04/05-24
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No.
04/05-24
Re: PSA Agreement, Dated 1-1-02
Resolution No.
Project Name: Disadvantage Business Enterprise (DBE) Implimentation FY 05/06
Description of Services:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete 450
Fee this Service Order $ 200,000.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Recommended by:
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Milford A. Reisert
Date:
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N:\URS\deidres\C502520.55\P003\P004\PSO-04-05_24.doc
Draft
Scope of Services
DEE Support Services for DEE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
November 1, 2005 - September 30, 2006
Overview
The Key West International and Florida Keys Marathon Airports' Disadvantaged
Business Enterprise Program was established in 2000 in accordance with the
requirements of the U. S. Department of Transportation's guidelines 49 CFR Part 26.
The objectives of the Airports' DBE Program were and still are:
1. That Disadvantaged Business Enterprises shall be assured, to the fullest
extent possible, the opportunity to participate in the performance of contracts
assisted in whole or in part with Federal funds, and
2. That no person, subject to the activities of the Monroe County Board of
County Commissioners shall, on the basis of race, color, national origin, or
sex, be excluded from participation in, denied the benefits of, or otherwise
discriminated against in connection with the award and performance of any
contract assisted in whole or in part with Federal funds.
3. To create a level playing field on which DBEs can compete fairly for DOT-
assisted contracts; and ensure that the DBE Program is narrowly tailored in
accordance with 49 CFR Part 26.
4. To ensure that only finns which fully meet the Department of
Transportation's Eligibility standards are permitted to participate as DBE's.
5. To help remove barriers to the participation of DBE's in DOT - assisted
Contracts.
In March 1999, the Disadvantaged Business Enterprise (DBE) Regulation, 49 CFR Parts
26 & 23 Airport Concessions, took effect and revamped the U.S. Department of
Transportation's (US DOT) DBE Program and imposed requirements on States to
narrowly tailor their DBE Programs and establish a Unified Certification Program (VCP).
Under the DBE Regulation, recipients of funds from the Federal Aviation Administration
(FAA), Federal Highway Administration (FHW A), and Federal Transit Administration
(FTA) in each State were required to band together and implement a UCP.
The VCP will provide "one-stop-shopping" for DBEs for certification. One-stop-
shopping means that an applicant for DBE Certification in a State will file only one
application and go through one cetiiflcation review to achieve DBE Certification. This
certification will be recognized by all recipients of FAA, FHW A and FT A funds in the
State. Each State has its own UCP. In support of this requirement, the State of Florida
established a Florida UCP. The UCP agreed to DBE Certification based on mandatory
reciprocity among the certifying entities in the State.
Prepared by: MontgomelY Consulting Group, Inc.
Prepared on: 10 June 2005
1
Draft
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
November 1, 2005 - September 30, 2006
In 2004, the Key West b1ternational & Florida Keys Marathon Airp0l1s (Airports)
became certifying members of the Unified Certification Program (UCP) within the State
of Florida. As certifying agencies, the Airports have the responsibility of adhering to and
upholding all UCP and DOT rules and regulations regarding the DBE program. The
Airports will need to stay abreast of UCP issues and modify/update their own DBE
programs to incorporate UCP procedures, reporting, and forms. The current Key West
International & Florida Keys Marathon Airports DBE Plan, created in 2000, needs to be
updated and modified to become consistent with the Florida UCP guidelines which will
be formally initiated in the fall 2005 (target date September) .
The Key West futernational Airport anticipates beginning the construction and
development ofa new terminal building in FAA FY2005/2006. The estimated cost of this
project is around $30 million. With partial FAA funding anticipated for this project, the
airport will need to establish and regulate DBE goals for this major effort. Compliance
and monitoring for this project are crucial to adhere to FAA and DOT regulations. A new
terminal building may also mean the opportunity for DBE concessionaires and a need for
the development of a DBE concession plan. The Florida Keys Marathon Airport is
hopeful to begin air carrier services in the near future. Neither the Key West International
nor Florida Keys Marathon Airports have any current DBE concessionaires or a
customized DBE Concessionaire Plan.
Due to the afore mentioned issues, it is important that Key West futernational & Florida
Keys Marathon Airports continue the implementation and development of their DBE
Program and DBE Support Services.
This scope of services identifies the elements and tasks the Montgomery Consulting
Group (MCG) will undertake to provide support services for the Disadvantaged Business
Enterprise (DBE) Plan Implementation envisioned by airport staff for Key West
International Airport and Florida Keys Marathon Airport. The time period for this scope
of services is estimated from October 1,2005 through September 30,2006.
