FY1997-2005 Revised Attachment I 08/17/2005 DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: January 9, 2006
TO: Fire Chief Clark Martin
Fire-Rescue Department
ATTN: Dance Hayes
FROM: Pamela G. Hancgc c
Deputy Clerk '- V
At the August 17, 2005, Board of County Commissioner's meeting the Board adopted
Resolution No. 306-2005 acting as the Governing Board for the Municipal Services Taxing
District 6 approving the revised Attachment "I" to the Volunteer Fire and EMS Service
Agreements Amendment Number 1 approved June 15, 2005, between Monroe County Municipal
Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo
Volunteer Ambulance Corps, Inc. prescribing the Volunteer Fire and EMS Membership
Reimbursement Guidelines.
At the same meeting, the Board of Governors of Fire and Ambulance District 1 of Monroe
County, Florida adopted Resolution No. 313-2005 approving the revised Attachment "I" to the
Volunteer Fire and EMS Service Agreements Amendment Number 1 approved June 15, 2005,
between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire
Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc. prescribing the Volunteer
Fire and EMS Membership Reimbursement Guidelines.
Enclosed is a certified copy of the subject Resolutions for your handling. Should you have
any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File/
( RESOLUTION No. 313"2005
A RESOLUTION OF THE BOARD OF GOVERNORS OF FIRE AND
AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA
APPROVING REVISED A IT ACHMENT "I" TO THE VOLUNTEER
FIRE AND EMS SERVICE AGREEMENTS AMENDMENT
NUMBER I APPROVED JUNE 15, 200s, BElWEJ:N MONROE
FIRE AND AMBULANCE DISTRICT 1 ANDVaIG COPPITT
VOLUNTEER FIRE DEPARTMENT, INC., SUGARLOAF KEY
VOLUNTEER FIRE DEPARTMENT, INC.., 11fE BIG PINE KEY
VOLUNTEER FIRE DEPARTMENT, lNe., LAYTON VOLUNTEER
FIRE DEPARTMENT, INC., AND TAVERNIER VOLUNTEER FIRE
AND AMBULANCE CORPS, INC., PRESCRIBING THE
VOLUNTEER FIRE AND EMS MEMBERSHIP REIMBURSEMENT
GUIDEI.,INES
WHEREAS, On June 15. 2005. the Board of Governors of Fire and Ambulance District 1 of Monroe County,
Florida approved Amendment Number I to each of the Volunteer Fire and EMS Service Agreements in District I between
Monroe County Fire and Ambulance District I and Big Coppitt Volunteer Fire Department, Inc., Sugarloaf Ke~' Volunteer
Fire Department, Inc., 1Dc Big Pine Key Volunteer Fire Department, Inc., La)1on Volunteer Fire Department, Inc, and
Tavernier Volunteer Fire and Ambulance Corps, Inc.; and
WHEREAS, this Amendment Number I included Exhibit I to the Amendment, entitled "Volunt.eer Fire and
EMS Membership Reimbursement Guidelines", labeled Attadunent ''{'' to distinguish it from other attachments to the
original Volunteer Fire and EMS Service Agreements in District I; and
WHEREAS, the President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and
proposaJs concerning the provisions of Attachment ''I'': and
WHEREAS, the Board of Governors of Fire and Ambulance D1strict 1 directed the County Administrator, the
County Fire Chief. and the President oflhe MCFCA to meet and reach a consensus on those items. and
WHEREAS, the Count) Administrator. the County Fire Chief. and the President of the MCFCA met and came 10
an agreement and prepared a reVIsed version of Attachment "I". Exhibit 1 to Amendmt.'1l1 Numbt.~ I.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE AND
AMBULANCE DISTRICT 1 OF MONROE COUNTY. FLORIDA:
l11at Exhibit A attached to thiS Resolution. Revised Attachment ''I'', Exhibit I to Amendment Number I to the
Volunteer Fire and EMS Service Agreements approved June 1.5, 200:'1 between Monroe Count\' Fire and Ambulance
District 1 and Big Coppitt Volunteer Fire Department, IRe.. Sugarloaf Key Volunteer Fire Depa~t.'1lt, lne., The Big Pine
Key Volunteer Fire Department. Inc., Layton Volunteer Fire Department, Inc., and Ta,,'cmier Volunteer Fire and
Ambulance Corps. Inc. is hereby approved and adopted. . ~
:.t: 0 C2 ."
