1st Modification 05/16/2006
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
May 18, 2006
TO:
Dawn Thomas
Social Services
Pamela G. Han~
Deputy Clerk
FROM:
At the May 16, 2006, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification No. I to Contract No.
06EA-3M-1l-54-01-019 between Monroe County and the Florida Department of Community
Affairs, regarding Low-Income Home Energy Assistance Program (LIHEAP) funds.
Modification is for an increase of $70,488 in addition to the $102,384 current FY 2006-2007
LIPHEAP base allocation.
Enclosed are six duplicate originals of the above-mentioned, executed on behalf of
Monroe County, for your handling. Please be sure to return the fully executed "Monroe County
Clerk's Office Original" and the "Monroe County Finance Department's Original" as soon as
possible. Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finange wlo document
File./
.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
THADDEUS L. COHEN, AlA
See_ry
MEMORANDUM
TO:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
" /I 3 1 2006
RE:
Contract No: 06EA-3M-1l-54-01-019
FROM:
Hilda Frazier, Manager
RE:
Low-Income Home Energy Assistance Program 2005-2006 Contract Increase in
Costs You May Incur
DATE:
July 7, 2006
In accordance with Paragraph 17(a) of the above referenced Agreement, this letter
increases the amount of reimbursable costs that you may incur to the amount as detailed below.
This does not change the amount of the Agreement. All other terms and conditions of the
Agreement remain in full force and effect. Please make this letter a part of your Agreement file.
This action does not require the signature of your board or any changes io your current budget.
If you have any questions, you may email your financial consultant or you may email me
at Hilda.Frazier@dca.state.fl.us or you may telephone me at (850) 922-1834.
$ 172,872
$ 64,502
$ 108,370
$ 172,872
Amount of Agreement
Current Authorized to Incur
New Authority to Incur
Total Authority to Incur
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State of Florida
~ of Community Affairs
OLv~'''JJJ. /
Paula Churchwell
Community Program Manager
Community Assistance Section
Date
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25 5 5 S HUM A R D 0 A K B 0 U LEV A RD. TAL L A HAS SEE, F LOR I 0 "t.,3 ~99 !:Pi 0 og
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncoi 2h.07ctS C
Internet address: htto:/Iwww.dca.state.fl.us . '"
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CRITICAL STATE CONCERN FIELD OFFtCE
2796 Overseas Highway, Suite 212
Mlnthon, FL 33050-2227
(305\ 289-2402
COMMUNITY PlANNING
2555 Shumard Oak BoUevard
Tallahassee. Fl32399-2100
(8501488-2356
EMERGeNCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
(8501413-9969
HOUSING & COMMUNITY DEVELOPMENT
255!'.i Shumard Oak Boulevard
Tallahassee. FL 32399-2100
(850\ 486---7956
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MOD #001
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("the Department"), and MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS. the ("Recipient") to modifY DCA Contract Number 06EA-3M-
11-54-01-019, ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant
to which the Department has provided a grant to the Recipient under the Low-Income Home
Energy Assistance Program (LIHEAP) of $ 102.384; and
WHEREAS, the Department and the Recipient desire to modifY the Agreement.
WHEREAS, additional funds have become available to increase the amount of the
funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph (I7)(a) Funding/Consideration is hereby modified to read as follows:
"This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to
exceed $172.872 subject to the availability of funds and appropriate budget
authority. The Recipient is authorized to incur costs in an amount not to exceed
$64.502 until further notification is received from the Department. As funds and
budget authority are available, changes to the costs the Recipient may incur will be
accompanied by notice from the Department to the Recipient, in the form of certified
mail, return receipt requested, to the Recipient contact person identified in
Attachment I, Recipient Information. The terms of the Agreement shall be
considered to have been modified to allow the Recipient to incur additional costs
upon the Recipient's receipt of the written notice from the Department." This
revised contract amount includes:
1. $102.384 Current FFY 2006-2007 LIHEAP contract allocation
2. $70.488 Base Increase Funds
2. Attachment 1, Recipient Information, is hereby deleted in its entirety and replaced
with Amended Attachment I.
3. Attachment J, Budget Summary and Workplan, is hereby deleted in its entirety and
replaced with Amended Attachment J.
4. Attachment K, Budget Detail, is hereby deleted in its entirety and replaced with
Amended Attachment K.
5. Attachment L, Multi-County Fund Distribution, is hereby deleted in its entirety and
replaced with Amended Attachment L.
6. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
7. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement. .
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates
set out herein.
RECIPIENT
BY:
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
BY~
Ma or
Kimball Love, Director
Division of Housing and Community
Development
Date: May 16, 2006
Date:
(,. 01 . ole
59-6000749
Federal Identification Number
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L1HEAP
REVISED ATTACHMENT I -- RECIPIENT INFORMATION
FEDERAL YEAR: .......Q.2... . CONTRACT PERIOD: Date of Sianlna to March 31. 2007
I.
