1st Change Order 06/21/2006
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
July 25, 2006
TO:
Ty Symroski, Director
Growth Management Division
ATTN:
FROM:
Mayra Tezanos
Executive Assistant
Pamela G. Hanc~
Deputy Clerk 00
At the June 21, 2006, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Change Order No. 1 to Contract No. DC641 between
Monroe County and Department of Environmental Protection for the safety improvements project
on the Florida Keys Overseas Heritage Trail.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File/
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Chane:e Order
Contract for Construction Services
or
Other Services Commodities
Contract No.: DC641
01
:Change Order No.
Project No.: MC001-!l OT AK.c:;roup, 1nc.l.~arol1l(~to
Location I Park: FKOHT - Safety Improvement 904-225-2588
: Vendor / Contact Person
:Phone No.
.
_ _ _pes~!!!i~"l!.or9~:llbg~J~t!.cb~<<!~!!i~~~ls_I:1~~~j_~~qu!redL__
./ !
Decrease
I. Additional construction for alternate bid items, as indicated on attached proposal.
.
.
$ $ 227,068.68 i
, , li1iilemmWii1iU
May 8, 2006 Original Contract Sum: $ 664,170.00
-- ----
1/3/2007 Fixed Price Cost Change: $ 227,068.68
--------------------
11312007 Net Change, Add: $ 227,068.68
,............ Present Contract Sum: $ 664,170.00
.............
April 3, 2007 New Contract Sum: $ 891,238.68
May 3, 2007 + one year
-------.. --.----
Total Contract Days & Start Date, 361
1--- ----..-..----- -- ----------
Original Substantial Completion: 241
; Present Substantial Completion:
This Change, Add:
241
90
331
Michael Renard
Con/racl Manager, BD&c, FDE?
~.
----..------
H' ./,/7 ~
t~
Date:
JUN 1-1 ...
\ ",~' ':
I New Substantial Completion:
New Final Completion:
30
This Change Order is an amendment to the Contract Agreement between CONTRACTOR and the DEPARTMENT, and all contract provisions shall apply 1UI1ess specifically exempt
amount and time change designated are the maximum agreed to by both the DEPARTMENT and the CONTRACTOR for this change. In consideration of the foregoing adjustments in
time and contract sum the CONTRACTOR hereby releases DEPARTMENT from all claims, demands or causes of action arising out of the transactions, events and occurrences givin
this Change Order. This written Change Order is the entire agreement between DEPARTMENT and CONTRACTOR with respect to this Change Order. No other agree
modifications shall apply to this contract amendment unless expressly provided herein. This Change Order represents final agency action pursuant to Section 120.57, Florida Statutes (J
J\1aIor Charles (Sonnyll\1cCoy
County of'Monroe
Samantha Browne
Date: i.t> - -S '0t..
(}GT Contract Authority, FDEP
Date:
ro. c;: Vc27
7/Zu/oC
OT AI( group, Inc.
Contractor
j~
q,~;k
Date:
Encumbrance Information:
1'0IiHJlj'IJl"'!Ill"iIllL4~I'_II_II1_D"'mllllli_l_mWlm",,_mlll'''''''1!'''-_'I'__m"".",,,m'~",w,,::":,,,::
.j!!ii~"","~dm(p~"Uftii!ill 00THi"smpR~~'i~TmiS=~~BY ~~~~;~~~_ik!"i"Im#i~"JjjiliJ~ilEll!IF
.. ggi" ;,....!.:'- ."-.. - i1 ._n. -II -1
u . -::r~>---'-
LLJ -;-.-:<-=:s
~ -- ~",,,,.o,,.-- - - u --.-.- --.-
0:.:. ~::..::::=) ch.eck $
o ~ -iW.8 Total:! $
....... :>:-"""u
c cg..uth tic~Contracts Administrator (MS 93)
~ '""the Bi:augfFinance & Accounting (MS 78)
- '-000
L1..:5 :x:
.....
.1
::',;,-,,'
227,06868
MONRoe COUNTY ATTORN Y
veo AS 1'\
ZANN A. UTTON
Doto COV1~nr
Florida Department of
Memorandum Environmentai Protection
TO: Mike Renard
FROM: J. Randy Smith
DATE: June 2, 2006
RE: Florida Keys <Nerseas Heritage Trail
PROJECT: Safety Improvements - Stock Island
Big Pine Key
FDEP Project No. MC 001-B
FOOT No. FM 410504-1-54-02
Contractor: Otak Group, Inc.
