08/12/1998
SECTION THREE
CONTRACT
THIS AGREEMENT, made and entered into this 12th day of August,
1998, A.D., by and between MONROE COUNTY, FLORIDA, party of the
first part (hereinafter sometimes called the "COUNTY"), and AIRMAX
SERVICE CORPORATION, party of the second part (hereinafter
sometimes called the "CONTRACTOR").
WITNESSED: That the parties hereto, for the consideration
hereinafter set forth, mutually agree as follows:
The Contract Documents consist of this Contract Agreement,
Instructions to Bidders, Contract Specifications, Non-
Collusion Affidavit, Ethics Clause, Drug-Free Workplace Form,
the Insurance Documents (INSCKLST 1-5, GL1, VL1, WC1, POL2,
GIRl, GIR2), Indemni f ication and Hold Harmless (TCS). These
form the Contract, and all are as fully a part of the Contract
as if attached to this Agreement or repeated herein. ~
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In cases of conflict wi thin the described Contract i>A~me:Jltsr=
in Article 3.0 1A of this Contract Agreement, the g<!lli;ler'::: bfg]
precedence shall be as follows: c;:....r-' (.."
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3.01
A.
B.
l.
2.
3 .
4.
5.
6 .
7 .
8 .
3.02
THE CONTRACT DOCUMENTS
This Contract Agreement
Contract Specifications
Instructions to Bidders
Insurance Documents
Indemnification and Hold
Non-Collusion Affidavit
Ethics Clause
Drug-Free Workplace Form
with all/any addenda
Harmless
SCOPE OF THE WORK
The CONTRACTOR shall provide air conveyance systems cleaning,
including all necessary supplies and equipment required in the
performance of same, and perform all of the work described in the
Specification Package entitled:
Contract Specifications
Air Conveyance Systems Cleaning
Marathon Government Center
2798 Overseas Highway
Marathon, Florida
and
Marathon Government Center Annex
490 63' I Street
Marathon, Florida
CON-l
attached hereto and incorporated as part of this contract
document. The specifications shall serve as minimum contract
standards, and shall be the basis of inspection and acceptance of
all the work.
3.03
PERMITS
The Contractor shall obtain all required permits applicable for
central a/c environmental cleaning from the Monroe County Building
Department prior to commencement of work, permit to be displayed
at the project site during the period of work. Contractor shall
be responsible for compliance with all procedures, scopes of work,
and requirements noted in the attached general specifications
prepared by EE&G Science and Management, attached hereto and
incorporated as part of this contract document.
3.04
CONTRACTOR LICENSES
The Contractor shall be a licensed contractor and shall provide
proof thereof by attachment of all current licenses upon execution
of this agreement.
3.05
PAYMENT
In accordance with the provisions fully set forth in the Request
for Bids and subject to additions and deductions as provided, the
Owner shall pay to the Contractor as follows:
The Contract sum shall be paid in full upon final acceptance by
the County. Total contract amount shall not exceed Twenty-Two
Thousand Three Hundred Dollars and No Cents ($22,300.00).
3.06 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. Any ambiguity or uncertainty in the Specifications shall be
interpreted and construed by John King, Sr. Building
Maintenance Administrator, Monroe County Public Facilities
Maintenance, and his decision shall be final and binding upon
all parties.
B. The passing, approval, and/or acceptance of any part of the
work or material by the COUNTY shall not operate as a waiver
by the COUNTY of strict compliance with the terms of this
Contract, and Specifications covering said work. Failure on
the part of the CONTRACTOR, immediately after Notice to Cor-
rect materials and/or delivery shall entitle the COUNTY, if it
sees fit, to correct the same and recover the cost of
replacement from the CONTRACTOR, who shall in any event be
liable to the COUNTY for all damage, loss, and expense caused
to the COUNTY by reason of the Contractor's breach of this
Contract and/or his failure to comply strictly and in all
things with this Contract and with the Specifications.
CON-2
3.07
HOLD HARMLESS
The Contractor shall
harmless, as outlined
attached hereto and
document.
defend, indemnify and hold the County
n the attached form identified as TCS,
incorporated as part of this contract
3.08
INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the CON-
TRACTOR is an independent contractor and not an employee of the
Board of County Commissioners for Monroe County. No statement
contained in this agreement shall be construed so as to find the
contractor or any of his/her employees, contractors, servants, or
agents to be employees of the Board of County Commissioners for
Monroe County.
3.09
ASSURANCE AGAINST DISCRIMINATION
The CONTRACTOR shall not discriminate against any person on the
basis of race, creed, color, national origin, sex, age, or any
other characteristic or aspect which is not job related, in its
recruiting, hiring, promoting, terminating, or any other area
affecting employment under this agreement or with the provision of
services or goods under this agreement.
3.10
ASSIGNMENT/SUBCONTRACT
The CONTRACTOR shall not assign or subcontract any of its respon-
sibilities under this agreement, except in writing and with the
prior written approval of the Board of County Commissioners for
Monroe County, which approval shall be subject to such conditions
and provisions as the COUNTY may deem necessary. This agreement
shall be incorporated by reference into any assignment or subcon-
tract and any assignee or subcontractor shall comply with all of
the provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed to
impose any obligation upon the COUNTY in addition to the total
agreed-upon price of the services/goods of the contractor.
3.11
COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the
contractor shall abide by all statutes, ordinances, rules and
regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules and regulations
shall constitute a material breach of this agreement and shall
enti tIe the COUNTY to terminate this contract immediately upon
delivery of written notice of termination to the contractor.
CON-l
3.12
INSURANCE
Upon execution of this agreement, the CONTRACTOR shall furnish the
COUNTY Certificates of Insurance indicating the minimum coverage
limitations as indicated by an "X" on the attached forms
identified as INSCKLST 1-5, as further detailed on forms WC1, GL1,
VL1, POL2, GIRl & GIR2, each attached hereto and incorporated as
part of this contract document.
3.13
FUNDING AVAILABILITY
Notwithstanding anything contained elsewhere in this contract, if
funds for the Public Works Division Contractual Services are
partially reduced by the Board of County Commissioners or cannot
be obtained or cannot be continued at level sufficient to allow
for the purchase of the services/goods specified herein, this
agreement may then be terminated immediately at the option of the
Board of County Commissioners by written notice of termination
delivered in person or by mail to the contractor. The Board of
County Commissioners shall not be obligated to pay for any
services provided by the contractor after the contractor has
received written notice of termination.
3.14
PROFESSIONAL RESPONSIBILITY
The CONTRACTOR warrants that it is authorized by law to engage in
the performance of the activities encompassed by the project
herein described, subject to the terms and conditions set forth in
the Contract Specifications entitled "Contract Specifications /Air
Conveyance System Cleaning/Marathon Government Center Annex &
Marathon Government Center" , which is attached hereto and
incorporated herein as a part of this contract/agreement. The
contractor shall at all times exercise independent, professional
judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the COUNTY is con-
tingent upon retention of appropriate local, state, and/or federal
certification and/or licensure of contractor.
3.15
NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in
writing and hand delivered or mailed, postage prepaid, to the
other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY
Monroe County Public Works
Facilities Maint. Dept.
3583 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
Airmax Service Corporations
5875 SW 69'h Street
Miami, FL 33143
CON-4
3.16
GOVERNING LAWS
This Agreement is governed by the laws of the State of Florida.
Venue for any litigation arising must be in Monroe County, Flori-
da.
3.17
COMMENCEMENT AND COMPLETION
The dates of the work shall be determined by mutual agreement
between the Facilities Maintenance Director, Consultant, and
Contractor. All work must be performed at nights and/or on
weekends. The building will be made available to perform the work
between 5:00 p.m. on any given Friday until 5:00 a.m. the
following Monday. The Work may be performed 24 hours a day. All
times are Eastern Standard Time.
IN WITNESS WHEREOF the parties hereto have executed this Agreement
on the day and date first above written in four (4) counterparts,
each of which shall, without proof or accounting for the other
counterparts, be deemed an original Contract.
L. KOLHAGE, Clerk
K,MONROE, STATE OF
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Mayor/Chairman
~Ol b.Q.c... ~.>0~
Clerk
CORPORATION
By
Corporate Seal if Corporation
WITNESS
CON-5
MONROE COUNTY PUBLIC WORKS DIVISION
FACILITIES MAINTENANCE DEPARTMENT
CONTRACT SPECIFICATIONS
AIR CONVEY ANCE SYSTEM CLEANING
MARA THON GOVERNMENT CENTER
2798 OVERSEAS HIGHWAY - MARATHON, FLORIDA
AND
MARATHON GOVERNMENT CENTER
490 631{D STREET - MARATHON, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Mayor Jack London, District 2
Mayor Pro-Tern Wilhelmina G. Harvey, District 1
Shirley Freeman, District 3
Keith Douglass, District 4
Mary Kay Reich, District 5
COUNTY ADMlNlSTRA TOR
James L. Roberts
DIRECTOR OF PUBLIC WORKS
Dent Pierce
CLERK OF THE CIRCUIT COURT
Danny L. Kolhage
FACILITIES MAINTENANCE DIRECTOR
Carlos Zarate
MAY, 1998
NOTIFICA TION
MANDATORY SITE INSPECTION
REQUIRED
A site inspection will be conducted on:
Thursday
June 25, 1998 at
10:00 a.m.
ALL INTERESTED BIDDERS ARE TO MEET AT THE FRONT OF:
Marathon Govermnent Center
2798 Overseas Highway
Marathon, Florida 33050
FAILURE TO ATTEND WILL RESULT IN IMMEDIATE
DISQUALIFICATION OF YOUR BID
1. 01
A.
B.
1. 02
A.
B.
SECTION ONE
INSTRUCTIONS TO BIDDERS
INSURANCE/INDEMNIFICATION/HOLD HARMLESS
The CONTRACTOR shall defend, indemnify and hold harmless
the County as outlined on the attached form identified as
TCS.
The CONTRACTOR will be responsible for all necessary
insurance coverage as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on
forms GLl, VLl, WCl, POL2, GIRl, & GIR2.
If the bidder is exempt from Workers Compensation under
Florida Statute 440, a copy of the exemption certificate
is to be submitted with the bid. Workers Compensation
Insurance will only be waived for those companies that
demonstrate that they are exempt employers.
Certificates of Insurance must be provided to Monroe
County within fifteen days after award of bid. If the
proper insurance forms are not received within the fif-
teen days, bid may be awarded to the next selected bid-
der.
DISQUALIFICATION OF BIDDERS
One Bid: Only one bid from an individual, firm, partner-
ship or corporation under the same or under different
names will be considered. If it is discovered that a
bidder is interested in more than one bid for the work
involved, all bids in which such a bidder is interested
may be rejected.
NON-COLLUSION AFFIDAVIT: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed NON-COLLUSION AFFIDAVIT and submit it with his
bid or proposal. Failure to complete this form in every
detail and submit it with your bid or proposal may result
in immediate disqualification of your bid or proposal.
If it is discovered that collusion exists among the
bidders, the bid or proposals of all participants in such
collusion will be rejected, and no participants in such
collusion will be considered in future bids proposals for
the same work.
C.
PUBLIC ENTITY CRIME: A person or affiliate who has been
placed on the convicted vendor list following a convic-
tion for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public build-
ing or public work, may not submit bids on leases or
ITB-(
D.
1. 03
A.
1. 04
perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity,
and may not transact business with any public entity in
excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
Category Two: $10,000.00.
ETHICS CLAUSE: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed
ETHICS CLAUSE and submit it with his bid or proposal.
Failure to complete this form in every detail and submit
it with your bid or proposal may result in immediate
disqualification of your bid or proposal.
E.
