2nd Amendment 11/16/2005
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
December 8, 2005
TO:
Dave Koppel, County Engineer
Engineering Division
Pamela G. Hanc4Jtv
Deputy Clerk "0
FROM:
At the November 16, 2005, Board of County Commissioner's meeting the Board granted
approval and authorized execution of an Amendment to Agreement (DRC File # DRC-O l-C-ll 0)
between Monroe County and DRC, Inc. for disaster recovery services relating to Hurricane
Dennis and future storms.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
AMENDMENT TO AGREEMENT
(DRC File # DRC-OI-C-llO)
This amendment to agreement is made and entered into this 16th day of
NouE'mbE'r 2005, between the County of Monroe (hereinafter "GOVERNMENT") and DRC,
Inc. (hereinafter "CONTRACTOR").
WHEREAS, the parties entered into a non-exclusive contract effective April 1, 2002, to
retain a provider of disaster response services; and
WHEREAS, the agreement allows for the addition of other disaster response and
recovery activities as necessary as requested by GOVERNMENT; and
WHEREAS, changes to the agreement regarding the spreading of sifted sand were
understood by key staff of the parties to have occurred at the beginning of July, but the
documentation thereof was not processed at that time; and
WHEREAS, the agreement makes references to prOVISIOn of documentation as
requested and acknowledgment of the County being subject to the Florida Public Records Law,
but does not specify the Contractor's compliance with the records requirements of the County;
now therefore
In consideration of the mutual covenants contained herein the parties agree to amend the
agreement as follows:
1. Exhibit A - Scope of Work is amended to include:
Contractor will spread sand returned to beach as a result of sifting.
2. Exhibit B - Fee Schedule is amended to include:
The cost associated with spreading sifted sand onto County Beaches is $1.70 per cubic yard
of sand spread.
3. The following provisions are hereby added:
a. Public Access. The County and Contractor shall allow and permit reasonable
access to, and inspection of, all documents, papers, letters or other materials in
its possession or under its control subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the County and Contractor in
conjunction with this Agreement; and the County shall have the right to
unilaterally cancel this Agreement upon violation of this provision by
Contractor.
b. Contractor shall maintain all books, records, and documents directly pertinent
to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or
their authorized representatives shall have reasonable and timely access to
such records of each other party to this Agreement for public records purposes
during the term of the Agreement and for four years following the termination
ORC File # ORC-O I-C-II 0 Amend. 11/05
1
of this Agreement. If an auditor employed by the County or Clerk determines
that monies paid to Contractor pursuant to this Agreement were spent for
purposes not authorized by this Agreement, the Contractor shall repay the
monies together with interest calculated pursuant to Sec. 55.03, FS, running
from the date the monies were paid to Contractor.
c. Contractor shall maintain the originals of documents required for federal audits
of the County's submissions for federal disaster reimbursements.
4. The effective date of this amendment shall be July 01,2005.
5. The remaining provisions of the contract effective April 1, 2002, not inconsistent
herewith, remain in full force and effect.
HEREOF, the parties have set their hands and seal on the day and year first
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L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Cha9!L
NAME:
Title: M<ln,qei ne Oi rpc. tor
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ORC File # ORC-OI-C-110 Amend. 11/05
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