Contract No. DC 641
Summary of Requested Change Order
The summary of Change Order deletions and additions follows:
Stock Island $ 426,120.00
Big Coppitt 63,270.00
Big Pine Key 174.780.00
Total Base Bid $ 664,170.00
Delete Big COppitt ( $ 63,270.00 )
Total $ 600,900.00
Delete MC defident ( $ 1,641.32 )
Total $ 599,258.68
Add Stnck Island $ 54,297.00
Alternates
Add Big Pine Key $ 237,683.00
Alternates
Total $ 891,238.68 New Total Contract Amount.
Original Base Bid $ 664,170.00
Net Change Order Amt. $ 227,068.68
This change order will require Monroe CoUnty BOCC approval. Please prepare the CO with required
FDEP signatures. I will overnight to Me. Once MC has approved then we can send to contractor for
signature. Please review attachments for details of the CO transaction.
CC: FDEP: Samantha Browne, Debra Stucki
MONROE COUNTY: Jose Papa, DaveKDppe!, P.E., Judy Steele, P.E., Nat Cassel
FKOHT
SAFETY IMPROVEMENTS
CHANGE ORDeR
Descriplion
Base BId (dated November 8, 2005)
Stock Island
Bi C
B' Pine
T aiel Base Bid
Required
Bid Quantity QuanIily
Unit
unit Price
BidTaIel
$368 500.00
$149 700.00
145 970.00
$864,170.00
Value EngineerIng Concepts
RooIign 0r;gin0I1.taY9> B.... _ priorll>"", oostSlYlngs:
I--l~----r'.l--I
CHANGE ORDER (DEI,ETIONS AND ADDmONS]
Addltlons
stock IsJond (2.5 intorseotions)
ABIA. - 2 56 OEA $250.00 $14.000.00 $0.00
ABI Al. Ma_ 56EA $39.00 $0.00 $2.184.00
ABlB. ~I 350 440 LF $84.50 $29.575.00 $37,180.00
ABIC. Colored Trail 155.56 49 BY $65.00 $10.111.40 $3.165.00
ABI D. Mill & Resurface 309.3 30 BY $35.10 $10.856.43 $1,053.00
ABlE. New Construction 400 30 BY $32.50 $13.000.00 $975.00
Naw Detectable Wamin S 180 BF $54.00 $0.00 $9.720.00
All 1 Totals . $77.642.83 $64.297.00
ABIA. ObIect Marker 'Ivna 2\ 8 o EA $250.00 $2,000.00
ABIB. I AAnhillt brinrintinn 1000 o LF $84.50 $84.500.00 $0.00
ABIC. Colorad Trail 780.9 OBY $65.00 $49.458.50 $0.00
Asro. Mill & Resurface 309.3 o BY $35.10 $10,856.43 $0.00
Big CoppItt
AIt 2 Totals
$146,814.93
$0.00
B"'Pkm '10 i_' .
ABIA. 0bi8d _r IIvna 2\ 30. OEA $250.00 $7,500.00 $0.00
ABIAl. Dblect Marker ,tV~ ,,- 0 30 EA $39.00 $0.00 $1,170.00
ABIB. As"ha~ I~ 1000 1290 LF $84.50 $84,500.00 $109,005.00
ABlC. CoIorad Trail 444.4 144 BY $65.00 $26,886.00 $9,:360.00
ABI D. MUI & ResuTfaca 1023.4 30 BY $35.10 $35,921.34 $1,053.00
ABIC2. Color Trail adjacent to Ave A .
