2006-JAGC-MONR-1-M8-138 11/16/2005ClelkdThO
ffirelfil court Danny L. Kolhage
Office (306) 296-3130 Fax (306) 296-3663
J
To: David P. Owens,
Grants Administrator
From: Isabel C. DeSantis,
Deputy Clerk '�C"
Date: Monday, December 19, 2005
At the BOCC meeting on November 16, 2005, the Board approved Certificates of
Acceptance of Subgrant Awards between Monroe County and the Florida Department of
Law Enforcement for programs funded by the Edward Byrne Justice Assistance Grant
Programs, as follows: Monroe Youth Challenge Middle School Program, Contract
No. 2006-JAGC-MONR-3-M8-139, in the total amount of $29,715.00; Family Treatment
Drug Court, Contract No. 2006-JAGC-MONR-2-M8-135, in the total amount of $42,573.00;
peacock Apartments Dual -Diagnosed Offender Housing, Contract No.
2006-JAGC-MONR-I-M8-138, in the total amount of $49,878.00.
Enclosed are duplicate originals of the subject documents for your handling.
Should you have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File
Florida Department of Law Enforcement
Gu)' M. Tunnell, Commissioner
Jeb Bush, Goverl/or
Charlie CrL<rt; Attorney General
Tom Gallagher. Chief Financial O.!/ieer
Charlesll. Bronson, Commissioner ojAgriculture
OCT 1 0 2005
The Honorable Dixie Spehar
Mayor
Monroe County Board of Commissioners
500 Whitehead Street, Suite 102
Key West, FL 33040
Re: Contract No. 2006-JAGC-MONR-1-M8-138
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 49,878.00 for the project entitled, PEACOCK APTS. DUAL-DIAGNOSED
OFFENDER HOUSING. These funds shall be utilized for the purpose of reducing
crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. These conditions
should be reviewed carefully by those persons responsible for project administration to
avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service -Integrity. Respect. Quality
Office of Criminal Justice Grants
Post Office Box 1489, Tallahassee, Florida 32302-1489 _ (850) 410-8700
www.fdle.state.f1.us
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/410-8700.
Sincerely,
~~~Jt~
Admimstrator
CHW/JP/dh
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
-2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2006-JAGC-MONR-1-M8-138, in the amount
of $ 49,878.00, for a project entitled, PEACOCK APTS. DUAL-DIAGNOSED
OFFENDER HOUSING, for the period of 10/01/2005 through 09/30/2006, to be
implemented in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's Standard Conditions and any special
conditions governing this subgrant.
(Signature of Sub
(V) 0 n roe. i..-1{)a.n fv 8 C~
(Name of Subgrantee)
//-/(0-05
(Date of Acceptance)
(SEAL,
~~00W~u
- _.~,_. "'~'~L?,~V./
..j A.
:~UZANNE A. TTON
. ,,;.TAN. T?JjNT. ~TTORNEY
J (}'1 i).5.-
.L/.J.~~7 _
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road ...-
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award:
OCT 1 0 2005
Grant Period: From: 10/01/2005 TO: 09/30/2006
Project Title: PEACOCK APTS. DUAL-DIAGNOSED OFFENDER HOUSING
Grant Number: 2006-JAGC-MONR-1-M8-138
Federal Funds: $ 49,878.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 49,878.00
State Purpose Area: 20A: Corrections Alternatives - Halfway House
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMS Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of
P.L. 90-351, as amended, and P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award,a properly-executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
~~.
Authorized fficial
Clayton H. Wilder
Administrator
..
~
Date
10. ~... 005
( ) This award is subject to special conditions (attached).
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road--
Tallahassee, Florida 32308
ADDENDUM TO STANDARD CONDITIONS
For Subgrant Recipients receiving Edward Byrne Memorial Justice Assistance Grant
(JAG) Program funds under Federal Grant No. 2005-DJ-BX-0057, the following
additional conditions apply:
1. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly
or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written
approval of OJP'.
2. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human
research subjects, including obtainment of Institutional Review Board approval, if
appropriate, and subject informed consent.