. PASSED AND .ADOn:ED by the Board of Governors of Fire and Ambulance District l~f ~nr~oun~
Flonda at a fI..>gular mcctlOg ofsaJd Board held on the 17t~_.. day of August . AD. 2Eip:;:; ~ a
r'1 .x....... ."
Chairperson Kevin Madok Yes g~: ~ ~5
Commissioner David Rice Yes (~::;J~" -0 ;')
" ,: . "Commissioner George Neugent Yes ~':;c.)t-~ :x ~~
, ',:, '.::..'::~<Mayor Dixie Spehar Yes ~-;::; ~ 55
. ; . -~\I..-1?' ~~ncilman John Cromanie Absent j;: f,"'~ .&:- 0
- ''l, (",~\.,~ , 0'\
l&(oOL "~~ "0 BOARD otfRNORS FIRE AND AMBULANCE
> "<> \i)iJ" WAnE Cleric DISTRICT" O~RO~AO~RIDA
Bv ..~,,---- //~
. ----....-..-M~~~~~7(1;i~.~;;~~~~-U NTY ATTORNEY
APPROVED AS TO FORM:
~~~N~EY
\ - ASSISS(4~ COUNTY ATTORNEY
(
Revised Attachment "P'
Volunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
RMnInrinn No. 2005
Bxbibit A
I. INTENT:
A. To define the criteria and process for the disbursement of stipends to the active
volunteer firefighters and emergency medical services providers serving
unincorporated Monroe County, Florida.
II. PURPOSE:
A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a
result of their participation in their respective volunteer fire or EMS
organizations.
B. The volunteer reimbursement system will provide incentives for individuals who
choose to increase their training, participation or ranklposition within the
volunteer fIre or EMS organization. It will also assist in the recn1itment and
retention of volunteers.
m. GENERAL GUIDELINES AND PROGRAM CRITERIA:
A. FUNDING:
1. Funding of this reimbursement/stipend program is based on an annual
appropriation from the Monroe County Board of County Commissioners.
The funding level is CUITently set at $375,400 in MSTD 1 and $220,200 in
MSTD 6. The individual corporations are responsible for administering
the reimbursement/stipend program within the guidelines established by
this attachment There shall be no additional reimbursement provided
once funding is exhausted in that corporation's budget.
2. The Chief serving each corporation shall verify compliance with the
requirements of this agreement.
B. RELATIONSHIP:
1. The relationship of the County to the individual volunteer firefighter or
EMS provider is non-existent for the purposes of this
reimbursement/stipend program and the county has no employer
responsibility. The relationship between the individual volunteer
firefighter or EMS provider and hislher volunteer fire or EMS department
is established in the Agreement of Understanding Between the Individual
Volunteer Firefighter or EMS Provider and the Fire Department or
Ambulance Corps.
C. EUGmn.ITY:
1. Must be a full member (not a probationary member) in good standing with
a Volunteer Fire or EMS Department.
Page 1 of 4
Revised Attachment "P'
Volunteer Fire & EMS Membership Reimbursement GuideUnes
Monme County, Florida
Resolution No. 2~
Exhibit A
2. Must maintain the position of active combat firefighter, state-certified
emergency medical services provider, support personnel or
administrative/technical personnel.
3. Shall have executed an Agreement of Understanding Between the
Individual Volunteer Firefighter or EMS Provider and the Fire
Department or Ambulance Corps.
D. MINlMAL REQUlREMENTs:
1. Must attend two (2) training meetings per month or be excused from
training by the volunteer fire or EMS chief.
2. Must meet the minimum percentage of calls per month based on years of
service/seniority. NOTE: Station shifts, approved details and medical
calls count toward the total number of calls required.
3. Within the previous twelve months, must have attended at least two
periodic training sessions at the Joe London F'U'e Training Facility or any
other training opportunity found acceptable by the Monroe County Fire
Rescue Training Bureau.
E. CRITERIA:
I. BASE REIMBURSEMENT: Members meeting the minimal requirements
will be eligible to receive a monthly base reimbursement dependent upon
position and qualifications and rank at the schedule indicated herein:
r--._ n____ --r .._._ -"'-"_'--'
Position & Qualifications ,Base Per \faximum
I Call Monthl
Rookie FF. Support & 75 10 500
ill:~~;-~:;;:~::~~~:i;;~~ti(ln 125 I !(JT' 750--j
Spccialio;t*. Technical Rescue L
Spccialisl* I I
. --:-- n_ - -t ~--'
FIrt..t.!.&.hh:r I or r.MT-W' ISO 10 750
I Fi~cf1B!!!cr"II or EMT~~* =r-~+'J 5 -!_ 750-" .~
Lieutenant. stat~ ...1=1 certified 175 20 850
~~ain. SIHte n:lcertificE- - I ~ . ~-:!O " ,..' 85/) ~
. Lieutenant. state FFI' certified r 250 . 20 850 . .
