Resolution 169-2006
RESOLUTION NO.
169 - 2006
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
RESCINDING RESOLUTION NO. 328a-2005 AND
APPROVING MODIFICATION #3 AMENDING mE
AWARDED COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) CONTRACT AGREEMENT.
WHEREAS, on March 19, 2003 the Monroe County Board of County Commissioners
(BOCC) granted approval of accepting the 2002 Community Development Block Grant (CDBG)
Agreement offered by the Department of Community Affairs (DCA); and
WHEREAS, also during the March 19, 2003 BOCC meeting, the BOCC approved the
reallocating of the CDBG Housing Rehabilitation Work Activity funding in the amount of
$1 50,000 to the CDBG Sewer Hook-up Work Activity funding; and
WHEREAS, DCA executed the Contract Agreement #03DB-IA-II-54-01-H32, for
$750,000 on April 9, 2003; and
WHEREAS, on February 18, 2004, the BOCC approved Amendment #1 to the Contract
Agreement reflecting this allocation; and
WHEREAS, on February 16, 2005, the BOCC approved Amendment #2 to the Contract
Agreement for a six-month extension revising the expiration date of the Agreement to October 8,
2005; and
WHEREAS, on September 28, 2005, the BOCC approved Resolution No. 328a-2005
approving Modification #3 for a six-month extension revising the expiration date of the
Agreement to April 8, 2006; and
WHEREAS, the modification was not successfully processed timely to provide for the
extension, on November 30, 2005 Mayor McCoy requested reinstatement of the CDBG
Agreement and executed a revised Modification #3 for a twelve-month extension revising the
expiration date of the Agreement to October 8, 2006; and
WHEREAS, on December 13, 2005, DCA executed the revised Modification #3
(Attachment A) extending the CDBG Agreement expiration date to October 8, 2006 and
forwarded approval of reinstatement and the new Agreement termination date of October 8, 2006
under cover letter to Mayor McCoy received December 23, 2005; now, therefore
that:
Section 1.
Section 2.
Section 3.
BE IT RESOLVED BY the Board of County Commissioners of Monroe County, Florida,
Resolution No. 328a-2005 is hereby rescinded.
Modification #3 for a twelve-month extension revising the expiration date of the
CDBG Agreement to October 8, 2006 is hereby approved.
This Resolution shall become effective upon adoption.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of the Board this 19th day of April, 2006.
BOARD OF COUNTY COMMISSIONERS
OF MONROE CO Y, FLORIDA
Attest: Danny L. Kolhage
By:
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MONROE COUNTY ATTORNEY
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SU N M. GRIMSL
ASSISTANT COUNTY ATTORNEY
4- 7- (),
Attachment A
MODIFICATION # _3_TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS
AND THE COUNTY OF MONROE
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("the Department"), and the County of Monroe,
("Recipient"), to modify DCA Contract Number 03DB-1A-11-54-01-H32 ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to
which the Department provided a subgrant of $750.000.00 to Recipient under the Small Cities
Community Development Block Grant ("CDBG") Program as set forth in the Agreement; and
WHEREAS, the Agreement has expired, and the Recipient has requested that the
contract be reinstated and the contract period extended; and
WHEREAS, the Department and the Recipient desire to modify the Agreement by
modifying Attachment B, Activity Work Plan section thereunder.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement is hereby reinstated as though it had not expired.
2. Paragraph 3 of the Agreement is hereby revised to reflect an expiration date for the
Agreement of October 8. 2006
3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan, which is attached hereto and
incorporated herein by reference.
4. All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the last execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
DEPAR
RECIPIENT:
IN WITNESS WHEREOF, the parties hereto have executed this docu
dates set out herein.
By:
y. Name: - , Division Director
//J?,YALL L~uE Housing and Community Development
DATE: \ L' d . 0 S
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BY:
Name:Charles "Sonnv" cCov
Title: Mavor. {iiJJ of Monroe
DATE: " ()S'
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RECEIVED
APR 2 0 2006
4 . 11. <9[,
J,ONROr:: COUNTY ATTORNEY
Attachment B
ACTIVITY WORK PLAN
RECIPIENT MONROE COUN'IY
DATE PREPARED October 17. 2G051 Rev_en
CONTRACT NO. 03DB-1A-11.s4-01-H32
ACTIVITY BUDGET $112.100
(for this activity only)
AdivIly Number of PropoIed Ben8llCiariea Proposed ActMty Unite
for... 8dMtv anIv HouIlng
Heme AdmilllMl'8l:ton Units
Number ID 100 H.U.
SeIvice AN8 t# IfA LMI \Ill Totel No. of Units Type of
Units
08te Oate Oesc:lrh Propoeed Action to be Undertaken or Ccnract Special # UnIl8 to be Pwaposed ..
start End ConditIon CIIerance Doc::unBUtIon Comple48d to be
(month (1IIOOth to be SUbmiIIed by "Dale End" by "Date Encf' ReqUllled by
& yeIII') & year) -Date End'
SubmI Requeet for Release of Funds & EnvtroI<<nentII Conditions
SubmiI documenIaIon to c:Ie8r SpecIal CondItion Nwnbers..!lL-
05103 06103 AdInInI.ballw Quarterly .................. $5,000.00
rJ1103 08103 AdnIInIIfratIw Quarterly 1Wmbu...-nta .. $3,381.00
10103 12103 AdmIn....... Quar1aIty ReInIbur8IIMnI8 $7.732.00
01J04 03J04 AdmInlslratlv8 au.wtr ~ $5.932.00
04104 0MJ4 Admln~"_ QuarfIIctJ Relmbureem1n18 $8,748.00
07iD4 09r'04 AdnI....tIw QuMWfy R.eI..............ibo $5,974.00
1004 12104 AdmlnlatrlltlV'8 QuaItIrIy R.elmbu......... $15.0400.00
01105 03105 AdmIn...ttve Quuterly RelmlJunMllMl'" $15,400.00
00W5 12105 Admlnlatndlva QU8rfl8r1y Relmbu......... $15,400.00
0110& 0M:l6 Admlnie........,. au.rterty Reimbu.......... $15.400.00
0MJ8 10J06 AdmInIet.r8tlv8 QUlrterIy Relmbul........ $14.132.00
10m 1 DI08 Subml Administrative Closeout
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ACTIVITY BUDGET TOTAL $ 112.500
(must equal ActiVity Budget in the heeding of this fann)
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ACTIVITY WORK PLAN
RECIPIENT MONROE COUNTY DATE PREPARED October 17. 2CIOI1Revlud)
CONTRACT NO. aaB-1A.11-14-01-H32 ACTMTY BUDGET 1137._
(for this acIIvily only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this acIivity only HousIng
Name ...... connections Units
Number IWIl 50 10 100 tOO H.U.
Service Alee.. Ul6. LMI VLI Total No. of Units Type of
I Units
Date Date Describe PropoIed Action to be Undertaken or ConhcI SpeoIaI #unna 10 be Prupoeed .
Start End ConcBtlon Clearance 00cumentaI0n Completed lobe
(monI'l (month to be Submillecl by "Oate End" by "Date End" Requested by
& yeaf) & year) "Date End"
Submit Request tor ReIeese of Funds & Envlronmental ConcIItions
Submit documentation to cIe8r Spedel CondiIIon Numbers ALl.
.
07103 09103 Sewer CorIiWCtlona (0%) 0
10103 12/03 Sewer ConnectIont (0%) 0
01104 03f04 Sewer Connections (0%) 0
04104 OMM sewer Cor."18CtIona (0%) 0
07104 09104 Sewer ConnectIone (0%) 0
10.04 12/04 Sewer ConnectIone (O%) 0
01105 03105 Sewer ConnectIons (20%) 20 $127.500.00
04105 12105 Sewer Connectiona (50%) 50 $191,250.00
01106 05IQ6 ...... Connectlona (80%) 80 $191,250.00
06106 11W6 ..... Connections (100%) 100 $127.500.00
10106 10J00 Submit Administrative Closeout ~
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ACTIVITY BUDGET TOTAL S 637.1GO
(nut equal ActivIty Budget In the heading of this tonn)
2
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home'"
JES8USH
Governor
THADDEUS L. COHEN. AlA
secs.tary
2 ;3 2005
The Honorable Charles "Sonny" McCoy
Mayor, Monroe County
530 Whitehead Street, Suite 102
Key West, Florida 33040
Re: ContractNumber03DB-IA-ll-S4-01-H32-Modilication Number 3
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Dear Mayor McCoy:
Your letter received December 1, 2005 requestini a reinstatement, extension aDd a
revision to the current Activity Work. Plans bas been reviewed. The review indicates that 1he
requested cbanses are acceptable and arc BplWOved. As you are aware, this grant Agreement was
originally executed on April 9,. 2003, and I must strongly emphasize that it is imperative that
Monroe County proceed expeditiously and complete this project within the new time period.
The enclosed modification reflects a new Agreement termination date of October 8, 2006.
This modification, along with your request and revised Activity Work Plans, bas been made part
oftbe approved Agreement. Should you have questions, please call Mark Nixon at
8501922-1880.
Si
Kim Love, Director
Housing and Community Development
KUcm
Endosures
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Q:; Thomas J. Willi, County Administrator
Lee Ann Broadbent, Acting COOISPO Director, MCHA
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U'I 8HUMARD OAK BOULEVARD · TALLAHASSIE. FLORIDA 32UI-Z1QO
Phone: 850.488.e4S6/Suncom 278.8"88 FAX: 850.e21.0781/Suncom 291.0781
Internet address: htto.lIwww.dca.lltate.fl.us
CIImCAl STATE COMCIRN FIELD OFFICE
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~. Fl. 3305O-m1
(306) 2n-2MX1
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T...--. FL 3:2399-2100
(lISO) 488-2358
EIBlOIIICY III'IN~
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(860) .'3-Ill8lI
tIOUIaG & COMMUNITY DElIE!..OPIIENT
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T~. FL 32399-2100
(1150) 4l1li-7956
asegaDEMIONIILCOMMISSIMBE
�-..-.-...- Mayor Charles-Sonny"McCoy,District 3
i Pro Tern E.Nelson,Disbud 5
_-1,.,�_^ I:,' -Tr Mayore Neugent,MurrayurrayDistrict 2
OUNTY MON ROE _ ^' „ - ' Dixie M.Speller,District 1
-. David P.Rice,District 4
KEY WEsr GLORIDA 33040 }r' "
(305)294-461' ( i,,, t . •q„!
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Charles`Sonny'McCoy
Mayor
• ' 530 Whitehead Street
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Key west,Florida 33040
,Nil,
305-292-3430
FAX:305-292-3577
E-Mail: BOK [)IS3@monrecounty-fl.corn
Mark Nixon,Community Assistance Consultant November 30. 2005
Florida Department of Community Affairs
Bureau of Community Development
f
2555 Shtmrtard Oaks Boulevard
Tallahassee,Florida 32399
Re: Contract Agreement,County of Monroe,Community Development Block
Grant(CDBG)Contract Agreement#03DB-1A-11-54-01-1132. �rj �_;,
i, n
Subject: Amendment Three LI", ! -r
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Deer Mr.Nixon: - -v
ti,
The revised attached Amendment and Activity Work Plans reflecting a twelve-month extension request is heingg
resubmitted to include a request to reopen and reinstate the contract. The revised Amendment has been iPProved and
is being forwarded to your office for approval.
i',4crevision ottbib Am i nit for Oa rootracz ro be reopened and reinstated was teary beeau a the prior
amend submission was not successfully Processed by the Department prior to the end date of the contract. The
reinstatement and extension of time is necessary to be able to complete the much needed sewer connection assistance
program for mnnroe('n,r,•a" The CDBG sewer program hm,made considerable neogress and conrin uec to move
forward.
This Amendment does not reduce the number of intended beneficiaries,accomplishments or scoring points from the
original contract.The Amendment does not affect the Environmental Review Record.
The County of Monroe appreciates the technical assistance and continued support you have provided for our
Community Development Block Grant program.
Sincerely.
de
Charles"Sonny"McCoy
Mayor,Monroe County,Florida
Cc: Thomas J.Willi,County Administrator
J.Manuel Castillo,Sr.,Executive Director,MCHA
Lee Aral Broadbent„Acting CDO/SPO Director,MCHA
Page 1 of 1
Pam Hancock
From:
To:
Sent:
Subject:
"Hutton-Suzan ne" < Hutton-Suzan ne@MonroeCounty-FL.Gov>
"Pam Hancock" <phancock@monroe-clerk.com>
Friday, April 21 , 20062:55 PM
Modification #3
Pam:
The "True Copy" of Modification #3 executed by Kimball Love on 4/17/06 should be treated as an original of the document which
shows that she signed the original on 12/13/05.
Suzanne
4/21/2006