3. Global Justice Data Model Specifications
To support public safety and justice information sharing, OJP requires the grantee to
use the Global Justice Data Model specifications and guidelines for this particular
grant. Grantee shall publish and make available without restriction al schemas
(extensions, constraint, proxy) generated as a result of this grant to the component
registry as specified in the guidelines. This information is available at
www.it.ojp.9ov/gjxdm.
4. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and
evaluation requirements, as prescribed by the BJA in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be
monitored by BJA.
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Subgrantee Organization
Organization Name: Monroe County Board of Commissioners
County Organization is Located In: Monroe
FEID OR SAMAS:
59-6000749
Chief Official Position
Name: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street, Suite 102
City: Key West
State: FL Zip: 33040
Emai/: boccdis1 @monroecounty-fl.gov
Phone: 305-292-3440 Ext: Fax: 305-292-3466 suncom:
Chief Financial Official Position
Name: Danny Kolhage
Title: Clerk
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040
Emai/: dkolhage@monroe-clerk.com
Phone: 305-292-3550 Ext: Fax: 305-295-3663
Suncom:
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8_138
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Implementing Agency Organization
Organization Name: Monroe County Board of Commissioners
County Organization is Located In: Monroe
FEID OR sAMAs:
59-6000749
Chief Official Position
Name: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street, Suite 102
City: Key West
State: FL Zip: 33040
Email: boccdis 1 @monroecounty-f1.gov
Phone: 305-292-3440 Ext: Fax 305-292-3466
suncom:
Project Director Position
Name: David Owens
Title:
Address:
City:
State:
Emai/:
Phone:
Grants Administrator
11 00 Simonton Street
Key West
FL Zip: 33040
owens-david@monroecounty-fJ.gov
305-292-4482 Ext: Fax 305-292-4515
suncom:
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8_
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: PEACOCK APTS. DUAL-DIAGNOSED OFFENDER HOUSING
Project Sequence No: 0
Subgrantee: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2005 End Date: 9/30/2006
Problem Identification
Problem Identification
Lack of supportive housing for the dually diagnosed residents (those with both a mental illness
and a substance abuse problem). The mentally ill are often incarcerated for minor crimes, which
are a result of their illness. They rarely understand the charges against them, and some are
incompetent to stand trial. Incarceration of these people is considerably more expensive than for
the average offender; they need ongoing mental health treatment and supervision. Supervision is
needed to prevent suicide attempts while in jail, ensure medication compliance, and to prevent
victimization by other prisoners. By releasing them into our community based offender
supportive housing program, clients will have a safe residence, address their mental health
issues, improve life skills, develop a treatment program, and become a productive member of our
community.
Dually diagnosed offenders who are homeless, in jail, awaiting trial or pending release would be
better served in a supportive housing program. This prevents unnecessary incarcerations and
hospitalizations
PROBLEM SIGNIFICANCE:
Monroe County has a tourist-based economy and is negatively impacted by this visible
population. Homelessness, substance abuse, unemployment, loitering, panhandling, criminal
activity, and health/hygiene/sanitation problems all negatively affect the tourism industry, as well
as the life quality of our permanent residents.
NEEDS ASSESSMENT:
Monroe County's Continuum of Care states that there are approximately 2,000 homeless people
living in the county. To compound the problem, the county has one of the highest costs of living in
the state, with rents the highest in the state. Reportedly, 30% of the homeless have mental illness
and 10% of the incarcerated population suffer from mental illness.
Mentally ill homeless residents with histories of substance abuse often become incarcerated.
Upon release, many of these individuals become homeless and mentally unstable, especially
when they are no longer on a medication regimen.
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8_
Section #2 Page 1 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MON R-1-M8-
Section #2 Page 2 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Project Summary
Goals.
To identify the potential client population, through contact with the mental health providers and
the criminal justice system.
Clients are referred to this program as an alternative to a detention center, from the Court system,
with both a substance abuse problem and a mental illness.