I Clf'tain. s~<lte FFII ccrtilied -J. )75L 20=t 85() _,
Batt~lion or AS'iistant Chjef*:~..-...-... 300 Ll0 . 950-=J
Dll1uty Chief"'. . .' 325 ' 20 . 950
I Chid**. - =- = _1 400 12u. _~I()()(O
*' 11011 state fire cl"rtitied
** must be Slate rFI certified. at minimum
Page 2 of 4
(
Revised Attachment ''P'
Volunteer Fire & EMS Membership Reimbursement Guidelines
.. -,,-. W':tI.-.
Monroe LOUDly, .f.onoa
&o.Ma1l.... l'Iv. ~
Exhibit A
2.
ADDmONAL REIMBURSEMENT: Additional reimbursement will be
added to the base reimbursement amount for each of the additional
qualifications or certifications possessed by the individual at the schedule
indicated herein:
r" - ---.-----.-
. Additional Qualifications
Driver Ef!gineer "__
Adv;}l1ced Extrication
EMT or Greater
-----...-..----.----..
. HAZ. Mat Technician
j Technical Rescue (Le. Dive Rescue or Advanced
~ Rescue)
[ Boar~ Member =-1._25 . ]
CAlL CREDITS:
-rAddto I
Base .
15
----..... ----.-. ~
-~~".
15
"---.--
15
15
3.
a. Members qualifying for reimbursement will also be reimbursed an
amount equivalent to one call credit for each approved detail up to
six (6) hours with a maximum of2 details per day. Example of an
approved special detail would be a fire prevention/education detail
performed at a local school.
b. V oJunteer personnel shall be eligible for one call credit for each six
consecutive duty shift hours spent at the station, available for
immediate response. Volunteers can receive up to 4 duty credits
per 24 hours, in addition Volunteers will receive call credits for
responding to calls during duty shifts. Rookie FF, Support and
Administrative personnel are not eligible for duty shift credits.
c. In order to receive any reimbursement, members must respond to a
minimum percentage of the total number of calls to which hislher
department has been dispatched. That required percentage is
indicated in this table:
PerceD e of Calls R uired
35%
30%
25%
20%
15%
Page 3 of 4
(
Revised Attachment 641"
Volunteer f'ire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
I{.:slllulioo ,,,<..1 ._ 200S
hhihCt i\
4. FUNDING LIMIT A TlONS AND RECORD KEEPING
a. The total reimbursement disbursed to each department yearly shall
not exceed the annual budgeted amount as determined by the
Monroe County Board of County Commissioners.
b. Total monthly reimbursement amount available to each volunteer
department will be determined by dividing their respective annual
volunteer reimbursement budget amount by 12. Budgeted monthly
reimbursement dollars not disbursed will "roll over" and be
available for the next month's request
c. Each volunteer department will prepare and submit a request for
volunteer reimbursement to Monroe County Fire Rescue
Headquarters using the Volunteer Depanment Roster &
Reimbursement Request form (MCFRF-021) specified for each
month of the year not to exceed their one-twelfth of the annual
allocation to that corporation and any funds rolled over from a
previous month. Reimbursement will be disbursed to the
qualifying volunteers in order of seniority. In all cases preference
shall be given to reimbursement of eligible state-fire-certitied
members who qualify for reimbursement fi)r any month.
d. Each volunteer department corporation will be responsible for
keeping monthly records specifying each member's qualifications,
participation and total amount of reimbursement received. These
records must be retained for three full fiscal years (October 1_
September 30) and made available if requested by Monroe County
and may be subject to audit
e. Minimum reimbursement tbr members serving and otherwise
qualified fi)r reimbursement during Fiscal Year 2004-5 shall be
One Hundred Fifty Dollars ($150.00) per month. Members
serving during Fiscal Year 2004-5 shall execule lhe Agreement (if
{ Juden/anding 8eht'een the I"di~'idllal Volt/llleer f'ire.fiKh/er or
IMS Provider and the Fire /)epartmem or Amhulance Corps by
September 30, 2005 with an effective date of July I, 2005
Page 4 of 4
MONROE COUNTY ATTORNEY
APPROVED ~S TO FORM:
~ S.~ [;;
010 SUSAN M. G LEY
\ ".4' ASSISTANT COUN ATTORNEY