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Item G4 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 12-19-01 Division: County Administrator Bulk Item: Yes X No Department: Airports AGENDA ITEM WORDING: Contract. Approval of Marathon Airport Terminal Amended Cleaning ITEM BACKGROUND: RFB was issued in January 2001. Contract approved in September 2001, amended for legal description of business. PREVIOUS REVELANT BOCC ACTION: BOCC previously approved the contract in September of2001. CONTRACT/AGREEMENT CHANGES: Contract is amended because the original stated the business was incorporated. It is not incorporated. It is Doing Business As (DBA). STAFF RECOMMENDATIONS: Approval TOTAL COST: BUDGETED: Yes x No COST TO COUNTY: REVENUE PRODUCING: Yes No x AMOUNT PER YEAR $20,540.00 APPROVED BY: County Atty _ '~ OMB/Purchasing Risk Management l", I\~ , - - MARATHON AIRPORT MANAGER APPROVAL: ('::>{ Q Cpo. Q ~resacook DIVISION DIRECTOR APPROVAL: - ~~q James Robert~ County Administrator DOCUMENTATION: Included x To Follow Not Required_ DISPOSITION: AGENDA ITEM #~ Revised 2/27/01 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Birds of Paradise Contract # Cleaning Effective Date: 11/01/01 Expiration Date: 10/31/02 Contract Purpose/Description: Admendment of one year contract for cleaning services at Marathon Airport Terminal. Amendment due to legal description of business name. Contract Manager: Theresa Cook 6060 Airport/15 (Name) (Ext. ) (Department/Stop #) for BOCC meeting on 12/19/01 Agenda Deadline: 12/5/01 CONTRACT COSTS Total Dollar Value of Contract: $ 20,540.00 Budgeted? Yesl:8J No 0 Account Codes: Grant: $ County Match: $ -0- Current Year Portion: $ 403-63501-530-340- ---- ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out ~.'''.'p~,.~ ~V DateIn Needed~ . A94ew~ ~ector YesO Noll] (C:::>t~~ \ 2. _ _ (:) \ Risk Management lb.f-46 r YesO Norr (\. W.o~""'--L-\<'~~<.,\,j" O.M.B./Purchasing _\ YesO No~ ~--.D r:v ~ ',I /I +;;(;1, County Attorney YesO NoL..::1 \.... J:.; ;{(('~ ~ 1"\. L GL t r~~. / ,,,../ L Comments: OMB Form Revised 2/27/01 MCP #2 MARATHON AIRPORT TERMINAL AMENDED CLEANING CONTRACT THIS AGREEMENT, made and entered into this ____ day of , 2001, by and between MONROE COUNTY, FLORIDA, party of the first part (hereinafter sometimes called the .Owner"), and Gail Holley d/b/a Birds of Paradise Cleaning Service, party of the second part (hereinafter sometimes called the .Contractor"). WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: SCOPE OF THE WORK The Contractor shall provide janitorial services, required in the performance of same, and perform all of the work described in the Specification entitled Janitorial Specification for the Airport as Exhibit A attached hereto and incorporated as part of this contract document. THE CONTRACT SUM The County shall pay to the Contractor for the faithful performance of said service on a per week in arrears basis. The Contractor shall invoice the County weekly for janitorial services performed under the Specifications contained herein. The Contract amount shall be as calculated by the contractors proposal as follows: $395 per week. CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. The Contractor hereby agrees that he has carefully examined the sites and has made investigations to fully satisfy himself that such sites are correct and suitable ones for this work and he assumes full responsibility therefore. The provisions of the Contract shall control any inconsistent provisions contained in the specifications. All Specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly construed against the Owner than against the Contractor and his Surety. B. Any ambiguity or uncertainty in the Specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties. C. The passing, approval, and/or' acceptance of any part of the work or material by the Owner shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and Specifications covering said work. Failure on the part of the Contractor, immediately after Notice to correct workmanship shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the Specifications. TERM OF CONTRACT/RENEWAL A. This contract shall be for a period of one (1) year, commencing on kJ ChH..._b.e.r ""1.. ,2001 and terminating on Ol!