FY2006 10/19/2005
allt( 111IIe
eircUlelln
Danny L. Kolhage
Phone: 295-3130 Fax: 295-3663
To:
Lynda Stuart, OffICe Manager
Tourist Development Council
Attn:
Date:
Maxine Pacini
Isabel C. DeSantis, · _1..>
Deputy Clerk jY
Wednesday, November 09, 2005
From:
At the BOCC meeting on October 19, 2005, the Board approved the following
Cultural Umbrella Event Funding Agreements for FY 2006, totaling $402,547.00:
"Man, 3000 Years Under the Sea", in the amount of $25,000.00; "Silver!: Plata Del
Mar", in the amount of $25,000.00; In Their Own Words, The History of Key West,
1822-1940, in the amount of $23,000.00; Island Opera Theatre Concert Series, in the
amount of $15,885.00; Key West Players at the Waterfront Playhouse, in the amount of
$21,000.00; Marathon Community Theatre 2005-2006 Season, in the amount of $22,897.00;
Performance at St. Paul's, in the amount of $5,000.00; Red Barn Theatre/Live Theatre, in
the amount of $23,000.00; The Key Players 2005/2006 Season, in the amount of $20,810.00;
Key West Symphony Orchestra 2005.2006 Season, in the amount of $21,000.00; The Key
West Pops Orchestra, in the amount of $8,760.00; Tennessee Williams Theatre 2005-2006
Season, in the amount of $21,000.00; (1) Annual Benefit Concert (featuring Maynard
Ferguson); (2) Historic Holiday Candlewalk; (3) 2006 Upper Keys Concert Series; (4) St.
Patrick's Day Irish Concert, in the amount of $25,000.00; Pirates in Paradise Festival
2005, in the amount of $8,760.00; KWCA Impromptu Concerts, in the amount of $8,760.00;
Florida Keys Art Guild, Outdoor Shows, in the amount of $14,730.00; Pops in the Park, in
the amount of $7,550.00; Florida Keys Holiday Festival, in the amount of $2,183.00;
Marathon Garden Club's 2005/2006 Seasonal Events, in the amount of $15,278.00; 46th
Annual Key West House and Garden Tours and 44th Annual Conch Shell Blowing
Contest, in the amount of$13,760.00; Middle Keys Concert Series, in the amount of
$5,862.00; Art Under the Oaks, in the amount of $2,750.00; SCulpture Key West, in the
amount of $21,000.00; Civil War Heritage Festival, in the amount of $5,000.00; Pigeon Key
Art Festival, in the amount of$11,700.00; Robert Frost Poetry Festival 2006, in the
amount of $5,000.00; Harry S. Truman Legacy Symposium and Exhibit, in the amount of
$13,762.00; and 22nd Annual Underwater Music Festival AquaCulture-Music and Art in
the Key of Sea, in the amount of$9,100.00.
Attached hereto are two (2) duplicate originals of each document for your
handling. Should you have any questions concerning the above, please do not hesitate to
contact me at 295-3130.
cc: Finance
County Attorney
File
F~NQ!NG AGR~~
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the .County")
and Friends of Fort Taylor, Inc. (Hereinafter referred to as "Event Sponsor');
WHEREAS, the umbrella organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC.), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
NOW THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $8,760 (Eight Thousand, Seven Hundred
and Sixty Dollars) for promotion and related expenditures effective October 1, 2005, as
described in the event budget, attached hereto as Exhibit B, for prOduction of Pirates in
Paradise Festival 2005 on November 25,2005 through December 4,2005. Payment will be
made only after Event Sponsor submits invoices and support documentation acceptable to the
County's Finance Department. The advertising and Promotion budget for County funding may
be altered as to the individual line items, or components, within 10% of the amount stated for
that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of an Umbrella event
budget may be utilized for unforeseen permiSSible 9l<penditures and for those budget lines
that may require additional funds. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the County.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A. attached hereto. AI, advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted ag&ncjes of the TOC and County. The agencies of record, shall receive
payment of work in progress upon submission of documented invoices aSSOCiated with said
event. Event sponsor fully understands that funding is obtained from tourist development
taxes for which the fiscal year ends September 30, 2006. Event sponsor also understands
that the funding Pl'OC98S through which this contract was made available by County requires
event sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, altracting and promoting tOUrism, the budgeting process of the County requires
the evenrs funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stability of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2006 all invoices and support documentation as required by the County's Finance
Deparlment rules and poliCies. Event Sponsor shall not be reimbursed nor will Event
Sponsor's vendors be paid directly for any invoices received by the County after September
30, 2006.
