05/06-21
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To:
URS
Purchase Service Order No. 05/06-21
Re: PSA Agreement, Dated: 1-1-02
Resolution
Project Name:
Key West International - Terminal Design Phase Tasks
Description of Services: (See Attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Lump Sum Fee
$29.574.00
$209306.00
Days to Complete
300
Max Fee This Service Order $238.880.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
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Milford A. Reisert
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Mayor Charles "Sonny" n
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Date: CD
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Accepted by:
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Carlos Garci a
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U:\AAA.RE CEPTIONI STIPSOIPSO-
21DOC
January 27, 2006
Revised April 22, 2006
Revised June 24, 2006
REVISED SCOPE OF SERVICES - DESIGN PHASE
1. Project Administration and Management Services
URS and its consultants will execute, assist, review and approve appropriate
segments of the administrative process. During the design portion of the project,
URS will have primary responsibility for agendas, meeting minutes, coordination
and reporting of all administrative activities. During the construction phase of the
project, URS and its consultants will support Morganti by coordinating their
administrative functions with those of the contractor, subcontractors,
manufacturers, suppliers and installers.
2. Discipline Coordination I Document Checking
URS will coordinate their work and the work of the sub-consultants with the
Contractor and the County. URS will be responsible for the review and approval
of their work and the work of the sub-consultants to insure that all drawings,
specifications are properly integrated into a complete and detailed documentation
of the project.
3. Agency Consulting I Review I Approval
Multiple agencies have jurisdiction over the Key West Airport. URS will research
critical applicable regulations including laws, statutes, codes and advisory
documents and will assist the County and the Contractor in obtaining approvals
for the Project from such County, Regional, Federal and Environmental agencies
as may be applicable.
URS will coordinate requirements with Authorities Having Jurisdiction (AHJ) and
prepare contract documents for the Project which conform to permitting
requirements. The Owner will pay for all permits and fees.
4. Owner Supplied Data Coordination
During the entirety of the Project, URS will collect, review, coordinate and
disseminate Owner supplied data relevant to the development of the project. In
this capacity, URS will act as one of three Project Management Team members
which shall also include the County and Morganti.
The Owner shall provide relevant data required to perform the design in a timely
manner and in sequence with the deign schedule prepared by URS and as
modified by the CM at Risk and approved by URS and the Owner. If Owner
supplied data becomes available for incorporation in the design in such a manner
that the design, proceeding according to schedule, must be revised to
incorporate such data, the schedule will be adjusted accordingly. If redesign
associated with out of sequence information or data results in additional design
effort, an equitable adjustment in the URS design fee will be negotiated with the
Owner.
5. Schedule Development I Monitoring
Mor~lanti, the CM at Risk, will have prime responsibility for development and
monitoring of the Project Development Schedule. URS and the County will have
joint responsibility for assisting, reviewing and approving the schedule. On a
monthly basis, the Project management team will meet to review, update and
respond to changes in the schedule. URS will be responsible for bringing
relevant scheduling data to the monthly meeting and then disseminating
schedule updates to their sub-consultants. Keeping the Project on schedule is a
joint responsibility.
URS' design fee is based on the Design being complete June 30, 2006. Design
fee includes early design packages (2) and a 100% Construction Document
Package. Bid Phase for the 100% is assumed to be 45 days (with award
8/14/06). Construction is anticipated to be complete by 8/14/08. If these phases
extend beyond these dates, an equitable adjustment to the URS design Fee will
be negotiated, based on anticipated monthly costs per URS fee breakdown by
phase.
6. Cost Modeling I Cost Estimating of the Work
The County has provided both the Architect and CM at Risk with t~ County's
Project Budget (GMP). Primary responsibility for construction cosrand
adherence to the GMP resides with Morganti. However, it wilFthe responsibility
of URS and its sub-consultants to work with Morganti and the sub-contractors
during the Design Phase of the project to analyze materials, products and
systems so as to achieve the desired function at the lowest overall cost
consistent with the GMP. This is not intended to be a formal Value Engineering
exercise, but rather a working methodology for insuring that the project is
designed within informed budget guidelines. The County, URS and Morganti, as
the Project Management Team, have joint responsibility for development of the
Project within the designated GMP. The County will have sole authority to
increase the GMP.
As discussed during feelscope negotiations, the URS fee and scope does not
include re-design efforts that result from Value Engineering investigations that
should arise after establishment of the GMP. As discussed, the cost of re-design
effort will be included as a cost to be weighed against potential savings. In the
event savings exceed cost of redesign and the Owner approves the change,
URS' fees will be negotiated as an additional service. Also during negotiations,
proposed fees for design of temporary construction elements have been
eliminated from the URS Scope of Work. As proposed by the CM at Risk, any
desi9n required to support temporary construction elements (utilities, temporary
structures for passenger operations or rental car support, for instance) will be
handled by CM at Risk. When required, URS will coordinate the Construction
Document design efforts with any CM AT RISK provided design and site
utilization requirements.
7. Presentations
At intervals appropriate to the development of the Project, URS will be expected
to report on the progress and product of their work. Such meetings will be held in
concert with other scheduled activities between the County, the Consultants and
the Contractor. In most cases, the presentation will be in the form of an over-the-
shoulder review.
The URS fee proposal includes one formal presentation to include exterior and
interior renderings in Powerpoint format to be made to the County
Commissioners. Should any additional renderings, animations, models, or
promotional materials be required, the scope will be negotiated at that time and
corresponding adjustment to the design fee will be negotiated as an additional
service. URS' fee does include review of progress documents with tenants at
monthly Tech Committee meetings and milestone submittals at DO and CD with
the Owner.
8. Site Development Planning
URS and its consultants, as a part of the basic design, shall develop the overall
site plan for the project. The site plans shall include structures placement,
facilities development, development phasing, movement systems and parking,
utilities systems, surface and subsurface conditions, ecological requirements and
landscape concepts and forms. As the Site Plan develops, URS and the sub-
consultants will expand the plan into the various specialty areas such as
electrical service and distribution, gas services and distribution, water supply and
distribution, site drainage, sanitary sewer collection and disposal, storm water
collection and disposal, site mechanical systems, fire systems, emergency
systems, security systems, site illumination, communications systems and the
like. URS and its sub-consultants will also provide the design integration
between on-site utility systems and off-site utility systems.
9. Geotechnical Engineering
It is understood that URS has completed most of the geotechnical investigation
and reporting for this project. As a part of this service, URS and its sub-
consultants will integrate data collected as part of the investigation such as
bearing values, percolation rates and other such information into the design
solutions of the various disciplines.
10. Site Survey
It is understood that URS has completed most of the site survey services for this
project. As a part of this service, URS and its sub-consultants will integrate data
collected as part of the investigation such as grades, lines designating
improvements, structures, rights-of-way, restrictions, easements,
encroachments, boundaries and contours, landscaping elements, utility services
and the like. All information shall contain appropriate data such as inverts and
depths and be referenced to a project benchmark.
As ttle Mario Sanchez Park was not anticipated in the original scope of work, the
original topographic survey did not include this area. URS will provide that survey
data and the cost will be included in the reimbursable expense budget described
above.
11.Architectural Design / Documentation
At this time, a significant portion of the architectural Design and Design
Development documentation is already complete. As this process continues into
the Contract Documents Phase, URS will make any final adjustments to the
design based on budgetary and/or discovery opportunities. The final documents
presented to the contractor shall define, locate, dimension and quantify all
elements of the Project. Based on this documentation, the contractor should be
ablet'6btain bids from subcontractors and clearly understand how the various
components are integrated into the construction. Vague or exculpatory language
shall not be used to define any aspect of the work.
Architectural Design/Documentation (including building aesthetic concepts) as
defined in the Schematic Design documents submitted 12/20/05 have been
developed with the assistance of the CM AT RISK and are approved by the
Owner. These will be the basis of design for Design Development and
Construction Document Phases.
12. Structural Design / Documentation
The integrity of the structural components of this project is a primary concern due
to the elevated wind loads and storm surge effects which are common in the
Florida Keys. The structural engineers will need to respond to these conditions
adequately yet efficiently in order to keep the Project within the GMP. Section
553.79(5), Florida Statutes, requires that a Special Inspector perform structural
inspections on threshold buildings in accordance with a structural inspection plan
describing specific inspection procedures and schedules such that the building
can be adequately inspected for compliance with the permitted documents.
Inspections shall include shoring and re-shoring during construction. The law
further states that special inspectors shall meet the requirements for qualification
established by the Florida Board of Professional Engineers. Note that URS has
made a presentation to Monroe County Building Officials regarding the Terminal
Occupancy and Occupant Load and the requirements for Threshold Inspections.
Monroe County Building Department, represented by Mr. Joe Paskalik, has
agreed that Threshold Inspections are not required. URS has confirmed that
back to Mr. Paskalik in correspondence. The Airport has been copied with this
correspondence.
Structural systems as defined in the Schematic Design documents submitted
12/20/05 have been developed with the assistance of the CM AT RISK and are
approved by the Owner. These will be the basis of design for Design
Development and Construction Document Phases.
13. Mechanical Design I Documentation
The mechanical design for the Key West airport must respond to a variety of
climatic and occupancy needs. Salt spray, hurricane force winds and flying
projectiles limit the life expectancy and performance of mechanical equipment.
The infiltration effect of passengers moving in and out of the buildings negatively
impacts balancing and air distribution calculations. The County is expecting the
mechanical design and documentation to offer a low maintenance and highly
efficient response to the Project needs.