DRUG-FREE WORKPLACE FORM: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed DRUG-FREE WORKPLACE FORM and submit it with his
bid or proposal. Failure to complete this form in every
detail and submit it with your bid or proposal may result
in immediate disqualification of your bid or proposal.
F.
Failure to attend the mandatory site inspection as
stipulated in Article 103.A will result in the immediate
disqualification of your bid or proposal.
EXAMINATION OF CONTRACT DOCUMENTS
There will be a mandatory site inspection on Thursday,
June 25, 1998, at 10:00 a.m., commencing at the front of
the Marathon Government Center, 2798 Overseas Highway,
Marathon, Florida. Failure to attend the site inspection
will result in the immediate disqualification of your bid
or proposal.
B.
Each bidder shall carefully examine the specifications
and other contract documents, and inform himself thor-
oughly regarding any and all conditions and requirements
that may in any manner affect cost, progress, or perfor-
mance of the work to be performed under the contract.
Ignorance on the part of the CONTRACTOR will in no way
relieve him of the obligations and responsibilities
assumed under the contract.
C.
Should a bidder find discrepancies or ambiguities in, or
omissions from, the specifications, or should he be in
doubt as to their meaning, he shall at once notify the
COUNTY.
INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any bidder as to
the meaning of the contract documents. Any inquiry or
request for interpretation received seven ( 7) or more
ITB-2
1. 05
A.
B.
1. 06
A.
days prior to the date fixed for opening of bids will be
given consideration. All such changes or interpreta-
tions will be made in writing in the form of an addendum
and, if issued, will be mailed or sent by available
means to all known prospective bidders prior to the
established bid opening date. Each bidder shall
acknowledge receipt of such addenda in the space
provided therefore in the bid form. In case any bidder
fails to acknowledge receipt of such addenda or
addendum, his bid will nevertheless be construed as
though it had been received and acknowledged and the
submission of his bid will constitute acknowledgment of
the receipt of same. All addenda are a part of the
contract documents and each bidder will be bound by such
addenda, whether or not received by him. It is the
responsibility of each bidder to verify that he has
received all addenda issued before bids are opened.
GOVERNING LAWS AND REGULATIONS
The bidder is required to be familiar with and shall be
responsible for complying with all federal, state and
local laws, ordinances, rules, and regulations that in
any manner affect the work.
The bidder shall include in his bid prices all sales,
consumer, use, and other taxes required to be paid in
accordance with the law of the State of Florida and the
County of Monroe.
PREPARATION OF BIDS
the bidder: The bidder must sign the Bid
space provided for the signature. I f the
indi vidual, the words "doing business as
", or "Sole Owner" must appear beneath
such signature. In the case of a partnership, the
signature of at least one of the partners must follow the
firm name and the words "Member of the Firm" should be
written beneath such signature. If the bidder is a
corporation, the title of the officer signing the bid in
behalf of the corporation must be stated and evidence of
his authority to sign the bid must be submitted. The
bidder shall state in the bid the name and address of
each person interested therein.
Signature of
forms in the
bidder is an
B.
Basis for Bidding: The price bid for each item shall be
on a unit price basis according to the form of the bid.
The bid prices shall remain unchanged for the duration of
the contract and no claims for cost escalation during the
progress of the work will be considered.
ITB-l
1. 07
1. 08
1. 09
1.10
SUBMISSION OF BIDS
Two (2) signed originals and one (1) copy of each bid
shall be submitted in a sealed envelope which shall be
marked so as to clearly indicate its contents and the
name of the bidder. I f forwarded by mail, the above
mentioned envelope shall be enclosed in another envelope
addressed to the entity and address stated in the Notice
of Calling For Bids, and preferably by special delivery,
registered mail; if forwarded otherwise than by mail, it
shall be delivered to the same address. Bids will be
received until the date and hour stated in the Notice of
Calling For Bids.
WITHDRAWAL OF BID
Any bid may be withdrawn prior to the time scheduled in
the Notice of Calling for Bids for the opening thereof.
A bid may also be withdrawn thirty (30) days after the
date of the opening of the bids, provided that the bidder
has not been notified that his bid has been accepted.
MODIFICATION OF BIDS
A.
Written bid modification will be accepted from bidders if
addressed to the entity and address indicated in the
Notice of Calling For Bids and received prior to bid due
date and time.
B.
A bidder may modify his bid by telegraphic communication
at any time prior to the scheduled closing time for
receipt of bids, provided such telegraphic communication
is received prior to the closing time, and provided
further, the COUNTY is satisfied that a written confirma-
tion of the telegraphic modification over the signature
of the bidder was mailed prior to the closing time. The
telegraphic communication should not reveal the bid
price, but should provide the addition or subtraction or
other modification so that the final prices or terms will
not be known until the sealed bid is opened. If written
conf irmation is not received wi thin two days from the
closing time, no consideration will be given to the
telegraphic modification.
RECEIPT AND OPENING OF BIDS
Bids will be received until the designated time and will
be publicly opened and read aloud at the appointed time
and place stated in the Notice of Calling For Bids. The
person whose duty it is to open them will decide when the
specified time has arrived and no bids received
thereafter will be considered. No responsibility will be
attached to anyone for the premature opening of a bid not
ITB-<-l
1. 11
1.12
1.13
1.14
properly addressed and identified. Bidders or their
authorized agents are invited to be present.
DETERMINATION OF SUCCESSFUL BIDDER
Until the final award of the contract, the COUNTY is not
bound to accept the minimum bid, but reserves the right
to reject any and all bids and to waive technical errors
and irregularities as may be deemed best for the
interests of the COUNTY. Bids which contain modifica-
tions, are incomplete, unbalanced, conditional, obscure,
or which contain additions not requested or irregulari-
ties of any kind, or which do not comply in every respect
with the Instructions to Bidders, and the contract
documents, may be rejected at the option of the COUNTY.
AWARD OF CONTRACT
A.
The COUNTY reserves the right to reject any or all bids,
or any part of any bid, to waive any informality in any
bid, or to re-advertise for all or part of the work
contemplated. If bids are found to be acceptable by the
COUNTY, written notice will be given to the selected
bidder of the acceptance of his bid and of the award of
the contract to him.
B.
If the award of the contract is annulled, the COUNTY may
award the contract to another bidder or the work may be
re-advertised or may be performed by day labor as the
COUNTY decides.
C.
The contract will be awarded to the qualified bidder
complying with the applicable conditions of the contract
documents.
D.
The COUNTY also reserves the right to reject the bid of a
bidder who has previously failed to perform properly or
to complete contracts of a similar nature on time.
EXECUTION OF CONTRACT
The bidder to whom a contract is awarded will be required
to return to the COUNTY four (4) executed counterparts of
the prescribed contract together with the required
certificate of insurance wi thin fifteen (15) days from
the date of notice of acceptance of the bidder's bid.
BID FORM
Any person submitting a bid or proposal in response to
this invitation shall utilize the attached Bid Form.
ITB-5
EE&G
Evans Environmental & Geological Science and Management, Inc.
GENERAL SPECIFICATIONS
AIR CONVEYANCE SYSTEM (ACS) CLEANING
AT
MARATHON GOVERNMENT CENTER AND ANNEX
MARATHON, FLORIDA
PRESENTED TO
MONROE COUNTY DEPARTMENT OF FACILITIES MAINTENANCE
3583 SOUTH ROOSEVELT BOULEVARD
KEY WEST, FLORIDA 33040
PRESENTED BY
EVANS ENVIRONMENTAL AND GEOSCIENCES (EE&G)
SCIENCE AND MANAGEMENT, INC.
99 SE 5TH STREET, 4TH FLOOR
MIAMI, FLORIDA 33131
EE&G PROJECT NO.: 98E0379
April 8, 1998
@ Printed on 100% Recycled Paper
EEbG: ACS Cleaning Specifications - Marathon Govt. Ctr. & Annex
April 8, 1998
CONTENTS
Section
Page #
SCOPE OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.2 PROJECT INFORMATION ......................................,.1
1.3 WORK TO BE PERFORMED ,.......,............................. 1
1.3.1 Site 1 Work. . . . . . . . . , . . . . . . . . , . . . . , , . . . . . . . . , : . . . . . . . . . . . . 1
1.3.2 Site 2 Work. . . . . , . . . . , . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . , . . 2
1.3.3 Proiect Dates and Duration ................................... 2
1.4 SPECIAL CONDITIONS .......................................... 2
GENERAL REQUIREMENTS . . . . . . . . . , . . . . . , , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.1 INTRODUCTION. . . . . . . . . . , . . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.2 WORK DESCRIPTION ..,....".................................. 4
2.3 CONTRACTOR QUALIFICATIONS AND RESPONSIBILITIES. . . , . . . . .....5
2.4 SUBMITTALS. . . . . . . . . , . . , , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
2.5 NOTICES TO CONTRACTOR . . . . . . . , . , . . . . . . . . . . . . . . . . . , . . . , , . . . , 10
2.6 SITE CONDITIONS , , . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
2.7 WORKER PROTECTION ..."........................,.......... 12
2.8 MATERIALS AND EQUIPMENT. . .. . .. , . . . . . . . .. . . . . . . . . . . . . . .. . . .14
2.8.1 Materials..,......."................................,... 14
2.8.2 Tools and Equipment . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2.9 EMERGENCY PLANNING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . 15
2.10 FIRE PROTECTION-PREVENTION REQUIREMENTS . . . . . . . . . . . . . . . . . , . 16
2.10.1 Fire Protection Program ............,...................... 16
2.10.2 Fire Extinguishers. . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . 16
2.10.3 Sprinkler Systems ........................................ 16
2.11 EMERGENCY EGRESS ........,...,......................,...., 16
2.11.1 Application .............................. . . . . . . . . . . . . . . . . 16
2.11.2 Fire Alarm Facilities ...,................................... 16
2.11,3 Protection of Workers and Building Occupants. . . . . . . . . . . . . . . . . . . 17
2.11.4 Emergency Exits ,...........,.....................,...... 17
2.11.5 Emergency Lighting ....................................... 17
2.12 ALTERNATE PROCEDURES & VIOLATIONS ........................ 17
2.12.1 Alternate Procedures ......,............................... 17
2.12.2 Violations of Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . , , . . . . . 18
2.13 APPLICABLE STANDARDS AND PUBLICATIONS. . . . . . . . . . . . . . . . . . .. .18
EXECUTION . . . . . . . . . . . . . . . . , . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3.1 PREPARATION. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3.2 FOREIGN MATTER REMOVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
ii P:\PROJECT\98\E0379\REPORTS\ACS_REM.SPC
EEb-G: ACS Cleaning Specifications - Marathon Govt. Ctr. & Annex
April 8, 1998
CONTENTS (Continued)
3.3 CLEANUP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
3.4 INSPECTIONS AFTER REMOVAL OF FOREIGN MATTER. . . . . . . . . . . . . .24
3.5 DISPOSAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
INSPECTIONS, PROJECT MANAGEMENT AND COMPLETION ..................... 26
4.1 INSPECTIONS, . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . 26
4.1.1 Inspections Prior to and During Work . . . . . . . . . . . . . . . '. . . . . . . . . . . 26
4.1.2 Inspection of Materials. . . . . . . . . . . . . . . . . . . . . -" . . . . . . . . . . . . . . . 26
4.2 PROJECT MANAGEMENT ..",............,............,.,...... 26
4.3 COMPLETION . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . 27
4.3.1 Work Area Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
APPENDICES
APPENDIX A
APPENDIX B
ACS Definitions and Terminology
Forms and Certificates
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SECTION 1.0
SCOPE OF WORK
1.1 INTRODUCTION
The following specification constitutes the minimum requirements necessary for completion of this
air conveyance system (ACS) cleaning project.
