLAIM REIMBURSEMENT. ALL CLAIMS FOR REIMBURSE-
MENT OF GRANT RECIPIENT COSTS MUST BE SUBMITTED ON A FORM (DCA-
NA FORM 3 (A-G REVISED JANUARY 1991) PRESCRIBED AND PROVIDED BY
THE BPSM. CLAIMS SHALL BE SUBMITTED ON A MONTHLY BASIS IN ORDER
TO REMAIN CURRENT ON PROJECT COSTS REPORTING. ALL CLAIMS
REQUESTING REIMBURSEMENT FOR OPERATING CAPITAL OUTLAY ITEMS
(OCO) HAVING A UNIT COST OF $500 OR MORE AND A USEFUL LIFE OF 1
YEAR OR MORE MUST BE ACCOMPANIED BY A COMPLETED NON-EXPENDABLE
PROPERTY FORM SIGNED BY THE SUBGRANTEES' PROPERTY CUSTODIAN. IF
\\""'V.'''~.,''U''''''';J
LOCAL ACCOUNTING PROCEDURES REQUIRES OCO REPORTING AT A LESSER
AMOUNT THAN THE $500, LOCAL REQUIREMENTS SHALL BE ADHERED TO.
17. RETENTION OF RECORDS. ALL RECORDS AND FINANCIAL DOCUMENTS MUST
BE MAINTAINED FOR A MINIMUM PERIOD OF 3 YEARS FROM THE DATE OF
THE FINAL FINANCIAL STATEMENT AND BE AVAILABLE FOR AUDIT AND
PUBLIC DISCLOSURE UPON REQUEST OF DULY AUTHORIZED PERSONS.
18. OWNERSHIP OF DATA AND CREATIVE MATERIAL. THE OWNERSHIP OF
MATERIAL, DISCOVERIES, INVENTIONS, AND RESULTS DEVELOPED,
PRODUCED, OR DISCOVERED BY THIS AGREEMENT IS GOVERNED BY THE
TERMS OF THE U.S. DEPARTMENT OF JUSTICE COMMON RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIR~ULAR A-lID, ATTACHMENT N,
PARAGRAPH 8.
19. PROPERTY ACCOUNTA~ILITY. THE GRANT RECIPIENT AGREES TO UTILIZE
ALL NON-EXPENDABLE PROPERTY FOR CRIMINAL JUSTICE PURPOSES DURING
ITS USEFUL LIFE OR REQUEST BPSM DISPOSITION. THE GRANT
RECIPIENT SHALL ESTABLISH AND ADMINISTER A SYSTEM TO CONTROL,
PROTECT, PRESERVE, USE, AND MAINTAIN AND DISPOSE OF ANY PROPERTY
FURNISHED IT BY THE BPSM OR PURCHASED PURSUANT TO THIS AGREEMENT
IN ACCORDANCE WITH FEDERAL PROPERTY MANAGEMENT STANDARDS AS SET
FORTH IN THE U.S. DEPARTMENT OF JUSTICE CO~10N RULE FOR STATE
AND LOCAL GOVERNMENTS OR OMB CIRCULAR A-110, ATTACHMENT N. THIS
OBLIGATION CONTINUES AS LONG AS THE PROPERTY IS RETAINED BY THE
GRANT RECIPIENT, NOTWITHSTANDING THE EXPIRATION OF THIS
AGREEMENT.
20. DISPUTES AND APPEALS. ANY DISPUTE, DISAGREEMENT OR QUESTIONS OF
FACT ARISING UNDER THIS AGREEMENT SHALL BE DECIDED BY THE BPSM
IN WRITING AND SHALL BE DISTRIBUTED TO.PARTIES CONCERNED. A
WRITTEN APPEAL SHALL BE MADE WITHIN 21 CALENDAR DAYS TO
THE SECRETARY OF THE DEPARTMENT OF COMMUNITY AFFAIRS, WHOSE
DECISION IS FINAL. THE GRANT RECIPIENT SHALL PROCEED DILIGENTLY
WITH THE PERFORMANCE OF THE AGREEMENT IN ACCORDANCE WITH THE
BPSM DECISION. THE GRANT RECIPIENT'S RIGHT TO APPEAL IN THE
DEPARTMENT'S DECISION IS CONTAINED IN CHAPTER 120, FLORIDA
STATUTES, AND IN PROCEDURES SET FORTH IN CHAPTERS 28-5 AND 9-5,
FLORIDA ADMINISTRATIVE CODE. APPEALS MUST BE RECEIVED IN
WRITING WITHIN 21 CALENDAR DAYS OF NOTIFICATION OF THE DECISION.
