10/19/2005 Agreement
Clelte If lhe
Circul Coun
Danny L. Kolhage
Office (305) 295.3130 Fax (305) 295-3663
Memorandum
To:
Dent Pierce, Director
Public Works Department
Attn:
Ann Riger
Isabel C. DeSantis, Deputy Clerk ;;-Y
Friday, November 04, 2005
From:
Date:
At the BOCC meeting on October 19, 2005, the Board granted approval of the
following i tern:
Interlocal Agreement between Monroe County and the City of Marathon for the
Use of the Meeting Room at the Marathon Government Center, and the televising of
Marathon City Council Meetings.
Enclosed is a fully executed duplicate original for your handling. Should you have
any questions concerning this matter, please do not hesitate to contact this office.
Copies: Finance
County Attorney
File /
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS,
by and between Monroe County, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereafter County, and the City of
Marathon, a municipal corporation, whose address is 10045-55 Overseas Highway,
Marathon, FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center
with the technical facilities to enable meetings to be cable cast;
WHEREAS, the County desires to permit the City to use the County meeting
room; now therefore
IN CONSIDERA nON of the mutual promises and covenants set forth below, the
parties agree as follows:
Section 1.
a) The County authorizes the City to hold 26 City Council meetings per year
(October 1 - September 30) at the Marathon Government Center meeting
room with each meeting approximately two weeks apart. The City must
coordinate meeting dates with the Facilities Maintenance office so that no
County/City schedule overlap occurs. The City will provide a full year's
meeting schedule prior to October 1, each year. If a schedule conflict
between a City Council meeting and a meeting of the County
Commission, County Planning Commission or County Code Enforcement
hearing does occur, then the County meeting or hearing will take
precedence.
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The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission,
County Code Enforcement hearing or similar organization going on at the
same time, and will videotape all City Council meetings. If there is a
County meeting or hearing going on, then the City Council meeting will
be televised live on Channel 76 as soon as the County meeting or hearing
is concluded. If the City Council meeting ends before the County meeting
or hearing concludes, then the tape of the City Council meeting will be
shown on Channel 76 twice on later dates.
c) Except as provided in Sec. 1 (b), the County will replay each City Council
meeting tape one time before the next City Council meeting. The City
may request a specific time and date for each replay through the Technical
Services office who shall accommodate the City's request unless the time
requested by the City would conflict with a live telecast of a County
nieeting olhearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this agreement, until September 30, 2006, City shall
pay the County $25,978.68 in advance for 26 City Council meetings to be held at
the Marathon Government Center, televised live (if there is no conflict with a
county meeting or hearing), meeting video tapes, and one replay on Channel 76 of
each meeting. The City may add three additional meetings to the 26 authorized
above without additional charge. If the City Council holds meetings in excess of
29 during the period of October 1, 2005 through September 30, 2006, and desires
that the extra meetings be held at the Marathon Government Center pursuant to
this agreement, then the City must pay the County an additional $999.18 for each
meeting held. If the City holds less than 23 meetings using the Marathon
Government Center, pursuant to this agreement, during the period of October 1,
2005 through September 30, 2006, then the County must refund or credit $999.18
to the City for each meeting less than 23. If this agreement is extended for
subsequent years after September 30 2006, then for each year thereafter the fee
will be adjusted to reflect changes in County costs.
Section 3.
The term ofthe Agreement is from October 1, 2005 through September 30, 2006.
Section 4.
The parties to this agreement stipulate that each is a state governmental agency as
defined by Florida Statutes and represents to the other that it has purchases
suitable Public Liability, Vehicle Liability, and Workers' Compensation
insurance, or is self-insured, in amounts adequate to respond to any and all claims
within the limitations of Florida Statute 768.28 and 440, arising out of the
activities governed by this agreement.
Each party shall be responsible for any acts of negligence on the part of its
employees, agents, contractors, and subcontractors and shall defend, indemnify
and hold the other party harmless from all claims arising out of such actions.
Section 5.
