Item P4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
February 15, 2006
Division:
County Administration
Bulk Item: Yes X
No
Department: County Administration
Staff Contact Person: Tom Willi
AGENDA ITEM WORDING:
. Approval of Resolutions transfemng funds for the purchase of a helicopter to replace TraumaStar
which was removed from service.
ITEl\l BACKGROUND:
The Board has determined that the replacement of TraumaStar is necessary and the Sheriff was
authorized to negotiate a purchase contract for a helicopter. The Sheriff has made an offer on a
helicopter and an acceptance of the offer which is good until February 24, 2006 at which time a
contract between the seller and the Sheriff will be entered into. Specifics of the contract are not
available at this time but the funds need to be in place in order to proceed with the purchase.
PREVIOUS RELEVANT BOCC ACTION:
As stated above.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval.
TOT AL COST:
$3,740,000
BUDGETED: Yes --K- No
COST TO COUNTY:
$3,740,000
SOURCE OF FUNDS:
Fund 304
REVENUE PRODUCING: Y es ~ No
AMOUNT PER MONTH TBD
Year
APPROVED BY: County Atty _ OMB/Purchasing -X- Risk Management _
DIVISION DIRECTOR APPROVAL:
g~ Willi
Thomas J. Willi
DOCUMENTATION:
Included X
Not Required~
DISPOSITION:
AGENDA ITEM #
Sheriff
SUBSTATIONS:
Fn:cIG;lll Substation
20950 lft<:neas Hwy.
Cud~ Key. FL 33041-
r.~15) 745-31 B4
fAX (305) 745-3761
February 8, 2006
MONROE COUtfTY SHERIfF'S OFFICE
~l"ralhon Substation
3103 O.er.ous Hw)'.
Maralholl, FL ))()SO
i m.51 289-2430
FAX ,305; 289-2497
BUDGET CERTIFICATE
FISCAL YEAR 2oo~2006 -AMENDMENT REQUEST
hlamordda Subsration
8'?000 (}.'ersa. Hwy.
l,tanlOO1da, FL 33036
(305) 853-7021
FAX (305) &H-9372
Monroe County Slieriff's Office
9{iduzrtf'D. 1{oth,Sliuiff
5525 Ct1fkge !](pat!
~!J 'Wrst, 7f.oritfa33040
(305) 292-7000 .'JJU'": (305) 292-7070 1-800-273-COPS
WW'W-f&gsso.net:
As required by Chapter 3O.49(2Xa), I certify that the proposed budget expenditUI1I5 i5 reasonable and
necessary for the proper and elrJClent operations of \he Sheri".. Office of Monroe County, Florida, for
the fiscal year beginning ()c:tober 1, 2005, and ending September 30, 2006.
!-lnth Buildin:
51) H;g~ Point Rd., Solie lOfhe functional distribu!lon ill .. tallows:
T"v~nller. FL 33070
I ~U5) K.53-32/l
fAX ClOS) &Sl-3205 LAW ENFORCEMENT
.10
Personal SetVlces
DETENTION CEN'l'ER..l;.
K.:y West Del. Cenler
5501 Collcsc Road
Key West. Fl 33040
(305) 293-7300
fAX (30;5) 293-7353
.30
Opel1lting Expenses
.60
CIPitJI outIIIy
.90 Conlingency
TOTAL
~lll'llthon Del. Faeilil"
:1l)R I O""an.Terrace .
\>hu';othon. FL 33050
IJO~j :!1l'l.2420
h' X (3OS) 289-2U4
CORRECTIONS
1'13."'iOll Del. Facility
53 Higb Poi.l Road
Plal\UWOIl Key, FL 33070
1:1(15) 853-3266
FAX (305) 1153-3270
.10
PeROnal SeMoe5
.30
Operating Expenses
Capital OuUay
.60
SPECL4L OPERA1'JQNS
P.O. 3o~ 500975
Mnrod\OD. FL 33050
I J('5) :!&9-2410
FAX (305) 289-2498
.90
Contingency
TOTAL
.WI,\TION DIVISION
111100 o,'crseas HW)".
M,,,"lllln_ FL 33050
<JO~) 289-2771
FAX (305) 289.2776
C.OM~uNICATIONS
::7'Kl Ovascas H"'Y.
;o.'Jaralhool. Fl 3JmO
,~0512119-2351
FAX (305) 289-2493
11
INCREASE Amended
$ 20,231,336 20.231.336
3,439.043 3,-439.043
7-47,371 3,740,000 4,467,371
$ 2",417,750 $ 3.740.000 $ 28,157,750
$ 10,778,733 $
5,&<<),952
104,716
$ 10,778,733
5,&<<),962
104.716
S 16.524,411 $
$ 16,524,411
e
.
p4
Page 2 -
BUDGET CERTIFICATI:
FISCAL YEAR 2005-2006
COURT SECURITY
.10 Pel$Onal Servtces $ 1,222,613 $ $ 1.222.613
.30 Operating Expenses 26.303 26,303
.60 Capital Outlay
.90 Contingency
TOTAL $ 1,248,916 $ $ 1.248,916
PUBUC SAFETY
.10 PelSOnal Services $ 32,232,662 $ $ 32,232.682
.30 Operating Expenses 9.106,308 9,106.308.00
.60 Capital Outlay 852,087 3,740,000 4,592.087.00
.90 Contingency
TOTAL $ 42,191,077 S 3,740,000 $ 45,931 ,on
"t!=~ ,&
Richard D. Roth, Sttertrf of Monroe County
Resolution No.
- 2006
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2005, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2006 as, hereinafter set forth to
and from the following accounts:
Fund #304 One Cent Infrastructure Sales Tax
From: 304-26000-560620 Capital Outlay Buildings
Cost Center # 26000 l>ublic Safety Projects
For the Amount: $3,740,000
To: 304-86502-590101 Transfer to 101
Cost Center #86502 Budgeted Transfers 304
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 15th day of February AD 2006.
Mayor McCoy
Mayor Pro Tern Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DA.NNY L. KOLHAGE, Clerk
Item 37 transfer helicopter
Resolution No.
- 2006
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for
unanticipated funds in the Monroe County Budget for the Fiscal Year 2006, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts oCthe Monroe County Budget for the Fiscal Year 2006 be and the same is hereby increased by the amount
hereinafter set forth:
Fund #101 Fine & Forfeiture Fund
Cost Center#68600 Sheriff's Budget
FUIlction#5200
Activity#5260
Official Division#2000
Revenue:
101-68600-381304GT
Total Revenue:
Transfer from Fund 304
$3,740,000
$3,740,000
Appropriations:
101-68600-530490
Total Appropriations:
Miscellaneous
$3,740,000
$3,740,000
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15th day of February, AD 2006.
Mayor McCoy
Mayor Pro Tem Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Statutes & Constitution :View Statutes :->2005->ChOI29->Section 06: Online Sunshine
Page 1 of2
Select Year: 2005 Go
The 2005 Florida Statutes
Title X I
COUNTY ORGANIZATION AND INTERGOVERNMENTAL
RELATIONS
Chapter 129
COUNTY ANNUAL
BUDGET
YiewEotire
Chapter
129.06 Execution and amendment of budget.-.
(1) Upon the final adoption of the budgets as provided in this chapter, the budgets so adopted shall
regulate the expenditures of the county and each special district included within the county budget, and
the itemized estimates of expenditures shall have the effect of fixed appropriations and shall not be
amended, altered, or exceeded except as provided in this chapter.
(a) The modified-accrual basis or accrual basis of accounting must be followed for all funds in
accordance with generally accepted accounting principles.