-~ "=>4'J' '3 \ , 2002. B. The Owner shall have the option to renew this agreement after the first year, and each succeeding year, for two additional one year periods. The contract amount agreed to herein may be adjusted annually in accordance with the percentage change in the Consumer Price Index (CPI) for Wage Earners and Clerical Workers in the Miami, Florida area index, and shall be based upon the annual average CPI computation from January 1 through December 31 of the previous year. Increases in the contract amount during each option year period shall be extended in the succeeding years. HOLD HARMLESS The CONTRACTOR shall defend, indemnify and hold harmless the County as outlines on the attached for identified as Exhibit B INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. ASSURANCE AGAINST DISCRIMINATION The Contractor shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement. ASSIGNMENT The Contractor shall not assign this agreement, except in writing and with the prior written approval of the Board of. ~ounty Commissioners for Monroe County and Contractor, which approval shall be subject to such conditions and provisions as the Board and Contractor may deem necessary. This agreement shall be incorporated by reference into any assignment and any assignee shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the Board in addition to the total agreed-upon price of the services/goods of the contractor. COMPUANCE WITH THE LAW In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes ordinances, rules and regulation shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the contractor. The Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. INSURANCE Prior to execution of this agreement, the Contractor shall furnish the Owner Certificates of Insurance indicating the minimum coverage limitations as indicated by an .X" on the attached form, Exhibit C, each attached hereto and incorporated as Exhibit C as part of this contract document, and all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County Risk Management Department. FUNDING AV AILABIUTY In the event that funds from Airports Contractual Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board by written notice of termination delivered in person or by mail to the contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. PROFESSIONAL RESPONSIBIUTY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth. The provider shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Board is contingent upon retention of appropriate local, state, and/or federal certification and/or licenser of contractor. NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: FOR COUNTY Marathon Airport 9400 Overseas Highway Marathon, FL 33050 FOR CONTRACTOR Birds of Paradise P.O. Box 501856 Marathon, FL 33050 CANCELLATION A. The County may cancel this contract for cause with seven (7) days notice to the contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this contract. B. Either of the parties hereto may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first above written. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By By Deputy Clerk Mayor/Chairman BIRDS OF PARADISE CLEANING SERVICE ~IJvl Witnesses B jdairportMAPclean MARATHON AIRPORT TERMINAL CLEANING CONTRACT THIS AGREEMENT, made and entered into this ~ay of ~CL-j/74.. lVtr:.vzf ,2001, by and between MONROE COUNTY, FLORIDA, party of the first part (hereinafter sometimes called the .Owner"), and Birds of Paradise's Cleaning Service, Inc., party of the second part (hereinafter sometimes called the .Contractor"). WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: SCOPE OF THE WORK The Contractor shall provide janitorial services, required in the performance of same, and perform all of the work described in the Specification entitled Janitorial Specification for the Airport as Exhibit A attached hereto and incorporated as part of this contract document. THE CONTRACT SUM The County shall pay to the Contractor for the faithful performance of said service on a per week in arrears basis. The Contractor shall invoice the County weekly for janitorial services performed under the Specifications contained herein. The Contract amount shall be as calculated by the contractors proposal as follows: $395 per week. CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. The Contractor hereby agrees that he has carefully examined the sites and has made investigations to fully satisfy himself that such sites are correct and suitable ones for this work and he assumes full responsibility therefore. The provisions of the Contract shall control any inconsistent provisions contained in the specifications. All Specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly construed against the Owner than against the Contractor and his Surety. B. Any ambiguity or uncertainty in the Specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties. C. The passing, approval, and/or 'acceptance of any part of the work or material by the Owner shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and Specifications covering said work. Failure on the part of the Contractor, immediately after Notice to correct workmanship shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the Specifications. TERM OF CONTRACT/RENEWAL A. This contract shall be for a period of one (1) year, t-\o"et-\~Eft '1. , 2001 and terminating on oc\o~~a. ~') commencing on , 2002. B. The Owner shall have the option to renew this agreement after the first year, and each succeeding year, for two additional one year periods. The contract amount agreed to herein may be adjusted annually in accordance with the percentage change in the Consumer Price Index (CPI) for Wage Earners and Clerical Workers in the Miami, Florida area index, and shall be based upon the annual average CPI computation from January 1 through December 31 of the previous year. Increases in the contract amount during each option year period shall be extended in the succeeding years. HOLD HARMLESS The CONTRACTOR shall defend, indemnify and hold harmless the County as outlines on the attached for identified as Exhibit B INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. ASSURANCE AGAINST DISCRIMINATION The Contractor shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement. ASSIGNMENT The Contractor shall not assign this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval shall be subject' to such conditions and provisions as the Board and Contractor may deem necessary. This agreement shall be incorporated by reference into any assignment and any assignee shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the Board in addition to the total agreed-upon price of the services/goods of the contractor. COMPUANCE WITH THE LAW In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes ordinances, rules and regulation shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the contractor. The Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. INSURANCE Prior to execution of this agreement, the Contractor shall furnish the Owner Certificates of Insurance indicating the minimum coverage limitations as indicated by an .X" on the attached form, Exhibit C, each attached hereto and incorporated as Exhibit C as part of this contract document, and all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County Risk Management Department. FUNDING AV AILABIUTY In the event that funds from Airports Contractual Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board by written notice of termination delivered in person or by mail to the contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. PROFESSIONAL RESPONSIBIUTY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth. The provider shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Board is contingent upon retention of appropriate local, state, and/or federal certification and/or licenser of contractor. NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage pr~paid, to the other party by certified mail, returned receipt requested, to the following: FOR COUNTY Marathon Airport 9400 Overseas Highway Marathon, FL 33050 FOR CONTRACTOR Birds of Paradise P.O. Box 501856 Marathon, FL 33050 CANCELLATION A. The County may cancel this contract for cause with seven (7) days notice to the contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this contract. B. Either of the parties hereto may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. BOARD OF COUNTY COMMISSIONERS ::r;;.. NROECOUNlY'. FLORI,~~",>, .' _._' . )' fe. ~ ... .' ~_..