MCG's main coordination for this project will be with the airport's Disadvantaged
Business Enterprise Liaison Officer (DBELO), Jerome Fain Jr., and URS project director,
Mil Reisert. However, MCG may coordinate directly with other airport staff as required
to accomplish the scope of services. URS is to be copied on all correspondence to
Monroe County Airports.
2
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: 10 June 2005
Draft
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airvort
Monroe County Airports
November 1, 2005 - September 30, 2006
Specific Elements/Tasks
Element 1. DBE Certification Support Services
1. Accept, maintain & review applications for DBE certification under 49 CFR Parts
23 & 26. This task includes identification of request of needed additional
information from applicants and completion of on-site visit report for applicants
that are located in Monroe County. Coordination will be made with the applicant
and appropriate agencies for applicants located outside of Monroe County. The
UCP has currently identified 15 firms that the Key West International and Florida
Keys Marathon Airports have the responsibility to manage as a responsibility of
UCP participation. Labor hours and out of pocket expenses for certifying up to 5
additional applicants has been included in this scope, along with development,
delivery and review of No Change Affidavits which each certified firm is required
to complete on their yearly certification anniversary date (additional applications
would require an increase in budget);
2. Make written recommendations to the Airport DBELO as to whether applicant
firms should be considered for certification by the Airport(s)fUCP and prepare (as
appropriate) a draft certificatiuil letter and ceniilcates. For firms ineligible for
certification, a letter stating the reason why the finn cannot be certified will be
prepared for the DBELO;
3. Attend UCP meetings for the Airport(s) (up to 4 have been included) to keep
abreast of the current UCP and future changes to the UCP and coordinate UCP
issues to the DBELO. Any changes or updates that need to be made in accordance
with UCP rules and regulations will be discussed with the DBELO via transmittal
letter, e-mail or formal consultation;
4. Maintain a Directory of DBEs certified by the Monroe County Airports. The
directory will be documented in accordance with UCP regulations and contain all
required UCP fields/categories. This DBE Directory will be updated each time a
new firm is certified. The DBE Directory will be kept on hand at the Airports as
well as posted to the FDOT UCP DBE Online DBE Directory;
5. Attend FDOT DBE & UCP training on the DBE Program. Periodically, within the
state, the FDOT provides training on the DBE program and the UCP to keep
airports and other agencies up to speed on changes and updates in both programs.
When available and when applicable, MCG staff will attend these training sessions
for the Airport(s);
6. Prepare a monthly report for the DBELO on the status of DBE applications and
DBE activities. The monthly status report will include the status of DBE
applicants, certified DBEs and the date/status of their Annual No Change
Affidavit, DBE Inquiries (firms which have shown interest in the DBE program,
3
Prepared by: Montgomery Consulting Group, Inc.
Prepared 011: 10 June 2005
Draft
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
November 1, 2005 - September 30,2006
but have not formally submitted an application for DBE certification, Closed
Applicant Files (applicants that submitted an application, but then never submitted
all required documentation) and Denied Applicants (including comments on the
reason that the firm could not be certified). The report will also include any and all
support services performed in that specific period for the DBE program.
Element 2. DBE Outreach Support Services
1. Contact DBE firms in regards to potential DBE contracting opportunities at the
airport(s);
2. Identify potential DBE contracting opportunities at the Airport including DBE
conCeSSIOnaIreS;
3. Attend pre-proposal conferences to address the goals of the DBE program and
provide a listing of the certified DBE firms. Attendance at 3 pre-proposal
conferences has been budgeted;
4. Provide DBE Support Services Seminars for DBE firms including, but not limited
to explanation of Bid proposals & RFQs, upcoming opportunities for DBEs, DBE
Compliance issues & compliance/monitoring forms and completion of Annual No
change ;\ it j;:i\'its. Training sessions will be held once a quarter. 4 training
sessions/seminars have been budgeted and provide DBE services for the Business
to Business mentoring program to assist DBE firms with networking and provide
matchmaking between DBE Firms and Non-DBE Firms;
5. Update & maintain the Key West International & Florida Keys Marathon Airports
DBE website to include information regarding the DBE program for the purpose of
increasing awareness of the DBE program and inclusion of the DBE Directory.
DBE Opportunities, the DBE Newsletter and the DBE Directory will also be
updated on the website as needed;
6. Development and distribution of an airport (s) DBE Newsletter to highlight DBE
firms and current DBE opportunities at the airport(s). An updated distribution list
for the newsletter will be created for each newsletter issued to incorporate newly
certified DBEs, along with any other new contacts or interested firms. 4
newsletters have been budgeted.
4
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: 10 June 2005
Draft
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
November 1, 2005 - September 30, 2006
Element 3. DBE Pro2ram .Monitorin2 and Compliance
1. Make recommendations regarding monitoring and reporting recommendations
related to DBE goals/good faith effort, DBE program, compliance, and language
in requests for proposal, contract documents; and develop a systematic approach
for reporting DBE Compliance information to the Airport; and summarize the
DBE Program performance on a quarterly basis.
2. Be available to the DBELO for consultation on DBE issues; and
3. Conduct "Good Faith Efforts" audits and contract compliance monitoring for each
AIP Project and Make project site visits to investigate actual DBE project
participation;
4. Coordinate with the airport's general consultant/engineer on DBE goals/good
faith effort, DBE program compliance and language in requests for proposal and
contract documents.
5. Prepare the DBE Goal and Methodology including any required updates in
accordance with FAA guidelines for next fiscal year for Key West International
Airport and Florida Keys Marathon Airport and update the DBE Plan to
incorporate changes by the UCP;
6. Prepare a customized DBE Concession plan for Key West International AirpOli
and Florida Keys Marathon Airport to address Concessionaire development,
regulation, compliance and monitoring;
7. Prepare a draft of the FAA reporting forms for DBE compliance as required by
the airport and DBELO. Including, but not limited to annual DBE Concessionaire
Awards & Commitments Reports and annual DBE Goal Methodology Updates;
8. Provide assistance to the DBELO in identifying grievance issues and assistance in
handling any DBE appeals.
5
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: J 0 June 2005
lKE
NDEPENDENT KOST ESTIMATES
t. O. Bux 46681
:t. Pete Beach
:Iorida 33741
(727) 367-2910
August 2, 2005
Ms. Bevette Moore
Business Coordinator
Airports Business Office
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
Attached is my assessment of the consultant fees for the proposed DBE Support
Services for DBE Implementation Plan for Key West International Airport. This
estimate covers all tasks which are included in the scope of services for this project.
The estimated consultant fee for the proposed project is $185,330.
I am also attaching an invoice for $550 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future. please let me know.
Sincerely,
h<~ A. O~
Ikars (lke) A. Cakarn;s
Airport Engineer
Attachments
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August 2, 200S
KEY WEST INTERNATIONAL AIRPORT
OBE SUPPORT SERVICE FOR
DBE IMPLEMENTATION PLAN
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1. DBE Certification Support Services
2. DBE Outreach Support Services
3. OBE Program Monitoring and Compliance
4. Direct Costs
TOTAL
1. DBE Certification Support Services
Project Manager
DOE Specialist
ODE Coordinator
DBE Outreach
~ Bite. ~
180 $ 125 $ 22,500
552 7S 41,400
80 47 3,760
40 68 2,720
TOTAL
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S 70,380
$ 62,940
$ 36,570
$ 15,440
S 185,330
$
70,380
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2. OBE Outreach Support Services
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Project Manager 124 $ 125 $ 1 S, 500
OBE Specialist 192 75 14,400
OBE Coordinator 240 47 11,280
OBE Outreach 320 68 21,760
TOTAL S 62,940
3. OBE Program Monitoring and Compliance
Project Manager 120 $ 125 $ 15,000
DBE Specialist 248 75 18,600
OBE Coordinator 40 47 1,880
DBE Outreach 16 68 1,088
TOTAL $ 36,570
4. Direct Costs
A Airline Tickets
Orlando - Key West 1 2 x $ 400 $ 4,800
8. Lodging
8 nights )( S140/night $ 1,' 20
C. Per Diem
8 days x $40/day $ 320
D. Local Telephone - 12 months x $l00/month $ 1,200
E. Newsletter copying & distribution
4 newsletters )( SSOO/newsletter $ 2,000
F. Miscellaneous - 12 months x $500/month $ 6.000
TOTAL DIRECT COSTS S 15,440
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582Q
IKARS A. CAKARNIS
P.O. BOX 4'681
ST. PETE BEACH, FL 33741
Ms. Bevette Moore, Business Coordinator
Airport Business Office
3491 S. Roosevelt Boulevard
Key West. ROOda 33040
n~TI;" OK. ... _IUIN",
811105 Assessment of Consultant fees for the proposed $550.00
DBE Support Services for DBE Implementatioll
Plan for Key West International Airport.
Soc'.' SKurty No.
538-30-7520
Make check payable to Ilears A. Cakamis
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INDEPENDENT KOST EsTIMATES
P.o. Box 46681
ST. PETE BEACH
FLORIDA 3374'
TELEPHONE/FAX (727)367-2910
FACSIMILE TRANSMITfAL LETTER
DATE
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Be.v~ tie Moore
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FAX No:
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