Pirates in Paradise Festival
Cultural Umbrella FUnding FY 2008
I
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of,
in connection with, or by reason of the services provided, event sponsored, or other activities
and funding associated with this agreement. Should event involve the serving or distribution
of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liabifity
insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on hislher/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the proviSion the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following
a conviction for public entity crime may not submit a bid on a contract to provide any gOOds or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or pUblic work, may not submit bids on leases of real
property to pUblic entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any pUblic entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
10. Logo: All promotional literature and advertising must display the "The Florida
Keys & Key West, Monroe County Tourist Development Council, Come as You Are~
Pirates in Paradise Festival
CuHural Umbrella FUnding FY 2006
2
logo/trade mark adopted by the TOC and County on November, 2000 (as per attached).
Radio Advertising should read "Brought to you by the Monroe County Tourist Development
Council.. No reimbursement or direct payment will be considered unless this logoltrade mark
is utilized.
11. Insurance Requirements: Event Sponsor, as a pre-requisite of the Special Event
governed by this agreement, shall obtain, at its own expense, insurance as specified in this
section.
Event Sponsor will not be permitted to commence work assOCiated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain
the required insurance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or
replaced. Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either.
* Certificate of Insurance
or
* Certified copy of the actual insurance policy
A certified copy of any or all insurance pOlicies required by this contract shall be filed with the
Clerk of the BOCC prior to the Event.
All insurance poliCies must specify that they are not subject to cancellation, non-
renewal, material change or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as
relieving Event Sponsor from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will
be included as "Additional Insured- on all policies.
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance Requirements. and must be
approved by Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance
required by this paragraph not later than twenty (20) days prior to the event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain
General Liability Insurance. Coverage shall be maintained through out the life of the contract
and include, as a minimum:
* Premises Operations
* Products and Completed Operations
* Blanket contractual Liability
* Personal Injury Liability
* Expanded Definition of Property Damage
The minimum limits acceptable shall be:
* $1,000,000.00 combined Single Limit (CSl)
If split limits are provided, the minimum limits acceptable shall be:
* $500,000.00 per person
Pirates In Paradise Festival
Cultural Umbrella Funding FY 200e
3
.
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage ;s provided on a Claims
Made policy, its proviSions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should extend
for a minimum of twelve (12) months follOWing the acceptance of work by the County.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include liquor
Liability with limits equal to those of the basic coverage.
A separate Liquor liability policy is acceptable if the coverage is not more restrictive
than the contractor's General Liability policy.
.
IN WITNESS WHEREOF, each pa~ has caused ~~ent to be executed by its
duly authorized representative, the ~ day of 1.,1 2005.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
~Q.&v~.
.
Deputy Clerk
~/; >n l Icf~'~)
Mayor/Chairtnan
(CORPORATE SEAL)
Attest:
By.
Secretary
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PIrates In Paradise Festival
Cultural Umbrella Funding FY 2006
4
D.
EXHIBIT A
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2006
EVENT NAME: Pirates in Paradise Festival
list scheduled event activities in date order. If pre-promotion is included, indicate the event
dates of the next season. If funded, funds win be reimbursed only for the promotion of event
activities listed here.
See attached
IF FUNDED, EXHIBITS A AND B Will BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO THE
OFFICE OF THE CLERK OF THE COURT.
6
1. EXHIBIT A
SCHEDULE OF EVENTS
FISCAL YEAR 2006
FRIDAY, NOVEMBER 25, 2005
2-4 p.m. - History Sails & Pirate Attacks aboard TOPsail Schooner Wolf. TICkets ISO/person
(children under 121$2S.). Meet at the WOLF dock at Conch Republic Seafood Restaurant
Reservations, call (30S) 298-9694 or fill out our reservation form.
2-1 p.m. - "Old Town" Pirates' Pub Stroll. Departs from EI Meson de Pepe, Includes stops at
Hog's Breath Saloon and Captain Tony's. $30/person InclUdes libations, PIP Button, Pub Stroll T-
shirt, & Pub Stroll Passport. R8S8fVatfons, call 8n -89S-2848 or fill out our reservation form.
5-8:30 p.m. - Sunset Salls & Pirate Attacks aboard Schooner Wolf. Tickets: $SO/person
($251chlldren under 12.) Meet at the WOLF dock at Conch Republic Seafood Restaurant at the
Historic Seaport. Call (3OS) 296-9694 or fill out our reservation form.
e p.m. - Key West Film Society's screening of the SWashbuckling classics. $8 per person ($S for
KWFS memberslkldsln pirate costumes freel)Troplc Cinema, 416 Eaton Street. Call 294-58S7 or
visit www. tropiccfnema.org for more Information.
SATURDAY, NOVEMBER 26,2005
10 ..m.-2 p.m. - Mel Fisher Museum's Kid's & Family Day. Children's Piratical Escapades
featuring tall tales and wild yams, swashbuckling SWOrdplay and costume contests, with Capt
Holly. Museum Plaza, 200 Gnlene Slreel. FREE (olao includes FREE adml_ to the museum,)
For more Information, call: (30S) 294-2633
2-4 p.m. - History Sails & Pirate Attacks aboard TOPsail Schooner Wolf. Tickets: ISO/person
(children under 12 $2S.) Meet at the WOLF dock at COnch Republic Seafood Restaurant
Reservations, call (3OS) 296-9694 or fill out our reservation form.
2" p.m. - Old Town Pirates. Pub S1rolI along G-.", Street to the Seaport's Harborwolk. 0eI>arta
from Captain Tony's and Includes visits to Crabby Bill's and Schooner Wharf Bar. $3O/person
includes libations, PIP Button, Pub Stroll T-shirt, & Pub Stroll Passport. Reservations, call 877-
895-2848 or fill out our reservation form
U:3O p.m. - Sunset Salls & Pirate Attacks aboard Schooner Wolf. TIckets: ISO/person
($251children under 12.) Meet at the WOLF dock at Conch Republic Seafood Restaurant.
Reservations, call (305) 296-9694 or fill out our reservation form.
SUNDA Y, NOVEMBER 27, 2005
2-4 p.m. - HIatory SalIa & Pirate Attacka abeaR! Schoener Wolf. Tidceta $5OJpa,so" ($25 children
under 121.) Meet at the WOLF dock at Conch Republic SeafOOd Restaurant. Reservations, call
(30S) 296-9694 or fill out our reservation form.
3-5 p.m. - Southernmost Hotel & Resort's Pirates' POOl Party, 1319 Duval Street Party with the
Pyrates of the Coast. Port Royale Privateers and other scurvy wenches and pirates. FREE
'-8:30 p.m. - Sunset Sails & Pirate Attacks aboard Schooner Wolf. Tickets $SO/person
6-1
($251children under 12.) Meet at the WOLF dock at Conch Republic Seafood Restaurant at the
Historic Seaport Call (305) 298-9694 or fill out our reservation tonn.
S - 7 p.m. - Literature & the Sea Authors and Historians Reception at The Gardens Hotef, 526
Angela Street live entertainment with Kat Epple. Silent Auction to benefit the Key West Maritime
Historical Society's Historic Seaport Dlaorama Project and Keys Education's WOOden Boat
Building Program. $25 per person. Reservations: (305) 296-9694 or fill out our reservation tonn.
7 p.m.-Mldnlght - On.Eyed Pirates Tea Dance. Party with the pirates I Win a $250 prize for Most
Outrageous Pirate Costumel Chance drawings to benefit Hospice ot the Florida Keys. 510 South
Street FREE.
MONDAY, NOVEMBER 28, 2005
1:30 - 3:30 p.m. - "Authors, ArtIsts & Historians Sail" aboard Topsail Schooner WOLF. Join Capt.
Flnbar and authors Sandra Riley, Jim Nelson, Norma Miller, and Rosalind Brackenbury. Meet at
the WOLF dock at Conch Republic Seafood Restaurant at the Historic Seaport Tickets:
$551person. Reservations required: (305) 296-9694 or fill out our reservation form.
S - · p.m. - Researching & Authenticating Historical Data - Panel Discussion with historians
Sandra Riley, Robert Malcomber and Christine Lampe at the Hog's Breath's Saloon Writer's
Room, 400 Front Street Free. Intonnation, call 305-296-9694.
8-8 p.m. - Mel Fisher Museum's Key West Karacters' Auction & Party, at Kelly's Caribbean, 303
Whitehead, FREE with cash bar, (305) 294-2633.
8- 8 p.m. - Hog's Breath Saloon's Pirate Party. Join the scurvy crew tor an evening ot mischief
making and pirate antics. Buxom Pirate Wench Contest at 7:30 p.m. Hog's Breath Saloon, 400
Front Street. Call 292-2032 for more intonnatfon, or emall bosshogg@hogsbreath.com.
TUESDAY, NOVEMBER 29, 2005
Noon-1:3O p.m. - 'Women Sailors & Sailors' Women" Luncheon. Grace O'Malley, Anne Bonny
and Mary Read jOin Nonna Miller, Rosalind Brackenbury, Robert Malcomber, Christine Lampe,
Captain Flnbar and other authors and historians tor lunch at Kelly's Caribbean, 303 Whitehead
St Tickets: $20 per person, call (305) 296-9694 or fill out our reservation tonn.
2-3:30 p.m. - "literature and the Sea" Writer's Workshop led by authors Sandra Riley and
Rosalind Brackenbury at Kelly's, 303 Whitehead Sl Tickets: $45 per person. Call (305) 298-9694
for reservations and Intonnation or fill out our reservation tonn.
5-8:30 p.m. - History Sails & Pirate Attacks aboard Topsail Schooner Wolf. Tickets: $SO/person
($251children under 12.) Meet at the WOLF dock at Conch Republic Seafood Restaurant at the
Historic Seaport Call (305) 296-9694 or fill out our reservation fonn.
7-8 p.m. - Historic Glimpses... presentations by authors and historians Sandra Riley and Robert
Malcomber Old City Hall. 511 Greene Street FREE. Sponsored in part by the Key West Maritime
Heritage Society. For more intonnation, call 305-298-9694 or fill out our reservation form.
WEDNESDA Y, NOVEMBER 30, 2005
2-4 p.m. - History Sails & Pirate Attacks aboard TOPsail Schooner Wolf. TICkets: $50/person
($251children under 12.) Meet at the WOLF dock at Conch Republic Seafood Restaurant at the
6-2
Historic Seaport. Call (305) 296-9694 or fill out our reservation fonn.
5-1 p.m. - "The OffIcial End of the HUrricane Season Party" at EI Meson de Pepe, Mallory
Square. Join the crew for a celebration marking the last day of Florida's official hUrricane 58ason
Sign up a team to compete in the Hurricane Relief Olympicsl Silent auction and hUrricane themecl
games of chance to benefit the Schooner Wolfs annual HUrricane Relief Sail and other hurricane
relief programs. Caribbean buffet $201person ($10 under 12.) Bring a donation of relief supplies
(canned goods, baby sUpplies, linens, carpentry tools and/or other much-needed suppliesl)
Reservations & info: 305-296-9694 or ffff out our reservation form.
THURSDA Y, DECEMBER 1, 2005
Noon - 1 p.m. - Historic Reenactment of the "Pyrate Tryal of Anne Bonny & Mary React n Based
on offldal trial transcripts of these infamous female pirates. Old City Hall, Greene St. $101person,
reservations: 296-9694.
4-4 p.m. - Jazz Legend "Queen of Swing" Norma Miller's PooIsIde Birthday Tee & Pirates Party.
Fairfield Inn by Marriott, 2400 North Roosevelt Blvd. FREE. Live Entertainment by Kat Epple. For
more Information, call (305)296-5700.
8 p.m. until 11 - Schooner Wharfs Pillage & PlUnder Invasion Party. FREE. The scurvy crew
takes over the Historic Seaport for a night of rowdy revelry. live entertaInment and
swashbuckling antics.
FRIDA Y, DECEMBER 2, 2005
10 - Noon - Ta' Ship Sea IIattIe end Pltat8 AIlack on Fort Taylor aboanllha ~... Wolf and
island Belle. $5O/peqon. Ships docked at Hla10ric Seaport and boanI at 9:30 a.m. and depart
promptfy at 10 a.m. Reservations required; call 877-895-2848 or fill out our reservation fonn.
10 ...... - · p.rn. - Fort Taylor Beach P_ Feat and Village Thieves' Marl<et t'ealuring living
hlaloly p/rate -_Is, period cloIhlng, _ end cratIa, pIrat" fr8aaunt, a/oryIeIIera, fight
circles, treasure hunts, black powder weapons demonstrations, and kids' pirate SChool.