1.2 PROJECT INFORMATION
Site 1: Marathon Government Center Annex
490 63rd Street Marathon, Florida
Site 2: Marathon Government Center
2798 Overseas Highway Marathon, Florida
Owner: County of Monroe
Contact: Mr. Carlos Zarate
TitlelDept.: Director Facilities Maintenance Department
Tel. No.: (305) 295-4305
Owner's Consultant:
Evans Environmental and Geosciences (EE&G)
99 SE 5th Street, 4th floor
Miami, Florida
Contact: Luis E. Smith or Jay Sail
(305) 374-8300
1.3 WORK TO BE PERFORMED
The Contractor shall be responsible for the removal of surface contaminants and deposits from
within the ACS as identified below in strict accordance with these specifications.
1.3.1 Site 1 Work
· AHU #'s 1, 2, 3, and 4 - These units must be thoroughly cleaned including the coils,
drain pan, and fan blower. The internal insulation inside AHU #'s 1, 3, and 4 must
be completely removed and replaced. The replacement insulation shall have a
closed cell structure, which resists water absorption, provides equivalent insulating
properties as the original material, and is in compliance with all codes and
standards,
· The supply air ductwork connected to AHU #'s 1, 2, 3, and 4 must be thoroughly
cleaned, treated with the biocide - Oxine™, and coated with the antimicrobial
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coating - PortersepFM. All supply diffusers and return grilles must be removed,
soaked in a 10% solution of bleach in water, brushed to dislodge any deposits, and
replaced. The initial 15 feet of supply air ductwork connected to AHU #'s 3 & 4 must
be completely removed, discarded, replaced with equivalent materials, and coated
with an antimicrobial sealant.
· The return air plenum throughout the entire building must be thoroughly cleaned of
all dust and vermin droppings. This includes but is not limited to the tops of all
ceiling tiles and other fixed objects in the plenum area.
· The three wall-mounted fresh air intakes for AHU #'s 3 & 4 must be sealed with
sheet metal and mastic.
1.3.2 Site 2 Work
· The AHUs located on the 1 st floor, 2nd floor, ard 2nd floor emergency operations
center (EOC) must be thoroughly cleaned including the coils, drain pan, and fan
blower. The insulation inside each AHU must be removed and replaced. The
replacement insulation shall have a closed cell structure, which resists water
absorption, provides equivalent insulating properties as the original material, and
is in compliance with all codes and standards.
1.3.3 Project Dates and Duration
The dates of the work shall be determined by mutual agreement between the Owner, Consultant,
and Contractor. All work must performed at nights and/or on weekends. The building will be made
available to perform the work between 5:00 p.m. on any given Friday until 5:00 a.m, the following
Monday. The work may be performed 24 hours a day. All times are Eastern Standard Time.
1.4 SPECIAL CONDITIONS
AHU #'s 3 and 4 are floor-mounted and located in an individual air handler room (AHR). The
interior of these units are aligned in such a way that gaining access to the interior components for
cleaning will be difficult. The work performed in this AHR will require the use of critical barriers to
isolate the work area and prevent the migration of mold spores throughout the building. Air filtration
devices (AFDs) equipped with HEPA filters shall be used in the AHR to create a negative pressure
differential and filter the air. Air samples will be collected before, during, and after the cleaning
work to document the effectiveness of the engineering controls used. The air samples will not be
used for clearance purposes due to the short time frame available to complete the work. The
clearance criteria will be based solely on visual inspection by the Consultant.
AHU #'s 1 and 2 are ceiling-mounted and located above office areas, Some furniture will require
temporary relocation in order to work on the AHUs. Work area isolation is not practical in these
areas due to the presence of the AHU in the ceiling plenum. As such, the contractor shall place
a drop cloth below the work area and employ AFDs equipped with HEPA filters to01 filter the air.
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All supply air ducts are constructed of fiberboard. As such, the cleaning method used by the
contractor must not damage the integrity of the ductwork.
Air samples will also be collected before, during, and after the cleaning of the supply air ducts and
return air plenum for documentation purposes.
All replacement insulation shall be secured using adhesives recommended by the manufacturer
as well as metal pins to physically secure the insulation in place.
AFDs equipped with HEPA filters shall be used during the cleaning of the return air plenum, A drop
cloth shall be placed below all work areas to capture any falling dust or debris. .
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SECTION 2.0
GENERAL REQUIREMENTS
2.1 INTRODUCTION
These specifications are intended to give a general description of necessary requirements that are
required to adequately complete this ACS cleaning project. Each ACS cleaning project is
accompanied by a job-specific SCOPE OF WORK which summarizes the procedures, describes
the extent and nature of the material removal and details any special conditions at the job site.
These specifications are not intended to cover all variations which may occur, however, the SCOPE
OF WORK will address anticipated variations. If any discrepancy arises between these general
specifications and the SCOPE OF WORK, the procedures and instructions in the SCOPE OF
WORK will prevail for specific job requirements.
2.2 WORK DESCRIPTION
This specification covers cleaning, removal, and disposal of foreign materials from the ACS located
at the subject buildings.
A. The work includes but may not be limited to: cleaning, removal, and disposal of all foreign
matter as specified in the SCOPE OF WORK. Foreign matter includes all debris, dust, or
entrained materials in the ACS.
B. This specification covers removal and disposal of foreign matter and all materials which
may have been soiled during disruption of the foreign matter either prior to or during
Contractor's work.
C. The following foreign matter shall be removed and disposed of:
1. All foreign matter accumulated in the ACS identified in the SCOPE OF WORK
section of this specification.
2. All foreign matter that has accumulated on the exterior surfaces of ACS equipment,
or from decay or disruption of any ACS equipment.
D. Objects and equipment in the work area, which are not being cleaned, must be kept clean
and protected by covering with at least 1 layer of polyethylene sheeting, or removed prior
to disturbance of foreign matter.
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E. Related Work
1. Related work includes all work necessary for successful completion of removal and
disposal of foreign matter but not directly involving foreign matter. This work
includes but is not limited to:
a.) Protection of the building and property in the building from work related
damage.
2. Related work includes the maintenance of daily work logs by the Contractor on the
job site. These work logs shall be supplied to Contractor by Consultant and must
include:
a.)
The name, social security number, and signature of each worker.
b.)
Descriptions of meetings or discussions regarding the job, special or
.
unusual events, records of daily inspections and records of waste removal
from the work area.
c.)
A copy of the log(s), signed by the Contractor's supervisor must be
submitted to the Consultant at the end of the project, or as requested during
the course of the work, as a condition for completion.
F. The project shall be termed complete and the Contractor released upon satisfaction of all
terms and conditions of this specification, including:
1. All required forms, logs, and receipts of satisfactory completion of sampling, testing
and site inspection by Consultant.
2. Satisfaction of all contractual obligations of the Contractor to the Owner.
G. Upon receipt of notification to proceed with this project by Consultant, Contractor must
obtain any required permits to perform related operations in Monroe County, Florida. Upon
commencement of work, Contractor must complete the project within the time specified in
the SCOPE OF WORK.
2.3 CONTRACTOR QUALIFICATIONS AND RESPONSIBILITIES
A. The ACS cleaning Contractor shall be licensed by the state of Florida as either an air
conditioning Contractor (class A) or mechanical contractor. The Contractor is expected to
comply with all federal, state, and local rules, regulations, and licensing requirements.
B. Bids will only be considered from firms which are regularly engaged in HVAC system
cleaning and maintenance. The Contractor shall have at least one year experience in the
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environmental cleaning of an ACS and shall submit records of experience as required in
section 2.4.
C. The Contractor shall possess and furnish all necessary equipment, materials, and labor to
adequately perform the specified services.
1. The Contractor shall assure that its employees have received safety equipment
training, are participating in a medical surveillance program, are trained in personal
protection measures including respirator training, and have reviewed manufacturer's
product and material safety data sheets (MSDS) as required for the work by the
U.S. Occupational Safety and Health Administration, and as described by this
specification, For work performed in countries outside of the U.S.A., Contractors
should comply with applicable national safety codes and standards.
2. The Contractor shall maintain a copy of all current MSDS documentation, training
records, and safety certifications on site at all tilJles, as well as comply with all other
site documentation requirements of applicable OSHA programs and this
specification
D. Contractor must attend a pre-construction meeting to be held at a mutually agreeable time
and date. Attending this meeting will be the Owner, Contractor, and the Consultant.
1. The Contractor's Supervisor who will oversee the project must attend this meeting.
2. All pre-construction submittals by the Contractor will be reviewed at this meeting.
Contractor shall be prepared to discuss and submit plans or documentation
describing:
a.) Preparation of work area.
b.) Personal protective equipment.
c.) Material removal methods and procedures.
d.) Handling and disposal procedures for foreign matter.
e.) Final cleanup procedures.
f. ) Sequence and schedule of work.
g.) Emergency procedures.
h.) Respiratory Protection Program including evidence of respiratory protection
training and current respirator fit tests.
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3. There will be a final walk-through of the building and discussion of plans, anticipated
problems, and areas of special concern.
4. Arrangements will be discussed for storage of Contractor's equipment, location of
dumpster, and parking.
E. If the Owner permits the Contractor to use any of the Owner's equipment, tools, utilities, or
facilities, such use shall be gratuitous and Contractor shall release the Owner from any
responsibility arising from claims or personal injuries, including deatt), arising out of the use
of such equipment, tools, or facilities irrespective of the condition thereof or any negligence
on the part of the Owner in permitting their use.
F. Should the Contractor fail or be unable to execute the contract arid complete the work for
any reason, then the Contractor shall be penalized in accordance with agreements stated
in contract documents.
,
G. The Consultant or Owner retains the right to stop work by and/or dismiss the Contractor for
any breach of specified procedures contained or referenced in the general specifications.
Dismissal of the Contractor may result in claims against the Contractor in accordance with
agreements stated in contract documents.
H. Inspections of the work area will be made by the Consultant during the course of the
project. It is the Contractor's responsibility to ensure that:
1. Work area is properly prepared for removal of foreign matter.
2. Foreign matter is being properly removed.
3. Employees of Contractor are properly protected.
4. All foreign matter and other materials have been removed in accordance with the
procedures and SCOPE OF WORK contained in these specifications,
5. The inspections will in no way eliminate the responsibility of Contractor to correct
any subsequent discoveries of inadequate cleaning, preparation, work procedures,
or remaining material encountered after an inspection, regardless of the outcome
of such an inspection.
I. Contractor must have a supervisor who is knowledgeable and skilled in duct cleaning
procedures and operations on the job site at all times, from mobilization to completion of
the project. The supervisor must have documented experience in at least 3 projects of
similar size and scope.
J. Contractor is solely responsible for site security.
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2.4 SUBMITTALS
A. The Contractor shall submit to the Owner the following documents with bid proposal:
1. A certificate of insurance issued by the Contractor's insurance carrier which
indicates that the Contractor holds a commercial/general liability insurance policy
on an occurrence basis for an amount not less than $1,000,000 U.S. dollars. The
insurance carrier must be State of Florida admitted, and rated at least (A) by a
nationally recognized insurance rating agency.
2. A notarized statement signed by an officer of the company, containing the following
information:
a.) A list of penalties incurred through non-compliance with similar project
specifications including liquidated damages, overruns in scheduled time
limitations, and resolutions.
b.) Situations in which a similar project related contract has been terminated
including project dates and reasons for termination.
c.) Copies of any notices of intent to initiate enforcement or settlement
agreements such as: Notice of Violation, Notice of Intent to Enforce
Violation, or Consent Agreements.
d.) A list of any similar project related legal proceedings/claims in which
Contractor (or employees scheduled to participate in this project) have
participated or are currently involved.
e.) A list of other similar companies that current officers of the company have
served as officers in the past five years. Indicate name, address, and
contact at previous companies.
f.) A list of the last 5 ACS cleaning projects completed of similar scope and
size, their original contract amount, dollar value of change orders, and
name, address, and telephone number of Consultant, if any.
g.) A list of term contracts held with institutions or government agencies.
3, The resumes of the person(s) who are employed by the Contractor as supervisors
that will be used in the ACS cleaning project.
4. A statement that any and all royalties and patents pertaining to ACS cleaning have
been honored by Contractor, or that Contractor holds the Owner harmless from any
situation arising from negligence of Contractor to honor such fees.
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5. A copy of the product specifications and MSDS for all biocides, disinfectants,
sanitizers, antimicrobial sealants, encapsulants, replacement insulation materials
and other chemical agents to be used on this project for Owner.
6. Proposed work plan including intended method of cleaning ductwork and AHUs (Le.
type of tools or equipment).
B. Upon notification of award of contract, the Contractor must submit the following documents
to Owner. Failure to satisfy these submittal requirements may r~sult in nullification of
contract award.
1. A copy of Contractor's Respiratory Protection Program which includes:
a.) A statement of respiratory protection training, including topics covered in the
training. '
b.) Current copies of qualitative and/or quantitative respirator fit test results for
all employees who will wear respirators on ACS cleaning projects for the
Owner. Respirator fit tests must be performed using respirator brands worn
by Contractor's employees.
c.) A copy of the current medical certificates for all employees who will wear
respirators on ACS cleaning projects for the Owner. The certificates must
have the name of the medical center, name of attending physician, and
signature of attending physician, and some indication that the individual is
physically capable of performing work while using a respirator.
2. A copy of the Contractor's worker protection procedures.
3. A copy of the emergency procedures and evidence of employee training in these
procedures.
4. A written statement that the Contractor will properly dispose of all foreign matter and
other materials generated by this ACS cleaning project for Monroe County at an
appropriate landfill.
5. A Plan of Action which outlines specific procedures for isolation of work areas, and
performance of cleaning in the work areas.
6. A proposed Schedule of Progress for the specific project.
7. A copy of the report on the "Condition of Building and Fixtures" in work areas. This
should be completed during the preconstruction meeting. See sample form in
Appendix B.
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8. The Contractor shall submit a list of all chemicals, including MSDS information
proposed for use on the project.
D. Upon completion of a specific project, the Contractor must submit the following to the
Consultant:
1. A waste manifest record of materials disposed of during the project.
2. A copy of all daily logs, sign-in sheets, and daily reports.
3. A list of the names, social security numbers, and signatures of all persons involved
in the material removal project.
4. A compliance statement that all materials related to the SCOPE OF WORK have
been removed and disposed of.
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E. All submittals to the Consultant are expected to be neat, complete, accurate and signed by
an officer of the Contractor's company. Two copies of the submittals shall be provided for
review.
2.5 NOTICES TO CONTRACTOR
The following section contains general notices applicable to the Contractor for ACS cleaning work
for the Owner.
A. Employee Behavior
1. No employee of Contractor shall be allowed to remain on the Owner's property who
is intoxicated by drugs and/or alcohol, or who is observed using drugs or alcohol on
Owner's property.
2. Weapons, and other hazardous, dangerous, or otherwise disruptive items in the
possession of Contractor or its employees are not allowed on the Owner's property.
3. The Contractor and its employees are required to display good manners to the
Owner's personnel and visitors at all times while on the Owner's property.
Complaints to the Consultant or the Owner regarding harassment, threatening
behavior, poor personal hygiene, or use of profanity or offensive language by any
employee of Contractor may result in the suspension of project operations until the
behavior problem is corrected.
4. Contractor and its employees are expected to uphold a minimum standard for street
apparel, specifically: shirts must be worn in areas outside the work areas, tank tops
are not acceptable apparel, and shorts must be at least knee-length.
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B. The Contractor shall perform all material removal operations using techniques and
procedures recognized by the ACS cleaning industry as being safe and effective in the
removal of foreign matter.
1. All reasonable measures should be taken to control any odors generated during the
cleaning operations.
C. All request for payment by Contractor must be submitted to Consultant.
D. Drawings, and Assessment Reports
1. Results of any material sample analyses pertaining to the scope of the foreign
matter removal projects may be available from the Owner or Consultant at
Contractor's request.
2. Results of any previous indoor air quality (IAQ).assessments or testing made by the
Consultant prior to commencement of work may be available from Consultant upon
request prior to the beginning of the project.
3. Mechanical drawings, if any, may be available from the Owner upon request prior
to the beginning of the project.
E. Contractor and Consultant shall agree in writing on the condition of the building and fixtures,
prior to commencement of work. A report on the "Condition of Building and Fixtures" must
be signed by both the Contractor and the Owner (or Consultant) prior to commencement
of project operations. Damages incurred by the Contractor must be repaired and/or
damaged materials replaced at Contractor's expense within the time frame of the project.
Damages include, but are not limited to cleanup of any areas soiled by Contractor during
his work and all liquidated damages as stated and agreed to by the Owner ahd Contractor
as a result of Contractor's activities. Any and all repairs must be conducted within the
allotted project time frame. If repairs are not completed by the project completion date and
time, the Contractor may incur liquidated damages as indicated in contract documents.
Each work area shall be left as clean or cleaner than before the work began as determined
by the Consultant.
F. Royalties and Patents: All fees, royalties, and claims for any invention, or pretended
invention, or patent on any article, material, arrangement, appliance or method that may be
used upon or in any manner be connected with the construction of this work or
appurtenances are hereby included in the prices stipulated in this contract for said work;
Contractor hereby expressly binds himself or itself to indemnify and save harmless Owner
from all such claims, fees, and from any and all suits and actions of every name and
description that may be brought against the Owner on account of any such claims, fees,
royalties, or costs for any such invention or patent, and from any and all suits or actions that
may be brought against Owner for the infringement of any and all patents or patent rights
claimed by any person, firm or corporation.
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G. Contractor agrees to indemnify, defend, save, and hold harmless the Owner from all claims,
demands, liabilities, and suits of any nature whatsoever to the extent they arise out of, or
are due to the negligent or wrongful act or omission by the Contractor or its employees.
2.6 SITE CONDITIONS
A. Electric power and access to domestic potable water will be made available for the
Contractor's use for the duration of the project. When these utilities are inadequate, the
Contractor must supply additional utilities. Arrangements must be made with the Owner for
use of bathroom facilities during the project. Bathrooms used by Contractor shall be
maintained in clean and sanitary conditions at all times and be thoroughly cleaned and
sanitized before project is termed complete.
B. Arrangement for equipment storage will be made during the pre-construction meeting.
C, Arrangements for location of dumpsters will be made pt the pre-construction meeting. All
dumpsters must be secured with locks. Dumpsters must remain locked at all times while
present on project property, except when opened to receive waste, at which times the
dumpster is to remain attended by Contractor personnel.
D. Arrangements for Contractor employee parking to be made at the pre-construction meeting.
2.7 WORKER PROTECTION
A. Prior to commencement of work, the workers must be instructed and knowledgeable on the
use and fitting of respirators, on protective clothing, and on all aspects of work practices
and protective measures. All training must conform to requirements established under
current OSHA regulations.
B. Respiratory Protection
1 , Provide workers with personally issued and marked respiratory equipment approved
by NIOSH and MSHA.
2. Contractor personnel shall use half-face air purifying respirators equipped with
HEPA or P-100 filter cartridges during removal of foreign matter, as a minimum.
C. Contractor must provide authorized visitors with similar respirators equipped with new filters
or cartridges whenever authorized visitors are required to enter work area. Authorized
visitors are required to be in compliance with applicable OSHA regulations governing the
use of respirators.
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D. Protective Clothing
1. All Contractor employees, and authorized visitors must wear protective clothing
while inside work areas. Protective clothing must be worn properly. Modifications
to the clothing is prohibited and may result in a stop work order.
2. The Contractor must provide workers and authorized visitors with sufficient sets of
protective full body clothing. Such clothing will consist of protective full body
coveralls and headgear. Contractor must provide eye prote.ction and hard hats to
all employees and authorized visitors, as required by applicable safety regulations.
E. Provide and post at job site:
1. The work procedures and personal protection procedures to be followed by
workers.
l.
2. Copies of all OSHA required information, including:
a) Hazard Communication information.
b) OSHA standards.
3. Provide and post the location of the nearest hospital, applicable emergency phone
numbers, and any other emergency information and procedures for this work.
F. Worker Protection Procedures
1. Each worker and authorized visitor must, prior to entering the work area put on
protective clothing and respirator.
2, Each worker and authorized visitor must, each time he leaves work area:
a) Remove foreign matter from protective clothing before leaving work area.
b) Remove all protective clothing and dispose of as waste material.
c) Clean the respirator according to manufacturer's specifications.
3. Workers must not eat, drink, smoke, or chew gum or tobacco in the work area.
Smoking will not be permitted in the building at any time.
G. In work areas where the potential for heat stress exists, Contractor must provide adequate
work breaks in cool areas outside the work area, and/or body vests with ice pack inserts,
depending on the site conditions. Work/rest regiments shall conform to guidelines
described by the American Conference of Governmental Industrial Hygienists (ACGIH).
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2.8 MATERIALS AND EQUIPMENT
2.8.1 Materials
A. Contractor must furnish all materials and equipment necessary for removal and disposal
of foreign matter in a manner consistent with these specifications.
B. Deliver all materials in the original packages, containers, or bundles bearing the name of
the manufacturer and the brand name.
C. Store all materials subject to damage off the ground, away from wet or damp surfaces, and
under cover sufficient to prevent damage or soiling.
D. Damaged or deteriorated materials shall not be used and must be removed from the
premises.
E. All biocides and antimicrobial sealants/coatings must be registered by the Environmental
Protection Agency (EPA) and approved for use in an ACS,
2.8.2 Tools and Equipment
A. Provide suitable tools for foreign matter removal including, but not limited to, skipper lines,
scrapers, brushes, razor knives, brooms, carts, and safety equipment.
B. Provide equipment and gear, including but not limited to:
1. A method for maintaining a negative pressure differential of 0.02 inches of water
inside the ACS and AHRs as compared to the occupied areas of the building or
outdoor air.
2. Portable lighting and power supplies as necessary.
3. Indoor portable HEPA-filtered fan units.
4. Indoor portable canister-style HEPA-filtered vacuums.
5. Duct cleaning equipment and tools.
6. Personal protection equipment.
7. Waste disposal bags or containers.
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2.9 EMERGENCY PLANNING
A. Emergency planning must be developed by the Contractor and approved by the Owner and
Consultant.
. B. Emergency procedures must be in written form and prominently posted in plain view in the
work areas. Prior to entering work area everyone must read and sign these procedures to
acknowledge receipt and understanding of work site layout, location of emergency exits,
and emergency procedures.
C. Emergency planning must include:
1. Written notification of police, fire, and emergency personnel of planned material
removal activities, work schedule, and layout of work area.
2. An employee safety meeting must be conpucted by Contractor prior to the
commencement of work. The meeting shall be attended by all Contractor
employees on site, and the Consultant. All aspects of emergency planning shall be
covered in the meeting.
D. Emergency planning must include:
1. Considerations of fire, explosion, toxic atmospheres, electrical hazards, slips, falls
and trips, confined spaces, and heat related injury.
2. A copy of the emergency procedures and evidence of employee training in these
procedures shall be provided to Consultant.
E. Evacuation and Emergency Procedures
1. Employees must be trained in evacuation procedures in the event of a workplace
emergency.
2. For non-life threatening situations, employees injured or otherwise incapacitated
must remove protective gear, with assistance from fellow workers if necessary,
before exiting the workplace to obtain treatment.