To provide 8 offenders with residential services, including housing, utilities, furniture, cable TV,
phone, camaraderie, transportation to NNAA, supervision, monitoring, referral to mental health
and substance abuse treatment, random drug testing, case management, and supervision of
medication.
Provide referrals to other appropriate programs for offenders who do not meet our criteria.
Provide supportive services to clients who adhere to their treatment plan. Services to graduates
of the program may include inclusion in social events at Peacock Apartments, assistance with
money management, and referral to other social agencies.
Long Range Goals
Increase board participation, public awareness, and fundraising.
Network with other agencies in increasing services to clients
The United States Fellowship of Florida (USFF) will operate the program; admin. offices are at
1320 Coco Plum Drive, Marathon, FL 33050
This will be a contractual relationship with a non-profit agency.
Peacock is not required to have a Dept. of Children and Families license, since therapeutic
services are provided off-site.
This is not a new activity.
USFF cooperates and participates with mental health clinics which provide residents with
treatment.
Staff
Program Director, Care Coordinator, three live-on-site Residential Mental Health Workers and
one part-time Residential Mental Health Worker.
Staff will complete Adult CPR/First Aid and HIV Training.
Staff will monitor and assist residents on a daily basis, performing monthly drug tests,
transportation, medication supervision, and ensuring residents attend all appointments with their
mental health provider.
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-138
Section #2 Page 3 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Project Summary (Continued)
These are agency staff members, funded with project funds..
All services and activities will occur at 1622 & 1624 Spalding Court, Key West, FL. 33040
The political jurisdiction target area is Monroe County.
Activities
Clients are provided with case management, limited transportation, assistance with appointments,
peer mediation, camaraderie, assistance in daily living, supervision of medication, and monitoring
compliance with treatment plan.
Clients are given random drug tests at least once per month and whenever there is suspicion of
use. Rooms are checked weekly. Staff monitors clients and reports significant behaviors to
mental health case managers.
Drug testing monthly. Grocery shopping bi-weekly.
We estimate that ten (8) clients will engage in these activities.
Treatment plan:
description: outlines the resident's condition, treatment needed, frequency, medication schedule,
appointments, etc.
one unit = one plan
frequency = at intake, and updated as needed.
number of participants = 8
number of units to be provided = 8
Intake and screening:
description: includes determination of eligibility, criminal background check, psychiatrist's case
summary, recommendations, and notes.
one unit = one intake/screening
frequency = once for each new client
number of participants = 8
number of units to be provided = 8
Case Management:
description: Ongoing evaluation and planning for client.
one unit = one hour
frequency = often daily, but at least weekly.
number of participants = 8
number of units to be provided = 728
Drug screening/testing:
description: standard urine test for illegal drugs
one unit = one screening/test
frequency = random, but at least one per month per client
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8_138
Section #2 Page 4 of 6
Apf.I.ication for t:=unding Assista..ce
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Project Summary (Continued)
number of participants = 8
number of units to be provided = 96
Referral to educational programs:
description: programs such as vocational training
one unit = one referral
frequency = normally on intake/screening, or as needed
number of participants = 8
number of units to be provided = 8
Transportation:
description: residents are driven to appointments at mental health clinics; also includes grocery
shopping and other necessary trips
one unit = one trip
frequency = as needed
number of participants = 8
number of units to be provided = 728(assumes 2 trips per client per week)
Residential Services:
description: assistance with activities of daily living
one unit = one day of assistance
frequency = daily
number of participants = 8
number of units to be provided = 2,501
Target Groups.
Adult substance abuse offenders who are also diagnosed with mental illness. All ages and
genders included.
The Program Director and Care Coordinator are responsible for screening, intake procedures and
determining eligibility. Referrals are by mental health providers, public defender, and court
system.
Criteria:
Clients must not have a history of violence,
must have a diagnosed mental illness, be under case management of a mental health center, be
under a treatment plan,
have a funding source either from self, family, SSI SSDI, VA or qualify for benefits from these
sources,
criminal background check with no history of violence,
if a previous resident, be in good standing with peacock Apartments,and have a criminal and
substance abuse history.