~.sJ U 'L_ (~ Mayor/Chairman - BIRDS OF PARADISE CLEANING SERVICE ~MOIIU (/ i.7;f~- Witnesses jdairportMAPclean ACORD.M ,CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYY) 10/13/2000 PRODUCER (305)743-0494 (305)743-0582 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Keys Insurance Agency of Monroe County, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 500280 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Marathon, FL 33050-0280 INSURERS AFFORDING COVERAGE INSURED Ga 11 Holley INSURER A: Lloyds of London PO Box 501856 INSURER B: Marathon, FL 33050 INSURER c: INSURER 0: I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, Ilr~~ TYPE OF INSURANCE POLICY NUMBER P~1"+E "MM/DDIYYI DATE'MMIODIYY' LIMITS GENERAL LIABILITY ~INOER 089004 10/13/2000 10/13/2001 EACH OCCURRENCE $ 100,000 - X COMMERCIAL GENERAL LIABILITY pA.=# - FIRE DAMAGE (Anyone fire) $ 50,000 I CLAIMS MADE m OCCUR - '-S MED EXP (Anyone person) $ 5,000 A 1- L:S "', T a c ,).-"> ,")< PERSONAl & ADV INJURY $ 100,000 - rc:-. () GENERAL AGGREGATE $ 200,000 - ~.~\ \ GEN'L AGGREGATE LIMIT APPLIES PER: "1\ '1 0 PRODUCTS-COM~OPAGG $ 100,000 I nPRO- n POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - $ ANY AUTO (Ea accident) - ALL OWNED AUTOS BODILY INJURY - $ SCHEDULED AUTOS (Per person) - HIRED AUTOS BODILY INJURY - $ NON-OWNED AUTOS (Per accident) - - PROPERTY DAMAGE $ (Per Rct"jdenl) GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ R ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ tJ OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I T'O~-?' I.~Ns I IOJ~- EMPLOYERS' LIABILITY E, L. EACH ACCIDENT $ EL. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS ~dditional Insured: Monroe County Board of County Commissioners . CERTIFICATE HOLDER . I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAlL Monroe County -.llL DAYS WRm,,, ~RnRCA'" ""',.. ...." '" "" ,,", Board of County Commissioners BUT FAILURE TO MAlL! UCH NOT HALL IMPOSE NO OBLIGATION OR LIABILITY PO Box 1680 OF ANY KIND UPON THI CO , ITS AGENTS OR REPRESENTATIVES. Key West, FL 33040 AUTHORIZED REPRESENTWX _. ACORD 25-S (7/97) @ACORDCORPORATION 1988 19M EdIdo4 MONROE COUNTY, nORmA Requat For W....,. cd "'UI"DC8 Requlremeatl , . It iI req1leltlld tJw the ~ reqUhmlll1l. U SfJKiftlld 111 lb. Ccnmty's Scbedlale ofu-n- R.lqUu-nenu. · ..wed tIl modlflBd CID t!u:jfDJIDWiD1 COftQII:L J .ec...-: j'2fR;.(g r>fl Yfl//7d/Sp 0 (r: Il>>'~ OIaUlCtfor. i f/7i1-l? A-I-AI?LtJ // f'.(J ~(J..{// I ~ I' Addtas C1fColUnIGD': i7 r () . M I') ~ b () .J $< ~ h PbDac: Scope 01 Worit: ....11 (or Waiver: !tv ~ DB e:d~>(~~ ;:r:. f / / I -- e.. -- - - ~e. cj.,.qA>~j ! PolkJ" Waiver wiR apply ur. S1paNn of COJdnIC,ur: i , RJak Mu.IpnMIG! DaIa CowI&Y AcIadatInIur~: I i Approved: Not AppJuYed: D~: , i . I Board of CaUDty CcmaDJPtcna appeaJ: ; Appro-: I Meetifta Due: : AdlDini..uan IlUtrUCIian ; ,"70'.2 ; Not Approved; "3 W-g Request for Taxpayer Identification Number and Certification '. .'.. ".:..... Give form to the requester. Do NOT send to the IRS. e:. P8rtnersh/p 0 Other ~ __...................__...._.... Requester's name and address (optlonaI) Identification Number Enter your nN In the appropriate box. For indMduals, this Is your social security number (SSN). For sole proprietors, see the instructions on page 2. For other entities, it Is your employer identification number (eN). If you do not have a number, see How To Get a nN below. Note: If the account Is In mote than one name, see the chsrt on page 2 for guidelines on whose number to enter. Certification Under penalties of perjury, I certify that 1. The number shown on this form Is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me), 8IId 2. I am not subject to backup withholding becallS8. (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue ServIce that I am subject to backup wlthholdIng as a result of a failure to report all interest or dMdends, or (c) the IRS has notified me that I am no Ianger subject to backup withholding. CertIftCIItIon lristructtons.-You must cross out Item 2 above If you have been notified by the IRS that you 818 currentJy subject to backup withholding because of unden'&portb lQ Intentst or dividends on your tax return. For 1'881 estate transactions, item 2 does not apply. For mortgage inter8st paid, the acquIsItlon or aballdonment of 18CUr8d~, cancellation of debt, contrtbutions to an Individual retirement ....1g8ITI61t (IRA), and generBlly payments other than Interest and dividends. you 818 not required to sign the CertIftcation, but you must provide your correct l1N.