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FY1993/05 Revised Attachment I 08/17/2005 ----- DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: January 9, 2006 TO: Fire Chief Clark Martin Fire-Rescue Department FROM: Darice Hayes Pamela G. Hanc~ Deputy Clerk CJ> ATTN: At the August 17, 2005, Board of County Commissioner's meeting the Board adopted Resolution No. 306-2005 acting as the Governing Board for the Municipal Services Taxing District 6 approving the revised Attachment "I" to the Volunteer Fire and EMS Service Agreements Amendment Number 1 approved June 15, 2005, between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc, prescribing the Volunteer Fire and EMS Membership Reimbursement Guidelines. At the same meeting, the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida adopted Resolution No. 313-2005 approving the revised Attachment "I" to the Volunteer Fire and EMS Service Agreements Amendment Number 1 approved June 15, 2005, between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc. prescribing the Volunteer Fire and EMS Membership Reimbursement Guidelines. Enclosed is a certified copy of the subject Resolutions for your handling. Should you have any questions please do not hesitate to contact this office. cc: County Attorney Finance File/ ( RESOLUTION No. 306~OO5 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, ACTING AS THE GOVERNING BOARD FOR THE MUNIOPAL SERVICES TAXING DISTRICT 6 APPROVING THE REVISED ATfACHMENT "I~ TO THE VOLUNTEER FIRE AND EMS SERVICE AGREEMENTS AMENDMENT NUMBER 1 APPROVED JUNE 15, 2OOS. BETWEEN MON]JOE COUNTY MUNICIPAL SERVICES TAXING DISTRlcr 6 ANJ)lf{Ey LARGO VOLUNTEER nHE DEPARTMENT, INC., AND KEY LARGO VOI..UNTEER AMBUl,ANCE CORPS, (Ne. PRESCRIBING mE VOLUNTEER nRE AND EMS MEMBERSHIP REIMBURSEMENT GUIDELINES WHEREAS. On June 15.2005, the Board of County Commissioners of Monroe County, Florida. acting as the governing board for the Municipal Services Taxing Distrid 6 approved Amendment Number I to the Volunteer Fire and EMS Service Agreements bemo'ccn Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fife Department, lnc" and Key Largo Voluntc.'Cf Ambulance Corps. Inc., and WHEREAS, this Amendment Number I included Exhibit I to the Amendment. cntitlc::d "Volunteer Fire and EMS Membership Reimbursement Guidelines", Iabclc::d Attachment "'" to distinguish it from other attachments to the original Voluntccr Fire and EMS Service Agreements in District 6; and WHEREAS. the President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and proposals concerning the provisions of Attachment "I"; and WHEREAS. during the June 15. 2005 meeting of the Board of Governors of Fire and Ambulance District I, the Board directed the County Administrator, the County Fire Chief, and the President of the MCFCA to mCl.1: and reach a consensus on those items and coordinate the rcsuhs with District 6; and WHEREAS. the County Administrator. the County Fire ChIef. and the President of the MCFCA met and came to an agreement and prepared a rc,,'ised version of Attachment "f', Exhibit I to Amendment Number I. NOW. THEREFORE. BE IT RESOLVED BY THE BOARD OF COIJNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ACTING AS THE GOVERNING BOARD FOR THE MUNICIPAL SERVICES TAXING DISTRICT 6: 3: ~ That Exhibit A attached to this Resolution, Revised Attachment ...... Exhibit I to Amendm@ ~~to t.b1! Volunlec.... Fire and EMS Ser::ice Agreements approved June 15. 2005 between the Board of Count~~is;ers ~ Monroe C~nty. Flomm actmg as the governing board for the Municipal Services Taxing District1~ K.I..ar~ Volunteer Fire Department, Inc., and the Key Largo Volunteer Ambulance Corps, Inc. is hereby appr~JIId ~ect 0 c::::::i::--:: ::0 , PASSED AND ADOPTED by the Board of Count}' Commissioners of Monroe County, f19~ at-.oregubu mcctlngofsaadBoardheldonthe 17th dayof_~l!~~~.,A.D..200~. ;(~_<c % ~ .." ..,- N 0 r f;:; ;. ;0 ?> en a Ma)or DlXlc M Spehar , Mayor Pro Tern Charles "Soom"McCo\ . .';\ ~.<.COf.!lmissioner George Neugent ' \ '~3 .l'..' /~.omm..>..'. issioner David P Rice \\~~~ .~~.: ISSlOner Murray E Nelson (SEAL' " '.: Attest: DANNY LKOUIAOE. Clerk Yes yes---- Yes-~--- Yes Yes G~~ Ocput(C1crk BOARD OF COUNTY COMMISSIONERS MUNICIPAL SERVICES TAXING DISTRlCj()j... ~.... / / . I By ~~/u ///. ~ Mayor/Cbal"'1WbNROE COUNTY ATTORNEY APPROVED AS TO FORM: \ ~ SU \-l\- ASSISTA ( R......1nrinn No 2005 Bxhibil A Revised Attachment "I" Volunteer Fire & EMS Membership Reimbursement GuideUnes Monroe County, Florida I. INTENT: A. To define the criteria and process for the disbursement of stipends to the active volunteer firefighters and emergency medical services providers serving unincorporated Monroe County. Florida II. PURPOSE: A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a result of their participation in their respective volunteer fire or EMS organizations. B. The volunteer reimbursement system will provide incentives for individuals who choose to increase their training. participation or ranklposition within the volunteer fDe or EMS organization. k will also assist in the recruitment and retention of volunteers. m. GENERAL GUIDELINES AND PROGRAM CRITERIA: A. FUNDING: 1. Funding of this reimbursement/stipend program is based on an annual appropriation from the Monroe County Board of County Commissioners. The funding level is currently set at $375,400 in MSm I and $220,200 in Msm 6. The individual corporations are responsible for administering the reimbursement/stipend program within the guidelines established by this attachment. There shall be DO additional reimbursement provided once funding is exbausted in that corporation' s budget. 2. The Chief serving each corporation shall verify compliance with the requirements of this agreement. B. RELATIONSHIP: 1. The relationship of the County to the individual volunteer firefighter or EMS provider is non-existent for the purposes of this reimbursement/stipend program and the county has no employer responsibility. The relationship between the individual volunteer firefighter or EMS provider and hislher volunteer fire or EMS department is established in the Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. C. EUGmILITY: 1. Must be a full member (not a probationary member) in good standing with a Volunteer Fire or EMS Department. Page 1 of 4 R-wDoo No. 200S Exhibit A Revised Attachment ''P' Volunteer Fire & EMS Membership Reimbursement GuideUnes Monroe County, Florida 2. Must maintain the position of active combat firefighter, state-certified emergency medical services provider, support personnel or administrative/technical personnel. 3. Shall have executed an Agreement of Understanding Between the Individual Volunteer Firefighter or EMS Provider and the Fire Department or Ambulance Corps. D. MINIMAL REQUIREMENTS: 1. Must attend two (2) training meetings per month or be excused from training by the volunteer fire or EMS chief. 2. Must meet the minimum percentage of calls per month based on years of service/seniority. NOTE: Station shifts, approved details and medical calls count toward the total number of calls required. 3. Within the previous twelve months, must have attended at least two periodic training sessions at the Joe London F'rre Training Facility or any other training opportunity found acceptable by the Monroe County Fire Rescue Training Bureau. E. CRITERIA: 1. BASE REIMBURSEMENT: Members meeting the minimal requirements will be eligible to receive a monthly base reimbursement dependent upon position and qualifications and rank at the schedule indicated herein: r-- Positicm & Qualifications! - Base-Pc-;-'\faxiIDUDl I Call Monthl Rookie FF. Support & I 75 I 10 500 Administrative Personnel I I ~Ver-E';gineer', Extrication 125 -LJO- 750'--i ~pcc~al~Sl*. Technical Rescue, L S~clabst* ~ ..J Firdightcr I or EMT - W' --t 150 'Ill 750 I Fircf~cr.IIorEMT-~* -_~~+' 15 -+_ 750 .-~ Lieutenant. state l-"FI certified 175. 20 . 850 ~~ain. state FFl certifi~d .. . f ;00' ~21~' 85~)-=1 I Lieutenant. state FFII certified! 150 ' 21) 850. Ki"P'ain. "ate FFll w'iJied -1 275- ~ 20 '-T 85()- Balt.-.lion or Assistant Chief+':~ ---t 300 L 20 =t 950 j Deputy Chief"; __ - j~5 ~() 950 I Chk~f** _= = = _I 400 --1-2~ .~ woo .- j -i< nOli state fire certified ** must be Slate l"FI certified. at minimum Page 2 of 4 ( ( &__U.......Il_.1'h". ~ Exhibit A Revised Attachment ''I'' Volunteer Fire &, EMS Membership Reimbursement GuideUnes ... _,..._ A 'W":tI.... MOnroe \.:OUDty, 14'loncl8 2. ADDmONAL REIMBURSEMENT: Additional reimbursement will be added to the base reimbursement amount for each of the additional qualifications or certifications possessed by the individual at the schedule indicated herein: I - - Additional Qualifications - -!Add to I . Base . DriverEng~~ __ ___ _ ___15_ . ,.\dvanCed Extrication t-_15_.~ I !!'!=~:D~'= <::v=-oo=i-:~-1 . Rope Rescue) ,__, I Board Member _1_25_ 1 3. CAlL CREDITS: a. Members qualifying for reimbursement will also be reimbursed an amount equivalent to one call credit for each approved detail up to six (6) hours with a maximum of 2 details per day. Example of an approved special detail would be a fire prevention/education detail performed at a local school. b. Volunteer personnel shall be eligible for one call credit for each six consecutive duty shift hours spent at the station. available for immediate response. Volunteers can receive up to 4 duty credits per 24 hours, in addition Volunteers will receive call credits for responding to calls during duty shifts. Rookie FF, Support and Administrative personnel are not eligible for duty shift credits. c. In order to receive any reimbursement, members must respond to a minimum percentage of the total number of calls to which hislher department has been dispatched. That required percentage is indicated in this table: Percen uired Page 3 of 4 ( R"rol\Ili'1!!_~'L ._ _)99~ h;h.brt\ Revised Attachment "I" Volunteer Fire & EMS Membership Reimbursement Guidelines Monroe County, Florida 4. FUNDING UMlTA TIONS AND RECORD KEEPING a The total reimbursement disbursed to each department yearly shall not exceed the annual budgeted amount as determined by the Monroe County Board of County Commissioners b. Total monthly reimbursement amount available to each volunteer department will be determined by dividing their respective annual volunteer reimbursement budget amount by 12. Budgeted monthly reimbursement dollars not disbursed will "roll over" and be available for the next month's request c Each volunteer department will prepare and submit a request for volunteer reimbursement to Monroe County Fire Rescue Headquarters using the Volunteer Department Roster & Reimbursement Request form (Me FRF -021) specitied for each month of the year not to exceed their one-twelfth of the annual allocation to that corporation and any funds rolled mer from a previous month Reimbursement will be disbursed to the qualifying volunteers in order of seniority In all cases preference shall be given to reimbursement of eligible state-fire-certified members who qualify for reimbursement for any month d Each volunteer department corporation will be responsible tor keeping monthly records specifying each member's qualifications, participation and total amount of reimbursement received. These records must be retained for three full fiscal years (October 1- September 30) and made available if requested by Monroe County and may be subject to audit. e Minimum reimbursement for members serving and otherwise qualified for reimbursement during Fiscal Year 2004-5 shall be One Hundred Fifty Dollars ($150 00) per month Members -.erving during Fiscal Year 2004-5 shall execute the Awt!emt'fIf (If {Jnden-tandinK Hetwee" the Indi~'idllOl Volunteer nrefixhter or 1'~\fS Prm'ida and tlk' Fire j)t~par(mt!1II or AmhultU1t:e Corp' by September 30. 2005 with an effective date of July I, 2005 Page 4 of ..