(from c;:.r::ngham Wsy 10 Fsther
TonvWa 0 1303 BY $65.00 $0.00 $84,695.00
New Detectabte.Wam~em . 600 SF $54.00 '$0.00 $32,400.00
Att. 3 Totals
$166,607.34
$237,683.00
Construcllon Total $1,045,335.10 $892,880.00
ItemS mfIrlc<<l "NfIIW" ~ not iiJC/uded in tht, otiginlJJ bid ptICkege scope d work
Items with. "O"/n the ,"BkJ QuBnmy"' coJunm weI9 not ~ !or in the quantity take of supplied by the consuIt8nt
1
)
.t"-Cl]5C 1 VI '"
Smith, Randy
From: Jolln Kato {cklotak@yalloo.comJ
Sent: ThulSday, June 01, 2006 11:17 AM
To: Smith, Randy
Cc: Johnny H Kato; Muggs Kato
Subject: Cost Reduction - Big Coppitl
June 1,2006
Mr. J. Randy Smith
Construction Projects Administrator
Florida Department Of Environmental Protection
Office Of Greenways & Trails
RE: COST REDUCTION
Ftorida Keys Overseas Heritage Trail- Trail Safety Improvements
DEP Project No. MC OOl-B
DEP Project No. BD&C 13-05/06
Dear Mr. Smith:
Per our conversation this morning concerning the above reference project,Otak Group understands
Monroe County's intent to delete the Big Coppitt work items.
We understand and agree this represents a reductions in cost of Sixty- 'Three Thousand Two Hundred
Seventy dollars {$63,270.00}.
Also, please accept Otak Group's offer of an additional reduction in cost of Sixteen Hundred Forty-One
dollars and Thirty-Two cents {$1,641.32}.
Added together the total reduction in cost for deletion of Big Coppitt is;
Sixty-Four Thousand Nine Hundred Eleven dollars and Thirty-Two cents {$64,911.32}
Delete the Big Coppitt $63,210.00
Additional Reduction Offer $ 1.641.32
Total Reductions Offered:
$64.911.32
Please contact me, or our office if you have any question.
Thank you,
John Kato - Project Manager
Otak Group, Inc.
850022 U.S. Highway 17 North
6/112006
rage L or L
Yulee, FL 32097
Office: 904-225-2588
Fax: 904-225-1001
Cell: 904-226-1167
New Yahoo! Messenger with Voice. Call regular phones from your PC and save big.
6/1/2006
page lOLL
,
Smith, Randy
To: Browne, Samantha; Stucki, Debra; Renard, Mike; papa-jose@monroecounty-f1.gov
ee: c\dotal(@yahoo.com
Subject: FW: Cost Reduction - Big Coppitt
F...Y...!
During my conversation this moming with Jose Papa reviewing the proposed change orders for Safety
Improvements Jose indicated that
the County was short by $ .1,641.32 and we would need to admend the MOA to transfer funds to cover the
defenciant amount.
Jose and I discussed the possibility of requesting from the contractor to reduce his amont by the needed funds. I
called otak and they are in agreement
to facilitate the processing ofthe CO's. I will proceed to write the CO and submit to Monroe County for approval
prior to the CO going to the
contractor for signature.
Thanks, Randy
---Qriginal Message---
from: John Kato [mailto:cldotak@yahoo.com]
Sent: Thursday, June 01,2006 11:17 AM
To: Smith, Randy
Cc: Johnny H Kate; Muggs Kato
Subject: Cost Reduction - Big Coppitt
June 1, 2006
Mr. 1. Randy Smith
Construction Projects Administrator
Florida Department Of Environmental Protection
Office OfGreenways & Trails
RE: COST REDUcnoN
F10rida Keys Overseas Heritage Trail- Trail Safety Improvements
DEP Project No. MC 001-B
DEP Project No. BD&C 13-05106
Dear Mr. Smith:
Per our conversation this morning concerning the above reference project, Otak Group understands
Monroe County's intent to delete the Big Coppitt work. items.
We understand and agree this represents a reductions in cost of Sixty-Three Thousand Two lfundred
Seventy dollars {$63,270.00}.
Also, please accept Otak Group's offer of an additional reduction in cost of Sixteen lfundred Forty-One
dollars and Thirty-Two cents {$1,641.32}.
Added together the total reduction in cost for deletion of Big Coppitt is;
Sixty-Four Thousand Nine Hundred Eleven dollars and Thirty-Two cents {$64,911.32}
6/InOO6
J.:a.O'C~V1~
Delete the Big Coppitt $63,270.00
Additional Reduction Offer $ 1.641.32
Total Reductions Offered:
$64.911.32
Please contact me, or our office if you have any question.
Thank yoo,
John Kato - Project Manager
Otak Group, Inc.
850022 U.S. Highway 17 North
Yulee, FL 32097
Office: 904-225-2588
Fax: 904-225-1001
Cell: 904-226-1167
New Yahoo! Messenger with V oire. Call regular phones from your PC and save big.
6/1/2006