THE WRITTEN APPEAL MUST BE SUBMITTED TO THE DEPARTMENT OF
COMMUNITY AFFAIRS CLERK (AGENCY CLERK). FAILURE TO APPEAL
WITHIN THIS TIME FRAME SHALL CONSTITUTE A WAIVER OF PROCEEDINGS
UNDER CHAPTER 120, FLORIDA STATUTES.
21. CONFERENCES, INSPECTION OF WORK. CONFERENCES MAY BE HELD AT THE
REQUEST OF ANY PARTY TO THIS AGREEMENT. A REPRESENTATIVE OF THE
BPSM, U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE,
OR ALL SHALL BE PRIVILEGED TO VISIT THE SITE FOR THE PURPOSE OF
INSPECTION AND ASSESSMENT OF WORK BEING PERFO~IED AT ANY TIME.
h. A\...\...t.t''J:AL'H.':t. AND AliKt.t.L'Lt.~'l.'
(CONTI )
22. PUBLICATIONS, PRINTING, OR REPORTS.
A. BEFORE PUBLICATION OR PRINTING, THE FINAL DRAFT OF ANY
REPORT OR REPORTS REQUIRED UNDER THE AGREEMENT OR
PERTAINING TO THE AGREEMENT SHALL BE SUBMITTED TO THE BPSM
FOR REVIEW.
B. EACH PUBLICATION OR OTHER PRINTED REPORT COVERED BY
PARAGRAPH 22.A ABOVE MUST INCLUDE THE FOLLOWING STATEMENTS
ON THE COVER PAGE:
(1) "THIS REPORT WAS PREPAllED FOR THE BUREAU OF PUBLIC
SAFETY MANAGEMENT, DIVISION. OF EMERGENCY MANAGEMENT,
DEPARTMENT OF COMMUNITY AFFAIRS, STATE OF FLORIDA IN
.
COOPERATION WITH THE BUREAU OF JUSTICE ASSISTANCE,
U.S. DEPARTMENT OF JUSTICE.II
(2) "THE CONCLUSIONS AND OPINIONS EXPRESSED IN THIS REPORT
ARE THOSE OF THE GRANT RECIPIENT, AND DO NOT
NECESSARILY REPRESENT THOSE OF THE STATE OF FLORIDA,
BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF
EMERGENCY MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRS,
THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE OR ANY OTHER AGENCY OF THE STATE OR FEDERAL
GOVERNMENT."
23. EQUAL EMPLOYMENT OPPORTUNITY. NO PERSON SHALL, ON THE GROUNDS
OF RACE, CREED, COLOR, OR NATIONAL ORIGIN BE EXCLUDED FROM
PARTICIPATION IN, BE REFUSED THE BENEFITS OF, OR BE OTHERWISE
SUBJECTED TO DISCRIMINATION UNDER GRANTS AWARDED PURSUANT TO
P.L. 89-564, NON-DISCRIMINATION REQUIREMENTS OF THE ANTI-DRUG
ABUSE ACT OF 1988; TITLE IV OF THE CIVIL RIGHTS ACT OF 1964;
SECTION 504 OF THE REHABILITATION ACT OF 1973 AS AMENDED; TITLE
IX OF THE EDUCATION AMENDMENTS OF 1972; THE AGE DISCRIMINATION
ACT OF 1975; AND THE DEPARTMENT OF JUSTICE NON-DISCRIMINATION
REGULATIONS 28 CFR PART 42, SUBPARTS C, D, E, AND G. ANY STATE
AGENCY, CITY OR COUNTY RECEIVING $500,000 OR MORE IN FEDERAL
ANTI-DRUG ABUSE FUNDS MUST SUBMIT THEIR EQUAL EMPLOYMENT
OPPORTUNITY PLAN TO THE BPSM.