~ indudea the Weat Coat Mutinen. TOltuga Mutln...... Pyratea of the Coast, Port
Royale '""""-w and olher aIRlIIIng ml_ & oombatlve a1unt men at Fort Zachary Taylor
Beach and Hla10ric SIIa, end or SouIhanI Sllhrough Truman Annex. Addilfonaf $3 _ parte
admission.
11-11:30 s.m. - Fort Taylor Pirate Baale land Force ArtIIIety on P8f8CIe GRl<lnda, Fort Taylor
Beach, end of SouIhard Sf. Ihmugh Truman Ann.... FREE wtIh P8rIc -iaaion. Call 305-292-
6713 for more information.
Noon - 4 p.m. - Wooden Boat Building Demonstrations at Fort Taylor Drganlzad by Key
Education and Bone Island Boat Wortca. Ha_ on demonaIrations -the opportunity to halp
build a small -, dinghy. For more info on boat building, contact T J McDermott at (305) 295-
6551.
2-4 p.m. - Tall Ship Sea Batl1e and P_ AIlack on Fort T ayfor aboard Iha schoon.... Wolf and
island Belle. $501_. Ships docked at Hla10ric Seaport and boanI at 1:30 p.m. and depart
promptly at 2 p.m. Reservations required; call 877-895-2848 or fill out our reservation form.
2:30-3 p.m. - FOtt Taylor Pi_1IattIe land Force ArtIlIeIy on Parade Grounds, Fort Taylor
Beach, 8/1d of Southard Sllhmu9h Truman An_. FREE willi P8rIc admission. Call 305-292-
6-3
6713 for more Information.
5-8:30 p.m. - Tall Ship Sea Battle & Pirate Attacks aboard ToPsail Schooner Wolf, Island Belle
and other Key West tan ships. Ships docked at Historic Seaport and board at 4:30 p.m. and
depart promptly at 5 p.m. Reservations required; call 877-895-2848 or fill out our reservation
form.
5-7 p.m. - Tall Ship Sea Battle Spectator Sail aboard Caribbean Spirit, and other vessels. Cost
starting at $35. Board at Key West Historic Seaport. Reservations required; call 877-895-2848 or
fill out our reservation form.
8 p.m. -1 - Pirate Costume Ball, Pirate Feast Dinner and Silent Auction at Fort Zachary Taylor.
ae sure to wear your best Pirate or colonial attire 81 we seal 0" the fort and go back in time.
Authentic period food, music and entertainment set against the rustic backdrop of historic Fort
Taytor will make you feef like you've traveled back to the 18th century. $401person. Proceeds to
benefit Friends of Fort Taylor, Keys Educatfon's WOOden Boat Building Program and Schooner
Wolf's annual Hurricane Relief Sail Reservations required; call 877-895-2848 or fill out our
reservation form.
SATURDAY, DECEMBER 3,2005
10 - Noon - Tall Ship Sea Battle and Pirate Attack on Fort Taylor aboard the schooners Wolf and
Island Belle. $SO/person. Ships docked at Historic Seaport and board at 9:30 a.m. and depart
promptly at 10 a.m. Reservations required; call 877-895-2848 or fill out our reservation form.
10 ..m. - 5 p.m. - Fort Taylor Beach Pirate Fest & Village Thieves' Market featuring iivfng history
pirate encampments, period clothing, arts and crafts, pirate treasure, storytellers, fight circles,
treasure hunts, black POwder weapons demonstrations, and kids' pirate school. Entertainment
includes the West Coast Mutineers, Tortuga Mutineers, Pyratel of the Coast, Port Royale
Privateers, and other strolling minstrels & combative stunt men. Fort Zachary Taylor Beach, end
of Southard St Additional $3 after park admission.
11 -11:30 ..m. - Fort Taylor Pirate Bauteland Force Artillery on Parade Grounds, Fort Taylor
Beach, end of Southard St through Truman Annex. FREE with park admission. Call 305-292-
6713 for more Information.
Noon - .. p.m. - WOOden Boat Building Demonstrations at Fort Taylor organized by Key
EclucaIion and Ilone ,- Boat WarQ. Hands on demonetrations _ the _nIly to help
build a small WOOden dinghy. For more information on boat building, contact T J McDermott at
305-295-6551.
2.... p.m. - History Sails & Pirate Attacks aboard Topsail Schooner Wolf. ISO/person ($251children
under 12.) Wolf docked at Historic Seaport. Boards at 1:30 p.m. and departs promptly at 2 p.m.
Reservations required; call (305) 296-9694. Reservations, call 877-895-2848 or fill out our
reservation form.
2:30 - 3 p.m. - Fort Taylor Pirate Battle land Force Artillery on Parade Grounds, Fort Taylor
Beach, end of Southard St. through Truman Annex. Call 305-292-6713 for more infonnation.
U:30 p.m. - Sunset Sails & Pirate Attacks aboard Schooner Wolf. Tickets $SO/person
($251Children under 12.) Wolf docked at Historic Seaport Boards at 4:30 p.m. and departs
promptly at 5 p.m. Reservations required; calf 877-895-2848 or fill out our reservation form.
7-8 p.m. - Key West lighted Holiday Parade. Join the Tortuga Mutineers & other scurvy pirates
6-4
for this parade. Best viewing for this holiday-spirited parade is along Truman and Duval streets.
FREE.
SUNDAY, DECEMBER 4, 2004
10 - Noon - Tall Ship Sea Battle and Pirate Attack on Fort Taylor aboard the schooners Woff and
Island Selle. $5OIperson. Ships docked at Historic Seaport. Boards at 9:30 a.m. and departs
promptly at 10 a.m. Reservations required; call 8n-895-2848 or fiJl out our reservation form.
10 I.m. - 5 p.m. - Fort Taylor Beach Pirate Fest and Village Thieves' Market featuring living
history pirate encampments, period cJothlng, arts and crafts, pirate treasure, storytellers, tight
circles, treasure hunts, black powder weapons demonstrations, and kids' pirate school. Live
entertainment featuring West Coast Mutineers, Tortuga Mutineers, Pyrates of the Coast, Port
Royale Privateers, and other strolling minstrels & combative stunt men Fort Taylor Beach, end of
Southard St Addltiona' $3 after park admission.
11 - 11:30 I.m. - Fort Taylor Pirate Sattle Land Force AmllSIY on Parade Grounds, Fort Taylor
Beach, end of Southard Sl through Truman Annex. Additiona' $3 after-park admission. Call 305-
292-6713 for more Information.
Noon - 4 p.m. - WOOden Boat Suilding Demonstrations at Fort Taylor organized by Key
Education and Bone Island Boat Works. For more information on boat building, contact T J
McDermott at 305-295-6551.
S - · p.m. - Scurvy Crew Cast Party on the "Ramparts" at Historic Fort Zachary Taylor.
$151person. Reservations required; call 877-895-2848 or till out our reservation form.
S - 8:30 p.m. - Sunset Salls & Pirate Attacks aboard Topsail Schooner Wolf. $5OIperson
($25/children under 12. )Woff docked at Conch Republic Seafood Company at Historic Seaport.
Boards at 4:30 p.m. and departs promptly at 5 p.m. Reservations, call 877-895-2848 or till out our
reservation form.
8:30 - · p.m. - Scurvy Crew Cast Party, Historic Fort Zachary Taylor. Reservations, call 877-895-
2848 or till out our reservation form.
6-5
EXHIBIT B
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT FUNDS
BUDGET BREAKDOWN
FISCAL YEAR 2006
EVENT NAME: Pirates in Paradise 2005
MEDIA ADVERTISING $ 4.046
BROCHURES, POSTERS, PROGRAMS $ 2.000
DIRECT MAIL & POSTAGE $ 100
PHOTO PROGRAM $
PUBLIC RELATIONS $ 600
PROMOTIONAL ITEMS
(T-SHIRTS, CAPS, JACKETS, ETC) $ 700
MISCELLANEOUS. $ 1.314
TOTAL $ 8.760
*MISCELLANEOUS MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THIS BUDGET.
THE MAXIMUM REQUEST IS $25,000.00.
FUNDS ARE PAID ON A REIMBURSEMENT BASIS.
ALL PRINT AND TELEVISION MATERIALS MUST DISPLAY THE CURRENT TDC LOGO.
ALL BROADCAST ADVERTISING PLACED OUTSIDE MONROE COUNTY MUST INCLUDE
THE LINE "SPONSORED IN PART BY THE FLORIDA KEYS AND KEY WEST."
ALL BROADCAST ADVERTISING PLACED INSIDE MONROE COUNTY MUST INCLUDE THE
LINE "SPONSORED IN PART BY THE MONROE COUNTY TOURIST DEVELOPMENT
COUNCIL."
IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND
TRA.'\lSMIITED TO THE OFFICE OF THE CLERK OF THE COURT.
THf [lORIDA KHS & KH WfST
MONRO[ COUNlYTOURlST DOOOPHOO COUNCIL
Come: as you arc.
THf [lORIDA KHS & KH WfST
MONROE COUNlYTOURlST DOOOPHOO COUNCIL
Come as you arc.
THf [lORIDA KHS & KH WfST
MONRO[ COUNlY TOURIST DOOOPMOO COUNCIL
Come as you arc.
THf [lORIDA KHS & KH WfST
MONRo[ COUNlY TOURIST DmlOPHOO COUNCIL
Come: as you arc.
THf [lORIDA KHS & KH WfST
MONRO[ COUNlY TOURIST DOOOPHOO COUNCIL
Come as you arc.
THf [lORIDA KfYS & KfY WfST
MONRO[ COUNTY TOURIST DOOOPHOO COUNCIL
Come as you arc.
TUf [LORIDA KfYS & KfY WfST TUf [LORIDA KfYS & KfY WfST TUf [LORIDA KillkKfY wm
MONROf COUNTY TOURIST DlVUOPMOO COUNCIL MONROf COUNTY TOURIST DffilOPMOO COUNat MONROf COUNTY TOURIST DOOOPMOO COUNOl
Come as you arc. Come as you arc. Come as you arc.
TUf [LORIDA KillkKfYWfST TUf [LOR/DA KfYS & KfY WfST TUf [LORIDA KfYS & KfYWfST
MONRO[ COUNTY TOURIST DOOOPHOO COUNCIL MONROf COUNTY TOURIST DfVUOPMfNT COUNCIL MONROf COUNTY TOURIST DOOOPMfNT COUNOl
Come as you arc. Come as you arc. Come as you arc.
THf [LORIDA KfYS & KfY Will THf nORIDA KfYS & KfY wm THf nORIDA KfYS & KfY wm
MONROf COUNTY TOURIST DfYUOPHfNT COUN(lL HONROf COUNTY TOURIST DfYROPHfNT COUNCIl MONROf COUNTY TOURIST DfYROPMfNT COUNCIL
Come as you ""," Come as you ""," Come as you "","
THf nORIDA KfYS & KfY wm TUf [LORIDA KfYS & KfY wm TUf nORIDA KfYS & KfY Will
MONRo[ COUNTY TOURIST DOOOPHOO COUNOl MONIlO[ COUNTY mURIST DOOOPHOO COUNOl MONRo[ COUNTY mURfST DmlOPHOO COUNOl
Come as you ""," Come as you ""," Come as you "","
IHfJLORIDA KHS & KflWN
MONROf COUNTY TOURIST D[V[lOPMfNT COUNCIL
Come as you are@
IHfJLORIDA KHS & KflWfST
MONROf COUNTY TOURIST D[V[lOPMfNT COUNCIL
Come as you are@
IHfJLORIDA KfYS & KflWN
MONROf COUNTY TOURIST DfYHOPMfNT COUNCIL
Come as you are@
IHffLORIDA KfYS & KflWfST
MONROf COUNTY TOURIST D[V[lOPMfNT COUNCIL
Come as you are@
MCTG-8084 Logo Slick L01
MONROE COUNTY, FLORIDA
1996 EditioD
Request For Waiver
of
Insurance Requirements
It is requested that the insW'ance requirements, as specified in the County's Schedule ofInsW'ance
Requirements, be waived or modified on the following contract
Contractor: See Event Attachment
Ft.t(~l)-~ ~p ~fCr ~L<:iR, fN(.
PI P...A7'E:"S IN p~ (-.1"E"" ~--s-r(VAL 200)"
Name of Entity:
Name of Event:
Contract for: Services
Address of Contrador:
Phone: 305-296-1552
c/o TDC Att: Maxine
Scope of Work: Advertisinsz and Promotion
Reason for Waiver: Providinsz funds to promote event only. ... Minimal eXDosure to
county
~
Policies Waiver wiD
apply to: See Attached
Signature of Contractor:
Not Approved
Risk Management:
County Administrator Appeal:
Approved
7 - d,S-OS
Date:
~ot Approved
Date:
Board of County Commissioners Appeal:
Approved
Meeting Date:
~ ot Approved
Administration Instruction
#4709.2