Results
Program success is measured by decrease in hospitalizations, detoxifications, crisis
stabilizations, arrests/incarcerations, and ability to comply with program rules.
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8_138
Section #2 Page 5 of 6
Application f~r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Project Summary (Continued)
Expulsion may result from non-compliance to medical treatment plan or failure to comply with
program rules (e.g., substance use and violence). If possible, a behavioral contract is
implemented to prevent expulsion.
Incentives to comply with treatment plans are an integral part of the program. A major incentive
to comply with rules is the low cost of our housing. The structured, supportive environment is
also an incentive for our clients to remain stable. For rule violations, offenders will receive a three
-day notice to comply and a new service plan or behavior contract. Repeated violations or
serious violations will result in eviction.
Application Ref # 2006-JAGC-76
Contract 2006-JAGC-MONR-1-M8-138
Section #2 Page 6 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Performance Reporting Frequency for this subgrant:
Quarterly
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-
Section #3 Page 1 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Federal Purpose Area: . 004 - Corrections andComlTlunitYCorredions Programs
State Purpose Area: 20A - Corrections Alternatives - Halfway House
Activity Description:
Activity: Drug Testing
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Address(es):
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Activity Description:
Activity: Assessment
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Address(es):
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Activity Description:
Activity: Case Management
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Address(es):
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1_M8_
Section #3 Page 2 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Activity Description:
Activity: Homeless Shelter
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Address(es):
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Activity Description:
Activity: Referrals
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Address(es):
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Activity Description:
Activity: Relapse Prevention
Target Group: Drug Offenders
Geographic Area: County-Wide
Location Type: County-Wide
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-
Section #3 Page 3 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Address(es}:
Peacock Apartments
1624 Spalding Court
#4
Key West, FL 33040
Objective:
20A.01 - Provide a specified number of offenders with transitional housing.
Measure: Part 1
How many offenders will be NEW ADMISSIONS and/or READMISSIONS to
transitional housing?
Goal: 8
Objective:
20A.02 - Provide offenders with case management services and daily
structured activities.
Measure: Part 1
Will most offenders be provided with case management services?
Goal: Yes
Measure: Part 2
Will most offenders be provided with daily structured activities?
Goal: Yes
Objective:
20A.03 - Provide offenders with short-term individual and group supportive
life skills counseling.
Measure: Part 1
Will most offenders be provided life counseling?
Goal: Yes
Application Ref # 2006-JAGC-76
Contract 2006-JAGC-MONR-1-MB-
Section #3 Page 4 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Objective:
PsO-01 - To provide a specified number of clients monthly drug tests.
Measure: PSO-01 .01
How many clients will be provided drug tests?
Goal: 8
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-
Section #3 Page 5 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
If "other" was selected for the geographic area, please describe.
Ans: n/a
If "other" was selected for location type, please describe.
Ans: n/a
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-
Section #3 Page 6 of 6
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Genera' Financial'nfo:
Note: All financial remittances will be sent to the Chief Financial Officer of the subgrantee
Organization.
Financial Reporting Frequency for this subgrant: Quarterly
Is the subgrantee a state agency?: No
sAMAs/VendorNumbe~ . 59-6000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $49,878.00 $0.00 $49,878.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $49,878.00 $0.00 $49,878.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? : No
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-
Section #4 Page 1 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
CONTRACTUAL SERVICES
BUDGET
Expenditures
Salaries 187,000
Payroll Taxes 32,300
Employee Benefits -
Subtotal Personnel 219,300
Insurances 65,000
Interest/Penalties -
Utilities 66,000
Pest Control 6,000
Occupancy 70,500
Office Expense 14,000
Provisions 100,900
Resident Activities 18,500
Renovations -
Professional Fees 23,000
Capital Expenditures 7,000
Resident Stabilization 10,000
Total Expenses 600,200
Peacock Apartments will have 24 beds out of 40 total U.S. Fellowship beds.
