Item D3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: FEBRUARY 28,2000
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: COUNTY ADMINISTRATOR
AGENDA ITEM WORDING: Approval to award bid and approval of Contract to Universal Printing Company for printing
services for the End of the Year Publication, and approval of a Resolution transferring funds to cover the cost of printing.
ITEM BACKGROUND: Printing services for the End of the Year Publication is a separate contract from that of The
Market Share. Two bids were received (see attached bid opening tab sheet).
PREVIOUS RELEVANT BOCC ACTION: Contract with The Market Share approved on January 19, 2000.
STAFF RECOMMENDATION: Approval
TOTAL COST: $22,324
BUDGETED: NO
COST TO COUNTY: $22,324
REVENUE PRODUCING: N/A
AMOUNT PER MONTH NEAR: N/A
APPROVED BY: County Attorney XXX
OMB/Purchasing XXX
Risk Management XXX
DIVISION DIRECTOR APPROVAL
istrator
DOCUMENTATION: Included XXX
To Follow
Not Required
AGENDA ITEM #
D3
DISPOSITION:
FEB-lS-DO FRI 4:15 PM COMMUNITY SERVICES
FAI HO. 3052924417
P. 1
MONltOE COUNTY BOAlU> OF COUNTY COMMISSIONERS
CON'l'RACT SUMMA!lY
ConbKt ##
Comract,with: Universal Pr in ting Bft'ec;ti~Dato;
Compan y Bxpiration Date;
Contra<< Purpose/Delc:ription:Conmct fbr prmti~ M!fVi~ farthr: Pm oftbe Var1luh1icUion
Contract Mrtr:TlII1 MA.1Jooh
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ma
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. OD31
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CONTRACT COSTS
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ADDmONAL COSTS
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PRINTING CONTRACT
THIS CONlllACT is entered into by and betweeh Monroe County. a politiQ21 subdivision of the
State of Florida. whose address is 5100 College Road. Key West. FL 33040, hereafter County,
and Universal Printing Company. a Florida corporatiOfl. whose address is 3100 NW 74 Avenue.
Miami, FL 33122, hereafter Contractor.
WHEREAS, the County requires the printing of its annual report in the soonest time possible;
WHEREAS, the Contractor represents that it is qualified and able to print the County's annual
report within the time frame reqUired by the Coumy; now, therefare
IN CONSIDERATION of the mutual covenants. promises and benefits described below, the
parties agrcc as follows:
1. 'The Contractor shall print 35,000 copies of the County annual report, not to eJC:cud 36
pages including a four-page cover, in accordance wrth the specifications set forth in Exhibit A.
Exhibit A is attached to and made a part of this agreement. The County must furnish the disk
for artwork and composition.
2. The copies of the printed annual report, satisfactorily printed in accordance with the
specifications must be delivered to the County's address written above on or before April 28,
2000. Acceptance of the report by the County Administrator constitutes the determination by
the County that the report was satisfactorily printed in accordance with the specifications.
Time is of the essence in the County receiving the report because the report must be
distributed Q$ quickly oS poSSible to citizens and taxpayers throughout the County. Therefore,
$100 per day will be Qss.essed against the Contractor, not as Q penalty but as liquidated
damages, for each day aftf:r April 28,2000 that the S4tisfactorily printed copies of the report
remain undelivered. Any liquidated damages assessed pursuant to this paragraph may. at the
discretion of the County Administrator. be deducted from the final contract sum otherwise due
the Contractor under paragraph 3.
3. Within 20 days of the County Administrator's acceptanee of the printed report copies,
the County must pay the Contractor the total sum of $22.324.
4. The Contractor may not subcontract its obligations under this contract without the
written authorization of the County Administrator.
5. Contractor warrants that he/it has not employed, retained or otherwise had act on
his/its behalf any former County officer or employee subject to the prahibition of Section Z of
Ordinance No. 010-1990 or 01I'f County officer or employee in violation of Section 3 of
Ordinance No. 010-1990. For breach or violation of this provision the County may. in its
discretion, terminate this >:ontract without liability and may also, in its discretion, dedud from
~/'C;
~:JVe!
~1~~c;eC;~0~'aI ~:JI~~O ^~~V ^~NnO:J ~O~NO"'WO~~ ~l'el 00-et-e~~
the contract or purchClse price, or otherwise recover, the full amount of any fee, commission.
percentage. gift, or consideration paid to the former County offica" or employee.
6. A person or affiliat~ who has been placed on the convicted vendor list following a
conviction for public: entity crime may not submit a bid on a contra~t to provide any goods or
services to a public entity. may not submit a bid on Q contract with a public entity for the
construction or repair of a public building or public work. may not submit bids n leases of real
property to public entity. may not be awarded or perform work as 0 contractor. supplier.
subcontractor. or consultont under a contract with any public entity. and may not transact
business with any public entity in excess of the threshold amount pravided in Sec. 281.011, for
eA TEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list. n.e ~ntraC'tor warrants that it is not on the convicted vendor list. If the
Contractor is on the list. then this contract is automatically void with no compensation. or any
other amount, however den,:)rninated, payable to the Contractor.
7. The parties acknowledge that the status of the Contractor under this contract is that of
on independent contractor and not that of County employee, officer or agent.
8. This contract isgovemed by the laws of the State of Florida. Venue for any litigation
arising under this contract must be in a court of competent jlrisdiction in Monroe County,
Florida.
9. This written contract repre.s&nts the parties' final and complete agreement. lnis
contract may not be amended except through a written instrument sigrted by an authorjzed
representative of each party.
IN WITNESS WHEREOF. the pclI"ties hereto hove set their hands and seals the day and
year first above written.
(SEAL)
A TTEST: DANNY L. KOLHMie. CLERK
BOARD OF COUN1Y COMMISSIONERS
OF MONROE eOUNlY. FlORIDA
By
By
Deputy Clerk
Mayor/Chairperson
A 1'"TEST:
CONTRACTOQ
By
By
Title
JcolWlyecrend
E:/E:
3:J'a'd
St5E:~S~50E:'al 3~1~~O ^~~'a'
00-et-B3~
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list. "
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this
day of
,19_,
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
r~~-l~-UU W!U j.j/ rm UftlYel~ftL rAl~ll~u ~V.
fl\A !lV. :J::Jl ::JIU't
, . I.
Sales Agreement
Universal Printing Company
3100 N.W. 7-4 avenue, MIami, FIorlda 331lm
(305) 592-5381
r;. ~"'l ~ \t A
Number 0794
Date 2-14-00
.~
SUBJECT:
Monroe County BOCC
Office of Management & Budget
Purchasing Department ATTN: Lisa Cherry
5100 CoIleD ~,d Cross Wing, Room 1002
Kev West. FL 3~040
Annual Raport
TO:
SIZE (Rnal Trim): 8 3/8 X 10 7/8
SIZE (Folded):
NO: PAGES:
28 or 32 Pages Plus 4 Page Cover
. .~
STOCK:
Cover = 100# Text
Text - 801 Text
]
86 Bright Gloss
INK COLOR:
Process Thru-out
COVERAGE:
PREPARATION:
Disk Furnished, Color Separations, Bluelines + Hatch Prints Included
PROOFING:
Bluelines + Match Prints
FINISHING:
Saddle Bound
PACKING
AND SHIPPING; In Cartons on Skids
F.O.B.
Key West
QUANTITY
AND
PRICE:
35,000 - $22,324.00
Same Price for 28 or 32 P~ges
10 Working Days
TERMS & CONDlTIONS Net 30 Days
Because of the unstable pricing of paper, this quotation is subject to the prevailing cost at the time of the mill.
....61 J...J \JU ...,., ..J...J,.... \l6".........W'U,~ ...............,,, \IV,
~nA U~ J~L J1U'
I. 1
· Universal Fax · Unversaf Fax · Universal Fax ·
RECEIVED
FfB 1
. 5 2000
PURCHASING
U n f v e r s a I P r f n tI " g ('0.
-URGENT. URGENT. URGENT. URGENT. URGENT.
PLEASE DELIVER TO :
/Ho^,l"Ot' c'1MI?7 t () c.t:/
4,.J.A,tJ;"r .1J~;r.
LIS-it. d~fY"Il
3 INCLUDES COVER SHEET
A1TENTION =
PAGES TRANSMITTED:
.
0", I[ I;.~L;" J't'N7- If J Qnifj '" VVO Nt 7; ~ty ----
COMMENTS,:
Universal Printing Co. · 3100 Northwest 74 Avenue - Miami, Rorida 33122 - Tel. (305) 592-5387- Fax (305) 592-5104
. ,~
.,,!
Resolution No.
- 2000
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2000, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2000 as, hereinafter set forth to
and from the following accounts:
Fund #00 I-General Fund
From: 001-85500-590990 Other Uses
~ost Center # 85500-Reserves 001
For the Amount: $22,500.00
To: 001-05000-530470 Printing and Binding
Cost Center # 05000-County Administrator
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 28th day of February, AD 2000.
Mayor Freeman yes
Mayor ProTem Neugent yes
Commissioner Harvey yes
Commissioner Williams yes
Commissioner Reich yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
cntyadmin 2/22/2000 Page 1