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FY2006 1st Amendment 12/21/2005 DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: December 23, 2005 TO: Lynda Stuart, Office Manager Tourist Development Council ATTN: Maxine Pacini Administrative Assistant Pamela G. Hanc~ Deputy Clerk a FROM: At the December 21,2005, Board of County Commissioner's meeting the Board granted approval and authorized execution of the following: Amendment to Agreement between Monroe County and Marathon Hospitality Association, Inc. to revise dates of Agreement for the Hibscus Pedal to January 14-16, 2006 due to Hurricane Wilma. Turn Key Events Agreement between Monroe County and Upper Keys Community Pool, Inc. covering The Offical Orange Bowl Winter Training and Swimming Event during December 2006 - January 2007 in an amount not to exceed $30,000, DAC V, FY 2006 Third Penny Event Resources. Destination Events Agreement between Monroe County and Lower Keys Chamber of Commerce, Inc. covering the Big Pine Key Nautical Flea Market on January 21,2006 in an amount not to exceed $5,000, DAC II, FY 2006 Event Resources. Destination Events Agreement between Monroe County and MedievaIFest, Inc. covering the Florida Keys Medieval Festival on January 6-8,2006 in an amount not to exceed $8,625, DAC II, FY 2006 Event Resources. / Amendment to Agreement between Monroe County and Key West Art & Historical Society to revise dates of the production of the In Their Own Words, The History of Key West, 1822-1940 between October 1,2005 and September 30,2006 in an amount not to exceed $23,000, FY 2006 Two Penny Cultural Umbrella Resources. Amendment to Agreement between Monroe County and The Key West Pops, Inc. covering the revised dates of the Key West Pops Orchestra between October 2005 and March 2006 in an amount not to exceed $8,760, FY 2006 Two Penny Cultural Umbrella Resources. Enclosed are two duplicate originals of each of the above-mentioned for your handling. Should you have any questions please do not hesitate to contact this office. cc: County Attorney Finance File AMENDMENT TO AGREEMENT THIS ADDENDUM to agreement is made and entered into thisd/~day ofLJJ..a~--- 2005, between the County of Monroe and Key West Art & Historical Society, WHEREAS, there was an agreement entered into on October 19, 2005, between the parties, awarding $23,000 to the Key West Art & Historical Society for the production of the In Their Own Words, The History of Key West, 1822-1940, and WHEREAS, it has become necessary to make a correction to the dates of event, NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: 1 . Paragraph I of the agreement will read as follows: County shall pay a sum not to exceed $23,000 (Twenty Three Thousand Dollars) for promotion and related expenditures effective October 1, 2005, as described in the event budget, attached hereto as Exhibit S, for production of the In Their Own Words, The History of Key West, 1822 - 1940 between October 1, 2005 and September 30, 2006. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non-allocated section of an Umbrella event budget may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. The remaining provisions of the contract dated October 19, 2005 remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. G2~ -r'1 - r- iT1 CJ ." o :::0 ::n 1'1'1 (") o ;:0 o Key West Art & Historica Society ...;!{SeAl.-Y... ' \~"trgS"('DANNY L. KOLHAGE, CLERK Mayor/Chairman JUl Z. 0::5 04:01p FL K~~~ CounCil OF Are~ ( 30r-~S::5 -437Z p.4 EXHIBIT A MONROE COUNTY TOURIST DEVELOPMENT COUNCIL CULTURAL UMBRELLA SCHEDULE OF EVENTS FISCAL YEAR 2006 EVENT NAME:_ln Their Words. The History of Ktly West List scheduled avant activities in date order. If pre-promotfon Is included, indicate the event dates of the next season. If funded, funds will be reimbursed only for the promotion of event actfvitles listed here. Year long programming at all 3 museums is scheduled for individual visitors and families, Elderhostel groups from Barry University, special 2 day bus tours from the Jewish Museum of Florida. Tampa Bay History Center and Ybor City Historical Society, as well as themed