24. NON-PROCUREMENT DEBARMENT AND SUSPENSION. THE GRANT RECIPIENT
AGREES TO COMPLY WITH EXECUTIVE ORDER 12549, DEBARMENT AND
SUSPENSION (34 CFR, PART 85, SECTION 85.510, PARTICIPANT'S
RESPONSIBILITIES). THESE PROCEDURES REQUIRE THAT THE GRANT
RECIPIENT SUBMIT CERTIFICATION THAT IT WILL NOT ENTER INTO ANY
LOWER TIER COVERED TRANSACTION WITH A PERSON WHO IS DEBARRED,
SUSPENDED, DECLARED INELIGIBLE OR VOLUNTARILY EXCLUDED FROM
PARTICIPATION IN THIS COVERED TRANSACTION, UNLESS AUTHORIZED BY
THE BUREAU OF PUBLIC SAFETY MANAGEMENT, DIVISION OF E!~ERGENCY
MANAGEMENT, DEPARTMENT OF COMMUNITY AFFAIRS.
H. AGCEPTANCE AGREEMENT
(CONTINUED)
25. THE RECIPIENT AGREES TO COMPLY WITH SECTION 319- OF PUBLIC
LAW 101-121 AS PROVIDED'FOR IN THE "GOVERNMENTWIDE GUIDANCE FOR
NEW RESTRICTIONS ON LOBBYING; INTERIM FINAL GUIDANCE" PUBLISHED
IN THE DECEMBER 20, 1989, FEDERAL REGISTER.
EACH PERSON SHALL FILE THE MOST CURRENT EDITION OF THIS _
CERTIFICATION AND DISCLOSURE FORM, IF APPLICABLE, WITH EACH
SUBMISSION THAT INITIATES AGENCY CONSIDERATION OF SUCH PERSON
FOR AN AWARD OF A FEDERAL CONTRACT, GRANT, OR COOPERATIVE
AGREEMENT OF $100,000 OR MORE; OR FEDERAL LOAN OF $150,000 OR
MORE.
THIS CERTIFICATION IS A MATERIAL REPRESENTATION OF FACT UPON
.
WHICH RELIANCE WAS PLACED WHEN THIS TRANSACTION WAS MADE OR
ENTERED INTO. SUBMISSION OF THIS CERTIFICATION IS A
PREREQUISITE FOR MAKING OR ENTERING INTO THIS TRANSACTION
IMPOSED BY SECTION 1352, TITLE 31, U.S. CODE. ANY PERSON HHO
FAILS TO FILE THE REQUIRED CERTIFICATION SHALL BE SUBMIT TO A
CIVIL PENALTY OF NOT LESS THAN $10,000 AND NOT MORE THAN
$100,000 FOR EACH SUCH FAILURE.
THE UNDERSIGNED CERTIFIES, TO THE BEST OF HIS OR HER KNOHLEDGE
AND BELIEF, THAT:
(1) NO FEDERAL APPROPRIATED FUNDS HAVE BEEN PAID OR HILL BE
PAID TO ANY PERSON FOR INFLUENCING OR ATTEMPTING TO
INFLUENCE AN OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A
MEMBER OF CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR
AN EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION HITH THE
AWARDING OF ANY FEDERAL CONTRACT, THE MAKING OF ANY FEDERAL
GRANT, THE MAKING OF ANY FEDERAL LOAN, THE ENTERING INTO OF
ANY RENEWAL, AMENDMENT, OR MODIFICATION OF ANY FEDERAL
CONTRACT, GRANT, LOAN OR COOPERATIVE AGREEMENT.
(2) IF ANY NON-FEDERAL FUNDS HAVE BEEN PAID OR WILL BE PAID TO
ANY PERSON FOR INFLUENCING OR ATTEMPTING TO INFLUENCE AN
OFFICER OR EMPLOYEE OF ANY FEDERAL AGENCY, A MEMBER OF
CONGRESS, AN OFFICER OR EMPLOYEE OF CONGRESS, OR AN
EMPLOYEE OF A MEMBER OF CONGRESS IN CONNECTION HITH THIS
FEDERAL CONTRACT, GRANT, LOAN, OR COOPERATIVE AGREEMENT,
THE UNDERSIGNED SHALL COMPLETE AND SUBMIT STANDARD FOill1
it LLL, "DISCLOSURE OF LOBBYING ACTIVITIES", IN ACCORDANCE
WITH ITS INSTRUCTIONS.
