Item D1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: DECEMBER 21, 2005
Division:
TDC
Bulk Item: Y es ~ No
Department:
Staff Contact Person: Maxine Pacini
AGENDA ITEM WORDING:
Approval of a Resolution transferring Catastrophic/Emergency funds to generic and district
Advertising Emergency Funds retroactive to November 1,2005.
ITEM BACKGROUND:
TDC approved same at their meeting of November 30, 2005
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $507,793
BUDGETED: Yes X No
COST TO COUNTY: $507,793
SOURCE OF FUNDS:
TDC
REVENUE PRODUCING: Yes -1L No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty ~ OMB/Purchasing ~
Risk Management ~
DIVISION DIRECTOR APPROVAL:
I
I~ ~"~~,
(Harold Wheeler signed by: Maxine Pacini)
DOCUMENTATION:
Included X
Not Required ~
DISPOSITION:
AGENDA ITEM
Revised 2/05
5
RESOLUTION NO. -2005
RESOLUTION TRANSFERRING FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers set up in the Monroe County Budget for fiscal year 2005.
2006 and to create new items under said budget. now, therefore.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that;
1. The budgeted amounts previously set up in the Monroe County Budget for the fiscal year 2005-
2006 in the amounts hereinafter set forth be transferred to and from the fOllowing account.
Transfer from TDC Admin & Promotion, 2 CENT
Item #116 76090 530340 T66R273X 530340
Function #5500
Catastro phicJEmergency
The sum of $150,000.00
Into TDe Admin & Promotion, 2 CENT
Item #116 76065 530340 T66G539X 530340
Function #5500
Advertising Emergency Funds
Transfer from District I, 3 CENT
Item #117 77090 530340 T67R276X 530340
Function #5500
Catastrophic/Emergency
The sum of $197,700.00
Into District I, 3 CENT
Item #117 77020 530340 T67P539X 530340
Function #5500
Dist I Advertising Emergency
Transfer from DistrIct 11,3 CENT
Item #11878090530340 TS8R278X 530340
Function #5500
CatastrophicJEmerge ncy
The sum of $33,393.00
Into District If, 3 CENT
Item #118 77020 530340 T68P539X 530340
Function #5500
Dist Il Advertising Emergency
Transferfrom District Ill. 3 CENT
!tern #11979090 530340 T69R280X 530340
Function #5500
CatastrophicfEmerg ency
The sum of $10,000.00
Into District Ill, 3 CENT
Item #119 79020 530340 T69P539X 530340
Function #5500
Dlst III Advertising Emergency
Transfer from District IV, 3 CENT
Item #120 70090 530340 T60R282X 530340
Function #5500
Catastrophic/E mergency
The sum of $58,000.00
Into District IV, 3 CENT
Item #12070020530340 T60P539X 530340
Function #5500
Dist fV Advertising Emergency
Transfer from District V, 3 CENT
Item #12171090530340 T61R284X 530340
Function #5500
Catastrophic/Emergency
The sum of $58,700,00
Into District V, 3 CENT
Item #121 71020530340 T61P539X 530340
Function #5500
Dist V Advertising Emergency,
2, This resolution shall be effective November 1. 2005.
3. BE IT FURTHER RESOLVEO BY SAID BOARO that the Clerk of Board be and he is hereby
authorized to take the necessary action to effect the transfers of funds heretofore set forth.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the _day of ,A.D, 2005.
Mayor McCoy
Mayor Pro Tem Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BY:
Mayor/Chairman
BOARD OF COUNTY COMMISSION
OF MONROE COUNTY, FLORIDA
(SEAL)
ATTEST;
CLERK
MGl~ROi:: COUNTY ATTORN
A ED AS TO FO
2
T~[ [LOR IDA KtyS & KfY Will
MONRO[ COUNTY TOURIST DfVUOPMfHT COUNCIL
CtlJt1B elf? YtPU OFe~C:
DATE:
November 9) 2005
TO:
TOG Members
FROM:
Harold Wheeler) TOG Director
RE:
Emergency Funds
Hurricane Wilma significantly impacted the Florida Keys on October 23-24)
2005. Even before the storm) emergency management officials called an
evacuation order for our visitors on Wednesday, October 19th.
After the storm, an evaluation of the communities throughout the Keys was
completed by governmental officials and tourist related businesses. The
Up~er and Middle Keys were open for visitors to return on Friday) October
29t. and the Lower Keys and Key West were reopened on Monday,
October 31 st. Key West and the Lower Keys were mainly closed to visitors
for thirteen (13) days.
The storm has caused not only physical disaster, but an economic disaster
for the residents and businesses in Monroe County.
The TDC staff, agencies of record and TOG Chairman Michael Ingram
worked on developing an emergency promotional response to the situation.
Chairman Ingram approved a one hundred and fifty thousand dollar
($150.000) Emergency Generic Advertising plan in the best interests of
Monroe County. That plan is enclosed for your review that totals $134,732.
The District Advisory Committee (DAC's) met on November 1-2, 2005 and
approved the following Emergency Advertising allocations for the TDC to
approve:
OAC 5 - $58,700
DAC 4 - $58,000
DAC 3 - $10,000
DAC 2 - $33,393
OAC 1 - $197,700
The TOC would need to declare that an emergency exists, and approve the
recommendations of the DAC's, and Emergency Generic plan of up to
$150,000. If the TOC approves the allocation of funding, the Board of
County Commissioner (SaCC) would also need to approve the TOC
requests at their December meeting.
The recommendation is to approve the $150,000 Generic Emergency
Advertising plan, and the requests of the DAC's combined total of
$357,793. The total of all emergency fund recommendations for Generic
and District Advertising is ,$507.793. The approval would need to be
retroactive to November 1, 2005.