events during Cuban American Heritage Week, Hemingway Days. etc. Odober 2005 - Exhibition Opening Monthly seminars. in collaboration with the Key West Maritime Historical Society, will feature local authors, archaeologists, and historians on topics ranging from The HIsto,-y 01 Wrecking to Key Weat, Clgllr City USA. JtllnUlSry -February 2006 A scholarly lecture series will include: Dr. Consuela Stebbins. University of Central Florida, .Understanding Key West's Diverse Population In 1885.. Or. Annette Liggett -. History Through Familiar Eyes: "How to conduct oral history interviews with your family and where to look for infonnation on genealogy. II Dr. Brewster Chamberlin. . Key West Through the Eyes of Mario Sanchez, Life In the Early 20.... Century 89 seen in the painted wood carvings of Key West most beloved folk artist. March-April 2006 Looking at Yesterday and Today Visitors will explore the architec;tural history of Key West. First they will tour the museum exhibit to learn about the significant buildings and people who lived in 19U1 Century Key We:st. Then a walking tour will bG IGad by docents to gpeciflc architectural sites where they willleam more about these buildings that still stand today. Visitors will be encouraged to take photograph and fill out their "journal"( provided by the JUI 27 O~ O~:Olp FL K~~5 Council o~ Ar~5 ( 30(-~9~-~372 p.~ museum.) Their souvenir of Key West will help them remember the historical Qvents and places on this island. The SfntHlfs of Key WHt (HI.tory thl'Oug" Street Names) Visitors will learn about the early seWers of whose names live on the street signs of Key West. A brief presentatIon by a museum staff member. illustrated with photographs and portraits from the exhibit, wilt introduce participants to 19th Century Key West. A docent lead tour will take visitors down the very streets named for these early settlers in the historic district of Key West. June-July 200e Hemingway themed programs will be featured over the summer when hundreds of peopfe come to Key West for "Hemingway Days." They include: Tile Road ro Freedom: Civil War a one man play on Ernest Hemingway's years In Key West. The play is written and performed by Brian Gordon Sinclair. renowned Canadian Hemingway scholar. Four performances will be scheduled at the Waterfront Theater as part of the official week of Hemingway Days in Key West. The Reel Hemingway film se"e. at the new Tropic Cin4iJma will feature To Have and Have Not, Islands in the Stream and other classics. Discussions after the films wifl be moderated by nlm hlstorfans to compare the novel to . cinematic interpretation of Hemingway's work. A scholarly lec;ture series will include: Dr. Lawrence Broer. University of South Florida, 'Welcome to Key West: Papa's Island In the Stream" Dr. Paul Hendrickson, University of Pennsylvania, "Rainbow Chaser: Flyfishing with Patrick Hemingway" Dr. Mark Ott, The Blake School. "The Gulf Stream as Transcribed Experiencc- through the 'liar logs as recorded by Ernest Hemingway" IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO THE OFFICE OF THE CLERK OF THE COURT. ( ( EXHIBIT B MONROE COUNTY TOURIST DEVELOPMENT COUNCIL CULTURAL UMBRELLA EVENT FUNDS BUDGET BREAKDOWN FISCAL YEAR 2006 EVENT NAME: In The;r Own Words. The H;storv of Kev West MEDIA ADVERTISING $ BROCHURES, POSTERS, PROGRAMS $ DIRECT MAIL & POSTAGE $ PHOTO PROGRAM $ PUBLIC RELATIONS $ PROMOTIONAL ITEMS (T-SHIRTS, CAPS, JACKETS, ETC) $ MISCELLANEOUS. $ TOTAL $ 18.875 3.435 690 23.000 *MISCELLANEOUS MAY NOT EXCEED 15% OF THE ABOVE BUDGET. ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THIS BUDGET. THE MAXIMUM REQUEST IS $25,000.00. FUNDS ARE PAID ON A REIMBURSEMENT BASIS. ALL PRINT AND TELEVISION MATERIALS MUST DISPLAY THE CURRENT TDC LOGO. ALL BROADCAST ADVERTISING PLACED OUTSIDE MONROE COUNTY MUST INCLUDE THE LINE "SPONSORED IN PART BY THE FLORIDA KEYS AND KEY WEST." ALL BROADCAST ADVERTISING PLACED INSIDE MONROE COUNTY MUST INCLUDE THE LINE "SPONSORED IN PART BY THE MONROE COUNTY TOURIST DEVELOPMENT COUNCIL." IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO THE OFFICE OF THE CLERK OF THE COURT.