(3) THE UNDERSIGNED SHALL REQUIRE THAT THE LANGUAGE OF THIS
CERTIFICATION BE INCLUDED IN THE AWARD DOCUMENTS FOR ALL
SUBAWARDS AT ALL TIERS AND THAT ALL SUBRECIPIENTS SHALL
CERTIFY AND DISCLOSE ACCORDINGLY.
"H. ACC~PTANCE \GREEMENT
(CONTINUED)
26. WHEN ISSUING STATEMENTS, PRESS RELEASES, REQUESTS FOR PROPOSALS,
BID SOLICITATIONS, AND OTHER DOCUMENTS DESCRIBING PROJECTS OR
PROGRAMS FUNDED IN WHOLE OR IN PART WITH THE FEDERAL MONEY, ALL
GRANTEES RECEIVING FEDERAL FUNDS, INCLUDING BUT NOT LIMITED TO
STATE AND LOCAL GOVERNMENTS, SHALL CLEARLY STATE (1) THE
PERCENTAGE OF THE TOTAL COST OF THE PROGRAM OR PROJECT WHICH
WILL BE FINANCED WITH FEDERAL MONEY, AND (2) THE DOLLAR AMOUNT
OF FEDERAL FUNDS FOR THE PROJECT OR PROGRAM.
27. THE STATE OF FLORIDA'S PERFORMANCE AND OBLIGATION TO PAY UNDER
THIS CONTRACT IS CONTINGENT UPON~AN ANNUAL APPROPRIATION BY THE
LEGISLATURE.
28. EXTENSION OF A CO~TRACT FOR CONTRACTUAL SERVICES (INCLUDES ALL
BUDGET CATEGORIES) WRITING FOR A PERIOD NOT TO EXCEED 6 MONTHS
AND SHALL BE SUBJECT TO THE SAME TERMS AND CONDITIONS SET FORTH
IN THE INITIAL CONTRACT. THERE SHALL BE ONLY ONE EXTENSION OF
THE CONTRACT UNLESS THE FAILURE TO MEET THE CRITERIA SET FORTH
IN THE CONTRACT FOR COMPLETION OF THE CONTRACT IS DUE TO EVENTS
BEYOND THE CONTROL OF THE CONTRACTOR.
29. ALL BILLS FOR FEES OR OTHER COMPENSATION FOR SERVICES OR
EXPENSES SHALL BE SUBMITTED IN DETAIL SUFFICIENT FOR A PROPER
PREAUDIT AND POSTAUDIT THEREOF.
30. ALL BILLS FOR ANY TRAVEL EXPENSES SHALL BE SUBMITTED IN
ACCORDANCE WITH S. 112.061, FLORIDA STATUTES.
31. THE DEPARTMENT OF COMMUNITY AFFAIRS RESERVES THE RIGHT TO
UNILATERALLY CANCEL THIS CONTRACT FOR REFUSAL BY THE CONTRACTOR
TO ALLOW PUBLIC ACCESS TO ALL DOCUMENTS, PAPERS, LETTERS, OR
OTHER MATERIAL SUBJECT TO THE PROVISIONS OF CHAPTER 119, FLORIDA
STATUTES, AND MADE OR RECEIVED BY THE CONTRACTOR IN CONJUNCTION
WITH THE CONTRACT.
l
OK~~ ~o~~~E
(305)294-4641
.
MEMORANDUM
TO:
All Division Directors
Administrative Staff
FROM: Thomas W. Brown
County Administrator
t.
BOARD OF COUNTY COMMISSIOf'
MAYOR. WilhelmIna Harvey, Distnct 1
Mayor Pro Tern, Jack London. District 2
Douglas Jones. District 3
A Earl Cheal. District 4
John Stormont. District 5
JUN 1 U 91
~--, ,- ... - "'\
'- -:.. ... . J
SUBJECT: MCBOCC .6/4/91 AND 6/5/91 Action Items
DATE: June 7, 1991
The following action items initiated at the subject meeting
are promulgated for your specific actions and information
as indicated. Applicable Division Heads are to provide an
oral report at the next Division Directors' meeting, or as
otherwise herein, as to the results of actions taken:
The following Commissioners were in attendance:
Jones, Harvey, London and Stormont.
B1
6/4/91 Action Items
GROWTH MANAGEMENT
Annual Assessment
Postponed pending
methodology study.
Cheal,
Resolution adopting the 1991
of Public Facilities Capacity
completion of new traffic capacity
3-2 (S,C)
B2 GROWTH MANAGEMENT - Discussion of Interim Growth Con-
trol Ordinance Schedule two public hearings after
5:05 P.M. on June 17th and July 2nd, 1991. 5-0
B3 GROWTH MANAGEMENT - Approval of contract with Wal-
lace Roberts and Todd for consultancy services to
revise and complete Monroe County Comprehensive Plan
for $785,800. 3-2 (C,J)
B4 GROWTH MANA~ Approval of contract wi th
Freilich and Leitner to revise impact fees, prepare a
concurrency' management system, assist in revision of..
Comprehensive Plan and Land Development Regulations
Phase I for $50,000. 4-0
Action It
Page Five
\
;/4/91 - 6/5/91
C11 PUBLIC WORKS - Approval of request by Amateur Radio
Club to use Pigeon Key on June 22 & 23, 1991 ap-
proved. 5-0.
, C12 PUBLIC WORKS Approval of request by Upper Keys
Closing Agents to use Harry Harris Park on July 20,
1991 and approval to serve alcohol bulk approved.
C13 PUBLIC WORKS Approval of Change Order No. 1 to
contract with Frank Keevan "and Son f-or Card Sound
Bridge rehabilitation bulk approved.
.
C14 STAFF
Public
same.
C15 MSD
fourth
Approval to remove surplus property from
Works inventory and notify Property Clerk of
Resolution authorizing the submission of the
year Waste Tire Grant wi~ DER bulk approved.
C16 MSD Resolution authorizing the submission of the
fourth year Solid Waste Recycling and Education Grant
to'FDER bulk approved.
. C17 Resolution authorizing the submission of an anti-drug
abuse grant application to DCA, ctc $57,750.00 bulk
approved.
C1S .MANA~,i1.SERVICES Approval to advertise a public.
hearing for June 25, 1991 at 5:05 PM regarding a budg-
et amendment for Fund #305 - 1990 Bond Anticipation
Note approved. 5-0.
C19 STAFF Approval to remove surplus property from
Social Services inventory and advertise for sealed
bids and notify Property Clerk of same.
C20 COMMUNITY SERVICES - Approval to advertise for bids
for Sky Cap services at the KWIA denied.
C20
COMMUNITY SERVICES Investigate
lems concerning skycap services
Board.
and resolve prob-
and bring back to
C2l ' MANAGEMENT,'SERVlCES. - Approval to advertise an ordi-
nance providing for the use of county funds for employ-
ee awards bulk approved.
C22 PUBLIC WORKS - Approval to advertise for bids for a
new truck mounted striping machine bulk approved.
C23 GROWTH MANAGEMENT - Daniel C. & Virginia Probert -
First time. place~ent of a mobile home below base flood
elevation on Lot 2, Block 10, Geiger Mobile Home~ i
Geiger Key bulk approved.
AC~1on ~~.m" Q/~/r - o/~/~~
P~qe Twel' \
Sl COUNTY ATTORNEY - Ordinance allowing fences' of up to
six feet in height in yards adjacent to public
streets, etc. -
T1 GROWTH MANAGEMENT - Appeal by Shirley Benson of a
denial of appeal before the Planning Commission of a
minor conditional use permit to Florida Low Income
Housing Association - appeal granted. 4-1 (C).
LA1 Approval of 5/15/91 minutes approved. 4-0.
..
LA2
Approval of
proved. 4-0.
subdivision
.
contracts
and
appeals
ap-
LA3 Approval to purchase property for Housing Authority
approved. 4-0.
LA4 Addition of parcels to the Authority's Acquisition
List as nominated by the City of Key West approved.
4-0. Send letter to City informing them of County's
action.
LA5 Review modification of contract with legal counsel
approved. 4-0.
LA6 Appointment to the Land Authority Advisory Committee -
continued.
LA7 Review of Executive Director's performance evaluation
- no action.
LAS Approval to attend two Land Acquisition Committee
meetings and report back to Board.
Sincerely,
Thomas W. Brown
County Administrator
TWB/al
f ;
)NRi"
.. .
.,.. I
BESO~UTION NOj 195 -1991
- I
A RESOLUTION OF THE MO~ROE COUNTY BOARD OF
COMMISSIONER AUTHORIZING THE SUBMISSION OF
AN ANTI-DRUG ABUSE ~RANT APPLICAT!ON TO
THE DEPARTMENT OF ICOMMUNITY AFFAIRS
i '
I
I
WHEREAS, the Department ot-Community Affairs has
announced funding Available und~ the Anti-Drug Abuse Act of
1988, for fiscal year 91/92, and
I
I
WHEREAS, Monroe County 1s c~rrently participating in
this program in four separate areas known as the Pretrial
Services Substance Abuse Program:, the D.A.R.E. program, the
Pilot Residential/Work Release Program, and the Grant
Administration Program, a~d i
WHEREAS, the Monroe Cou~ty Substance Abuse Policy
Advisory Board has recommended the continuation of three of
the,programs for the 1991 fundinf cycle, now therefore,
BE IT RESOLVED BY THE BOARD: OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, THAT: j
1. The County Administrator is hereby authorized to
submit an application for grant funds to the Department of,
Community Affairs to continue th, Pretrial Services, Pilot
Residential/Work Release, and D.~.R.E. Anti-Drug Abuse
Grant Programs, and that I
2. This resolution shall ~&come effective immediately
upon adoption by the Commission and execution by the
presiding Officer and Clerk. I
PASSED AND ADOPTED by the B~ard of County Commissioners
of Monroe County, Florida, at a ~egular meeting of said
Board held on the 5th day of June, A.D. 1991.
Mayor Harvey j Yes
Mayor Pro Tem Lon on Yes
Commissioner Cheal Yes
Commissioner Jones Yes
Commissioner Stormont Yes
i
,
BOARD OF COUNTY COMMISSIONERS
OF :MONROE COUNTY
I . '
I ~.~ II" ~
By:: --t\.'J'ft .~~'u'-:- --:-~-,~ ~
(Seal)D~~.X~O~~GE' Clerk I ", ~-"";TOFO~M
Atte"t:~s;_ '~~.J? Vi ,c{';;,;o "~;.,r;:;IEN~;,//l:/
CIe ~: ~~'~:f..,~ /':, ~K~~'.".
I - ",;,.,''<iY'l 0IIict! /I
. ,0. ~ - 7 ~.. 9' I .
I
.
i.....
.Jl;: 1'~ 1'f1 :{J,
'IN WITNESS WHEREOF, ~HE PARTIES AFFIRM THEY HAVE EACH REAu ~NU AGREE TO
THE CONDITIONS SET FORTH IN SECTION "H" OF THE AGREEMENT, THAT THE
PARTIES HAVE EACH READ AND UNDERSTAND THE AGREEMENT IN ITS ENTIRETY AND
HAVE EXECUTED THIS AGREEMENT BY THEIR DULY AUTHORIZED OFFICERS ON THE
DAY, MONTH AND YEAR SET OUT BELOW.
STATE OF FLORIDA
AUTHORIZING OFFICIAL
OF GOVERNMENTAL UNIT
(COMMISSION CHAIRMAN, MAYOR OR
DESIGNATED REPRESENTATIVE)
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF PUBLIC SAFETY MANAGEMENT
NAME: Thomas W. Brown
BY:
Ro1oeNt . ~
DATE:
lo,t.,.q,
TITLE: Robert G. Nave Directo
DATE:
JUN 1 3 19q1
ADMINISTRATOR OF IMPLEMENTING
AGENCY
.....
NAME:George Harper
FEDERAL FUNDS ALLOCATED:
$51,750.00
DATE:
PLEASE NOTE:
CORRECTIONS (STRIKEOVERS, WHITEOUTS, ETC.) ON THE SIGNATURE PAGES ARE NOT
ACCEPTABLE.