Revised Attachment I 08/17/2005
.----
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
January 9, 2006
TO:
Fire Chief Clark Martin
Fire-Rescue Department
FROM:
Darice Hayes
Pamela G. Hanc~
Deputy Clerk c=.J>
ATTN:
At the August 17, 2005, Board of County Commissioner's meeting the Board adopted
Resolution No. 306-2005 acting as the Governing Board for the Municipal Services Taxing
District 6 approving the revised Attachment "I" to the Volunteer Fire and EMS Service
Agreements Amendment Number 1 approved June 15, 2005, between Monroe County Municipal
Services Taxing District 6 and Key Largo Volunteer Fire Department, Inc., and Key Largo
Volunteer Ambulance Corps, Inc. prescribing the Volunteer Fire and EMS Membership
Reimbursement Guidelines.
At the same meeting, the Board of Governors of Fire and Ambulance District 1 of Monroe
County, Florida adopted Resolution No. 313-2005 approving the revised Attachment "I" to the
Volunteer Fire and EMS Service Agreements Amendment Number 1 approved June 15, 2005,
between Monroe County Municipal Services Taxing District 6 and Key Largo Volunteer Fire
Department, Inc., and Key Largo Volunteer Ambulance Corps, Inc. prescribing the Volunteer
Fire and EMS Membership Reimbursement Guidelines.
Enclosed is a certified copy of the subject Resolutions for your handling. Should you have
any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File ./
RES01,lITlON No. 313-!OOS
A RESOI,llTION OF THE BOARD OF GOVERNORS OF FIRE AND
AMBULANCF~ DISTRICT J OF MONROE <:OUNTY, FLORIDA
APPROVING REVISED ATTA<:UMENT "'I" TO THE VOLUNTEER
nRE AND EMS SER~'ICE AGREEMENTS AMENDMENT
NlJMBER 1 APPROVED JUNE IS, 2005. BETWEEN MONROE
FIRE AND AMBIJLANCE DISTRICT 1 AND BI(; COPPlTT
VOLUNTEER FIRE DEPARTMENT. INC.. SUGARLOAF KEY
VOLUNTEER FIRE DEPARTMENT, INC." THE BIG PINE KEY
VOLUNTEER FIRE DEPARTMENT.INC.;I'LAYTON VOLUNTEER
FIRE DEPARTMENT, INC., AND TAVERNIER VOLUNTEER FIRE
AND AMBULANCE CORPS, INC.. PRESCRIBING THE
VOl.tJNTEER FIRE AND EMS MEMBERSHIP REIMBURSEMENT
GtIIOELlNES
WHEREAS, On June 15, 2005, the Board of GO\'croors of Fire and Ambulance District I of Monroe Count),
Florida appro\ed Amendment Number I to each oftbe Volunteer Fire and EMS Service Agreements in District I tJch\.ccn
Monroe County Fire and Ambulance District I and Big Coppitt Volunteer Fire Department. lnc, Sugarloaf Key Volunteer
Fire Department Inc.. The Big Pine Key Volunteer Fire Department, Inc., Layton Volunteer Fire Department, Inc, and
Tavernier Volunteer Fire and Ambulance Corps, Inc.. and
WHEREAS, tins AmcndmL.'tlt Number I included Exhibit I to the Amendment, entitled "Volunt.eer Fire and
EMS Membership Reimbursement Guidelincs", labeled Attachment ''1'' to distinguish it from other attachments to the
original Volunteer Fire and EMS Service Agreements in District I, and
WHEREAS, the President of the Monroe County fire Chiefs' Association (MCFCA) had questions and
proposa1s concerning the pro\'isions of Attachment .....: and
WHEREAS. the Board of Governors of Fire and Ambulance District I directed the County Administrator, the
County Fire Chief. and the President of the MCFCA to meet and reach a const,'OSus on those items. and
WHEREAS, the Count) Administrator, the County Fire Chief, and the President of the MCfCA met and came to
an agreement and prepared a revised version of Attachment ''1'', Exhibit 1 to Amendment Number I.
NOW. THEREFORE. BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE AND
AMBllLANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA:
That Exhibit A attached to thiS Resolution. Revised Attachment -'I", ExhIbit 1 to Amendment Number I to the
Volunteer Fire and EMS Service Agreements approved June 15. 2005 between Monroe Coun1\' Fire and Ambulam:c
District I and Big Coppitt Volunteer Fire DL."partmcnt. Ine" Sugarloat' Key Volunteer fire Dcpa~ent. Inc., The Big Pine
Key Voluntccr Fife Department, Inc., Layton Volunteer fire Deparbnent, Inc., and Tavernier Volunteer Fire and
Ambulance Corps. Ine is hereby approved and adopted ~
:c 0 ~ -T'I
. PASSED AND ADOPTED by the Board of Governors of Fire and Ambulam:e District l~f ~nr~oun~
Flonda at a I\..'gular meetmg of said Board held on the 17 t h day of Augus t . AD. 2iio:;;r: ;po. a
r1 r- -< :z:
~ I "
Chairperson Kevin Madok Yes :=;;,;: \.D ~?
Commissioner David Rice Yes ('~:;J~:':: ~
. rCommissionerGeorgeNeugent Yes ~;~,~~ ~ ~-i
'"..~~;~..,:Mayor Dixie Spehar Yes :.,~. ':... N 0
, . \. ~ '-t-."I J h (' . Ab t I r;-I .. :..-0
/'_'ij,.c-..,\OUnc1 man 0 n romartlc sen... 1>1 ;:- c::J
(~~ .0\';".<.)'( 7 0\
.... ',..' ..v-""',;-;.~:.....".J . BO. ARD Of fRNORS f.IRE.. AND A.MRUI .ANCE
...L,... DISTRKT. . fO~RO~AO'yNT,/FI)>RmA
Bv ..'"- ~ //t~
._______~___ u_._ __________ _ "..__"'_. ,,-----
Mayor/rhai~NAOE COUNTY ATTORNEY
APPROVED AS TO FORM:
Resolution No. :zoos
Bxbibil A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement GuideUnes
Monroe County, Florida
1. INTENT:
A. To define the criteria and process for the disbursement of stipends to the active
volunteer firefighters and emergency medical services providers serving
unincorporated Monroe County, Florida.
II. PURPOSE:
A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a
result of their participation in their respective volunteer fire or EMS
organizations.
B. The volunteer reimbursement system will provide incentives for individuals who
choose to increase their training, participation or ranklposition within the
volunteer fire or EMS organization. It will also assist in the recroitment and
retention of volunteers.
m. GENERAL GUIDELINES AND PROGRAM CRITERIA:
A. FUNDING:
1. Funding of this reimbmsement/stipend program is based on an annual
appropriation from the Monroe County Board of County Commissioners.
The funding level is currently set at $375,400 in MSTD 1 and $220,200 in
MSTD 6. The individual corporations are responsible for administering
the reimbursement/stipend program within the guidelines established by
this attachment. There shall be no additional reimbursement provided
once funding is exhausted in that corporation's budget.
2. The Chief serving each corporation shall verify compliance with the
requirements of this agreement.
B. RELATIONSHIP:
1. The relationship of the County to the individual volunteer firefighter or
EMS provider is non-existent for the purposes of this
reimbursement/stipend program and the county has no employer
responsibility. The relationship between the individual volunteer
firefighter or EMS provider and hislher volunteer fire or EMS department
is established in the Agreement of Understanding Between the Individual
Volunteer Firefighter or EMS Provider and the Fire Department or
Ambulance Corps.
e. EUGmn..ITY:
1. Must be a full member (not a probationary member) in good standing with
a Volunteer Fire or EMS Department.
Page I of 4
RaoIutioD No. 200s
Exhibit A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement GuideUnes
Monroe County, Florida
2. Must maintain the position of active combat firefighter, state-certified
emergency medical services provider, support personnel or
administrative/technical personnel.
3. Shall have executed an Agreement of Understanding Between the
Individual Volunteer Firefighter or EMS Provitkr and the Fire
Department or Ambulance Corps.
D. MINIMAL REQUIREMENTS:
1. Must attend two (2) training meetings per month or be excused from
training by the volunteer fire or EMS chief.
2. Must meet the minimum percentage of calls per month based on years of
service/seniority. NOTE: Station shifts, approved details and medical
calls count toward the total number of calls required.
3. Within the previous twelve months, must have attended at least two
periodic training sessions at the Joe London F'rre Training Facility or any
other training opportunity found acceptable by the Monroe County Fire
Rescue Training Bureau.
E. CRITERIA:
1. BASE REIMBURSEMENT: Members meeting the minimal requirements
will be eligible to receive a monthly base reimbursement dependent upon
position and qualifications and rank at the schedule indicated herein:
r--. Positicm & Qualiflcations--r- .. Base --Pc-;--\faximmn
I Call Monthl
Rookie FF. Support & I 75 I 10 500
Administrative Personnel ~ I .
WDr.-iver-E.~l-gineer*. Exir.icatiO". I 112255 -~T. 750'-1.
Spcdalisl*. Technical Rescue! L
S~cialisl* ._ . _ _ --1. --1
Firefighter I or r:rvlT-B" --t ISO . I II 750.
I Fi~cf~cr.lIo!EMT-~* =i_~+I5-!_ 750.-J
Lieutenant. state FFI c~rtjfied . 175 . 20 850
~~ain. ~tate rFI~ertjfied - --I 200. ~-:W. .. - . 850-=l
I Lieutenant. state FFlI ccnificd --t 250 20 850
I Captain.'lale Fell wlilied ~- 275 L ~O--t 850_
BaU':llion or Assistant Chief*.~ --+ }OO L20 -I 95!).=:j
Deputy Chief'" . 'J25 20.. 950
I Chicf**. - - = _J 400 -L-2u. _~I(J()()1
.;. non state fire ratified
** must be slate ~FI cerllfied. at minimum
Page 2 of 4
(
1<0--.....:1....1"1". ~
Exhibit A
Revised Attachment ''P'
Volunteer Fire & EMS Membership Reimbursement Guidelines
... _,..._.. Y';tI....
Monroe l.:ounty, "'1OnCI8
2. ADDmONAL REIMBURSEMENT: Additional reimbursement will be
added to the base reimbursement amount for each of the additional
qualifications or certifications possessed by the individual at the schedule
indicated herein:
I - - Additional Qualifications .. -- !Add to . j
Base
Driver Engi!~__ _ __ _ .___l~ I
Ad,-anced Extrication. t--~~
l!n~=~:D~C::(:dV:~I~ it-I
~ Rescue) ...
I Board Member -=1_25 .-1
3. CAlL CREDITS:
a. Members qualifying for reimbursement will also be reimbursed an
amount equivalent to one call credit for each approved detail up to
six (6) hours with a maximum of 2 details per day. Example of an
approved special detail would be a fire prevention/education detail
performed at a local school.
b. Volunteer personnel shall be eligible for one call credit for each six
consecutive duty shift hours spent at the station, available for
immediate response. Volunteers can receive up to 4 duty credits
per 24 hours, in addition Volunteers will receive call credits for
responding to calls during duty shifts. Rookie FF, Support and
Administrative personnel are not eligible for duty shift credits.
c. In order to receive any reimbursement, members must respond to a
minimum peR:entage of the total number of calls to which hislher
department has been dispatched. That required percentage is
indicated in this table:
Percen e of Calls R uired
35%
30%
25%
20%
15%
Page 3 of 4
".
Resoluli~ .,"'1 ." 2005
hltihil.\
Revised Attachment "I"
Volunteer F'ire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
4. FUNDING LIMITATIONS AND RECORD KEEPING
a The total reimbursement disbursed to each department yearly shall
not exceed the annual budgeted amount as determined by the
Monroe County Board of County Commissioners.
b. Total monthly reimbursement amount available to each volunteer
department will be determined by dividing their respective annual
volunteer reimbursement budget amount by 12. Budgeted monthly
reimbursement dollars not disbursed will "roll over" and be
available for the next month's request. .
c. Each volunteer department will prepare and submit a request for
volunteer reimbursement to Monroe County Fire Rescue
Headquarters using the Volunteer Department Roster &
Reimbursement Request form (MCFRF-021) specified for each
month of the year not to exceed their one-twelfth of the annual
allocation to that corporation and any funds rolled over from a
previous month. Reimbursement will be disbursed to the
qualifying volunteers in order of seniority In all cases preference
shall be given to reimbursement of eligible state-fire-certified
members who qualify for reimbursement for any month.
d. Each volunteer department corporation will be responsible for
keeping monthly records specifying each member's qualifications,
participation and total amount of reimbursement received These
records must be retained for three full fiscal years (October 1-
September 30) and made available if requested by Monroe County
and may be subject to audit.
e. Minimum reimbursement for members serving and otherwise
qualified for reimbursement during Fiscal Year 2004-5 shall be
One Hundred Fifty Dollars ($150 00) per month Members
serving during Fiscal Year 2004-5 shall execute the Agreement of
( fnderstaluJing Between the Individual Volunteer Firefighter or
ElviS Provider and the Fire Oeparfment or Amhulance Corp."i by
September 30. 200S with an effective date of July I, 2005
Page 4 of 4