Item W
Final Budget Hearing
September 20, 2000
I. Creation of Department of Administrative Services
(and a Grants Coordinator position) from
Departments of Human Resources and Office of
Management & Budget
Amount
-$19,958
Ad Valorem
Impact
Yes
2. Creation of Department of Technical Services
From Information Systems
+$8,300 Yes
-$46,887 No
+44.484 Yes
-$51,583 No
-$76,929 Yes
SU."77 Y".r
+$5,380 Yes
-$202,183 Yes
-$160,000 Yes
-$180,000 Yes
-$30,000 Yes
+$506,855.00 No
+$39,000.00 No
+$654,750 No
3. Elimination of Solid Waste Division
4. Creation of Communications/ Web Site
Manager position
5. Eliminate Roads and Bridges Coordinator
Position in Public Works
6. Eliminate EMS Manager position
7 Jilimil'Hltif?/Ii fl'.,1" ~tfQ.q/li" R(l.rf?lJ~~(l.r J)il'rlrt"r
D"fiti"/Ii
8. Increase in Medical Examiner cost due to
9. Adjustment for School Board Interlocal
10. Florida Retirement System Adjustments
a. BOCC
b. Sheriffs
c. Clerk
II. Contract with Marathon for:
a. Emergency Medical Service
b. Fire Rescue Services-Conch Key
12. Budget Rollovers
Italicized items are not yet approved, and are therefore not worked in the budget totals and millage figures.
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(305) 294-4641
BOARD OF COUNTY COMMISSIONERS
MAYOR Shirley Freeman District 3
Wilhelmina Harvey, District 1
George N uegent, District 2
Nora WilIiams, District 4
Mary Kay Reich, District 5
Human Resources Department
5100 College Road
Key West, FL 33040
(305) 292-4537
MEMORANDUM
Date:
September 15, 2000
To:
Mayor Shirley Freeman
Wilhelmina Harvey, District I
George Nuegent, District 2
Nora Williams, District 4
Mary Kay Reich, District 5
From:
Sheila A. Barker
Senior Director - Human Resources &
Acting Senior Director - OMB
Subject:
Human Advisory Services Board
CC:
James L. Roberts
John Rolli
At the Board of County Commissioners' Budget Hearing Wednesday night in Key Largo there
was concern expressed that the Human Service Advisory Board did not follow the Board's
specific instructions in this year's funding request for the Human Services Organizations.
Two issues were raised Wednesday night. First, the funding levels did not represent the intent
to wean organizations away from county funding. The HSAB was operating under the attached
motion passed at the Board meeting of May 24, 1999. Second, why were some organizations
granted an increase from last year? We have asked that the Chair of the HSAB, John Rolli,
attend the final budget hearing on September 20th, to explain the process of allocating funds. _
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99/184 ~ ·
questions raised today concerning various personnel benefits that
they could consider in conju~ction with the merit program.
Commissioner Freeman asked Staff to research other
public entities with successful performance evaluatto~/merit
programs.
Commissioner Reich wanted to know how much the county
is paying for the Employee Assistance Program.
Commissioner Williams asked for a report on how
benefits such as vacation, sick leave and holidays fit into the
merit program with no possibility of increasing benefits for
vacation, sick leave and holidays.
Commissioner Williams discussed performance
measurements in relation to the proposed merit program.
The Board also discussed employee retirement benefits
and the unfunded liability.
COUNTY AT'l'ORNEY
County Attorney James T. Hendrick addressed the Board.
Motion was made by Commissioner Freeman and seconded by
Commissioner Neugent granting approval and authorizing execution
of an Interlocal Agreement between Monroe County and the City of
Key West to continue the present distribution formula for the
local option gas tax for one additional year. Roll call vote was
unanimous.
COUftY ADXDaSTRATOR
Mr. Roberts and Mr. Carter discussed with the Board
utilization of cost allocation in the forthcoming County budget.
Charles Brooks, John Rolli, representing the Monroe County Fire
Chiefs' Association; Councilman Ron, Levy, representing
Islamorada, Village of Islands; Public Safety Director Reggie
paros; and Clerk of Court Danny L. Kolhage addressed the Board.
After discussion, motion was made by Commissioner Williams and -
seconded by Commissioner Reich to fully implement the full cost
allocation. Roll call vote was unanimous.
~
Mr. Roberts and Mr. Cart~ discussed with the Board a
proposed program for funding of nonprofits through the Human
Service Advisory Board. After discussion, motion was made by
Commissioner Neugent and seconded by Commissioner williams to
remove the Mental Health budgets from the Human Service Advisory
C(,n-HfJued ~
~~<..'...
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99/185
Board process and have recommendations come directly from staff
to the Board of County Commissioners; allow movement of 10'
within the remaining budget to be allocated at the discretion of
the Human Services Advisory Board; and that funding used to
generate other funding sources to the County be used ,as a
criteria for granting Human Service Advisory Board funding.
John Rolli addressed the Board. Rol~ call. vote was taken with
the following results:
Commissioner Freeman
Commissioner Neugent
Commissioner Reich
Commissioner Williams
Mayor Harvey
Yes
Yes
No
Yes
Yes
Motion carried.
f'
Mr. Roberts addressed thaBoard concerning funding for
other nonprofit entities. Motion was made by Commissioner
Freeman and seconded by Commissioner Neugent to approve Staff
recommenda~ion, in concept, to continue to handle Human Service
Advisory Board funding, as in the past, for inclusion in the
draft budget to be submitted in July. Roll call vote was taken
with the followinq results:
Commissioner Freeman Yes
Commissioner Neugent Yes
Commissioner Reich No
Commissioner Williams No
Mayor Harvey Yes
Motion carried.
Mr. Carter discussed with the Board potential impacts
concerning the County's obligation to fund the expenses
associated with Hurricane GeQrges and Tropical Storm Mitch. The
Board took no official action.
. - , :,',:,~-'--- Mr-; -Roberts discussed with the Board the need to review
the Fleet Maintenance Program and the Social Services
Transportation Program to determine whether they are being
operated in the most efficient and economical way possible.
Motion was made by Commissioner Williams and seconded' by
Commissioner Freeman authorizing the County Administrator to seek
proposals for consultants to stUdy the Fleet Maintenance Program
and the Social Services Transportation Program. Roll call vote
was taken with the following results:
Commissioner Freeman Yes
Commissioner Neugent Yes
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HUMAN SERVICES ADVISORY BOARD MEETING MINUTES
July 11, 2000
State Building - Room 104
Monroe County Regional Service Center
10:00 A.M.
Marathon, FL
Board Members Present:
John Rolli, Chair
Lou Schwartz, Vice-Chair
Alexsandra Leto
Patty Schmidt
Estelle Incociati
Staff present:
David P. Owens
Louis laTorre
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Board Member Absent: none
At 10:00 a.m., Chair John Rolli called the meeting to order. Estelle Incociati made a motion to
approve the minutes of the April 11 , 2000 meeting, as written and Alexsandra Leto seconded
the motion. Minutes were unanimously approved as written.
John Rolli asked for suggestions from board members regarding how to handle applications
tumed in late. Estelle Incociati suggested that the Board take comments from the three
agencies who turned in applications past the deadline, Samuel's House, Habitat for Humanity,
and Helpline. Lou Hemandez representing Helpline, Elmira Leto representing Samuel's House,
and Bert Loudenslager representing Habitat for Humanity addressed the Board concerning
reasons for failing to meet the deadline. After brief discussion, Patty Schmidt moved to refuse
consideration to applications tumed in late and Lou Schwartz seconded. Motion carried 3-2,
with Estelle Incociati and Alexsandra Leto dissenting.
The board discussed the order in which to consider applications and decided to hear first from
new agencies and those requesting increases in funding. Sylvia Godfrey of the Florida Keys
Juvenile Center addressed the Board and outlined her need for funds to provide services and
answered questions from the Board. Kathy Tuell representing Florida Keys Children's Shelter
explained the need t~ fund a counselor position in the Tavernier facility which was formerly
state-funded and answered questions from the Board. Joe Barker, representing Wesley House
discussed the need for matching funds to secure funding to provide services for an additional
forty children. Representatives of the remaining agencies addressed the Board, outlining
services they provide, explaining their funding needs, and answering questions from the Board.
The meeting was paused for a short break.
The Board briefly discussed the directive from the Board of County Commissioners to reduce
funding for each agency by ten percent at the beginning of deliberations and distribute
remaining funds to new agencies and those with extraordinary needs.
Estelle Incociati made a motion not to fund the Aorida Keys Juvenile Services and Patty
Schmidt seconded the motion. Motion carried unanimously.
OMS
F:\GRANTS\HSO\hsab071100.doc
08/31/00 2:45 PM
Alexsandra Leto made a motion to approve $35,000.00 in funding for Wesley House and Patty
Schmidt seconded the motion. Motion carried unanimously.
Patty Schmidt made a motion to approve $30,000.00 in funding for Florida Keys Children's
Shelter and Estelle Incociati seconded the motion. Motion carried unanimously.
John Rolli made a motion to approve $20,000.00 in funding for Big Brothers/Big Sisters and
Estelle Incociati seconded the motion. Motion carried unanimously.
Alexsandra Leto made a motion to approve $20,000.00 in funding for the Pace Center for Girls
and Patty Schmidt seconded the motion. Motion carried 4-1, with Lou Schwartz dissenting.
Patty Schmidt made a motion to approve $40,000.00 in funding for HospiceNNA and
Alexsandra Leto seconded the motion. Motion carried unanimously.
Lou Schwartz made a motion to approve $10,000.00 for Caring Friends for Seniors and Estelle
Incociati seconded the motion. Motion carried unanimously.
Lou Schwartz made a motion to approve $30,000.00 for Monroe Association for Retarded
Citizens and Estelle Incociati seconded the motion. Motion carried unanimously.
Estelle Incociati made a motion to evenly divide the remainder of excess funds evenly between
Literacy Volunteers and Florida Keys Outreach Coalition and leave the remaining agencies at
the amounts which refled the 10% redudion ordered by the County Commission: Patty Schmidt
seconded the motion. Staff member David Owens agreed to allocate remaining funds in that
manner.
There being no further business, the meeting was adjoumed at approximately 2:00 PM.
OMS
F:\GRANTS\HSO\hsab071100.doc
08/31/00 2:45 PM