3. For life-threatening injury or illness, removal of protective clothing shall take least
priority after measures to stabilize the injured worker, remove him from the
workplace and secure proper medical treatment.
F. Telephone numbers of all emergency response personnel must be prominently posted in
clean room and equipment room, along with the location of the nearest telephone and
hospital emergency room.
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2.10 FIRE PROTECTION-PREVENTION REQUIREMENTS
2.10.1 Fire Protection Program
A. The Contractor shall be responsible for the development of a fire protection program to be
followed throughout all phases of material removal work, and shall provide firefighting
equipment as specified in this section.
B. As fire hazards occur, there shall be no delay in providing the necessary equipment.
2.10.2 Fire Extinguishers
A. Contractor shall provide a fire extinguisher, rated not less than 2A; for each 3,000 square
feet of work area.
B. Travel distance from any point of the protected area tp the nearest extinguisher shall not
exceed 100 linear feet. This distance shall decrease in areas of limited mobility.
2.10.3 Sprinkler Systems
A. During all ACS cleaning operations, the existing fire sprinkler system shall be maintained
in service at all times.
2.11 EMERGENCY EGRESS
2.11.1 Application
This part contains general fundamental requirements essential to providing a safe means of egress
from fire and similar emergencies. Nothing in this part shall be construed to prohibit a better type
of construction, more exits, or otherwise safer conditions than the minimum requirements specified
in this part. The following terms are defined
A. Exit access is that portion of a means of egress which leads to an exit.
B. An exit is that portion of a means of egress which is separated from all other spaces of
material removal operations or equipment as a way of travel to the street or open area.
C. High hazard contents shall be classified as those materials, substances, or equipment
which are able to rapidly burn or from which toxic fumes or explosions may occur in the
event of fire.
2.11.2 Fire Alarm Facilities
A. In each work area, provide fire alarm facilities to workers and other building occupants for
their escape.
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B. These fire alarm facilities shall be provided where necessary to warn worker and building
occupants of the existence of fire.
2.11.3 Protection of Workers and Building Occupants
A. No existing building shall be occupied during material removal operations unless all existing
exits and any existing fire protection devices or alarms are continuously maintained, .orin
lieu thereof, other measures are taken to provide equivalent safety.
B. No flammable or explosive substances or equipment for material re'moval operations shall
be introduced in a building of normally low or ordinary hazard classification while the
building is occupied, provided the condition of use and safeguards do not create any
additional danger or handicap to egress beyond the normally permissible conditions in the
building or work area.
C. Each exit, way of approach, and way of travel from an exit to the street or open space shall
be continuously maintained free of all obstruction or impediments to instant use in the case
of fire or other emergency.
2.11.4 Emergency Exits
A. For each work area, the Contractor shall provide an alternate emergency exit.
B. The alternate emergency exit shall consist of a door which leads to a way of exit access.
2.11.5 Emergency lighting
A. In case of electrical failure during a fire, the Contractor shall provide battery-operated lights
or lamps in the work area.
B. There shall be at least one battery-operated light or lamp for every five workers present in
the work area.
2.12 ALTERNATE PROCEDURES & VIOLATIONS
This section is intended to be used as a general specification for alternate procedures for any
particular ACS cleaning project for The Owner. Consult the SCOPE OF WORK section for each
individual project for more specific requirements pertaining to this section.
2.12.1 Alternate Procedures
A. Procedures described in this specification must be utilized at all times.
B. When specific procedures cannot be utilized, a request must be made in writing to the
Consultant providing details of the problem(s) encountered and recommended alternatives.
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C. Alternative procedures must provide equivalent or greater protection than procedures that
they replace.
D. Any alternative procedure must be approved in writing by the Consultant prior to
implementation.
2.12.2 Violations of Specifications
A. The Owner will enforce these specifications through the Consultant and Owner's
representative.
B. The Owner authorizes the Consultant to issue cease work orders upon discovery of any
violation of these specifications. No additional time will be added to the contract period for
time lost due to violations of the specifications. Liquidated damages may be charged
against the contractor for violation of these specifications, as provided in the contract
documents.
C. Minor infractions of the specifications may result in cessation of work until the infraction is
corrected.
D. Major violations of this specification may result in the dismissal of the Contractor from all
ACS cleaning work, and application of liquidated damages as stated and agreed to by the
Contractor in contract documents.
2.13 APPLICABLE STANDARDS AND PUBLICATIONS
The following standards and publications of the issues currently in effect form a part of this
specification to the extent indicated by any reference thereto: The most recent issue of each
document is applicable. In case of overlapping jurisdiction of documents or regulations, the most
stringent requirements are applicable.
A. Applicable Regulations: Compliance with all applicable regulations is required. These
regulations include, but are not limited to:
1. OSHA 29 CFR part 1910.134: Resoiratory Protection
2. OSHA 29 CFR part 1910.1200: Hazard Communication
3. OSHA 29 CFR part 1926: Construction Industry
4. OSHA 29 CFR part 1910 section 2: Access to employee exposure medical records
5. OSHA 29 CFR part 1910: Specifications for accident prevention signs and tags
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B. Guidance Documents: Procedures described in the following guidance documents are also
applicable to this contract unless specifically stated by Consultant:
1. National Air Duct Cleaners Association (NADCA): NADCA 1992-01, "Mechanical
Cleaning of Non-Porous Air Conveyance System Components," 1992
2. National Air Duct Cleaners Association (NADCA): "Understanding Micmb1al
Contamination in HVAC Systems," 1996.
3. National Air Duct Cleaners Association (NADCA): "Introduction to HVAC System
Cleaning Services," 1995.
4. National Air Duct Cleaners Association (NADCA) 'NADCA Standard 05
"Requirements for the Installation of Service Openings in HVAC Systems," 1997.
5. Underwriters' Laboratories (UL): UL Standard 181.
l.
6. American Society of Heating, Refrigerating and Air Conditioning Engineers
(ASHRAE): Standard 62-89, "Ventilation for Acceptable Indoor Air Quality".
7. Environmental Protection Agency (EPA): "Building Air Quality" December, 1991
8. Sheet Metal and Air Conditioning Contractors' National Association (SMACNA):
"HVAC Duct Construction Standards - Metal and Flexible," 1985
9. North American Insulation Manufacturers Association (NAIMA): "Cleaning Fibrous
Glass Insulated Air Duct Systems." 1993
10. American National Standards Institute (ANSI): Fundamentals governing the design
and operation of local exhaust systems Z9.2-79.
11. American Conference of Governmental Industrial Hygienists (ACGIH): "Threshold
Limit Values for chemical substances and physical agents and biological exposure
indices", 6th edition 1995-96.
12. American National Standards Institute (ANSn:Practices for respiratory protection
Z288.2-80.
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SECTION 3.0
EXECUTION
This section applies to the preparation, removal, cleanup, and disposal of foreign matter in an ACS.
3.1 PREPARATION
This part is intended to be used as a general specification for preparation of the work area for any
particular ACS cleaning project for the Owner. Consult the SCOPE OF WORK'section for each
individual project for more specific preparation requirements. Proper preparation of the work area
prior to ACS cleaning is crucial to the success of the ACS cleaning projects. The general aspects
of preparation of the work area, as required by the Owner are provided below:
A. Access to the work areas shall be restricted to preyent unauthorized personnel from
entering. Barrier tape and/or warning signs shall be placed at all entrances to the work
area.
B. Any ventilation ductwork to be entered is to be suitably supported and braced.
C. Debris removed during cleaning shall be collected and precautions must be taken to ensure
that debris is not otherwise dispersed outside the HV AC system during the cleaning
process. All grilles and diffusers in the affected duct system will be fitted with critical
barriers to intercept airborne dust and contaminants, except those being accessed during
actual cleaning operations.
D. HVAC systems serving the work area must be shut down on all ACS cleaning projects
following current OSHA standards. Lockout all existing power to the ACS by switching off
all breakers servicing the system. Label breakers with tag indicating "DANGER - circuit
being worked on". Sign and date danger tag. Lock panel and have all keys under the
control of the Contractor's supervisor or Consultant. Alteration of existing electrical systems
shall be conducted by a licensed electrician. All electrical cords and equipment entering
the work area shall include ground fault interrupters (GFI) in line with the supplied current
prior to the current entering the work area.
E. Polyethylene Sheeting: In general, each immediate work area must be protected from
falling foreign matter during material removal, or from damage from application of
encapsulants and/or disinfectants after foreign matter removal.
F. Particulate Collection: All particulate collection equipment must include HEPA filtration with
99.97% collection efficiency for 0.3-micron size (or greater) particles. When the particulate
collection equipment is exhausting outside the building, mechanical cleaning operations
shall be undertaken only with particulate collection equipment in place, including adequate
filtration to contain debris removed from the HVAC system. When the particulate collection
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equipment is exhausting outside the building, precautions shall be taken to locate the
equipment down wind and away from all air intakes and other points of entry into the
building.
G. All rooms in which air handler equipment is to be worked on shall be isolated from the
remainder of the building and all entrances/penetrations shall be covered with critical
barriers. The rooms shall be placed under negative pressure using HEPA-filtered fan
devices.
3.2 FOREIGN MA TIER REMOVAL
This section is intended to be used as a general specification for foreign matter removal for Owner.
Consult the SCOPE OF WORK section for the project for more specific foreign matter removal
requirements.
A. Cleaning of the ACS shall be performed using any method which renders the affected
surfaces visibly clean and free of foreign debris. Pressure washers or compressed air will
not be permitted for cleaning purposes, unless specified in the SCOPE OF WORK. No
cleaning methods shall be used which could potentially damage the components of the
ACS or alter the integrity of the system.
B. Dampers and any air-directional mechanical devices inside the HVAC system must haye
their position marked prior to cleaning and, upon completion, must be restored to their
marked position.
C. The Contractor shall utilize service openings, as required for proper cleaning, at various
points of the HVAC system for physical and mechanical entry, and inspection.
1. Contractor shall utilize the existing service openings already installed in the HV AC
system where possible.
2. Other openings shall be created where needed and they must be created so they
can be sealed in accordance with industry codes and standards.
3. Closures must not significantly hinder, restrict, or alter the air-flow within the system.
4. Closures must be properly insulated to prevent heat loss/gain or condensation on
surfaces within the system.
5. Openings must not compromise the structural integrity of the system.
6. Construction techniques used in the creation of openings should conform to
requirements of applicable building and fire codes, and applicable National Fire
Protection Association (NFPA), Sheet Metal and Air Conditioning Contractor's
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National Association (SMACNA) and National Air Duct Cleaners Association
(NADCA) Standards.
7. Cutting service openings into flexible duct is not permitted. Flexible duct shall be
disconnected at the ends as needed for proper cleaning and inspection.
8. Rigid fiber glass ductboard duct systems shall be resealed in accordance with North
American Insulation Manufacturer's Association (NAIMA) recommended practices.
Only closure techniques which comply with UL Standard 181.or UL Standard 181a
are suitable for fiber glass duct system closures.
9. All service openings capable of being re-opened for future inspection or remediation
shall be clearly marked and shall have their location reported to the Owner in project
report documents.
D. The Contractor may remove and reinstall ceiling sectio(ls and tiles to gain access to HVAC
systems during the cleaning process.
E. Air distribution devices (registers, grilles & diffusers): The Contractor shall clean all air
distribution devices. All grilles and diffusers shall be removed and immersed in a 10%
bleach-water solution or other approved biocide for a minimum of five minutes. After
soaking in the bleach solution, all equipment shall be further cleaned using a brush or other
suitable method until it is free of all visible debris. All equipment should be thoroughly dried
prior to being reinstalled.