600,200 X 24/40 = 360, 120(Cost of Peacock Apartments) per year
Annual budget of Peacock Apts, if 24 beds = 360,120
Divided by 24 beds (Peacock)= 15,005 annual cost per bed
Rent($450)paid by each client per month x 12= 5,400.00 per year
Net annual cost per bed = 9,605
Net daily cost per bed ($9,605/365 days) = $26.32
Grant and Monroe County funds will pay for 2,527 days, or approximately 7 beds for one year.
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Budget category is contractual services.
Monroe County will contract with U.S. Fellowship of Florida, Inc. for this project.
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-138
Section #4 Page 2 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative (Continued):
How recently was the basis established or updated? 4/13/05
Total cost of the program is $66,504.00, and the JAG funding is $49,878.00, and the balance of
program costs will be provided by Monroe County.
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MON R-1-M8-
Section #4 Page 3 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
If salaries and benefits are included in the budget as actual costs for staff in the implementing
agency, is there a net personnel increase, or a continued net personnel increase from the previous
Byrne program?
Ans: Yes
Indicate the Operating Capital Outlay threshold established by the subgrantee.
Ans: 750
If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and
benefits), and provide documentation of the appropriate approval of this plan.
Ans: N/A
If the budget includes services based on unit costs, provide a definition and cost for each service as
part of the budget narrative for contractual services. Include the basis for the unit costs and how
recently the basis was established or updated.
Ans: BUDGET
Expenditures
Salaries 187,000
Payroll Taxes 32,300
Employee Benefits -
Subtotal Personnel 219,300
Insurances 65,000
Interest/Penalties -
Utilities 66,000
Pest Control 6,000
Occupancy 70,500
Office Expense 14,000
Provisions 100,900
Resident Activities 18,500
Renovations -
Professional Fees 23,000
Capital Expenditures 7,000
Resident Stabilization 10,000
Total Expenses 600,200
Peacock Apartments will have 24 beds out of 40 total U.S. Fellowship beds.
600,200 X 24/40 = 360, 120(Cost of Peacock Apartments) per year
Annual budget of Peacock Apts, if 24 beds = 360,120
Divided by 24 beds (Peacock)= 15,005 annual cost per bed
Rent($450)paid by each client per month x 12= 5,400.00 per year
Net annual cost per bed = 9,605
Application Ref #
Contract
2006-JAGC-76
2006-JAGC-MONR-1-M8-138
Section #4 Page 4 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Net daily cost per bed ($9,605/365 days) = $26.32
Grant and Monroe County funds will pay for 2,527 days, or approximately 7 beds for one
year.
Application Ref #
Contract
Section #4 Page 5 of 5
2006-JAGC-76
2006-JAGC-MONR-1-M8-138
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Standard Conditions
- I
Conditions of agreement requIring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 16 of this section.
1. All subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide and Edward Byrne Memorial Justice Assistance Grant (JAG)
Program Guidance as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program. Further, the subgrant Recipient agrees
to comply with all Federal statutes, regulations, policies, guidelines and requirements,
including OMB Circulars A-21, A-110, A-102, A-122, A-133, A-87, as applicable; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR,
Part 66, Common Rule and Part 67, Drug-free Workplace.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles of allowability and standards for selected cost items set forth in the OJP Financial
Guide, U.S. Department of Justice Common Rule for State And Local Governments and
federal OMB Circular A-87, "Cost Principles for State.. Local and Indian Tribal Governments",
or OMB Circular A-21 , "Cost Principles for Educational Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-11 0, or OMB Circular A-1 02, and Florida law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, by February 1, May 1, August 1, and within forty-five (45) days after the
subgrant termination date. In addition, if the subgrant award period is extended beyond
the "original" project period, additional Quarterly Project Performance Reports shall be
submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely
may result in sanctions, as specified in item 16, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the
quantitative response (in response to specific objectives and measures) and the
qualitative narrative. The narrative must reflect on accomplishments for the quarter,
incorporate specific items specified for inclusion in performance measures, and also
identify problems with project implementation and address actions being taken to resolve
the problems.
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Florida Department of Law Enforcement
Other Reports:
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly
Project Expenditure Report to the Department. Monthly Project Expenditure Reports (1-
11) are due thirty-one (31) days after the end of the reporting period. Quarterly Project
Expenditure Reports (1-3) are due thirty-one (31) days after the end of the reporting
period. In addition, if the subgrant award period is extended, additional Financial Claim
Reports shall be submitted. A final Project Expenditure Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to the Department within forty-
five (45) days of the subgrant termination period. Such claim shall be distinctly identified
as "final".
(2) All project expenditures for reimbursement of subgrant recipient costs shall be submitted
on the Project Expenditure Report Forms prescribed and provided by the Office of
Criminal Justice Grants (OCGJ). A subgrant recipient shall submit either monthly or
quarterly project expenditures in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit
and post-audit.
(4) Before the "final" project expenditure request will be processed, the subgrant recipient
must submit to the Department all outstanding project reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture of
reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to the
Department by February 1, May 1, August 1, and within forty-five (45) days after the
subgrant termination date covering subgrant project generated income and expenditures
during the previous quarter. (See Item 9, Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by the
Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to OJP Financial Guide (as
amended), U.S. Department of Justice Common Rule for State and Local Governments, and
federal Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, or A-102
as applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
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5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for
each project according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and
the U.S. Department of Justice Common Rule for State and Local Governments. Advance
funding shall be provided to a subgrant recipient upon a written request to the Department. This
request, shall be either enclosed with the subgrant application or submitted to the Department
prior to the first request for reimbursement. Justification should address a 30/60/90-day need for
cash based on the budgeted activities for the period.
8. Travel and Training
a. All travel expenses relating to field trips with youth requires written approval of the
Department prior to commencement of actual travel.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
9. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant
period, as a direct result of the subgrant award. Program income shall be handled according to
the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31
CFR Part 206 - Management of Federal Agency Receipts, Disbursements, and Operation of The
Cash Management Improvement Fund).
10. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when their rate exceeds $450 (excluding travel and subsistence costs) for an
eight-hour day. Approval shall be based upon the contract's compliance with requirements found
in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and in applicable state statutes. The Department's approval of the subgrant
recipient agreement does not constitute approval of consultant contracts.
11. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments or the federal OMB Circular A-11 0 or A-102, as applicable. This obligation
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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continues as long as the subgrant recipient retains the property, notwithstanding expiration of
this agreement.
12. Ownership of Data and Creative Material.
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the OJP Financial Guide (as
amended), and the U.S. Department of Justice Common Rule for State and Local Governments,
or the federal OMS Circular A-110 or A-102, as applicable.
13. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
14. Publication or Printing of Reports
The subgrant recipient shall submit one copy of all reports and proposed publications resulting
from the agreement twenty (20) days prior to public release. Any publications (written, visual, or
sound), whether published at the recipient's or government's expense, shall contain the following
statement: (NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by grant funds awarded by the Bureau of Justice Assistance, Office
of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the
author and do not necessarily represent the official position or policies of the U.S. Department of
Justice. "
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMS Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in The Schedule of Federal Financial
Assistance in the subject audit. The contract shall be identified as federal funds passed
through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the
Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the'
Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date" of the audit report in instances of noncompliance with federal laws and
regulations.
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e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following
address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
subgrant recipient shall send a letter to the Department indicating steps to initiate the project,
reason for delay and request a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the
subgrant recipient shall send another letter to the Department, again explaining the reason
for delay and request another revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written amendment to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program_
Florida Department of Law Enforcement
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
19. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes.
These include, but are not limited to:
a. Changes in project activities, target populations, service providers, implementation
schedules, designs or research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may
transfer funds between budget categories as long as the total amount of transfer does not
exceed ten (10) percent of the total approved budget and the transfer is made to an approved
budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is
approved by the Department. Transfers do not allow for increasing the quantitative number
of items documented in any approved budget item, Le., increasing the quantity of equipment
items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and
Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
20. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in Chapter 120,
Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code.
Failure to appeai within this time frame constitutes a waiver of proceedings under Chapter
120, Florida Statutes.
