1st Modification 12/21/2005
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
December 23, 2005
TO:
Louis Latorre, Director
Social Services Division
Pamela G. Hanc~
Deputy Clerk 0
FROM:
At the December 21, 2005, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification No. 001 to Contract No.
05EA-SK-11-S4-01-019 between Monroe County and Florida Department of Community Affairs,
concerning Low Income Home Energy Assistance Program funds.
Enclosed are six duplicate originals, executed on behalf of Monroe County, for your
handling. Please be sure to return the fully executed "Monroe County Clerk's Office
Original" and the "Monroe County Finance Department's Original" as soon as possible.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance w/o document
File /
MOD# 001
'Mmmroe C...,. CleJ'k's omce()rlpalit'
MODIFICA TION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("the Department"), and MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS, the ("Recipient") to modify DCA Contract Number
05EA-5K-11-54-01-019 ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant
to which the Department has provided a grant of $96,590 Recipient; and
WHEREAS, additional funds have become available to increase the amount of the
funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph (16)(a) Funding/Consideration is hereby modified to read as follows:
A This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not
to exceed $109,364 subject to the availability of funds and appropriate budget
authority." This revised contract amount includes:
1.
2
3.
4.
$96,590
+$7,791
+$1.372
+$3,611
Current FFY 2005-2006 LIHEAP contract allocation
Increase in Base Allocation
FFY 2004 Leveraging Funds
Emergency Contingency Funds
2. Attachment H (Budget Summary and Workplan) is hereby deleted in its entirety and
replaced with Amended Attachment H.
3. Attachment I (Budget Detail) is hereby deleted in its entirety and replaced with
Amended Attachment 1.
4. The additional Emergency Contingency Funds being subgranted to the Recipient
under this Modification must be used in accordance with the following requirements;
a. Coordinate services with other local agencies in order to reach and provide
assistance to the targeted households impacted by these weather events.
b. In addition to the current reporting requirements,ioentify artq report the number
of households served with these funds weekly to the'Departtnent. Track the
amount of dollars spent for this purpose and report in De1?artment monthly.
. ;c
c. These funds must be used exclusively for this purpose until February 1, 2006. At
that time the Recipient may choose to use the funds to serve the broader eligible
population.
d. Funds expended by your agency to serve this population prior to the signing of this
amendment may be counted for this purpose.
5. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
6. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates
set out herein.
RECIPIENT
BY:
Charles "Sonny" Me oy
(Type Name and Title)
Mayor/Chairman
Kimball Love, Director
Division of Housing and Community
Development
DATE: December 21. 2005
I - I 0 ~ 06
DATE:
59-6000749
Federal Identification Number
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LIHEAP
REVISED A TT ACHMENT H
BUDGET SUMMARY AND WORKPLAN
I. Budeet Summarv
B. C. D. E. F.
Last Increase Leveraging Emergency TOTAL
BUDGET Approved in Base Contingency Modified
CATEGORY Budget Allocation Funds Budget
Amount
REVENUE AND FUNDING
1. LIHEAP Funds (No Leveraging Funds) 96,590 7,791 3,611 107,992
GRANTEE ADMINISTRATIVE EXPENSE (Cell 2F cannot exceed 7.5% of Cell I F)
2. Salaries including: Fringe, Rent, Utilities, Travel, Other 7,244 - " - 7,244
GRANTEE OUTREACH EXPENSE (Cell 3F cannot exceed 15% of the difference between Cell IF and Cell 2F)
, ,
3. Salaries including: Fringe, Rent, Utilities, Travel,
Other - - - -
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance Payments
(Cell 4F must be at least 25% of Cell IF) 24,148 2,850 - 26,998
5. Crisis Benefits Payments 63,266 4,941 - 68,207
6. Weather Related/Supply Shortage
(Cell 6F must be at least 2% of Cell IF) 1,932 - 3.611 5.543
7. DIRECT CLIENT ASSISTANCE SUBTOTAL
(Lines 4+5+6) 89,346 7,791 .. 3,611 100,748
LEVERAGING FUNDS ONLY
8. Home Energy Assistance - -
,
9. Crisis Assistance 1,372 1,372
10. LEVERAGING SUBTOTAL (Lines 8+9) 1.372 1 .172
11. GRAND TOTAL (Lines 2+ 3 +7+ 10) 96,590 7,791 1,372 3,611 109,364
II. WORKPLAN
Previous
Amended
Estimated
Cost
Per
Household
Estimated Expenditures
(Estimated # of Households X
EstimatedCost Per Household)
Amounts must agree with Column F above.
Estimated # of Households
Type of Assistance
LlHEAP W/OUT LEVERAGING
Home Energy
241
316
270
341
100
200
26,998
68,207
Crisis
Weather Related/Supply Shortage
10
567
18
629
5 543
100.748
TOTAL
LEVERAGING
Home Energy
7
200
1,372
Crisis
TOTAL
7
1,372
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