Mechanical/Plumbing/Fire Protection systems as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the CM AT RISK and are approved by the Owner. These will be the basis of
desi!~n for Design Development and Construction Document Phases.
14. Electrical Design I Documentation
In addition to providing normal electrical design services, the County expects the
Electrical Engineer to consider and plan for the interruption of electrical service
that is more the norm than the exception here in Key West. The airport must be
capable of continued operation in all but the most severe disaster. Following a
severe disaster, the airport must be capable of returning to service within a short
period of time. Maintenance is also a critical aspect of the airport. Key West is
remote in terms of services available in most other areas. Equipment, fixtures
and systems must be designed with the words "easily maintained" in mind.
Stocking multiple types of replacement components and training limited staff to
repair complex systems is not possible and the design should address this
conclition.
Electrical systems (Power distribution, lighting, and fire alarm) as defined in the
Schematic Design documents submitted 12/20/05 have been developed with the
assistance of the CM AT RISK and are approved by the Owner. These will be the
basis of design for Design Development and Construction Document Phases.
15.Civil Design / Documentation
Flooding is no stranger to Key West Airport. This cannot be prevented, but
mitigating the effects is essential. It will be the responsibility of the Civil Engineer
to identify potential problems and alert the rest of the design team as to their
potential effect on design solutions, placement of equipment and the like.
16. Landscape Design I Documentation
Landscape solutions in crowded airports are difficult. Salt water intrusion kills or
damages many plant types. High maintenance design solutions do not work well
when staff is limited. A destination airport such as Key West needs to tell people
that they have arrived at or are leaving a unique location. The airport intends to
create a theme park honoring a local artist who passed away last April. These
are the challenges and opportunities that the Landscape Architect will work with
to create a landscape plan that will set Key West Airport apart from others. The
County expects a design solution that will instill fond memories in the minds of
people who visit Key West.
17.lnterior Design / Documentation
The Architectural team has developed a functional response to the program
needs of the Key West Airport. That team is now working to enhance the design
and bring it to life in terms of visual appeal and character. It will be the
responsibility of the Interior Design team to support, even advance the efforts of
the Architect. Furnishings and finishes need to support the Key West theme, yet
be durable and easy to maintain. The opportunity to do something exceptional is
present and the County expects the Interior Designers to meet the challenge.
18. Security System Design / Documentation
Airport security is at an all time high. Many passengers are intimidated by this
situation. They need to arrive early, submit to personal property and body
searches and wait in defined holding areas. These are all somewhat offensive to
most people. Security systems in the Key West Airport need to minimize these
feelings as much as possible. Management would like to see security operate in
the background as much as possible. The design of the security system must
also be flexible. Changes in security requirements occur frequently and the Key
West Airport must be able to respond with as little inconvenience as possible.
The infrastructure of the security system should offer flexibility, accessibility and
reliability.
Security systems (Access control, CCTV, paging) as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the CM AT RISK and are approved by the Owner. These will be the basis of
desi9n for Design Development and Construction Document Phases.
19. Baggage System Design / Documentation
The original plans for the airport had baggage traveling up and down within the
terminal. The baggage system designer needs to understand that the Key West
Airport experiences mechanical and electrical failures in excess of most other
airports. The new baggage system must be capable of processing baggage
under adverse conditions such as conveyor breakdown or power failure. In most
airports, failures such as those mentioned above would be addressed
immediately. In Key West, it could be days or longer before full service is
restored. The flow of passengers will continue at the same rate regardless of
conditions and the baggage system must support this eventuality.
Bag!Jage systems as defined in the Schematic Design documents submitted
12/20/05 have been developed with the assistance of the CM AT RISK and are
approved by the Owner. These will be the basis of design for Design
Development and Construction Document Phases.
20.Airline Systems
The new airport will be substantially larger than the current facility.
Communications and information systems will be necessary to provide for
efficient operation. The Consultant Team shall coordinate with Airport
Administration, the airlines and other groups or individuals with a vested interest
in this aspect of the project. As part of the Project, the Consultant Team will
design and include (in the Construction Documents) the systems or infrastructure
used by the airlines to communicate or transmit internal or external data.
Communication systems (Communication backbone) as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the CM AT RISK and are approved by the Owner. These will be the basis of
design for Design Development and Construction Document Phases.
21. Materials Research / Specifications
The research and development of the specifications form half of the
communications package used by the contractor. Incomplete specifications or
notes on drawings used in lieu of proper specifications fail to provide the
contractor, subcontractors, suppliers, manufacturers and installers with sufficient
information to competitively bid or properly complete the work desired.
