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Item V1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 15,2002 Division: Monroe County Housing Authority Bulk Item: Yes X No Department: Special Programs Office (StaffwiII be present at BOCC meeting for any questions) AGENDA ITEM WORDING: A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, ADOPTING A COMMUNITY DEVELOPMENT BLOCK GRANT, HOUSING ASSISTANCE PLAN ITEM BACKGROUND: CDBG grant applications are required to prepare and adopt a CDBG Housing Assistance Plan (HAP) as a condition of the grant application. The HAP defines how beneficiaries are selected. PREVIOUS RELEVANT BOCC ACTION: Approval ofCDBG Housing Assistance Plans for Monroe County's 1993 and 1997 CDBG applications. I STAFF RECOMMENDATION: Approval TOTAL COST: $-0- COST TO COUNTY: $-0- APPROVED BY: County Attny. _ OMB/Purchasing _ Risk Management_ DEPARTMENT APPROVAL: ~J1Q~,--, ~r ~W ~ 1. Manuel Castillo, Dir or, Special Programs Office Monroe County Housing Authority DOCUMENTATION: Included To Follow Not Required X DISPOSITION: :: VI RESOLUTION NO. -2002 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ADOPTING A COMMUNITY DEVELOPMENT BLOCK GRANT, HOUSING ASSISTANCE PLAN WHEREAS, Monroe County has resolved to prepare and submit a 2002 Small Cities Community Development Block Grant ("CDBG") - Housing Category application; providing benefits to the County's residents; improving County and private property infrastructure; particularly to the County's very low and low income residents, and WHEREAS, it is the recommendation of the County's CDBG Citizens Advisory Task Force to adopt the Housing Assistance Plan attached hereto, and WHEREAS, the Village has determined a desire to provide CDBG funds for approved activities to assist qualified residents on a fair and equitable basis, and WHEREAS, the Department of Community Affairs requires, as a condition of Community Development Block Grant (CDBG) funding, participating jurisdictions establish and adopt a CDBG Housing Assistance Plan to determine the minimum criteria, preferences and priorities for receiving such consideration, NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe County, Florida, that the County hereby: Monroe County's Community Development Block Grant, Housing Assistance Plan, attached hereto as "Attachment A" is hereby adopted effective this date. This Housing Assistance Plan replaces any and all CDBG Housing Assistance Plans previously adopted. PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida at a regular meeting on said Board on the 15th day of Mav, A.D., 2002 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor McCoy Mayor Pro Tem Spehar Commissioner Neugent Commissioner Williams Commissioner Nelson By: ~ Mayor Charles "Sonny" McCoy SEAL ATTEST: Approved as to form and legal sufficiency: Date: AITACH/vIENT A MONROE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT - HOUSING CATEGORY HOUSING ASSISTANCE PLAN 1. All funds awarded will be a grant to the beneficiary household and housing unit. 2. The process for selecting, accepting, reviewing and approving requests for assistance will be by advertisement in local newspapers of general circulation on at least four occasions. Will provide a minimum sixty (60) day application period. Additional outreach activities shall include, press release, announcement at public meetings and notification to the following: non-profit organizations, social service providers, local churches, daycare providers and organizations serving the elderly. Any subsequent application periods necessary shall meet the criteria outlined above. Properties to be addressed shall meet all of the following criteria: . Single family · Owner occupied · Primary residence · Contain Housing Code, Housing Quality Standards or Health/Safety Violations or Sewer Connection requirement Applications received within the application period(s) which meet the primary criteria above shall be prioritized based on the schedule outlined herein. Those household/projects receiving the greatest priority score, shall be addressed until all available funding has been expended. Priorities Elderly (one owner >62 yrs.) Disabled household member Documented Housing Code violation Very low income Children in household (>2) Length of Ownership (>10 yrs.) Single parent household 10 10 10 05 05 05 05 Note: In the event of tie scores, very low-income households will receive priority. -- 3. Conflicts of interest will be addressed pursuant to 24 C.F.R. Section 570.489 and Chapter 112.311-112.3143, F. S. timely by immediate identification of potential conflicts. Additionally, beneficiaries will be identified in minutes of the Board of County Commissioners and the CDBG Citizens Advisory Task Force meeting(s) so that any previously unknown conflicts may be surfaced. The conflicts will be acknowledged publicly along with the final selection of beneficiaries. It is the intent of the County Commission and the CDBG Citizens Advisory Task Force to deal with these conflicts if the occurs on a local level and request waiver for acknowledgement of the conflicts when appropriate. 4. The Monroe County Housing Authority will perform HUD Section 8 Housing Quality Standards (HQS) inspections on all properties to be rehabilitated to ensure compliance with the local safe housing code and safe, sanitary and decent housing to determine what rehabilitation work must be done on each eligible housing structure. All work required to meet HUD Housing Quality Standards and local housing code will be completed for each unit addressed. 5. The maximum amount ofCDSG funds that may be expended on anyone housing unit is $20,000.00. This amount may only be exceeded by a recorded vote of the County Commission upon recommendation of the CDSG Citizen's Advisory Task Force. 6. The County will not address in the rehabilitation of rental units under this process. 7. The County may assist in the rehabilitation of mobile homes, modular homes or other forms of manufactured housing subject to paragraph 8 below. 8. The County will not provide assistance to beneficiaries for those housing units that are unfeasible to repair under CDSG and Housing Assistance Plan guidelines. Additionally, The County will not provide assistance to properties where the post rehabilitation value, exclusive of land, is less than the cost of rehabilitation. It is noted that due to extremely high median housing values, this is an unlikely situation. 9. All program participants will be advised routinely via formal written notification of their status in the program and specifically when a previously selected housing unit is deleted from the rehabilitation program. 10. The County will not require homeowners of eligible units maintain homeowners, wind, flood or other property insurance as a condition of participation. 11. The County will require a final inspection by qualified entities for acceptance of the contractor's final work. All work is subject to the County's building permit and inspection process. 12. The County will ensure that ownership of non-rental units by the occupying beneficiary is confirmed, they have the right to encumber the property and provide permission to a contractor to undertake construction work on the unit. This will be accomplished through coordination with the Monroe County Tax Appraiser's Office. 13. The County, through the CDSG Program, does not have any plans to declare a housing structure to be demolished or through its action, be converted to a non-LMI structure. 14. The County, through the Monroe County Housing Authority, will develop bid proposals to be bid upon by contractors and interface with beneficiaries to ensure the contractor performs to the contract terms. All construction contracts will be between the property owner and the contractor. 15. The County will review its local codes to determine that the property proposed for rehabilitation is in compliance with local codes prior to the initiation of any housing rehabilitation activities and issuance of a building permit. 16. The age of participating housing unit to be addressed will be verified by obtaining the Property Records Card for each unit in the Official Records of the Monroe County Tax Appraiser's Office. Coordination with the Bureau of Historic Preservation will take place as appropriate. 17. The Monroe County Housing Authority will test as required for lead based paint abatement when addressing pre-1978 homes following whatever program requirements exist. 18. Since virtually all housing structures to be addressed will be contained in the 100-year flood plain by virtue of the geographic configuration and location of the County, the County will follow and comply with all applicable Federal Emergency Management Agency (FEMA) requirements whenaddressing housing units. 19. The Monroe County Housing Authority, on behalf of Monroe County will document completion of construction by ensuring that each housing unit case file shall contain the following information: a. A statement from the contractor that all items on the initial work write up as modified through change orders have been completed; b. An acknowledgement that the housing unit meets the applicable local codes and Section 8 Housing Quality Standard (HQS). c. A signed acknowledgement by the housing unit owner or his or her personal representative that the work has been completed based on the work write up and change orders. Should al requirements be fulfilled and the homeowner or their representative refuse to acknowledge completion of the work, the housing unit case file shall be documented wit a statement detailing the stated reason for said refusal; d. The documentation shall be completed prior to the submission of the administrative closeout package and shall accompany the administrative closeout package when submitted to the Department of Community Affairs; and e. The following data will be provided by housing unit and summarized by activity as part of the administrative closeout for each activity providing direct benefit: . Address of each housing unit rehabilitated with CDBG funds, the date the construction was completed on the housing unit, and the amount of CDBa funds expended on that unit; · Whether the household is headed by a female, the number of handicapped persons in the household, the number of elderly persons in the household, and the LMI or VLI status of the household. . The number of occupants of the household, categorized by sex; and . The racial demographics of the household by number (white, black, Hispanic, AsianlPacific Islander, or American Indian! Alaskan Native.