F. The Contractor shall insure that supply, return, and exhaust fans and blowers are
thoroughly cleaned. Areas to be cleaned include blowers, fan housings, plenums, scrolls,
blades, or vanes, shafts, baffles, dampers and drive assemblies. All visible surface
contamination deposits shall be removed in accordance with NADCA Standards.
Contractor shall:
1. Clean all air handling unit (AHU) internal surfaces, components and condensate
collectors and drains. All insulation lining shall be removed and disposed of
properly.
2. Assure that a suitable operative drainage system is in place prior to beginning wash
down procedures.
3. Clean all coils and related components, including evaporator fins.
4. Cleaning of the coils and fan blowers shall not cause any appreciable damage to,
displacement of, or erosion of any surface, and shall conform to the manufacturer's
recommendations for cleaning, if available. Any corrosion or residue buildup in the
drain pans shall be cleaned to the greatest extent possible.
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G. Duct Systems: Contractor shall:
1. Create service openings in the system as necessary in order to accommodate
cleaning of otherwise inaccessible areas.
2. Clean all duct systems to remove all visible contaminants, such that the system5
are capable of passing visual inspection. Insulation lining shall be removed and
disposed of properly.
H. Use acceptable procedures to remove foreign matter in small sections and/or areas. As
it is removed, place the material in sealable, 6 mil polyethylene bags or other suitable
container. Material must not be allowed to be tracked around or dislodged in work area
prior to placement in bags or containers.
I. Apply approved biocide inside all appropriate surfaces of the ACS in accordance with
manufacturer's recommendations. Allow at least five minutes of contact time.
.
J. Waste Load-out Procedure
1. Seal bags or containers. Clean external surfaces of containers thoroughly.
2. Move containers to a holding area.
3. Ensure that containers are removed from holding areas by workers who are
dressed in clean coveralls or clothes.
K. Secondary Removal
1. After completion of gross removal work, all surfaces from which foreign matter has
been removed must be brushed and/or wet-cleaned by an equivalent method to
remove all visible material.
2. The Consultant will individually approve each area prior to commencement of the
antimicrobial sealant application. The Consultant will base approval on results of
tests and/or visual inspection.
3. Apply an approved antimicrobial sealant to surfaces from which foreign matter has
been removed and must not be used as a method for sealing dust on surfaces.
3.3 CLEANUP
This part is intended to be used as a general specification for cleanup of work area for any
particular ACS cleaning project for the Owner. Consult the SCOPE OF WORK section for each
individual project for more specific cleanup requirements, if any.
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A. Remove visible accumulations of material and debris. Wet-clean all surfaces within work
area.
B. Remove the polyethylene sheeting, except for HVAC vents which must remain sealed. Any
HEPA-filtered units must remain in place and in service.
C. Clean all surfaces in work area and any other soiled areas with wet-cleaning methods using
amended water, and/or using HEPA-fiItered vacuums. After completion of a second
cleaning operation, perform a complete visual inspection of work ar.ea to ensure that work
area is free of dust and/or visible material debris.
D. Sealed containers and all equipment in use in work area must be included in the cleanup
and must be removed from work area at an appropriate time in'the cleaning sequence.
Prior to removal of Contractor's equipment (e.g. vacuums, air filtration devices, waste
containers, etc.) from the work area, clean external surfaces of containers and equipment
thoroughly by wet-cleaning methods, or HEPA-fiI\ered vacuums. All openings on
equipment shall be sealed to prevent leakage of foreign matter from equipment.
3.4 INSPECTIONS AFTER REMOVAL OF FOREIGN MATTER
This part is intended to be used as a general specification for inspections of work area for any
particular ACS cleaning project for the Owner. Consult the SCOPE OF WORK section for each
individual project for more specific inspection requirements, if any.
A. If the Consultant finds visible accumulations of foreign matter in work area after the
completion of step 3.3.1 (C), Contractor shall repeat cleaning until work area is visually
clean, at the Contractors expense. No additional time will be added to the contract period,
and liquidated damages may be applied as specified in the contract documents.
B. When an inspection by the Consultant in the presence of the Contractor determines that
the area is free of accumulations of dust and visible material debris, the final clearance
criteria has been met, and the contractor may begin the application of the antimicrobial
sealant. the area thoroughly wet-cleaned, and materials from work area are removed and
disposed of, the area is ready for a final inspection.
C. A final inspection will be carried out by Consultant in the presence of Contractor to ensure
that no dust or debris remains on surfaces as a result of dismantling operations.
3.5 DISPOSAL
This part is intended to be used as a general specification for disposal of foreign matter for any
particular ACS cleaning project for Owner. Consult the SCOPE OF WORK section for each
individual project for more specific disposal requirements, if any.
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A. Preparation and Security of Waste Holding Areas
1. Secure transport vehicles and dumpsters with padlocks. Dumpsters and waste
transport vehicles must be locked at all times while engaged in foreign matter
disposal on the Owner's property, except when waste materials are being loaded
into these items.
B. Storage and Disposal of Containers
1. Containers of foreign matter removed from the ACS shall not be stored in occupied
areas, but must be moved directly from work area to an enclosed dumpster or
vehicle in enclosed carts.
2. Waste manifests and/or dump receipts must be submitted to the Consultant prior
to final clearance of Contractor.
C. Disposal Site
1 . Contractor shall use a disposal site which is operating under all conditions specified
by the Florida Department of Environmental Protection (DEP).
2. Contractor shall notify the Owner and the Consultant in writing of the location of the
disposal site.
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SECTION 4.0
INSPECTIONS, PROJECT MANAGEMENT AND COMPLETION
4.1 INSPECTIONS
This section is intended to be used as a general specification for inspections, monitoring, and
completion for any particular ACS cleaning project for the Owner. Consult the SCOPE OF WORK
section for each individual project for more specific requirements pertaining to this section, if any.
4.1.1 Inspections Prior to and During Work
A. Contractor shall make all work areas available for inspection by the Consultant and/or the
Owner at all times, although the Consultant agrees not to cause undue delay in the
progress of the Contractor's work.
.
B. Each work area will be inspected by the Consultant accompanied by the Contractor during
the work.
C. Regular inspections of the HEPA-filtered units will be performed by the Consultant to
ensure filters are not overloaded, and are properly seated in HEPA-fiItered units.
4.1.2 Inspection of Materials
A. The Consultant may inspect all materials being removed from work area.
4.1.3 Final Visual Inspections
A. A final visual inspection will be made after the Contractor's materials have been removed
from the work area and all material removal, disposal, and related work is completed.
B. All polyethylene sheeting must be removed from work area, with the exception of critical
barriers.
4.2 PROJECT MANAGEMENT
A. The Owner will employ the Consultant to conduct on-site project management for all phases
of the ACS cleaning.
B. The Consultant will be responsible for:
1. Review of all submittals by the Contractor, including pay requests.
2. Conducting inspections at the job site, as required.
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3. Performing all final inspections for each project.
4. Submitting final report to the Owner which will include all documents, logs, charts,
photographs, and test results pertaining to each project.
4.3 COMPLETION
4.3.1 Work Area Clearance
A.
Completion Criteria
."
1. Each work area will be cleared by visual inspection unless noted otherwise in the
SCOPE OF WORK. All surfaces must be free of visible dast and debris in order to
meet the clearance criteria. After final inspections are complete, the Consultant will
advise Contractor of the results.
2. When a work area fails the inspection, the area must be re-cleaned and re-
inspected. The sequence of re-c1eaning and re-inspection shall continue until the
area passes the final visual inspection.
B. Re-establishment of objects and systems when the project is complete:
1. Relocate all objects moved to temporary locations in the course of the work to their
former positions.
2. Re-establish HV AC, mechanical and electrical systems to proper working order.
Install new filters on HVAC equipment.
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APPENDIX A
.. .-ACS OEFINITIONS AND TERMINOLOGY
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Air Conveyance System (ACS): The ACS is any interior surface of a building's air distribution
system for conditioned spaces and/or occupied zones. The start of the system is at both the fresh
air intake grilles and return air grille. The return air ducts (except ceiling plenums) to the air
handling unit (AHU), the interior surface of the AHU, mixing box, coil compartment, condensate
drain pans, humidifiers, dehumidifiers, supply air ducts, return air ducts, fans, filters, filter housings,
reheat coils, and supply diffusers are all considered part of the ACS.
Authorized Visitor. Owner's Representative, Consultant, or representative of any regulatory or other
agency having jurisdiction over the project.
Clean Area: An unsoiled area or room with provisions for storage of clean clothing and equipment.
Coils: Heat-transfer devices that circulate water, brine, refrigerant or st~am through tubes in an
air stream to heat, cool, or dehumidify the passing air.
Consultant Evans Environmental & Geological Science and Management, Inc. who is retained by
.
Owner to provide consulting services.
Contractor. A contracting company and its employees, which employs a full-time contractor who
is a Florida licensed mechanical or air conditioning contractor and provides ACS cleaning.
Critical Barrier. A physical barrier which seals openings to the work area in such a way that
airborne particulates can not be released.
Debris: Any particulate substance in the ACS not intended to be present.
Ductwork: A passageway used for conveying air.
Electric Heating Element: A device designed to convert electrical current into heat.
Encapsulant: A liquid material which can be applied to surfaces stripped of foreign matter.
Fan: Power-driven blades that move air continuously by converting rotational mechanical energy
into increased air pressure and air flow.
Fixed Object A unit of equipment or furniture in the work area which cannot be removed from the
work area.
Foreign Matter: Any organic and/or inorganic substance which is not intended to be present in the
ACS. This includes all debris, dust, or entrained materials.
HEPA Filter. A High Efficiency Particulate Air (HEPA) filter which traps and retains at least 99.97%
of monodispersed particles 0.3 microns in diameter or larger.
HEPA-Filtered Unit: A fan which draws air through a HEPA filter and exhausts the filtered air.
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HEPA-Filtered Vacuum: High efficiency particulate air filtered vacuuming equipment with a filter
system which collects and retains 99.97% of monodispersed particles 0.3 microns in diameter or
larger.
Inspection: Verifiable visual quality assurance methods employed to confirm the results of
mechanical cleaning operations.
Mechanical Cleaning: Physical removal of debris and other foreign matter from ACS surfaces.
Moveable Object A unit of equipment or furniture in the work area that can be removed from the
work area.
Non-porous: A material that does not absorb moisture, such as metal(s)' or plastic.
Owner. Monroe County Public Works Division or authorized representative(s).
).
Pressure Differential: A condition whereby the interior of the ACS is maintained at a pressure
differential of at least minus 0.02 inches of water relative to the adjacent exterior areas.
Pressure Drop: Negative change in static pressure due to friction, dynamic loss or change in
velocity pressure.
Removal: All herein specified procedures necessary to remove foreign matter from the designated
areas within ACS and dispose of these materials.
Static Pressure: The normal force per unit area that would be exerted by a moving fluid on a small
body immersed in it if the body were carried along with the fluid.
Supervisor. An employee of Contractor who is knowledgeable and skilled in techniques and
procedures used to clean, encapsulate, and apply biocides on ACS Projects.
Vacuum Test: A measurable performance test which may be used to verify the cleanliness of any
non-porous surface of an ACS.
Visibly Clean: Determined by internal visual inspection to be free of foreign matter and other
construction materials.
Wet-Clean: The process of cleaning surfaces and objects by using cloths, mops, or other cleaning
tools which have been dampened with water.
Work Area: The interior air side surfaces of the ACS, specifically air handling equipment, ductwork,
and related in-line components, as well as the floor space beneath or surrounding the ACS access
panels that will be opened or created during the course of the ACS cleaning project.
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APPENDIX B
SPECIAL FORMS AND CERTIFICATES
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CERTIFICATE OF WORKER TRAINING
DATE:
PROJECT NAME:
PROJECT ADDRESS:
CONTRACTOR'S NAME:
Your employer's contract with the Owner for the above project requires that: You will be supplied
with the proper respirator and be trained in its use. You will be trained in safe work practices and
in the use of the equipment found on the job. You will receive a medical examination. These
things are to have been done at no cost to you. By signing this certification you are assuring the
Owner that your employer has met these obligations to you. ~
RESPIRATORY PROTECTION: I have been trained in the proper use of respirators, and informed
of the type respirator to be used on the above referenced project. I have a copy of the written
respiratory protection manual issued by my employer. I have been equipped at no cost with the
respirator to be used on the above project.
TRAINING COURSE: I have been trained in the dangers inherent in handling of microbiologically
contaminated materials and in proper work procedures, personal and area protective measures.
The topics covered in the course included, but not limited to, the following:
Respiratory protection
Use of protective equipment
Negative air/pressure differential systems
Work practices including hands on or on-job training
Personal decontamination procedures
Print Name
Worker's Signature
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CERTIFICATE OF WORKER'S RELEASE
DATE:
TO:
(Insert Owner's name)
RE:
(Insert project name and address)
1. In consideration of my employment by
and in connection with the removal and disposal of foreign matter from air conveyance
systems, and in consideration of the sum of: ONE AND NOli 00 ($1.00) DOLLAR and other
good and valuable consideration in hand paid, at anp before the sealing and delivery of
these presents, the receipt, sufficiency, and adequacy of which are hereby acknowledged,
the undersigned does hereby acknowledge, warrant, represent, covenant, and agree as
follows:
(a) I acknowledge and understand that I have been or will be employed in connection
with the removal of, disposal of, or other work in contaminated work areas, and I
acknowledge that I have been advised of and I understand the dangers inherent in
handling foreign matter from air conveyance systems.
(b) I knowingly assume all risks in connection with potential exposure and I do hereby
covenant not to sue, and to release and forever discharge the Owner, Consultant,
Testing Laboratory or architects and engineers employed by Owner, Consultant, or
Testing Laboratory and all their directors, officers, employees, nominees, personal
representatives, affiliates, successors, and assigns for, from and against any and
all liability whatsoever, at common law or otherwise, except any rights which the
undersigned may have under the provision of the applicable workmen's
compensation laws. Except as specifically set forth herein I hereby waive and
relinquish any and all claims of every nature which I now have or may have or claim
to have which are in any way, directly or indirectly, related to exposure from removal
of foreign matter from air conveyance systems.
(c) I hereby warrant and represent that I have not been disabled, laid-off, or
compensated in damages or otherwise, because of the exposure to foreign matter
from air conveyance systems.
(d) I represent that I can read the English language, or that I h~ve had someone read
this instrument to me, and that I understand the meaning of all the provisions
contained herein.
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Print Name:
Signature:
Social Security Number:
Signed in the presence of
Notary
(Signature)
My Commission Expires
( )
( )
( Seal) ).
( )
( )
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SUPERVISOR DAILY WORK LOG
April 8, 1998
DATE:
DESCRIPTION OF WORK PERFORMED:
WORKERS ON-SITE:
Print Name
Signature
Social Security Number
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INSPECTIONS:
TIME
April 8, 1998
COMMENTS
WASTE REMOVAL:
ATTACHED RECEIPTS:
[ ] monitoring results from Consultant
[ ] Dump receipts from landfill
Name of Supervisor:
Signature:
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WORK AREA ENTRY LOG
April 8, 1998
Date:
NAME
AFFIUA TION
RESPIRATOR TYPE
TIME IN/OUT
Name of Supervisor:
Signature:
B-7 P:\PROJECT\98\E0379\REPORTS\ACS_REM.SPC
EEbG: ACS Cleaning Specifications - Marathon Govt. Ctr. & Annex
April 8, 1998
RESPIRATOR TRAINING CERTIFICATION
I hereby certify that I have been trained in the use of each type of respiratory protection equipment
required for use on this Project. The training included the following:
1. Explanation of the dangers related to misuse.
2. Instruction on putting on, fitting, testing, and wearing the re~pirator.
3. Instruction on inspection, cleaning, and maintaining respirator.
4. Instruction on emergency situations.
I further certify that I understand the use, care and inspection of the respirator, and have tested and
worn the unit.
Employee Signature:
Date:
Notary:
Signature
My Commission Expires
( )
( )
( Seal)
( )
( )
(Submit one copy for each employee prior to starting work)
B-8 P:\PROJECT\98\E0379\REPORTS\ACS_REM.SPC
EEbG: ACS Cleaning Specifications - Marathon Govt. Ctr. & Annex
April 8, 1998
CONDITION OF BUILDING AND FIXTURES
Use this form to note any pre-existing damage to building components or fixtures. If no damage
is noted, write no damage in the appropriate section below. Use an additional sheet if necessary.
Flooring Materials (tiles, carpeting, etc.)
Walls
Ceilings
'\
Doors & Windows
).
Furniture (desks, chairs, tables, etc.)
Electronic equipment (copiers, computers, fax machines)
Lighting
Alarm systems
HV AC equipment
Agreed to and accepted by:
Contractor
Consultant
Owner
,,^,\~hL Lo~\O~
liii~
sign
print name
print name
sign
sign
B-9 P:\PROJECn98\E0379\REPORTS\ACS_REM.SPC
NON-COLLUSION AFFIDAVIT
I, "A\tA.\~B\"- \ ,01-l0M
\.. A' .
\'1\ \ ~"-'\ \
of the city
of
according to law on my oath, and under
penalty of perjury, depose and say that;
1) I am jI1Af.~tp?c'"lt/r YftIf/14 y
Proposal for the project describe~ as follows:
, the bidder making the
/ltx ~ (j)tJ V~y v1J e.c
Q(.,<..71W J Ai c; kri1Jf7t17U
f
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
/JI~' · LreJoA-'l..r
(Signature of Bidder) ,
STATE OF ~vtJ/1-
COUNTY OF JJ 1/-/)(, =-
~./'t.'e
DATE
PERSONALLY APP~RED BEFORE ME, the undersigned authority,
I 1,"0"'11'.1. L' @"
M \c~",f:.-. K\~ who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
~ day of :Iv. L 'f
~k ?~
NOTARY PUB ~C
,19~.
My commission expires:
~~y P(j OFFICIAL NOTARY SEAL
0'" ~<'.... VILMA R SACCO
~ ~ 0 COM..SSION NUMBER
. l:lt
~ 0( CC685291
"1c- # MY COMMSSlON EXPIRES
OF F\.O OCT. 2,2001
OMB - MCP FORM #1
DRllG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certilies that:
~\~~~ S~\~ ~~~p.
(Name of Business)
1. Publish a statement noti(,.ing employees that the unlawful manufacture. distribution. dispensing.
possession. or use of a controlled substance is prohibited in the workplace and specifYing the actions that
will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace. the business's policy of
maintaining a drug-free workplace. any available drug counseling. rehabilitation. and employee assistance
programs. and the pen<llties th<lt may be imposed upon employees for drug abuse violations.
l. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specilied in subsection (I ).
-l. In the statement specilied in subsection ( I). noti(v the employees that. as a condition of working on the
commodities or contractual services that are under bid. the employee ,vill abide by the teons of the
statement and will noti(v the employer of any conviction of. or plea of guilty or nolo contendere to. any
violation of Chapter 891 (Florida Statutes) or of any controlled substance law of the United States or any
state. for a violation occurring in the workplace no later than live (5) days after such conviction.
5. Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or
rehabilitation progr<lm if such is available in the employee's community. or any employee who is so
convicted.
(,. Make a good faith effort to continne to maintain a drug-free workplace through implementation of this
section.
As the person authori/.ed to sign the statement. I certify that this linn complies fully with the above
requirements.
,..
~.
,
~/f<Et4c;"'L/) -
Biddcr's Signature
~\\'t\~~
Date' ,
OMS - MCP#5
07/07/98 TUE 13:51 FAX 13053741666
EVANS ENVIRONMENTAL
f4100L-
EE~G
Ninety-NIne Sc uti. "1I:;t !-11th St,,;!!l
Fourth Floor
Miami, Florida 33' 31
(3Q$) 374-830lJ
(305) 374-90~ /=..)(
. EVGl\s Environmenta.l & Geose "nee;;
July 7, 1998
EE&G Project No.: 03(' 300005(]
TO;
Prospec: ive Biddl::rs
Tom Yacobellis - Ductbusters, (813) 78SI~006)
~milano Santos - Dyna Kleen, (401) 72~;-9883
Paul Keller - Service Tech Corp., (813) 1>39-0998
Fabio Un; - Airmax, (305) 669-1080
FROM:
Luis 8ml :h, EE&Ci
VIA FACSh'dJLE~
Subject:
ADOEN [IUM TO I:;ENERAL SPECIFICA liONS ACS CLEANING
MARA TI ION GO IfERNMENT CENTER AND GOVERNMENT CENTI:R AI~NEX
Gentlemen,
As discussed during he pre~ :lid walkthrough conducted on June 25, 1998, the general
specifications for this p' ::lject ha\ s been modified as described below:
1. The duration of .1e projen shall be increased to include two additional work sl" ifts. These
additional shifts i lclude th~ period between 5:00 pm Monday to 6:00 am Tuesc ay plus the
period between !i;OO pm "'uesday and 6:00 am Wednesday. This results in a 10tal project
duration of five.: ays (Fric:lay evening to Wednesday morning).
2. The use of the b ocide O::ineTM shall be omitted from all duct cleaning proced Jres.
3. The initial 15 fe,: t of supply duct on .AHU #'5 3 & 4 at the Marathon Government Genter
Annex, shall be . ~placed l'/ith Mannville 1" Superduct. The treatment of this ne IN dUI;t with
an antimicrobial :;oating i:; no longer required.
4. The AHU ins.. ation wi'lich is scheduled for removal and replacement shall be
IMCOSHEETTM nanufac:ured by NOMACO, Inc.
5. The antimicrobii: I coating to be applied to the ductwork shall be Foster's 401211 brand.
(f you have any question) or COmi'rlents on this matter please do not hesitate to contact me directly
at the number provided, It the top of this page. A floor plan for the Marathon GovernlT lent Genter
Annex is attached to th :. letter; t 'Ie portion of the building which does not require cle~lning of the
ceiling plenum is marked on this drawing.
cc
Mr. John King - M :>nroe Co. Dept. of Facilities Maintenance
Sincerely,
~C
Luis Smith
Sr. Project Manager, EE &G Miani
P:\PROJECT\99\OOOO!)OlA~ OENorJM.LET
Mal"", FL
Tamp.. FL
Jnck:sonville. f'L
Or ando. FL
''j'(i Pdm9d on R.~y<;19c1 Pap""
Oi/07/98 TUE 13:52 FAX 13053741666
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EE~;.(i
Environmental Consultant! to
Facilities
Infrastructure
Transportation
Evans Environmenial & Gi;3ologlcal Science and Management, Ir c:-
)
99 Southeast Fifth Stref! t
Fourth Floor
Miami. Florida 33131
Telephone: (305) 374-8:100
Fax: (305) 374-9004
DATE: Julr 27, 1998
FACSIMILE COVER PAGE
TO:
Mr. John Killlg
COMPANY:
FAX NUMBER:
MOl' roe COl.lnty Oept. Of Facilities Maint.
30E 295-36':'2
PHONE NUMBER: 305 295-4305
FROM:
Luifi E. Smith
=~
SUBJECT: EE&G COsl~
COMMENTS:
(0 F' ages to Follow)
Mr. King, EE&G is able tll provide:! IAQ consulting and testing services for the clerming project at
Marathon Govt Ctr. And Annex as agreed to in our original proposal dated Der:e nber 30, 1997
provided that the contrac:))r completes all work by the end of the weekend. Howe',er, we did not
anticpate or budget the c: :Ists associated with our attending the pre-bid meeting a ld preparation
of an addendum to the Ii~tecificajons. These costs ($600) were not budgeted si lee we did not
attend the previous pre-t:id meetnng during the dud cleaning project at the Key WI!St courthouse
annex. I apologize for ar y inconvenience this may have caused. Please let me k 10wf I can be
of any further assistanCf!. -
The information contaimi d in this lransmission may be confidential. It is intended only for the use of
the individual or entity (0 whom it;s addressed. If the reader of this message is n()t . 'he intended
recipient, you are he,.., by notifbid that any dissemination, distribution or copying (If the m~terial
herein is prohibited. If}.)u have ,'eceived this communication in error, please notify u. ~ immediately
by telephone. Your cooperation is appreciated.
If there are any pro,~ lem$ wi,'h thili tran$miHion, pleil$e phone our office immediifte/y.
Melbourne, FL - Jacksonville, Fl
h~iami, FL - Tampa, FL - Orlando, Fl
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE 1t,C1/~ L~
_t\\~,..\....\~ '/.... S~; C;f:::; (~Ri" warrants that he/it has not employed. retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. I O-19l)() or any County officer or employee in violation of
Section 3 of Ordinance No. I()-Il)l)(). For breach or violation of this provision the County
may. in its discretion. tenninate this contract \\ithout liability and may also. in its discretion.
deduct from the contract or purchase price. or otherwise recover. the full amount of any fee.
commission. percentage. gift. or consideratIOn paid to the fomler County officer or employee.
/Ji~ · ;t?/f(':fJ~t-?W
(signature!
Date: "'? If ,98
/" "
STATE OF tL6R\b~
COUNTY OF ~~D~
PERSONALLY APPEARED BEFORE ME. the undersigned authority.
\..A;t~t::L l't~~ e,,\
\\ho. after first being sworn by me. affixed his/her
signature (name of individual signing) in the space provided above on this \~ day of
~~~ .19gt
i\. \\ \J) ~\
~'~)JJ-A.,l' ~ ,:0
NOTARY P . L1C
My commission expires:
....~~'( Pll~ OFFICIAL NOTARY SEAL
o ~..... VILMA R SACCO
~ . 0 COMYSSlOH NUMBER
; : CC685291
~ ~ MY COMMISSION EXPIRES
OF f\.O OCT. 2,2001
OMS - MCP FORM #4
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR \VORK
To assist in the development of your proposal, the insurance cover;rges marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have himlher sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
I
WORKERS' COMPENSATION
AND
EMPLOYERS'LIABILITY
'"'-
'"'
\VCJA
--4-- Workers' Compensation
~ Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor \V orkers Act
Federal Jones Act
StatutOf}' Limits
S; 1 00,000/$500,000/$1 00,000
$500,000/$ 5 00,000/$ 5 00,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
San1e as Employers'
Liabili ty
\VC1
WC2
WC3
\VCUSLH
INSCKLST
Administration Instruction
#4709.2
4
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:'
.
Premises Operations
Blanket Contractual
Expanded Definition
of Property Damage
.
Products and Completed Operations
Personal Injury
.
.
.
Required Limits:
I,
GLI
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
"
GL2
GL3
$250,000 per Person; $500,000 per Occunence
$50,000 Property Damage '\
or
$500,000 Combined Single Limit
$500,000 per Person; $ I ,OOO,QOO per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
GL4
$5,000,000 Combined Single Limit
Required Endorsement:
GLXCU
GLLIQ
GLS
Underground, Explosion and Collapse (XCU)
Liquor Liability
Security S~rvices
All endorsements are required to have the same limits as the basic policy.
INSCKLST
Administration Instruction
#4709.2
5
(
As a minimum, coverage should extend to liability for:
VEHICLE LIABILITY
· Owned; Non-owned; and Hired Vehicles
Required Limits:
VLl
~
VL2
VL3
VL4
BR1
MVC
PRO]
PR02
PR03
POLl
POL2
POL3
ED1
ED2
GK1
GK2
GK3
x
Administration Instruction
#4709.2
$50,000 per Person: $100,000 per 0ccurrence
$25,000 Property Damage ,(
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurr~nce
$50,000 Property Damage
or
$300,000 Combined Single Limit
....
-~
, .\
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or l
$1,000,000 Combined Single Ia,imit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
Builders'
Risk
Limits equal to the
completed project.
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment.
Professional
Liability
$ 250,000 per Occurrence/S 500,000 Agg.
S 500,000 per Occurrence/S 1 ,000,000 Agg.
S 1 ,000,000 per Occurrence/S2,000,000 Agg.
$ 500,000 per Occurrence/$l ,000,000 Agg.
$1,000;000 per Occurrence/$2,000,000 Agg.
$5,000,000 per Occurrence/S 1 0,000,000 Agg.
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
Pollution
Liability
Employee
Dishonesty
Garage
Keepers
INSCKLST
6
(
Ml-Ul
MED2
MED3
MED4
IF
VLPI
VLP2
VLP3
BLL
HKLI
HKL2
HKL3
AIRI
AIR2
AIR3
AEOI
AE02
AE03
EO]
E02
E03
Administration Instruction
#4709.2
Medical
Professional
Installation
Floater
Hazardous
Cargo
Transporter
Bailee Liab.
Hangarkeepers
Liability
Aircraft
Liability
Architects Errors
& Omissions
Enrrineers Errors
& Omissions
$ 250,000/$ .750,000 Agg.
$ 500,000/$ 1,000,000 Agg.
$1,000,000/$ 3;D00,000 Agg.
$5,000,000/$10,000,000 Agg.
Maximum value of Equipment
Installed
$ 300,000 (Requires MCS-90)
$ 500,000 (Requires MCS-90)
$1 ,000,000 (R~uires MCS-90)
Maximum Value of Property
$ 300,000
$ 500,000
$ 1,000,000
$ 1,000,000 ,
$ 5,000,000
$50,000,000
JJ
-.;
.....
\
~
$ 250\000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$1 ,000,000 Agg.
$ ] ,000,000 per Occurrence/S3,000,000 Agg.
$ 250,000 per Occurrence/$ 500,000 Agg:
$ 500,000 per Occurrence/$l ,000,000 Agg.
$ ] ,000,000 per Occurrence/$3,000,000 Agg.
INSCKLST
7
INSURANCE AGENT'S STATEMENT
I
(
I,have reviewed the above requirements with the bidder named below. The following deductibles
apply to the corresponding policy.
POLICY
DEDUCTIBLES
,.(
Liability policies are
Occurrence
Claims Made
J
-.;
'~
,
Insurance Agency
Signature
.
.
BIDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract and v:ilJ comply in full"':
\1/ith all the requirements. ....
/nIulhA_. -, flkr~i<d
/~e
J4t1fJ1J1-y
Bfdder
INSCKLST
Administration Instruction
#4709.2
8
(
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
I.
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at hislher own expense,
insurance as specified in any attached schedules, which are made part of this contract. The-
Contractor will ensure that the insurance obtained \Vm extend protection 10 all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all $ubcontractors to
obtain insurance consistent with the attached schedules. '"\ .
, \
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting fTom the failure of the Contractor to provide satisfa..bory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all \"'ork until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Administration Instruction
#4709.2
14
GIRl
J IlL: Monroe Lounty Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
~.y deviations from these General Insurance Requirements must be requested in \\!fiting on the
County prepared fonn entitled "Rcqucst for Waivcr of Insurance Requirements" and
approved by Monroe County Risk Management.
"
,/
~
......
""
'\
'.
GIR2
Administration Instruction
#4709.2
15
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
J',~~'k. A~~\~ (1j)~p.
..
I
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the ,contract and
include, as a minimum: '_
,
· Premises Operations .
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
....
.~
The minimwn limits acceptable shall be:
.
).
$300,000 Combined Single Limit (CSL)
I f split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Fornl policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimwn of twelve
(12) months follO\....ing the acceptance_9f.~.vork by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLl
Administration Instruction
#4709.2
54
(
\
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTR
,~T\VEEN
MONk OUNTY, FLORIDA
AND
~YK~~"'- S2~\l~t;f; (l;RP.
(
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimurrl, liability coverage for:
· O\\'I1ed, Non-Owned, and Hired Vehicles
'".;
'",
\
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
"':
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VLl
Administration Instruction
#4709.2
8\
\\'ORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
f\'~H~~ S~\l~~ ~.
I
Prior to the commencement of work governed by this contract, the Contractor shall obtain
\Vorkers' Compensation Insurance \l.,rith limits sufficient to respond to FloJida Statute 440.
- ,
In addition, the Contractor shall obtain Employers' Liability Insurance ~,rith limits of not less
than: ~
\
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
l.
l.
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
":
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Lener of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WCI
Administration Instruction
#4709.2
88
1996 Edition
POLLUTION LIABILITY
INSURANCE REQUIREMENTS
FOR
)
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
j;~~~ S~~\~ llo~\p.
..
..
Recognizing that the work governed by this contract involves the storage, ~eatment, processing,
or transporting of hazardous materials (as defined by the Federal EnviroIlIl\ental Protection
Agency), the Contractor shall purchase and maintain, throughout the life of the contract,
Pollution Liability Insurance which will respond to bodily injury, property damage, and
environmental damage caused by a pollution incident.
The minimum limits of liability shall be:
$1,000,000 per Occurrence/$2,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reponing period of four (4)
years will be required.
POL2
Administration Instruction
#4709.2
73
MONROE COUNTY, FLORIDA
RISK MANAGE1\1ENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
\V AlVER OF INSURANCE REQUIREMENTS
I
There will be times when it will be necessary, or in the best interest of the County, to deviate
from the standard insurance requirements specified within this manual. Recognizing this .
potential, and acting on the advice of the County Attorney, the Board of ~ounty Commissioners
has granted authorization to Risk Management .to waive and modify v3Jjous insurance
provisions. ""
Specifically excluded from this authorization is the right to waive:
l.
· The County as being named as an Additional Insti-red - If a letter from the Insurance
Company qnot the Agent) is presented, stating that they are unable or w1willing to name
the COW1ty as an Additional Insured, Risk Management has been granted the authority to
waive this provision.
.'
and
.-
· The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose the Count" 10 economic Joss. For this reason,
every attempt should be made to obtain the standard insurance requirements. If a waiver or a
modification is desired, a Request for \Vaiycr of Insurance Requirements form should be
completed and submitted for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the
County Attorney who will submjt the Waiver v.rith the other contract documents for execution by
the Clerk of the Courts.
Should Risk Management deny the \l.laiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision
making authority.
Administration Instruction
#4709.2
102
M.C.A. INST
#4109.2
1996 Edllio"
MONROE COUNTY, FLORIDA
(
Requcst For Waivcr"
of
Insurance Rcquiremcnts
It is requested that the insurance requirements, as spccified in the County's Schedule of Insurance Requircments, be
waived or modified on the following contract.
Contractor:
"
Contract for:
Address of Contractor:
'\
'\
Phone:
l..
I.
Scope of Work:
Reason for Waiver:
Policies Waive.r
will apply to:
Signature of Contractor:
Approved
Not Approved
Risk Management
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Goard of County Commissioners appeal:
Approved:
Not Approved:
\
\
,
Meeting Date:
Administralion Instruction
114709.2
t02
. ) 'I, l U1ll<lfl
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
.
for
Other Contractors and Subcontractdh
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including d~ath), personal
injury, and property damage (including property ov-,rned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, iri~onnection with, or by
reason of services provided by the Contractor or any of its Subconttactor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act Qr omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the wG~k of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County fyom any and all increased expenses resulting fyom such
delay. ~
1l1e first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
Tes
Administration Instruction
#4709.2 .
97