22. Bidding Materials
For this Project, it is expected that the consulting team will produce a complete
set of construction documents to be used by the contractor for bidding and
construction. Bid packaging will be provided by Morganti. The County will
expect to receive drawings and specifications that clearly illustrate and give
definition as to how the building goes together. Redundant documentation is
unnecessary; however, incomplete information is also undesirable. Leaving
desi!Jn work, code interpretations or omitted segments of the Project for the
Contractor to resolve will not be acceptable.
Deliverables produced by URS as a part of the Contract Documents shall meet
the Industry accepted measure of Standard of Care and all contract documents
shall be representative of work provided by other architectural/engineering firms
of similar size, specialized expertise and engaged in performance of similar work.
Construction Documents shall be 24"x36" for drawings and 8.5"x11" for
specifications.
23.Addenda
As the contractor issues the various bid packages, it may be necessary for the
consulting team to supplement the information provided in the plans and
specifications. The procedures to be followed will parallel those used in the
traditional design-bid-build format with the exception that Morganti will be issuing
the bid package and not the County.
24.Analysis of Alternates/Substitutions
During the course of the project opportunities may appear where alternates or
substitutions may be in the best interest of the project. The consulting team will
be expected to consider, analyze, compare and make recommendations relative
to an alternative or substitution proposed by Morganti, a subcontractor,
manufacturer, supplier or installer.
The URS design scope includes "in process" design analysis of alternate building
systems in conjunction with the CM AT RISK. URS' design scope does not
include development of extensive Contract Document Bid Alternates.
25. Art in Public Places program
County policy dictates that 1 % of a Project's construction costs will be set aside
for the acquisition, commission, installation and maintenance of works of art in
said Project. It is important to note that the construction costs do not include
Consultant fees, abatement costs, environmental preparation, site work or
contingency costs. It is also important to restate that the artist's budget must
include costs for installation and maintenance of their art. The Consultant Team
will assist in the determination of the art budget and the selection, placement and
coordination of the art pieces.
26. Demolition Services
Selective demolition will be a part of this Project. The Consultant Team will
include demolition drawings in the Construction Documents or prepare a
separate demolition package as a part of their work.
URS' proposal is based on inclusion of necessary demolition documentation in
the Contract Documents (specifically that demolition which can be defined
through examination of existing Record Documents and field observation of
observable conditions). There may be hidden demolition requirements that are
not observable or inferable in the existing facility. These will be addressed when
they are discovered, and may require Change Orders for the Contractor. If these
unfol'eseeable conditions require additional design to resolve, an equitable
adjustment to URS' fee will be negotiated.
The proposal is also based on the assumption that all necessary Hazardous
Material assessment and remediation requirements have been defined. The
Contract Documents will include any existing requirements for remediation that
have been defined in available assessment reports.
27. Project Promotion / Public Relations
No special project promotion or public relations program is anticipated. However,
it is expected that the Consultant Team will provide some written and/or graphic
materials to the airport to assist with its desire to keep the pubic informed as to
the quality and progress of the airport's development. Copies of illustrations,
plans and the like are appropriate. The airport would also like to involve the
Consultant Team and Contractor in those activities and any other events which
would benefit their individual company's marketing efforts.
28. Extended Contract Administration / Management
It is expected the Consultant Team will assist the County with all FAA, FOOT,
EPA and other applicable agency review, approval and permitting processes as a
part of this Project.
29. Expenses
URS has provided an estimate of anticipated reimbursable Direct Expenses.
These include estimated costs for airfare, hotels, rental cars, parking etc. related
to design review and contract administration site visits. Also included are costs
associated with the minor additional survey required for the Mario Sanchez Park.
These are estimates and subject to change based on actual costs incurred.
These will be billed at cost. Our expenses estimate includes anticipated costs for
reproduction of progress documentation (drawings and specs).
30. Project Team
It is expected that the Consultant Team currently in place will execute the above
listed services and any changes or additions to the team will require prior
approval from The Morganti Group and Monroe County.
Key West International Airport REVISION 2
Design Phase Professional Services and Expenses
Add Service Request - CM Coordination
URS Corporation
4/24/2006
Mechanical CADD $45 24 $1,075
Senior Electrical Engineer $106 24 $2,554
Subtotal $62,094
8. Additional Expenses
With additional coordination requirements with the CM, it is anticipated that additional trips will be
Item Unit Cost Qty Subtotal
Airfare Columbus/Tampa/Key West - Coord.) $600 12 $7,200
Hotel $120 24 $2,880
Per Diem $24 24 $576
Airfare Colurnbus/Tampa/Key West - Progress Meetings) $600 16 $9,600
Hotel $120 32 $3,840
Per Diem $24 32 $768
Airfare Tampa/Key West $300 12 $3,600
Parking/Misc. $15 30 $450
Rental car $55 12 $660
Subtotal $29,574
Professional Services
Expenses
Total Additional Service Amount
$209,306
$29,574
$238,880
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