FY1997-2005 1st Amendment 06/15/2005 CIOotihe
Circuk Court Danny L.Kolhage
Phone:30629691W Far 30629r-3663
Memorandum
To: Clark 0.Martin, Jr.
Fire Chief
From: Isabel C.DeSantis, '_
Deputy Clerk
Date: Tuesday, September 27,2005
At the BOG meeting of June 15,2005,the Board granted approval and authorized
execution of Amendment No. 1 to Agreement between Monroe County and the Big Pine
Key Volunteer Fire Department,Inc.
• Attached hereto is a fully executed duplicate original of the subject document for
your handling. Should you have any questions concerning this matter please feel free to
contact this office.
Copies: Finance
County Attorney
File
AMENDMENT NUMBER 1
TO THE AGREEMENT
BETWEEN
THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1
OF MONROE COUNTY
AND
BIG COPPITI VOLUNTEER FIRE DEPARTMENT, me.
This Amendment Number 1 is made and entered into this I '5 day of
:)uV\.e. , 2005, by and between the Board of Governors of Fire and Ambulance
District 1 of Monroe County, Florida, hereinafter referred to as "District", and Big
Coppitt Volunteer Fire Department, Inc., hereinafter referred to as "Corporation".
WITNESSETH:
WHEREAS, District and Corporation entered into an Agreement dated June 18,
1997 for the provision of fIre protection services by Corporation, hereinafter
"Agreement"; and
WHEREAS, the term of the Agreement has expired and both parties have
previously agreed to continue the provisions of the Agreement on a month to month
basis; and
WHEREAS, the parties desire to amend the Agreement to change the flat rate
method of reimbursement to the Corporation in order to recognize higher levels of
training and certifIcation of the persons serving the Corporation and to encourage
response by emergency service personnel; and
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WHEREAS, this new formula for reimbursement is in the best int~sts. of tHe
public by providing and encouraging high quality fire protection throughout t~ ,nStrict~
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NOW, THEREFORE, the parties agree as follows:
1. The foregoing provisions are included as if fully set forth herein.
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2. Section 15 of the Agreement providing for a flat rate reimbursement is delett~d inCHs
entirety.
3. Exhibit 1, attached hereto and incorporated herein by reference to this Amendment
Number 1, provides for guidelines, criteria and new reimbursement amounts. Exhibit 1
shall be Attachment "I" to the Agreement, and shall govern reimbursement by District to
Corporation.
4. The provisions of Exhibit 1, Attachment "I", shall be retroactive to October 1, 2004,
and the Corporation shall be reimbursed by District accordingly.
Page lof2
5. The provisions of Exhibit 1, Attachment "Y', in Paragraphs TII.B.l, m.C.3. and m.D,3.
shall be waived in regard to Corporation's reimbursement for October 1, 2004, through
June 30, 2005, and District shall reimburse Corporation pursuant to the other provisions
of Exhibit 1, Attachment "Y'.
6. In all other respects, the Agreement between the parties dated June 18, 1997, remains
in full force and effect.
IN WITNESS WHEREOF, the parties have executed this agreement the day and
year ~~~l,~ove.
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'~~t;,P~L.~OHLAGE, CLERK
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BOARD OF GOVERNORS,
FIRE AND AMBULANCE
DISTRICT 1
. ~_J1i~
J2oL.Jc. ~~
Deputy Clerk
Mayor/Chairman
(SEAL)
ATTEST:
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Secretary
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BIG COPPITT VOLUNTEER FIRE
~PARTMENT1~C.
, ~ jl ~ ,
I, tk~/
~esident
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
SUSAN M. G
ASSISTANT COUN
Page 2 of2
EXHIBIT 1 TO AMENDMENT NUMBER 1
ATfAClDUNT "I"
Volunteer Fire & EMS Membenhip Reimbunement Guidelines
Monroe County, Florida
I. INTENT:
A To define the criteria and process for the disbursement of stipends to the active
volunteer firefighters and emergency medical services providers serving
unincorporated Monroe County, Florida.
II. pURPOSE:
A To help to reimburse volunteer fire and EMS personnel for expenses incurred as a
result of their participation in their respective volunteer fire or EMS
organizations.
B. The volunteer reimbursement system will provide incentives for individuals who
choose to increase their training, participation or ranklposition within the
volunteer tire or EMS orpni7.8tion. It will also assist in the recruitment and
retention of volunteers.
m. GENERAL GUIDELINES AND PROGRAM CRITERIA:
A. FUNDING:
1. Funding of this reimbursement/stipend program is based on an annnal
appropriation from the Monroe County Board of County Commissioners.
The funding level is currently set at $375,400 in MSTD 1 and $220,200 in
MSTD 6. The individual corporations are responsible for administering
the reimbursement/stipend program within the guidelines established by
this attachment. There shall be no additional reimbursement provided
once funding is exhausted in that corporation's budget.
2. The Chief serving each corporation shall verify compliance with the
requirements of this agreement.
B. RELATIONSHIP:
1. The relationship of the County to the individual volunteer firefighter or
EMS provider is non-existent for the purposes of this
reimbursement/stipend program and the county has no employer
responsibility. The relationship between the individual volunteer
firefighter or EMS provider and hislher volunteer fire or EMS department
is established in the Agreement of Understanding Between the Individual
Volunteer Firefighter or FMS Provider and the Fire Department or
Ambulance Corps.
e, FLIGIBll..ITY:
1, Must be a full member (not a probationary member) in good standing with
a Volunteer Fire or EMS Department.
Page 1 of 4
EXHIBIT 1 TO AMENDMENT NUMBER 1
ATI'ACBMENT "I"
Volunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
2. Must maintain the position of active combat firefighter, state-certified
emergency medical services provider, support personnel or
administrative/technical personnel.
3. Shall have executed an Agreement of Understanding Between the
Individual Volunteer Firefighter or FMS Provi'" and the Fire
Departnient or Ambu1ancs Corps.
D. MINIMAL REQUIREMENTS:
1. Must attend two (2) training meetings per month or be excused from
training by the volunteec tire or EMS chief.
2. Must meet the minimum percentage of calls per month based on years of
service/seniority. NOTE: Station shifts count toward the total number of
cans required.
3. Within the previous twelve months, must have attended at least two
periodic training sessions at the Joe London Fire Training Facility or any
other training opportunity found acceptable by the Monroe County Fire
Rescue Training Bureau.
E. CRITERIA:
1. BASE REIMBURSEMENT: Members meeting the minimal requirements
will be eligible to receive a monthly base reimbursement dependent upon
position and qualifications and rank at the schedule indicated herein:
POSitiOD It Qualificatiou Due Per Muimu.
Call MODtbJy
Rookie FF, Support & 75 10 500
Administrative Personnel
Driver-Engineer*, Extrication 125 10 750
Specialist*, Technical Rescue
Specialist*
Firefighter I or EMT -B* 150 10 750
Firefighter IT or EMT-P* 175 15 750
Lieutenant, state FFI certified 175 20 850
C<:OnfoGift state FFI certified 200 20 850
Lieutenant, state FFll certified 250 20 850
Captain. state FFll certified 275 20 850
Assistant Chief** 300 20 950
r Chief** 325 20 950
Chief** 400 20 1000
* non-state-fire certified
** must be state FFI certified, at minimum
Page 2 of 4
EXHIBIT 1 TO AMENDMENT NUMBER 1
ATtACHMENT "I"
Volunteer Fire & EMS Membenhip Reimbunement Guidelines
Monroe County, Florida
2. ADDITIONAL REIMBURSEMENT: Additional reimbursement will be
added to the base reimbursement amount for each of the additional
qualifications or certifications possessed by the individual at the schedule
indicated herein:
AdditioDal Qaalificatiou Add to
of State-Certifiecl Firefitd1ten Bue
Driver EnRineer 15
Advanced Extrication 15
EMT or Greater 15
HAZ. Mat Technician 15
Technical Rescue (i.e. Dive Rescue or Advanced 15
Rooe Rescue)
Board Member 25
3. CALL CREDITS:
a. Members qualifying for reimbursement will also be reimbursed an
amount equivalent to one call credit for each approved detail up to
six (6) hours with a maximum of2 details per day. Example of an
approved special detail would be a tire prevention/education detail
performed at a local school.
b. State-certified personnel shall be eligible for one call credit for
each six consecutive hours' duty shift spent at the station, available
for immediate response, during which time no dispatch and
response was made, up to 4 duty credits per 24 hours.
c. In order to receive any reimbursement, members must respond to a
minimum percentage of the total number of calls to which hislher
department has been dispatched. That required percentage is
indicated in this table:
PerceDta e of CaUl R uired
35%
30010
25%
20010
15%
100/0
4. FUNDING LIMITATIONS AND RECORD KEEPING:
a. The total reimbursement disbursed to each department yearly shall
not exceed the annual budgeted amount as determined by the
Monroe County Board of County Commissioners.
Page 3 of 4
EXHIBIT 1 TO AMENDMENT NUMBER 1
ATIACBMENT"r'
Volunteer Fire & EMS Membenhip Reimbunement Guidelines
Monroe County, Florida
b. Total monthly reimbursement amount available to each volunteer
department will be determined by dividing their respective annual
volunteer reimbursement budget amount by 12.
c. Each volunteer department will prepare and submit a request for
volunteer reimbursement to Monroe County Fire Rescue
Headquarters using the Volunteer Department Roster "
Reimbursement Request form (MCFRF-021) specified for each
month of the year not to exceed their one-twelfth of the annual
allocation to that corporation. Reimbursement will be disbursed to
the qualifying volunteers in order of seniority. In all cases
preference shall be given to reimbursement of eligible state-tire-
certified members who qualify for reimbursement for any month.
Budgeted monthly reimbursement dollars not disbursed will "roll-
over" and be available for the next month's request.
d. Each volunteer department corporation will be responsible for
keeping monthly records specifying each member's qualifications,
participation and total amount of reimbursement received. These
records must be available and may be subject to audit.
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