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21. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work
performed under this agreement.
22. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the OJP Financial Guide (as amended), and the U.S. Department of Justice
Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and
made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
23. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
24. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the
Implementing Agency Official, Administrator or Designated Representative, who sign the
Signature Page, have the authority to request changes to the approved agreement. The prior
mentioned individuals have authority to sign or make amendments to the Sole Source and the
ADP Justification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
25. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must subm it to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
26. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrantee or Implementing Agency, Project Director, or Contact Person, the Department
must be notified in writing with documentation to include appropriate signatures.
27. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of Chapter 435, Florida
Statutes shall apply. .
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to Chapter 435, F.S., using the
level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency. When fingerprinting is required, the fingerprints of the employee or applicant
for employment shall be taken by the employing agency or by an authorized law
enforcement officer and submitted to the Department of Law Enforcement for
processing and forwarding, when requested by the employing agency, to the United
States Department of Justice for processing. The employing agency shall reimburse
the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
28. Drug Court Projects
a. A Drug Court Project funded by the JAG Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program
Office, program guidelines "Defining Drug Courts: The Key Components", January 1997. This
document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant
recipient agrees that drug court programs funded with this award shall collect and maintain
follow-up data on criminal recidivism and drug use relapse of program participation. The data
collected must be available to U.S. DOJ and FDLE upon request.
29. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
30. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that subgrant recipients of federal funds for the
principal purpose of operating a criminal intelligence system under the Omnibus Crime
Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended, use those funds
in conformance with the privacy and constitutional rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to
certify that they operate a criminal intelligence system in accordance with Sections 802(a)
and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and
comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
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c. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the subgrant recipient or criminal justice agency operates a
criminal intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant-funded
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The subgrant recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal
funds. The Department's approval of the subgrant recipient agreement does not constitute
approval of the subgrant-funded development or operation of a criminal intelligence system.
31. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of OJP's Financial Guide is required from all projects that are involved with
confidential funds from either Federal or matching funds. The signed certification must be
submitted at the time of grant application.
32. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under grants
awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation
Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age
Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28
CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and the implementing agency agree to certify that they either do or do
not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime
Control and Safe Streets Act of 1968, as amended and that they have or have not
formulated, implemented and maintained a current EEO Program. Submission of this
certification is a prerequisite to entering into this agreement. This certification is a material
representation of fact upon which reliance was placed when this agreement was made. If the
subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after
the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C.
3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section
42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000
or more OR an aggregate of grant awards for $1,000,000 or more during any 18 month
period in federal funds, must have approval of its EEO Plan by the U.S. DOJ, Office for Civil
Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S.
DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If
the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is
not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy
of its approval letter from the OCR. However, if the EEO Plan approval is more than two
years old, an updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
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33. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA),
Public Law 101-336, which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to employment (Title t); state -
and local government services and transportation (Title II), public accommodations (Title III), and
telecommunications (Title IV).
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
35. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded
with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the
activity needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these
subgrants, the subgrantee, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national
or program environmental assessment of that funded program or activity.
36. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from
participating in this covered transaction, unless authorized by the Department.
37. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
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b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 135Z, Title 31, United
States Code. Any person who fails to file the required certification is subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a
member of congress, an officer or employee of congress, or an employee of a member of
congress in connection with the awarding of any federal loan, the entering into of any
renewal, amendment, or modification of any federal contract, grant, loan or cooperative
agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member
of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure of
Lobbvinq Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all subgrant recipients shall certify
and disclose accordingly.
38. State Restrictions on Lobbying
In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
39. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail", as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
40. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmenUimpact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
- laboratories can result in adverse health, safety and environmental impacts to (1) the law
SFY 2006 Page 11
SFY 2006
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse
health, safety and environmental impacts from any of clandestine methamphetamine operations
funded under this award, it will (1) include the nine, below listed protective measures or
components; (2) provide for their adequate funding to include funding, as necessary, beyond that
provided by this award; and (3) implement these protective measures directly throughout the life
of the subgrant. In so doing, the subgrantee understands that it may implement these protective
measures directly through the use of its own resources and staff or may secure the qualified
serVices of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to
the seizure or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrantee to either the seizure or closure of clandestine methamphetamine
laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6.
immediately above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that ant residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine
laboratories, or have immediate access to, qualified personnel who can respond to the
potential health needs of any offender(s)' children or other children present or living at
the seized laboratory site. Response actions should include, at a minimum and as
necessary, taking children into protective custody, immediately testing them for
methamphetamine toxicity, and arranging for any necessary follow-up medical tests,
examinations or health care.
Page 12
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
41. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to
take reasonable steps to ensure thatLEP persons have meaningful access to their programs.
Meaningful access may entail providing language assistance services, including oral and written
translation when necessary. The U.S. Department of Justice has issued guidance to assist
agencies to comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-0690, or by
writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
81 0 Seventh Street NW, Eighth Floor
Washington, DC 20531
42. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of
the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.)
which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
43. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
(a) have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken;
(b) conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating
Facilities and that it will notify the Department of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973,
Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities
where such insurance is available as a condition of the receipt of any federal financial assistance
for construction or acquisition purposes for use in any area that has been identified as an area
having special flood hazards.
46. National Historic Preservation Act
The subgrantee will assist the Department in its compliance with Section 106 of the National
Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the
Archeological and Historical Preservation Act of 1966 (16 use 569a-1 et seq.) by (a) consulting
with the State Historic Preservation Officer as necessary, to identify properties listed in or eligible
for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Department of the existence of any such
SFY 2006
Page 13
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
properties and by (b) complying with all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
47. Omnibus Crime Control and Safe Streets Act
The subgrantee will comply and assure the compliance of all contractors, with the applicable
provisions of Title I of the Omnibus Crime eontrol and Safe Streets Act of 1968, as amended; the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as appropriate; the
provisions of the current edition of the Office of Justice Program Financial and Administrative
Guide for Grants, M71 00.1; and all other applicable State and Federal laws, orders, circulars, or
regulations.
48. Public Safety Officers' Health Benefits Provision
The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits
Provision of the Fiscal Year 2002, Departments of Commerce, Justice, and State, the Judiciary,
and Related Agencies Appropriations Act (Pub. L. No. 107-77) and agrees to remain in
compliance during the life of the grant. This provision requires that the unit of local government
which employs a public safety officer (as defined by Section 1204 of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires
or is separated from service due to injury suffered as a direct and proximate result of a personal
injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as
such terms are defined by State law) with the same or better level of health insurance benefits at
the time of retirement or separation as the officer received while employed by the jurisdiction. If
the recipient demonstrates noncompliance during the life of the grant, 10 percent of the award
amount must be returned to the grantor.
SFY 2006
Page 14
CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
eontrol and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a eurrent EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a s grant application for federal assistance is approved or face loss of federal funds.
Sig
Type Name: Dixie M. Spehar
Title: Mayor
Subgrant Recipient: Monroe County Board of County Commissioners
Date: ~/;/~~-
/
FDLE JAG Grant Application Package
EEO Certification
Page 2 of 2
(April 2005)
CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement-
Edward Byrne Memorial Justice Assistance Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus erime
eontrol and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
xx Meets Act Criteria
Does not meet Act eriteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
Type Name: Dixie M. Spehar
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County eommissioners
Title: Mayor
Date: ~/J~aJ-
FDLE JAG Grant Application Package
EEO Certification
Page 2 of 2
(April 2005)
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature: ~I-.JJ. lu-rf.o~
Typed Name and Title: Clayton H. Wilder, Administrator
Date:
t6-~-05
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
Signature: ~-'. 7:p ~~)
Typed Name and Title: Dixie M. Spehar, Mayor
Date: ~1"/&~-
/
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
Signature: i~' M ~~..o
Typed Name a d Title: Dixie M. Spehar, Mayor
Date: ~h~f'
Application Ref # 2006-JAGC-76
c:.a,..ti",n -1ft::. 0",..,,.... 1 _I -1