___II_an_~ ~ I....... :-,<:>" 9: . DoIo~ b /; /I"J I . ---~ . ~. ~--"_8 _w~.--_ Revenue Code. called -backup withholding. - Payments after 1983 only), or Purpoee of Form.-A person who is ::::!d ~nt~ds, 5. You do not certify your nN. See the required to file an Informatlon I'8tlm with bro~ :: barter ~ transacti Part III instructions for exceptions. the IRS must get your correct nN to report rents, royalties, pi ~ns, Certain payees and payments are income paid to you, I1IIIJ estate certaI ftaUI'Itaftte ~ flshlngDyee ~ exempt from backup withholding and transactions, mortgage interest you paid, n _I.._noa at! .........rtltvo See n....11 the acquisition or abandonment of secured ~. Real estate transactions are not !nfonn on..........., 'lI' the ran property cancellatlon of debt, or subject to backup withholding. Instructions and the separate ln8Iructions contributions you made to an IRA. Use If you give the requester your correct for the R........r of Fonn W-8. Form W-9 to give your correct nN to the nN, make the proper certJficatlons, and How To Get 8 nN.-Jf you do not have a requester (the person requesting your nN) report all your taxable interest and nN, apply for one immediately. To apply, and, when applicable, (1) to certify the nN dividends on your tax 1'8lum, your get Form 8S-5, Application far a SocIal you are gMng Is correct (or you are waiting payments will not be subject to backup Security Number Card (for individuals), for a number to be issued), (2) to certify withholding. Payments you receive will be from your local office of the SocIal Security you are not subject to backup withholding, subject to backup withholding tf: Administration, or Form 8S-4, Application or (3) to cIalm exemption from backup 1 You do not furnish your TIN to the for Employer Identification Number (for withholding if you are an exempt payee. req~er or businesses and all other entItJes), from GMng your correct TIN and making the' your local IRS office. appropriate certlflcatIons ~II prevent 2.. The IRS tel~ the requester that you If you do not have a nN, write -Applied certain payments from being subject to fumlshed an incbrr8ct nN, or For" In the space for the nN in Part I, sign backup withholding. 3. The IRS tells you that you are subject and date the fonn, and give it to the Note: If a requester gives you a form other to backup withholding because you did not requester. Generally, you will then have 60 than a W-9 to I8qU8St your nN, you must report all your interest and dMdends on days to get a TIN and give it to the use the I8qU8Ster's form If It Is substantially your tax retum (for reportable interest and requester. If the requester does not receive similar to this Form W-9. dividends only), or your nN within 60 days. backup Whatls Backup WIthhoIdIng1--Persons 4. You do not certify to the requester withholding, if appflcable, will begin and making certain payments to you must that you are not subject to backup continue until you furnish your nN. withhold and pay to the IRS 31 % of such withholding under 3 above (for reportable list account number(s) here (optlonaI) ~ OR For Payees Exempt From Backup Withholding (See Part II Instructions on page 2) ~ Cat. No. 10231X Fonn W-9 (Rev. 3-94) Cled( olDie RECEIVED Circul coon Danny L. Kolhage (fi1Ce~!r292-~ ~1305)2 5-3615 COUNTY ADMINISTRATOR Memnrandum To: James Roberts, County Administrator From: Isabel C. DeSantis, ,,(., er . Deputy Clerk ..Y" Date: Thursday, October 04, 2001 At the BOCC meeting on September 19, 2001, the Board granted approval and authorized execution the Marathon Airport Terminal Cleaning Contract between Monroe County and Birds of Paradise's Cleaning Service, Inc. Attached is a fully-executed duplicate original of the subject document for your handling. Should you have any questions concerning the above, please do not hesitate to contact this office. cc: County Attorney Finance File oommmO\Vlrnfn) : I OCT I 2 2001 1~ '! /) ,) I I ~I ,'^r"\~THr'.1 ~r~DORT ,.' !! "\ i\ .ul:' . ';"'~" , . . . < ~ .::, t I , \ , I !