This agreement will take effect when executed certified copies are filed in the
Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk
of the City of Marathon, Florida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the
date set forth below.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By L)J~ >n ~teV
Mayor/Chairperson
By Q.,o.b..Q.c . ~ /J:.r ~
Deputy Clerk
Date 101' c:r /0 S-
Date
E-'~
By
,":>
City Council
Mayor John Bartus
Vice Mayor Chris Bull
Councilmember Bob Miller
Councilmember Marjie
Mearns
Councilmember Jeff Pinkus
City Mana!!:er
Michael H. Puto
City Attornev
Steams Weaver Miller
W~ler Alhadeff
& Sitterson, PA
CITY OF
MARATHON
REGULARLY SCHEDULED CITY COUNCIL MEETINGS
2005/2006
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Frazierl 8/23/05
10/11/05
10/25/05
11/08/05
11/22/05
12/13/05
12/27/05
01/10/06
01/24/06
02/14/06
02/28/06
03/14/06
03/28/06
04/11/06
04/25/06
05/09/06
OS/23/06
06/13/06
06/27/06
07/11/06
07/25/06
08/08/06
08/22/06
09/12/06
09/26/06
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6:30 p.m.
Jun 13 05 09:07a
p.2
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aL9S--3f&,72-
Date: 8/2'1 I bS'""
REQUEST FOR USE OF COUNlY PROPERTY
IN MONROE COUNTY, FLORIDA
Name ofpenons or organization: (' .l, ~ ~ 1liJ.1l"T)1\2
Address & ~hone number: \ t'lhl\'i;:. ~af) l-\u 'n ~ .
Contact person & telephone number: C L'nA 1J ? X\ \t~ ! f () J 6bS -2'61- t.l \6 \
Specific County property or meeting foom requested: ~ () ^ ~ W ~
Inteoded use: C\-b.- ~ ~ ~ ~tll.l,^~.cl \'\( 0 rl.un:if 0 s-J Cllo
J \) ,
Date(s) needed:-.5...ee....- Cl44-a'kh€-d... Time: From: to
Official Monroe County Government Use: Yes No
Number of Participants:
Brief descriptiOQ of event: fI",- Mal 0 A ~ 0.... I ",-; \ 1Vl~,
Alcohol consumption/sales? Yes No
Use of personal BBQ grill: Yes
USE OF COUNTY PROPERTY ONLY
No )l .
--.;: JlSE OF~ROOMS ONLY
Special Audio VISUal Equipment Needed:
Yes: No:
Describe:
Clean up provisions, assurances, and state if
any improvements are to be to filciIity:
Coordination with: SheriffDept:
Security:
Public Works:
Public Address System:
Yes: No:
Previous history of holding similar events:
Arrangement of Room
F_ lire fistd 011 pages S _6 of thePolJcy for Pu1Jlic Foci1itJes, Rooib, Bridg"" & Cmurt,y Meeting
Rooms.
Scheduled Date:
COUNTY USE ONI.. Y
Fees:
Insurance /Hold Harmless Requirements:
Approved: Yes_ No By:
Remarks:
Jun 13 05 09:07a
p.3
HOlJ) H~lESS ASREEMEN.I
This agreement entered into by and betweell MONROE COUNTY, ftOlUDA a political subdivision of the
State of Florida. h...... 'COIMTY' and C/'J,1 'm (]A h.f1.1rr!{.
. 0 address is {()IJtJ5J-=- Sf\' tf}j#jLlh.u? I-k.,.,.~
lmiu nrIt. ~ a ~ 1/].\7) hereinafter -EVENT SPONSoR:" 0 '
. I
That for and in consideration of the understClllding hereinafter set forth the pcnies do Ggree and
CCNenant as follows:
t That in and for the consideration of permission to use certain public roads or other public
property, more particularly described as follows: "r17/lAb../h11Yi EO(J. .
for the purpose of conducting a {'{-'J ~1A'lt'I/ 'n1 ~.
event more particularly described os follows:
on the - day of LlU n:J4-aJ-rh;,J LL.,d 20____ from am/pm until
~pm, the EVENT SPONsOR does hereby agree to indemnify the COUNTY in to for any
and all claims or liabilities that fMy arise out of the above described event.
2. That, in addition to indemnification described in Paragraph One, the EVENT SPONsoR does
hereby agree to hold the COUNTY harmless in cdl respects conceming the event desCl'ibed In Paragrcaph
One and will defend any and aff causes of action or claims and will, further, pay the cost of Gt'tf attorney's
fees incurred by the COllNlY arising out of the ewnt described in Pana,graph One.
By:
Of ~ and duly authorized to
Execute this agreement.
State of Florida
Cctnty of Monroe
SUllSCRIBED AND SWORN to (Of' affirmed be1'l>re 111e) ."J1. day of -W-zo..os:
By .~...bJ.J''-~ r: h ~ ~ ,M.:t}l'~ ContGct Person), hoIshe Is ..........uy ~ to IRe... has
,
ification) as identifiCdtiorL
'*
j) c,,* L. Ecklund
...~ ,..; My~DD2801'7
... " ex,.,...-...y 11, 2001