RECIPIENT CATEGORY:
{ } Non-Profit { X} Local Government { } State Agency
II. COUNTIES TO BE SERVED WITH THESE FUNDS: Monroe County
III. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient: Monroe County Board of County Commissioners.
b. Executive Director or Chief Administrator: Sheila Barker. Director. Community Services
c. Recipient Address: 1100 Simonton Street
City: Kev West. FL Zip Code: 33040
Telephone: (305) 292-4500 Fax: (305) 292-4417
County: Monroe Web Page: www.monroecountv-fl.aov
d. Mailing Address (if different from above):
, FL Zip Code:
e. Chief Elected Official (Local Governments) or President/Chairman (for corporations):
Name: Charles "Sonnv" McCov
Title: Mavor. Monroe County
Home or business address and telephone number other than Recipient's address:
530 Whitehead Street
Kev West FL Zip Code: 33040 Telephone: (305) 292-3430
f Official to Receive State Warrant:
Name: Dannv Kolhaae
Title: Monroe County Clerk of Court
Mailing Address: 500 Whitehead Street
Kev West. FL Zip Code: 33040
g. Recipient Contacts:
(1) Program: Name Sheila Barker Title: Director. Community Services
Mailing Address: 1100 Simonton Street
Kev West. FL Zip Code: 33040
Telephone: (305) 292-4500 Fax: (305) 292-4417
Cell: (305) 304-7114 E-Mail Address: barker-sheila@monroecountv-fl.aov
(2) Fiscal: Name: Dannv Kolhaae Title: Monroe County Clerk of Court
Mailing Address: 500 Whitehead Street
Kev West FL Zip Code: 33040
Telephone: (305) 292-3560 Fax: (305) 292-3660
Cell: ( ) E-Mail Address:dkolhaae@monroe-clerk.com
h. Person(s} authorized to sign reports: Sheila Barker
IV. AUDIT
Recipient Fiscal Year: October 1 to September 30
Audit is due seven months from the end of the recipient's fiscal year: Mav
LIHEAP
REVISED ATTACHMENT J
BUDGET SUMMARY AND WORKPLAN
I. Budget Summary
BUDGET
CATEGORY
B.
Last
Approved
Budget
Amount
C.
Adjustment to
last
Budget
(Optional)
D.
April 2006
Base Increase
Funds
E.
TOTAL
Modified
Budget
REVENUE AND FUNDING
I. LlHEAP funds
GRANTEE ADMINISTRATIVE EXPENSE
2. Salaries including Fringe, Rent, Utilities, Travel and
Other.
GRANTEE OUTREACH EXPENSE
3. Salaries including Fringe, Rent, Utilities, Travel and
Other.
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance Payments
(Ce1l4E must be at least 25% of Cell IE
5. Crisis Benefits Pa ments
6. Weather Related/Supply Shortage
(Ce1l6E must be at least 2% of Cell IE
7. DIRECT CLIENT ASSISTANCE SUBTOTAL
(Lines4+5+6
LEVERAGING FUNDS ONLY
8. Home Ener Assistance
9. Crisis Assistance
10. LEVERAGING SUBTOTAL (Lines 8 + 9
11. GRAND TOTAL Lines 2 + 3 + 7 + 10
II. WORKPLAN
102,384 70,488
Cell 2E cannot exceed 8% of Cell IE
172,872
8,190 8,190
Cell 3E elinnot exceed IS% of the difference between Cell IE and Cell 2E
27,000
65,094
20,442
48,636
47,442
113,730
2,100
1,410
3,510
94,194
70,488
164,682
Type of Assistance
Estimated Estimated Expenditures
Estimated # of Households Cost (Estimated # of Households X
Per Estimated Cost Per Household)
Previous Amended Household Amounts must agree with Column E above.
216 316 $150 47,442
260 454 $250 113,730
8 14 $2S0 3,510
484 784 164,682
Home Energy
Crisis
Weather Related/Supply Shortage
TOTAL
REVISED ATTACHMENT K
ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL
(BUDGET SUMMARY LINES 2 AND 3)
Line EXPENDITURE DETAIL
Item (Ronnd np line items to dollars. Do not nse eents and decimals in totals) LIHEAP FUNDS
Nnmber
Administrative Expenses
2.A. Travel 500
2.B. Other 7,690
1) Phone/Postage - 400
2) Rental/Copy - 2,290
3) Maintenance Agreement - 2,500
4) Printing & Binding - 500
5) Office Supplies - 1,000
6) Operating Supplies - 1,000
Total Administrative Expenses 8,190
0
Total Outreach Expenses
Direct Client Assistance
4. Home Energy Assistance 47,442
5. Crisis Assistance 113,730
6. Weather Related/Supply 3,510
Total Direct Client Assistance 164,382
GRAND TOTAL 172,872
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