(b) The cost of the investments provided in this chapter, or the receipts from their sale or redemption,
must not be treated as expense or income, but the investments on hand at the beginning or end of each
fiscal year must be carried as separate items at cost in the fund balances; however, the amounts of
profit or loss received on their sale must be treated as income or expense, as the case may be.
(2) The board at any time within a fiscal year may amend a budget for that year, and may within the
first 60 days of a fiscal year amend the budget for the prior fiscal year, as follows:
(a) Appropriations for expenditures in any fund may be decreased and other appropriations in the same
fund correspondingly increased by motion recorded in the minutes, provided that the total of the
appropriations of the fund may not be changed. The board of county commissioners, however, may
establish procedures by which the designated budget officer may authorize certain intradepartmental
budget amendments, provided that the total appropriation of the department may not be changed.
(b) Appropriations from the reserve for contingencies may be made to increase the appropriation for
any particular expense in the same fund, or to create an appropriation in the fund for any lawful
purpose, but expenditures may not be charged directly to the reserve for contingencies.
(c) The reserve for future construction and improvements may be appropriated by resolution of the
board for the purposes for which the reserve was made.
(d) A receipt of a nature from a source not anticipated in the budget and received for a particular
purpose, including but not llmited to grants, donations, gifts, or reimbursement for damages, may, by
resolution of the board spread on its minutes, be appropriated and expended for that purpose, in
http://www.leg.state.f1.us/Statutes/index.cfm?App".mode....Display~Statute&Search~"String...I/31 /2006
Statutes & Constitution :Vicvv Statutes :->2005->ChO1 29->Section 06 : Online Sunshine
Page 2of2
addition to the appropriations and expenditures provided for in the budget. Such receipts and
appropriations must be added to the budget of the proper fund. The resolution may amend the budget
to transfer revenue between funds to properly account for unanticipated revenue.
(e) Increased receipts for enterprise or proprietary funds received for a particular purpose may, by
resolution of the board spread on its minutes, be appropriated and expended for that purpose, in
addition to the appropriations and expenditures provided for in the budget. The resolution may amend
the budget to transfer revenue between funds to properly account for increased receipts.
(f) If an amendment to a budget is required for a purpose not specifically authorized in paragraphs (a)-
(e), unless otherwise prohibited by law, the amendment may be authorized by resolution or ordinance of
the board of county commissioners adopted follOWing a public hearing. The publiC hearing must be
advertised at least 2 days, but not more than 5 days, before the date of the hearing. The advertisement
must appear in a newspaper of paid general circulation and must identify the name of the taxing
authority, the date, place, and time of the hearing, and the purpose of the hearing. The advertisement
must also identify each budgetary fund to be amended, the source of the funds, the use of the funds,
and the total amount of each budget.
(3) Only the following transfers may be made between funds:
(a) Transfers to correct errors in handling receipts and disbursements.
(b) Budgeted transfers.
(c) Transfers to properly account for unanticipated revenue or increased receipts.
(4) All unexpended balances of appropriations at the end of the fiscal year shall revert to the fund from
which the appropriation was made, but reserVeS for sinking funds and for future construction and
improvements may not be diverted to other purposes.
(5) Any county constitutional officer whose budget is approved by the board of county commissioners,
who has not been reelected to office or is not seeking reelection, shall be prohibited from making any
budget amendments. transferring funds between itemized appropriations, or expending in a single
month more than one-twelfth of any itemized approved appropriation, following the date he or she is
eliminated as a candidate or October 1, whichever comes later, without approval of the board of county
commissioners.
History.--s. 6, ch. 6814.1915; RGS 1529; CGL 2307; s, 5, ch. 26874,1951; s. 2, ch. 78.157; s. 2, ch. 88-
85; s. 1, ch. 93,109; s. 828, ch. 95-147; s. 5, ch. 96.324; s. 12, ch. 2001-252.
l
Copyright i.0 1995-2005 The Florida Legislature . Eri~acy-5:tat!;ment . CQntaC:LUS
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