Item G6
Add-On
BOARD OF COVNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: ..L<5}4.'ll'..~Q\t~.___.
Division:
Gro\\th Management
Bulk Item: Yes...X.__. No
Department: _.____.!Yl[!.rine R~~~.__.
StaffConract:~Oeorge Qarrett ____~
~-'~~~'~~-~~'-~-~~~_n~_.~~~~'-'-Y
AGENDA ITEM WORDING:
Approval of the most responsive Statement of Qualiflcation, DRC Emergency Services, LLC.. tor the removal of lobster traps, canal
debris, and abandoned vessels (marine debris) resulting from Hurricane Wilma and other storms during the 2005 Hurricane season,
Approval of Contract Amendment between Monroe County and the firm of ORe, Emergency Services, LLC to remove marine debris
the resuit of Hurricane Wilma and rhe 2005 hurricane season.
~-.~~"~~.,....~...-,~"~~~_~._....~,~,~~.~_~_c~~,~,~~o__.._~,~~".~4-,c,.,,~~,.__~._.__~~.__~~c~_._.__.~...__,.,,~_.__.~-.-----.~--.~~,_.c..,_.__~,_~_~~"_,_^~.'_L_~~.~....,'_,_.,-_._~~~,_^_'C"~~_.~,~~
ITEM BACKGROUND:
The County began a process in November 2005 to use DRC, its disaster recover contractor, to remove marine debris (traps, canal
debris, and vessels) resulting rrom storms in the 2005 hurricane season, In a concerted process over the past six months, FEMA has
ultimately agreed to assist in payment for the removal of all types of marine debris, after being acknowledged as eligible by both the
U.S. Department of Agriculture (NRCS) and the ACOE. but who then decfined to take on the projecr. With the declination of each of
these agencies, FEMA is free to step in and assist the County, per disaster recovery protocol. However, FEMA has raised a concern
that the County's acceptance of DRC as the marine debris disaster recovery contractor had not been bid. Though the County attome{
contended this point, staff agreed to send out a Request for Statements of Qualification on April 21" with responses due on May 41 .
Staff received 3 responsive statements of qualification. The responses are attached. DRC was considered the most responsive based
on a comparison of the company's stated qualifications and on their ability to be immediately responsive to the situation. Working
with the Coumy Attorney's Office, we agreed to amend the current DRe contract to reflect addition of the specific scope of work
identified in the recent Request for Statements of Qualification. Unit cosrs are attached with the Scope of Work in the Contract
Amendment. however total east remains unknown pending additional site specific assessment. The location of trap concentrations is
known. the precise location of all vessels is known, and the amount of marine debris is less well known as much has fallen to the
bonom of canals, though general problem areas arc known
PREVIOUS RELEVANT BOCC ACTION:
February 2002c- Approval of 5 year contract with DRC
CONTRACT/AGREEMENT CHANGES:
Amendment to Contract for Marine Debris
STAFF RECOMMENOATlONS;
Approval
-~~~~'~~"---~'~~~_~_~'~__~.~'.~.K_~~..~ 'c_~__,._._.~..~u_~_._,__~c~,~_____._'o,~~~~ ~'__cccc_~~~,~~~.,c.c_.._.~.,~,~,_,."_^_,__~.,__~~~_
TOTAL COST: __lJpper Est. $. to,OOO,OOO__
BUDGETED:
Yes ___L___~
No
COST TO COUNTY: ~JJpper Est, $1.250.000 (!~.5 "o) c.
SOURCE OF FONDS: _EfMA1JYK~Qb.~.8..~LR~.;;QY~!y-'
REVENUE PRODVClNG: Yes
No ....1l... AMOllNT Per Month
Year
APPROVED BY:
County Atty
c_x__ OMB/Purchasing __X _ Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENT A TION:
Included .__;.(~
Not Required
DISPOSITION:
AGENDA ITEM NO.:
BC06051O.doc
05/9/2006 1:<:16:00 PM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: DRC Contract #_
Effective Date: Immediate
Expiration Date: 2/13/2007
Contract Purpose/Description:
Contract amendment between Monroe County and the finn of DRC for Disaster
Response and Recovery Services specific to the removal of marine debris related to
hurricane damage
Contract Manager: George Garrett 2507 Marine Resources / 11
(Name) (Ex 1. ) (Department/Stop #)
for BOCC meeting on 5/16/2006 Agenda Deadline: Add-on
CONTRACT COSTS w
t5esr Est-tM~+C r €:'::'~rh~~
Total Dollar Value of Contract: $ 12,000,000 Current Year Portion: $ 12,000,000
Budgeted? Yes[8J No D Account Codes: --~J25.-----
Grant: $ 10~500~OOO _-___ ~-_______-_
County M.atch: $ I ,500,000 ~~_ -_-__ ~
- - -
- -----.--.--.." ~ - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD NoD
Date Out
Reviewer
YesD NoD
YesD No~ ~d/
Ft"
YesD NO~.'~
Risk Management
~
O.M.B./Purchasing
County Attorney
Comments:
OMB Form Revised 2/27/01 Mer #2
THIS
IS
} a
and
into an
on
\VHl):R.EAS,
1
WnEREAS~
been
on
t7
1 i ~
selected through a
servIces
nO'P\l
and
as
Section
SCOPE.
as
amended
of
and shaH
the
to
Ul
as
There are
to
~
a
on
as
It
J
a,,;
011
>>i'
"
J
rcrllEUt'l rn
J\tt~t:
EXHIBIT Ai
SCOPE OF "'ORK FOR MARINE DEBRIS
Marine Debris. and Abano<fnedV essels
IA)bster. Trap R~mova!
disposal traps: destroyed or
hurricane seaW!h<} the
water of trap
(MCCF) or other
of field monitoring,
11>
he
locating appropriate
Dehris
.
arid
and
can be at
and concrete
in the Gulf
Disposal
various County de.signated offshore
and
""
to Key
It
up on shallow water "flats"
Keys and .are
cannot
;(I
,.
an
team
as
'"
.
Can.al and Ne~rShore ~bri~. C'.t~n"UR
Effom are to
conttacting
or and
.. DRe
Debris
Reduction
'"
debris
!IIi
n to
found in
to
as
@
or
othcnvise to
ill
focal
area.
contractors to remove
.
pr<zject
(NRCS)
coordination
as by .FEMA Qf
Agriculture),
:mtfI andfor a
..
maintain an
tea.>n as
. DRe
Abiitnd(1n~ V esselRI"9C()~-erygd.l)i:snQSaI
f
~Of
approval.;;; ~hrough applicable state and federal
Marine the States Guard.
Horida Fish and Wildlife Cornmission,
., DRe
appropriate
Debris
current. locations of remaining abandoned and determine the
for o.f di:;posal as appropriate. Maps provided
Addihonal information may be
.
.
~~
I
;S-'W';;--.>1"'.
E
"","~,~:;;,::~;
f'fr1.
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".1
IT... ~.~".~ .....;;.nu... .
,',' +
. ifj/;p,,* m~~M~"m ,g-;';,;,-~"," *r:t'i'""i.-'-c~c "T~"W:%Y-l.'~"AJ
$.':~~~=
:";;;'1"'~'
Seawn 2005
\~ ~Uj:ipSt K<iy'$
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t'"
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r
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....'0", ~
p,'
~ .:
..
sites
operauon
cos1.
means
to
i!li
federal to approve sal v age plans vessels
marine or wetland reSl1llrCeS, induding shallow water
are
areas
..
. Prior to ultimate removal the ertvironment, reach
and federal on which abandoned wiI!
ehgibiHty guidelines.
locaL
under FEMA's
reach agreement on which
to a site for cost
to the
win be removed for disposal and
through to an original OWllcr Or anctiort
..
..
efforts as required by FEMA
and/or a monitoring employed
..
County
an independent monitoring team
as
the
..
all
salvage criteria or constrarntsate irtlposed
..
DRC a
be
as
be
for the nmnagement
by F'EMA and
project
C()unty
and
[
EXH.IBIT"B
SCHEDIJLE FOR l\iARINEU(i:URlS
Tra{) DeiJris
of trap material
yard
to
win
a pass
'"
at on
to these sites and not to
area;
:are to be
L
and
of at appropriate
rate
4, A
6, Assumes
Key
'"
t ,
at
cost
8,
cost
Can~ Debris
r'
'"'
Hnear toot
linear
Pre sonar
per linear foot if no substantial debris. rem~)val is
C&D
Pricing
sonar scans of canal
current
haul out
on
Df:!&S
,
to win a
Vi;sweland ()n~er Ope~ Wattt' Marble Debris
etc.
yard
Per
for
tfY remove
Price to remove and
meaDs
from water means of
equipment, including
Salvageable
Non
means
of
debris
offshore collection
to
per
"Lady
and when
casino
and when authorized)
be;
S3.150JJOO
mR pricing \viU be based on current debris. comract with Momoe County and
of all brol.,ght to land wiUbc a
*:*
are not
to be marine debris
the hnedr
on a lun!:p sum
water
site: