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Resolution 313-2005 RESOLUTION No. 313-2005 A RESOLUTION OF THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA APPROVING REVISED A IT ACHMENT "I" TO THE VOLUNTEER FIRE AND EMS SERVICE AGREEMENTS AMENDMENT NUMBER 1 APPROVED JUNE 15,2005, BETWEEN MONROE FIRE AND AMBULANCE DISTRICT 1 AND BIG COPPITT VOLUNTEER FIRE DEPARTMENT, INC., SUGARLOAF KEY VOLUNTEER FIRE DEPARTMENT, INC., THE BIG PINE KEY VOLUNTEER FIRE DEPARTMENT, INC.. LAYTON VOLUNTEER FIRE DEPARTMENT, INC., AND TAVERNIER VOLUNTEER FIRE AND AMBULANCE CORPS, INC., PRESCRIBING THE VOLUNTEER FIRE AND EMS MEMBERSHIP REIMBURSEMENT GUIDELINES WHEREAS. On June 15, 2005, the Board of Governors of Fire and Ambulance District I of Monroe County, Florida approved Ameodment Number I to each of the Volunteer Fire and EMS Service Agreements in District I betv\.'een Monroe Count)' Fire and Ambulance District I and Big Coppitt Volunteer Fire Department, Inc., SugarloafKey Volunteer Fire Department, Inc" The Big Pine Key Volunteer Fire Department, loc" Lay10n Volunteer Fire Department, Inc" and Tavernier Volunteer Fire and Ambulance Corps, Inc.; and WHEREAS, this Amendment Number I included Exhibit I to the Amendment, entitled "Volunteer Fire and EMS Membership Reimbursement Guidelines", labeled Attachment ''I"' to distinguish it from other attachments to the original Volunteer Fire and EMS Service Agreements in Dlstrict I; and WHEREAS, the President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and proposals concerning the provisions of Attachment "I": and WHEREAS, the Board of Governors of Fire and Ambulance District I directed the County Administrator, the County Fire Chief, and the President of the MCFCA to meet and reach a consensus on those items; and WHEREAS. the County Administrator, the County Fire Chief. and the President of the MCFCA met and came to an agreement and prepared a revised version of Attachment ".", Exhibit I to Amendment Number I; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA: lbat Exhibit A attached to thIS Resolution. Revised Attachment "I", Exhibit I to Amendment Number I to the Volunteer Fire and EMS Service Agreements approved June 15, 2005 between Monroe County Fire and Ambulance District I and Big Coppitt Volunteer Fire Department, Inc,. Sugarloaf Key Volunteer Fire Department, Ine" The Big Pine Key Volunteer Fire Department. foe" La}Wn Volunteer Fire Department, Inc., and Tavernier Volunteer Fire and Ambulance Corps. Ine, is hereby approved and adopted, , ~ ::r 0 c:::t -n PASSED AND ADOPTED by the Board of Governors of Fire and Ambulance District I~f tioOJ'~oun~ Florida ata l'\..'gular meeting of said Board held on the .1It:h _ day of August, A,D" 2Eip~ SC a , , M:x t ..,., ChalTperson KeVIn Madok Yes go: \.0 ~ Commissioner David Rice .!~,~.~_..___ ~?'~ -0 ~ ~'-~"~;,~,,"-~ommiss.io.ner George Neugent__?:~~__ ~~~;;:X~-i ,-:::,(~'--'ov~v. or DIXIe Spehar Yes' . J" ~ 0 /" .X'. ",' ~''( ..." C> :;:0 i.~':'\-:'.'~;' ~\... ~C" i1man John Cromanie . Absent I j"" &'" 0 /f;,.' / ,-..-;:::;. ~J . l> 0'\ '1,:,"'/ v ?, f';, {Io/ L ,ll.. BOARD OF fRNORS FIRE AND AMBULANCE \\~ LHA(,E, Clerk DISTRICT . O~RO'~f~RIDA \~~~." By '~~NROE COUNTY ATTORNEY APPROVED AS TO FORM: ( Revised Attachment "1" Volunteer Fire & EMS Membership Reimbursement Guidelines Monroe County, Florida Resolution No 200S Exhibit A I. INTENT: A. To define the criteria and process for the disbursement of stipends to the active volunteer firefighters and emergency medical services providers serving unincorporated Monroe County, Florida. II. PURPOSE: A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a result of their participation in their respective volunteer fire or EMS organizations. B. The volunteer reimbursement system will provide incentives for individuals who choose to increase their training, participation or ranklposition within the volunteer fire or EMS organization. It will also assist in the recmitment and retention of volunteers. ill. GENERAL GUIDELINES AND PROGRAM CRITERIA: A. FUNDING: 1. Funding of this reimbursement/stipend program is based on an annual appropriation from the Monroe County Board of County Commissioners. The funding level is currently set at $375,400 in MSTD I and $220,200 in MSTD 6. The individual corporations are responsible for administering the reimbursement/stipend program within the guidelines established by this attachment. There shall be no additional reimbursement provided once funding is exhausted in that corporation's budget. 2. The Chief serving each corporation shall verify compliance with the requirements of this agreement. B. RELATIONSHIP: 1. The relationship of the County to the individual volunteer firefighter or EMS provider is non-existent for the purposes of this reimbursement/stipend program and the county has no employer responsibility. The relationship between the individual volunteer firefighter or EMS provider and hislher volunteer fire or EMS department is established in the Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. C. EUGffiILITY: 1. Must be a full member (not a probationary member) in good standing with a Volunteer Fire or EMS Department. Page 1 of 4 ( Revised Attachment "I" Volunteer Fire & EMS Membership Reimbursement GoideUnes Monroe County, Florida ResoIutioo No, 2005 BxhibitA 2. Must maintain the position of active combat firefighter, state-certified emergency medical services provider, support personnel or administrative/technical personnel. 