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FY1997-2005 Revised Attachment I 08/17/2005 ----- DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: January 9, 2006 TO: Fire Chief Clark Martin Fire-Rescue Department ATTN: FROM' Darice Hayes Pamela G. Hanc~ Deputy Clerk CJJ At the August 17, 2005, Board of County Commissioner's meeting the Board adopted Resolution No. 306-2005 acting as the Governing Board for the Municipal Services Taxing District 6 approving the revised Attachment "I" to the Volunteer Fire and EMS Service Agreements Amendment Number 1 approved June 15, 2005, between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc. prescribing the Volunteer Fire and EMS Membership Reimbursement Guidelines. At the same meeting, the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida adopted Resolution No. 313-2005 approving the revised Attachment "I" to the Volunteer Fire and EMS Service Agreements Amendment Number I approved June 15, 2005, between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc. prescribing the Volunteer Fire and EMS Membership Reimbursement Guidelines. Enclosed is a certified copy of the subject Resolutions for your handling. Should you have any questions please do not hesitate to contact this office. cc: County Attorney Finance File / ( RESOLUTION No. 313-2005 A RESOI,UTION OF THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA APPROVING REVISED ATrACHMENT "'I'" TO TIlE VOLUNTEER FIRE AND EMS SERVICE AGREEMENTS AMENDMENT NUMBER 1 APPROVED JUNE 15, 2005, BElWEEN MONROE FIRE AND AMBULANCE DISTRICT 1 AND BIG COPPITT VOLUNTEER FIRE DEPARTMENT, INC., / SUGARLOAF KEY VOLUNTEER FIRE DEPARTMENT, INC.,V'fHE BIG PINE KEY VOLUNTEER FIRE DEPARTMENT, INC.. LAYTON VOLUNTEER FIRE DEPARTMENT, INC., AND TAVERNIER VOLUNTEER FIRE AND AMBULANCE CORPS, INC., PRESCRIBING THE VOLUNTEER FIRE AND EMS MEMBERSIDP REIMBURSEMENT GUIDELINES WHEREAS, On June I~, 2005, the Board of Governors of Fire and Ambulance District I of Monroe County, Florida approved Amendment Number I to each of tile Volunteer Fire and EMS Service Agreements in District I betv.'ccn Monroe County Fire and Ambulance Dlstrict I and Big Coppitt Volunteer Fire Department. Inc.. SugarJoafKcy Volunteer Fire Department. Inc., 'The Big Pine Key Volunteer Fire Department. Inc.. Layton Volunteer Fire Department. Ine, and Tavl.:rnier Volunteer Fire and Ambulance Corps, Inc.; and WHEREAS, this Amendmt.-nt Number I included Exhibit I to the Amendment.. entitled "Volunteer Fire and EMS Membership Reimbursement Guidelines", labeled Attadunent "1" to distinguish it from other attachments to the original Volunteer Fire and EMS Senice Agreements in District I; and WHEREAS, the President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and proposals concerning the provisions of Attachment -'I"; and WHEREAS, the Board of Governors of Fire and Ambulance District I directed the Count)' Administrator, the County Fire Chief. and the President of the MCFC A to meet and reach a consensus on those items, and WHEREAS, the Count) Administrator. the County Fire Chief. and the President of the MCFCA met and came to an agreement and prepared a revIsed version of Attachment --r'. Exhibit I to Amendment Number I. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA: That Exhibit A attached to thIS Resolution. Revised Attachment ''1''. Exhibit I to Amendment Number I to the Volunteer Fire and EMS Sen1ice Agreements approved June 1.5, 2005 between Monroe County Fire and Ambulaocc District I and Big Coppitt Volunteer Fire Department, Ine.. Sugarloaf Key Volunteer Fire Department. [ne., The BIg Pine Key Volunteer Fire Department, Inc., Layton Volunteer Fire Department., Inc., and Tavernier Volunteer Fire and Ambulance Corps. Inc is hereby approved and adopted . ~ 3: 0 c:::2 '"T'I PASSED AND ADOPTED by the Board of Governors of Fire and Ambulance District l~f ~nroU:oun~ Florida at a l"\..--gular meeting of said Board held on the 17 th day of Augus t . AD. 2ilDp~ Si: CJ rr1 ::x ...... .." Chairperson Kevin Madok Yes c::;~: J, (? L .-0 Commissioner David Rice Yes c~:;.J~:~' ..." ~ .'_ "'2' " Commissioner George Neugent Yes ~;~t~ :x ~-i .: ,,'_._;~:.~yor Dixie Spehar Yes =-r~' ':~ ~ :::> ". : }"ff0 ~'ouncilman John Cromartie Absent ~ :.,~ ~ 5 ,..,,,, ]::'"''1\''' '" ,1~L '4':\ ",. BOARD Of fRNORS FIRE AND AMRUUNcr '"'1" \I'k;' U1A(;E, C1e'" D'.STRICT., O~R04'AO.YNT"IFI)>RIOA R,' ..~- -. /It~ - ----.-M~~:~;7~~~~OE COUNTY ATTORNEY APPROVED AS TO FORM: ( Resolution No. 200S Exhibit A Revised Attachment 'T' Volunteer Fire & EMS Membership Reimbursement GuideUnes Monroe County, Florida . I. INTENT: A. To define the criteria and process for the disbursement of stipends to the active volunteer firefighters and emergency medical services providers serving unincorporated Monroe County, Florida. II. PURPOSE: A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a result of their participation in their respective volunteer fire or EMS organizations. B. The volunteer reimbursement system will provide incentives for individuals who choose to increase their training, participation or ranklposition within the volunteer fire 01' EMS organization. It will also assist in the recruibnent and retention of volunteers. m. GENERAL GUIDELINES AND PROGRAM CRITERIA: A. FUNDING: 1. Funding of this reimbursement/stipend program is based on an annual appropriation from the Monroe County Board of County Commissioners. The funding level is currently set at $375,400 in MSTD 1 and $220,200 in MSTD 6. The individual corporations are responsible for administering the reimbursement/stipend program within the guidelines established by this attachment. There shall be no additional reimbursement provided once funding is exbausted in that cotpOration' s budget. 2. The Chief serving each corporation shall verify compliance with the requirements of this agreement. B. RELATIONSHIP: 1. The relationship of the County to the individual volunteer firefighter or EMS provider is non-existent fOl' the purposes of this reimbursement/stipend program and the county has no employer responsibility. TIle relationship between the individual volunteer firefighter 01' EMS provider and hislher volunteer fire or EMS department is established in the Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. C. ELIGmn.ITY: 1. Must be a full member (not a probationary member) in good standing with a Volunteer Fire or EMS Department. Page 1 of 4 ( RaoIutioo No. 200s Exhibit A Revised. Attaclunent ''P' Volunteer Fire & EMS Membership Reimbursement GoideUnes Monroe County, Florida 2. Must maintain the position of active combat firefighter, state-certified emergency medical services provider, support personnel or administrative/technical personnel. 3. Shall have executed an Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. D. MINlMAL REQUIREMENTS: 1. Must attend two (2) training meetings per month or be excused from training by the volunteer tire or EMS chief. 2. Must meet the minimum percentage of calls per month based on years of service/seniority. NOTE: Station shifts, approved details and medical calls count toward the total number of calls required. 3. Within the previous twelve months, must have attended at least two periodic training sessions at the Joe London FIre Training Facility or any other training opportunity found acceptable by the Monroe County Fire Rescue Training Bureau. E. CRITERIA: 1. BASE REIMBURSEMENr: Members meeting the minimal requirements will be eligible to receive a monthly base reimbursement dependent upon position and qualifications and rank. at the schedule indicated herein: r- Posititm & Qualiflcations-r Base '---Pe~\laxim;;n I Call Monthl Rookie FF. Support & I 75 ,10 500 Adminis1rative Personnel -.t I Uver-EI;gineer.. Extrication I~-WJ 750--i Spcdalisl*. Technical Rescue: L S~cia1isl* __ _ _ .J Firdl&.htcr for r.MT-TF --t 150 10 . 750 IFi~Cf~er'IIorEMT-~* .-t-~+' J5~_ 750-.~ Lieutenant. state FFI ccrtifieu . 175 20 850 ~~ain. s~<~te Fn ~ertified -. r 200 j-:W. ... 850~ . Lieutenant, state FAI certified! 250 21) 850. I Captain, slate J-;FII ccrtilied --;-- 275L 20 ---r . 850 -, Batl~lion -Ill As<;istanl Chief** --I :300 L20 -t 950-=J Deputy Chief~T . --,- 325 . 211 950 I Chief**. -= -= = _J 400..L2~ _~ 1000 " ... nOli state fire certified ** must be Slate fFI cerlitied. a1 minimum Page 2 of 4 J.<-JJ.~&1\n. I'lv. ..a&il Exhibit A Revised Attachment ''P' Volunteer Fire It EMS Membership Reimbursement Guidelines .. _'-'_ 4 Y:I8_.. Monroe l.:OUDty, 14'lonoa 2. ADDmONAL REIMBURSEMENT: Additional reimbursement will be added to the base reimbursement amount for each of the additional qualifications or certifications possessed by the individual at the schedule indicated herein: f - _u Additional Qualifications .- -! Add to .. I Base . [.. Driver Engi~.____. u~ ._L_J~ I Advanced Extrication r--~.~.. I !!t~~=~:D:~'=O:dV':ed =1- 1!- i ~ Rescue) .. I Board Member_=1_25 . "1 3. CAU..CREDITS: a. Members qualifying for reimbursement will also be reimbursed an amount equivalent to one call credit for each approved detail up to six (6) hours with a maximum of2 details per day. Example of an approved special detail would be a fire prevention/education detail performed at a local school. b. Volunteer personnel shall be eligible for one call credit for each six consecutive duty shift hours spent at the station, available for immediate response. Volunteers can receive up to 4 duty credits per 24 hours, in addition Volunteers will receive call credits for responding to calls during duty shifts. Rookie FF, Support and Administrative personnel are not eligible for duty shift credits. c. In order to receive any reimbursement, members must respond to a minimum percentage of the total number of calls to which hislher department has been dispatched. That required percentage is indicated in this table: Percea e of Calls R uired 35% 30% 25% 20% 15% Page 3 of 4 ( R.:soluli'!l! ]'i.) 2005 hhi hil . \ Re'\'ised Attachment i41~ Volunteer .'ire & EMS Membership Reimbursement Guidelines Monroe County, Florida 4. fUNDING LIMIT A TIONS AND RECORD KEEPING a. The total reimbursement disbursed to each department yearly shall not exceed the annual budgeted amount as determined by the Monroe County Board of County Commissioners. b. Total monthly reimbursement amount available to each volunteer department will be determined by dividing their respective annual volunteer reimbursement budget amount by 12. Budgeted monthly reimbursement donars not disbursed will "roll over" and be available for the next month's request c. Each volunteer department will prepare and submit a request for volunteer reimbursement to Monroe County Fire Rescue Headquarters using the Volunteer Department Roster & Reimbursement Request form (MCFRF-021) specified for each month of the year not to exceed their one-twelfth of the annual allocation to that corporation and any funds rolled over from a previous month. Reimbursement will be disbursed to the qualifying volunteers in order of seniority. In all cases preference shall be given to reimbursement of eligible state-fire-certified members who qualify for reimbursement for any month. d. Each volunteer department corporation will be responsible for keeping monthly records specifying each member's qualifications, participation and total amount of reimbursement received These records must be retained for three full fiscal years (October 1- September 30) and made available if requested by Monroe County and may be subject to audit e Minimum reimbursement for members serving and otherwise qualified for reimbursement during Fiscal Year 2004-5 shall be One Hundred Fifty Dollars ($150.00) per month Members serving during Fiscal Year 2004-5 shall execute the Agreement of {/nderstal1di/1K Between the !ndi,';dual Volunteer f'/refiKhter or LMS Provider and the Fire /)epartmel11 or Amhulance Corp... by September 30. 200S with an effective date ofJuly J, 2005 Page .. of ..