11/12/1998
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and The FriendS of Thels1arnorada Area State Parks, Inc. (hereinafter ref~red.:,to ~ "~nt
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ponsor ; . . ~"t, rJ :--c ?T1 8
WHEREAS, the umbrella organizatIon under contract to the BOCC fl~::..::: ? ."
recommended to the Monroe County Tourist Development Council (herina~rrD~, ~ch
has endorsed the recommendation, that certain monies be allocated for pr~n 'tJf a'1:o
t. -I C"') ..- :x f"l1
even , :< -I::r: .r C')
THEREFORE; in consideration of the mutual promises contained h~in~h~a~
agree as follows: "!> rn \D C)
1. BOCC shall pay a sum not to exceed $22,500.00 (Twenty Two Thousand and
Five Hundred Dollars) for promotion and related expenditures, as described in the event
budget, attached hereto as Exhibit A, for production of the Indian Key Festival on October
2nd and 3rd, 1999. Payment will be made only after Event Sponsor submits invoices and
support documentation acceptable to the County's Finance Department. The advertising
and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
August 17, 1998
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
. IN WIT~ESS WHEREO.F, each partyAas caused this A9r~ement to be executed by
Its duly authOrized representatIve, the /2 day of /VfJ V . 1998.
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~~:~~, ~~Olhage. Clem
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Deputy Clerk
WITNESS:
Board of County Commissioners
of Monroe County
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.~~~Jl6...~, '_""-~ _ .'. ""
Mayor/Chairman
The Friends of The Islamorada Area State
Parks, Inc.
By ~~~
~\Jf/ Pre. nt
August 17,1998
EXHIBIT A
INDIAN KEY FESTIVAL
FY 1999
OCTOBER 2ND & 3RD, 1999
STUART NEWMAN ASSOCIATION $2,000,00
OUT OF COUNTY RADIO $6,500,00
OUT OF COUNTY NEWSPAPER $7,000,00
IN COUNTY RADIO $1,500,00
IN COUNTY NEWSPAPER $2,000.00
BROCHURES - MAILED TO REENACTORS
AND PAST VISITORS $1,500.00
AWARDS - APPROX, 300 $1,300,00
BANNERS AND POSTERS $ 700,00
3 banners to be placed on US#1 two weeks prior
to event. 600 posters to be distributed to high
traffic areas in Monroe and Dade County
TOTAL $22,500.00
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-'10 Cis ten I :
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. Florida state parks are-managed to appear (as closely as .
possible) as they did when the first Europeans arrived:All, '
plant and :mimallife is protected in state parles. Hunting, + T
livestock grazing and timber removal are not permitted. '00'_
not remove. deface, mutilate or molest any natural resourceS';
Digging or removal of artifacts from the Key is strictly. -
prohibited. For your safety, do not feed any'animals.
.. .. ;.
Intoxicants and fu-earms are prohibited. Indian Key State
Historic Site is open from 8 a.m. to sundown 365 days a year. '
Contact the park office prior to planning a special nip.
. Pets are not allowelr on the Key.-
. To discover and experience all or the Real Florida at'
F1orida's 113 state parks, ask a park ranger where you can pick
up a copy of the Florida State Park Gu!de.
This broch,ure is printed on recycled paper.
EXHIBIT B
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