3. Shall have executed an Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. D. MINIMAL REQUIREMENTS: 1. Must attend two (2) training meetings per month or be excused from training by the volunteer fire or EMS chief. 2. Must meet the minimum percentage of calls per month based on years of service/seniority. NOTE: Station shifts, approved details and medical calls count toward the total number of calls required. 3. Within the previous twelve months, must have attended at least two periodic training sessions at the Joe London rIre Training Facility or any other training opportunity found acceptable by the Monroe County Fire Rescue Training Bureau. E. CRITERIA: 1. BASE REIMBURSEMENT: Members meeting the minimal requirements will be eligible to receive a monthly base reimbursement dependent upon position and qualifications and rank at the schedule indicated herein: r--"~'''--'''--'--r--''-'--' --~ ' Position & Qualifications I Base Per \faximum I Call Monthl Rookie FF. Support & 75 10 500 ~AdJllinistrative Personnel . . Drj~~r-~I;gineer*. ~xtri.c.'ation.. 125 ..' 10 .. 75(.) -.--i Spcclaltsl*. Techmcal Rescue, h . S~c~alist*,__ '.. _ .. . _ --J '. F1fe~l~hter I or F.MT-B'-' ---t 150 10_ 750__ I FircfightcrII or EMT-P~.-l_ 15 I 750 I Lieutenant. state FF. certified 175~---r- 850'1 ! ~t~u:;~:i~~l~~~~~l=r- ~'t-. ~~}-L" ~;~~ . ea lain, ,'ate FFII CCrliHed . --l 2751 ~ 20-1- ... 850_, Batlalion or Assistant Chief**- , 300. . 20=1:. 950 =J Deputy Chief"'''~. . ..! 325.. 20 . 950 . I Chief** ..-~ = = .-1.. .400 i 20-- __lOOU * nOIl- state fire certified ** must be Slate t'FI certified. at minimum Page 2 of 4 ~o1....1'I\I, ~ Exhibit A Revised Attachment ''I'' Volunteer Fire & EMS Membership Reimbursement Guidelines .. _I""f_.. T:II.-. MOnroe t...:ounty, ....onoa 2. ADDmONAL REIMBURSEMENT: Additional reimbursement will be added to the base reimbursement amount for each of the additional qualifications or certifications possessed by the individual at the schedule indicated herein: ----.--- '--r- --1 Additional Qualifications . Add to Base : Drive! Engi.neer_______ . __l_~ . Advanced Extrication . i ~ EMTorareater_____ 11~J " HAZ. Mat Technician 15 I Technical Rescue (i.e. Dive Rescue or Advanced 15 I ,Rope Rescue) . . ' [ Board Member =1_25 J ,- 3. CALL CREDITS: a. Members qualifying for reimbursement will also be reimbursed an amount equivalent to one call credit for each approved detail up to six (6) hours with a maximum of2 details per day. Example of an approved special detail would be a fire prevention/education detail performed at a local school. b. Volunteer personnel shall be eligible for one call credit for each six consecutive duty shift hours spent at the station, available for immediate response. Volunteers can receive up to 4 duty credits per 24 hours, in addition Volunteers will receive call credits for responding to calls during duty shifts. Rookie FF, Support and Administrative personnel are not eligible for duty shift credits. c. In order to receive any reimbursement, members must respond to a minimum percentage of the total number of calls to which hislher department has been dispatched. That required percentage is indicated in this table: Years 01 Service uired U to 10 ears From 11- 15 From 16 - 20 From 21 - 25 From 26 - 30 ears Over 30 ears 10% Note: Up to 20% of total membership who are Administrative Personnel can be exempt from the Percentage of Call Requirement. Page 3 of 4 Resolution N<'L . 200~ Exhibit ,\ Revised Attachment wI" Volunteer Fire & EMS Membership Reimbursement Guidelines Monroe County, Florida 4, FUNDING UMIT A TIONS AND RECORD KEEPING: a The total reimbursement disbursed to each department yearly shall not exceed the annual budgeted amount as determined by the Monroe County Board of County Commissioners, b Total monthly reimbursement amount available to each volunteer department will be determined by dividing their respective annual volunteer reimbursement budget amount by 12. Budgeted monthly reimbursement dollars not disbursed win "roll over" and be available for the next month's request c, Each volunteer department will prepare and submit a request for volunteer reimbursement to Monroe County Fire Rescue Headquarters using the Volunteer Department Roster & Reimbursement Request form (MCFRF-02I) specified for each month of the year not to exceed their one-twelfth of the annual allocation to that corporation and any funds rolled over from a previous month, Reimbursement will be disbursed to the qualifying volunteers in order of seniority, In all cases preference shall be given to reimbursement of eligible state-fire-certified members who qualifY for reimbursement for any month, d, Each volunteer department corporation will be responsible for keeping monthly records specifying each member's qualifications, participation and total amount of reimbursement received These records must be retained for three full fiscal years (October 1- September 30) and made available if requested by Monroe County and may be subject to audit e_ Minimum reimbursement tor members serving and otherwise qualified for reimbursement during Fiscal Year 2004-5 shall be One Hundred Fifty Dollars ($150,00) per month Members serving during f'iscal Year 2004-5 shall execute the Agreement of Understanding Between the Individual Volunteer J./refighter or EMS Provider and the Fire Department or AmbulO1lCe Corp.\' by September 30,2005 with an effective date of July 1,2005, Page4of4 MONROE COUNTY ATTORNEY APPROVE~S TO ~ORM: