Item D35
~'~li-~0 .~UU~ ~~'0~
'"'--C I L..-'''''' 1_1'_' L l .;::'r'".Hr. I
r-'.wl.
BOARD OF COUNTY COl"IMlSSI( 'NERS
AGENDAITEMSU~ARY
Meeting Date: 7! 18 - 19101
Division: _' :ommunity Services
Bulk. Item: Yes X No
Depanmen~iaI~~f
- Q... <-
--
..()W La Torre
AGENDA ITEM WORDING:
Approval of Amedrnent to Contract between South Florida Emf !Qyment and Training Consonium
(SfETC) imd Monroe County Senior Community ~te EmploY'l1ent Program (SCSEP) PY 20Q1-
ZO~ July I, 200f throurdl September 30, 2002.
ITEM BACKGROUND:
A grant to provide ernplo:rment and training for senior citizens woc iIre on a limited income.
PREVIOUS REVELANT BOCC ACTION:
September t 9. 200 1
CONTRACF/AGREEMENT CHANGES:
Extension of existing CODtract
ST MY RECOMMENDATIONS:
Approval.
TOTAL COST: S77,~89.00
COST TO COUNTY:S8.839.00
BUDG ~TED: Yes..x..- No
REVENUEPRODVCING:Y~
No X AMOUNT PER r,'(ONTH
Year
APPROVED BY, COWJty Any 2L ~urcbasUtg -z;- j) Risk Manag<ment -.JC. _ ' .
DMSION DIRECTOR APPROVAL: ~. ~ fj!::, ]y( :!/-u J!.
James '1al!och ~f...-
DOCUMENTATION: lncluded X To follow_ _ Not eqwm:i
DISPOSITION: .\GENDAITEM# UJ5
lleviYd 2/27/01
TOTAL P.01
~'-"-',,- .J.....:- - '_'C,'
r..~ '-~."~"_"_' '-. j. ;.:>r.r11'" ,
,. . .-....
MONROE COUNTY BOARD OF COUNTY C< 'MMISSIONERS
CONTRACT SllM.\iIAR{
Contract with: Scum f lori~ Elnployma1' 1II1d Tralning Contract #
Consoniwn -
Effectiv~ n .te: 01(011200%
E~ration 09/30/2002
Date:
Contract PurPQSC/Des<:ription:
'lbe Senior Cummw1ily Seoice Employment Program (SCSI P) is an employment and
training Program for senior citizens, 55 years of age and older.4' ."ho are on a limited income.
Tbe program ~es seniors throughout Monroe County.
Contract Manager: Dianne Russell 4593 . '<<w Servicesl# 1
(Nam~) (Ext.) - (Department/Stop #)
fur BOCC meeting on 06/19 -20/02 A~enda Deadline
CONTRACT COSTS
Current Ye, . Portion: S
125- - -XXXXXX
125 - - - - -XXXXXX
----
Total Dollar Value of Contract: S 77,589
Budgeted'? y es~ No 0 Account Codes:
Grant: $ 68.750
County MatCh: S 8,839
. -
~.-.-..- --
Estimated Ongo~ Costs: S ~yr
(Not ioduded io doUaf value above)
ADDITIONAL COST~ - - -
For:
(eg. mamteullD".lIti! tie5, jlllllOtial."ies. .,tt.)
CONTRACT REVIE'f\,
Changes Date Out
. D,~~~ Needed -L ~ ~"i~eer .
Division Director b./-f!.t!!.:L YesO NO\t.J ~
Risk Management _ YcsQ N~ ~ O~ ~
OM.B.fPlll<hasing ~V'..O N~~ Y ()
County Attorney YesO 1'100
Comments;
OMS Form Rc";~ 2/27/0 I MCP tfl
TOTAL P.01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
GRANT SUMMARY
Date: June 18, 2002
Grant Name: Monroe County Senior Community Service Employment Program
Grant Period: July I, 20~through September 30,2002
Funding Agency: Training & Employment Council of South Florida/South Florida Workforce
Application Deadline:
Project Description: The Senior Community Service Employment Program (SCSEP) is an
employment and training Program for older americans aged 55 years old and who live on a
limited income and reside within the state of Florida, Monroe County. The SCSEP program
serves eligible seniors throughout Monroe County.
GRANT COSTS
Total Project Cost: 77.589
Grant: 68,750
Match: 8,839
ESTIMATED ONGOING COST: $nla/yr
For:
(Not included in dollar value above)
(eg. maintenance, utilities, janitorial, salaries, etc.)
GRANT REVIEW
Date Out
Date In Reviewer
Division Director / /
---
Department Head / /
---
Project Manager / /
---
/ /
/ /
/ /
Grants Manager I I ~
go=tJt~~ 1,1 i70 2-- ~(?1;
/ /
~rL-
OMB FORM Revised 1/23/96
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
AMENDMENT TO CONTRACT
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
AND SERVICE PROVIDER
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM (SFETC)
3403 NW 82nd Avenue, Suite 300
Miami, Florida 33122-1029
SERVICE PROVIDER
Monroe County Department of Social Services
1100 Simonton Street
Suite 1-202
Key West, FL 33040
TITLE OF SERVICE PROVIDER'S PROGRAM
"Senior Community Service Employment Program"
CONTRACT AMOUNT
CONTRACT NUMBER
INDEX CODE
$68,750
OW-PY'01-04-02
511003
ARTICLE II
AMENDED PERIOD OF PERFORMANCE
Contract Number OW-PY'01-04-01 between the South Florida Employment and Training
Consortium and Monroe County Department of Social Services for Senior Community Service
Employment Program is hereby amended to change the period of performance from July 1,
2001 through June 30,2002 to the period of July 1, 2001 through September 30,2002.
SENIOR COMMUNITY SERVICE
EMPLOYMENT PROGRAM
PAGE 1
2001-2002
SIGNATORY FORM
AUTHORIZED SIGNATURES FOR: Monroe County Department of Social Services
PROGRAM ENTITLED: Senior Community Service Employment Program
CONTRACT NUMBER: OW-PY'01-04-02
(These Signatures Shall be the Same As Those Names Which Appear in the List of Authorized Signatures
Provided in the Operational Documents on File with the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.)
la.
lb.
o Signature of Authorized Officials 0
Date
Date
2a.
2b.
o Typed Name of Authorized Officials 0
3a.
3b.
o Full Title of Authorized Officials 0
4a.
4b.
Signature of Person Attesting Signature of Person Attesting
Signature that Appears on Line I a APPROVED AS TO FORllA>i ature that Appears on Line I b
AND L L SUFFICI
BY:
Contracts Manager
Date
BY:
Executive Director
Date
SENIOR COMMUNITY SERVICE
EMPLOYMENT PROGRAM
PAGE 2
2001-2002
, '
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
CONTRACTUAL AGREEMENT BETWEEN
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
AND SERVICE PROVIDER
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM (SFETC)
3403 NW 82nd Avenue, Suite 300
Miami, FL 33122-1029
SERVICE PROVIDER
Monroe County Department of Social Services
5100 College Road, Wing 3, Public Services
Key West, Florida 33040
if)' ! I:: ~.~ P ': \ . :"~ --= ~')
'I~_~~'~"_,, ____"_n',
I'
, .,
TITLE OF SERVICE PROVIDER'S PROGRAM
I C,CT
, ,
:p
U U L~1'0 L:J U
1 '1 r t") ~
L ;..!~.;
\ r--:: -;';:., _
'...! L-~,
"Senior Community Service Employment Program"
CONTRACT AMOUNT
$68,7 50 '~~\J'
INDEX CODE NUMBER
511003
CONTRACT NUMBER
OW-PY'01-04-01
ARTICLE I
TERMS OF CONTRACTUAL AGREEMENT
This Contractual Agreement amends, extends and replaces the Preliminary Letter Contract
previously entered into between the parties hereto, a copy of which is attached hereto and
incorporated herein. Monroe County Department of Social Services does hereby agree to
implement and operate the Senior Community Service Employment Program in accordance with
all regulations defined by the Employment and Training Administration (ETA) of the
Department of Labor and the State of Florida as authorized by Title V of the Older Americans
Act (OAA) as amended. Monroe County Department of Social Services. hereinafter referred
to as the Service Provider, also agrees to implement and operate the program in accordance with
all regulations as defined in Article V of this contract and nev,' regulations to be issued at a future
date.
(GOY't)
Page 1
PY'2001
. '
ARTICLE II
EFFECTIVE PERIOD OF PERFORMANCE
This Contract is entered into between the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM and the Service Provider from the first (151) day of July, 200 I, or
date of signing, whichever last occurs, to the thirtieth (30th) day of June, 2002, at which time all
performance other than closeout procedures which are required of the Service Provider in this
Contract shall be completed. All closeout procedures stipulated in the Service Provider Policies
and Procedures Manual and subsequent Program Directives shall be completed within forty-five
(45) calendar days subsequent to the expiration date listed in this Contract.
ARTICLE III
REIMBURSEMENT COSTS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM in consideration
for the promise of services to be rendered by the Service Provider, does hereby agree to
reimburse allowable costs incurred by the Service Provider in the performance of this program.
Maximum reimbursement shall not exceed $68,750.
Design Period Slots Amount
Community Work July 1,2001 through 10 $68,750
Experience June 30, 2002
ARTICLE IV
ALLOWABLE REIMBURSEMENTS
Reimbursements are allowable under the following stipulations;
A. Allowable reimbursements shall be defined as those costs which are permitted by:
a. The United States Government in the Federal Management Circulars, the Code of
Federal Regulations, and the Office of Management and Budget (OMB)
Circulars; and
b. The State of Florida; and
c. The South Florida Employment and Training Consortium as documented in the
Service Provider Policies and Procedures Manual and subsequent Program
Directives that are part of this Contract.
Page 2
PY'2001
I'
B. All reimbursement costs shall be paid from federal funds provided through the
Employment and Training Administration of the Department of Labor. Costs
incurred by the program cannot be allocated to any other program(s) nor can costs
incurred by other program(s) be allocated to this program.
C. All reimbursement costs shall be charged to an itemized line item budget included as
part of this Contract. This budget shall include allocation of costs to appropriate cost
categories as defined in the Service Provider Policies and Procedures Manual and
subsequent Program Directives. Reimbursement costs shall not exceed the maximum
dollar amounts allocated for each line item in the budget; except as provided in
Article IV, Section D of this Contract. Invoices from the Service Provider shall be
paid by the SFETC to the Service Provider within thirty (30) days after approval of
the invoice provided that invoice is submitted to the SFETC within the effective
period of the contract or 120 days thereafter.
D. Contract Amendments affecting budget line items as well as amendments affecting
the total amount shall be at the sole discretion of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.
E. The Service Provider may request budget modifications during the contract period.
Such modifications must affect adjustments to sub-object codes or line items within
sub-object codes which are within the maximum allocation established in the budget
attached to this Contract. A modification will be required every time that new funds
are awarded to a Service Provider. This includes modification in both the line item
budget and cost allocation plan for each affected contract/budget.
Other modifications will be accepted only on a quarterly basis to be submitted no
later than September 30, December 31, March 31, and June 30. Retroactive
modifications will not be accepted. Once a budget modification is submitted, the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM's Executive
Director has the authority to approve, disapprove or to request further justification for
such modifications.
The Service Provider may not incur any costs when reimbursement for such costs is
subject to approval through a budget modification; until such time when written
approval is provided by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM. If such costs are incurred while approval of a budget modification
is pending, the costs shall be the responsibility of the Service Provider. These costs
shall not be reimbursed by the Senior Community Service Employment Program
funds; nor shall they be reported to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM as an inclusion with other subsequent expenditures.
F. The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may
request the Service Provider to provide a budget modification to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM at any time during
the period of performance of Contractual Agreement.
Page 3
PY'2001
G. In the event the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, and/or U.S. Department of Labor disallows any
funds that were reimbursed and/or advanced to the Service Provider as a result of
fiscal audits of the Service Provider's program then the Service Provider agrees to
reimburse and indemnify the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM for any disallowed funds relating to the fiscal audits of the Service
Provider's programs, upon completion of the audit appeals. In the event that the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM is to sue the
Service Provider for breach of the terms of this contract, and/or for violation of the
regulations and/or policies and procedures incorporated in this contract, the Service
Provider agrees to reimburse the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for reasonable costs including attorney's fees if the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM prevails in
the lawsuit.
H. The Service Provider shall be required to notify the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM within two (2) working days of
any actual or potential litigation or grievance involving a participant or funds under
this contract; further, that the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM shall have the right to intervene in such litigation or grievance.
I. The submittal of false information to the SFETC may be considered as fraud and
could result in the immediate termination of this contract. The Service Provider is
liable for the repayment of funds that were paid by the SFETC for reported
performance or other compensation for services or expenses subsequently determined
to be invalid. Repayment may be made by deduction from subsequent invoices or by
direct payment (cash or check) for the amount owed if the program ended.
Resolution shall occur within thirty (30) days. The Service Provider is liable for
prosecution under criminal provisions of the 18 U.S.c. 665 for theft or embezzlement
of federal funds.
ARTICLE V
REGULA TIONS
The Service Provider does hereby agree to perform all activities related to the program as
defined in the Contract in accordance with the following policies and procedures (A through K)
which are in effect at the inception of this Contract or as may be promulgated during its life:
A. Pu~lic Laws and Regulations as stated under Article I
B. Directives issued by the United States Departme!1t of Labor and/or the Office of
Management and Budget.
C. Workforce Investment Act, Final Rules-20 CFR, Part 652, et.al.
Page 4
PY'200l
D. Title V of the Older Americans Act, as amended.
E. The Senior Community Service Employment Program, 20 CFR, Part 641.
F. Directives, regulations, and rules issued by the State of Florida.
G. The Service Provider Policies and Procedures Manual and subsequent Program
Directives as edited and provided by the SOUTH FLORlDA EMPLOYMENT AND
TRAINING CONSORTIUM.
H. Assurances and Certifications of the SOUTH FLORlDA EMPLOYMENT AND
TRAINING CONSORTIUM;
1. Affidavit required by FS. S 287.133 (Public Entity Crime).
J. Drug Free Workplace Certification.
K. Florida Clean Indoor Air Act.
All of these policies and procedures are in effect at the inception of this Contract and may be
amended during the effective period of this Contract. All regulations and manuals which appear
in this Article of this Contract are incorporated into this Contract by reference; thereby forming
an integral part of this Contract. Copies of these regulations are available upon request, receipt
of which is hereby acknowledged.
ARTICLE VI
SERVICE DELIVERY
The Service Provider does hereby agree to implement and operate the program herein described
by delivering those services listed below, in compliance with the conditions herein stated:
A. The Service Provider is obligated to accomplish those program objectives which have
been defined in the Exhibit(s) to this Contract. The Service Provider is also obligated
to accomplish those objectives within the period of this Contract, July I, 200 I
through June 30, 2002 except for employment verification and close-out activities,
which may be required subsequent to the end date of this Contract and shall be
accomplished at no additional cost to this Contract.
B. Services provided under this Contract shall be provided only to eligible individuals.
as defined in the Service Provider Policies and Procedures Manual and subsequent
Program Directives.
C. The Service Provider is obligated to insure that the enrollment of participants meets
the standards established in the Service Provider's Affirmative Action Plan and the
Page 5
PY'2001
Civil Rights Act of 1964 and does not discriminate against these participants on the
basis of race, color, national origin, sex, age or handicap. The Service Provider will
comply with the tenets of Equal Employment Opportunity.
As a condition to the award of financial assistance from the Department of Labor
under Title V of the Older Americans Act, and the State of Florida, the Service
Provider assures, that it will comply fully with the nondiscrimination and equal
opportunity provisions of CD Section 188 of the Workforce Investment Act of 1998
(WIA), which prohibits discrimination against all individuals in the United States on
the basis of race, color, religion, sex, national origin, age, disability, political
affiliation or belief, and against beneficiaries on the basis of either citizenship/status
as a lawfully admitted immigrant authorized to work in the United States or
participation in any WIA Title (I) financially assisted program or activity, (2) the
Nontraditional Employment for Women Act of 1991; (3) Title VI of the Civil Rights
Act of 1964, as amended; (4) Section 504 of the Rehabilitation Act of 1973, as
amended which prohibits discrimination against qualified individuals with
disabilities; (5) the Age Discrimination Act of 1975, as amended; Age Discrimination
in Employment Act (ADEA); and with all applicable requirement imposed by or
pursuant to regulations implementing those laws, including but not limited to 29 CFR
part 97. The United States has the right to seek judicial enforcement of this
assurance.
D. The Service Provider is obligated to insure that all operational documents submitted
to the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
remain in force during the life of this Contract.
E. The Service Provider is obligated to insure that the Personnel Policies and Procedures
developed by the Service Provider are applicable and are equally enforced for both
SFETC funded and non-SFETC funded personnel as per Federal Regulations.
The Service Provider shall also insure that each employee and enrollee under this
contract is informed of his or her rights and benefits in connection with the program
including the right to grieve or file a complaint. Procedures for processing grievances
or complaints are outlined in the Service Provider Policies and Procedures Manual
and subsequent Program Directives.
F. The Monthly Expenditure Report and the Statement of Sources and Application of
Program Generated Income Report shall be submitted to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM by the twentieth (20th) calendar
day of each month. A Property Inventory Report shall be submitted to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM by the first (l5t)
working day of the following months: August and February.
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may cite the
Service Provider as being out of compliance when data being reported causes the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM to judge that the goals and
Page 6
PY'2001
objectives of the program may not be achieved or when otherwise reports submitted disclose
existing or potential problems. The Service Provider shall be requested to submit a
Corrective Action Plan within ten (10) working days when such citations are made.
ARTICLE VI (A)
OBLIGATIONS CONCERNING DAILY OPERATIONS
A. The Service Provider does hereby agree to operate within the centralized eligibility
certification system established by the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM.
B. The Service Provider does hereby agree to prominently incorporate the name of the
SOUTH FLORIDA WORKFORCE when developing radio or television coverage,
any form of media press release or public information materials concerning the
Service Provider's program. These materials shall include announcement and articles
in newspapers and magazines, and the printing of informational pamphlets, flyers and
posters. Copies of these materials shall be forwarded to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM at the time of distribution.
C. The Service Provider is obligated to certify absence of debarment and suspension
prior to entering into contract and must notify SFETC of any changes immediately
during the Program Year. The Service Provider is also obligated to certify the
absence of debarment and suspension from all subcontractors receiving $25,000 or
more in SFETC funds during the program year.
D. The Service Provider shall implement administrative controls to identify participant
training costs that are supported by other federal state or local programs to ensure that
costs are not being duplicated. Coordination and sharing of costs is required.
Refunds or credits from training institutions or other vendors for costs that have been
paid or reimbursed by the SFETC shall be reported and returned to the SFETC within
ten days of the Service Provider's receipt; or the following cost reimbursement
requests may be reduced by the amount reimbursed by the vendor.
E. The Service Provider does hereby agree to accurately complete and submit all reports
required by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM in accordance with the procedures stipulated in the Service Provider
Policies and Procedures Manual and subsequent Program Directives.
F. The Service Provider does hereby agree to accurately report all program income
generated by the Service Provider's program to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. Program income includes
income from fees for services and conferences, rentals, sales of commodities, revenue
in excess of cost, interest, royalties, copyrights, etc. All program income shall revert
to the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
Page 7
PY'2001
unless otherwise authorized in writing by the Executive Director of the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
G. The Service Provider does hereby agree that any and all proposed purchases of capital
equipment utilizing SFETC funds must first be approved by the designated Contracts
Manager, and that capital equipment purchased with SFETC funds remains the
property of the State of Florida under the custodianship of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. Capital equipment is hereby
defined as "any equipment, fixtures and other tangible personal property of a non-
consumable and non-expendable nature, the value or cost of which is $500 or more
and the normal expected life of which is I year or more."
H. The Service Provider shall not assign this Contract or any obligations made there
under to any other entity.
ARTICLE VII
SUSPENSION OR DE-OBLIGATION OF FUNDS
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority
to suspend or de-obligate funds allocated to the Service Provider for breach of any provision of
this Contract in accordance with Article VIII of this Contract. The SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall be the sole judge for determining
whether the Service Provider has complied with the terms and conditions governing this
Contract. Reasons for suspension or de-obligation shall include, but shall not be limited to the
following:
A. When it is determined that the Service Provider has not complied with the obligations
listed in this Contract, including the Services Delivery obligations as stipulated in
Article VI of this Contract;
B. When it is determined that the Service Provider has not complied with the
requirements for corrective action as stipulated by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM;
C. When it is determined that the program administrator(s) representing the Service
Provider have abused the purpose of the Title V of the Older Americans Act, as
amended or other applicable statutes, regulations or directives.
D. When it is determined that there is evidence of misfeasance in conjunction with
regulations established in Article V of this Contract; or
E. When it is determined that the Service Provider has not spent and will not spend
and/or justify the total amount of funds obligated to the program within the period of
performance.
Page 8
PY'2001
ARTICLE VIII
SUSPENSION AND/OR TERMINATION OF CONTRACT
A. Suspension and/or Termination For Cause
If through any cause, the Service Provider shall fail to fulfill, in a timely and proper
manner, its obligations under this Contract, or if the Service Provider shall violate any
of the covenants or stipulations of this Contract, the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM shall thereupon have the right to
suspend and/or terminate this Contract; provided that the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM adheres to those stipulations
outlined in Article VIII, Section B of this Contract for suspension or to those
stipulations outlined in Article VIII, Section C of this Contract for termination.
B. Procedures for Suspension for Cause by the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM:
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall
have the right to suspend partial or total funds that have been allocated to the Service
Provider under the provision of this Contractual Agreement in accordance with
Article VII of this Contractual Agreement. This suspension may occur at any time
during the effective period of performance of the Contract and shall be effective
immediately upon the mailing of a notification by certified mail of said suspension or
the receipt of a hand delivered notification of said suspension. This written
notification shall be provided to the Service Provider by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. The procedure for appealing a
decision to suspend funds shall be the same as the procedures for appeal outline in
Article VIII, Section C, below.
C. Procedures for Termination for Cause or Convenience by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM:
If the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
determines to exercise the right of termination for cause or convenience, the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall notify the
Service Provider, in writing by certified mail or hand delivered, of the anticipated
action, the reason(s) for the action, and shall indicate that the Service provider has the
right to appeal this action.
The Service Provider shall be required to submit a written notification by certified
mail or hand delivered requesting a De-obligation Hearing within five (5) working
days after receipt of the letter from the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM indicating the anticipated action. In the event the
Service Provider does not request a hearing within the five (5) working day period,
Page 9
PY'2001
the decision of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM to terminate shall become final.
Once the Hearing is completed, the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM shall notify the Service Provider of the recommendation
of the De-obligation Hearing Committee within five (5) working days after the
Hearing has been conducted. The recommendation shall be presented to the
Membership of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM at their next scheduled meeting for final determination. The Service
Provider shall be entitled to receive just and equitable compensation for any service
satisfactorily performed hereunder though the date of suspension or termination,
which shall be 30 calendar days after receipt of the initial notification or the date of
final decision of the Consortium members, whichever last occurs.
Such compensation shall not be provided to the Service Provider until such time as
the Service Provider fulfills its obligations to the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM relative to the closeout
procedures listed in the Service Provider Policies and Procedures Manual and
subsequent Program Directives.
Notwithstanding the above, the Service Provider shall not be relieved of liability to
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for any
damages sustained by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM or by a third party by virtue of any breach of Contract by the Service
Provider. The SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM may withhold any payments to the Service Provider until such time
as the exact amount of damages due the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM form the Service Provider is determined. This liability
shall include damages awarded to a third party by virtue of a final determination
issued by the State of Florida, the U.S. Department of Labor, or an Administrative
Law Judge.
D. Termination for Convenience of the Service Provider.
The Service Provider may request to terminate this contract at any time by giving
thirty (30) days advance notice, in writing by certified mail, or hand delivered to the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. Requests
for voluntary de-obligation of partial or total funds shall require ratification by the
Membership of the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM. Once the request has been approved by the Membership of the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall notify
the Service Provider to begin the closeout of the Service Provider's program.
The Service Provider shall be entitled to receive just and equitable compensation for
any services satisfactorily performed hereunder through the date specified in the
Page 10
PY'2001
notice as the effective date of such termination. Such compensation shall not be
provided to the Service Provider until such time as the Service Provider fulfils its
obligations to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM relative to the closeout procedures listed in the Service Provider
Policies and Procedures Manual and subsequent Program Directives.
E. Termination for Convenience of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM.
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM may
terminate this Contract for convenience when it is determined to be in the best interest
of the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM;
provided that the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM adheres to those stipulations outlined in Article VIII, Section C of
this Contract.
F. Termination for Non-Award or Reduction of Funds.
If, for any reason, the State of Florida or the U.S. Department of Labor, does not
award the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
funds for distribution or if such funds are awarded at reduced amounts, or reduced
during the Fiscal Year, the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM may terminate this Contract by giving at least twenty-four (24) hours
advance notice, in writing by certified mail or hand delivered, to the Service Provider.
The Service Provider has no right to appeal a termination under this section, and the
date of termination shall be the date of receipt of the letter.
The Service Provider shall be entitled to receive just and equitable compensation for
any services satisfactorily performed hereunder through the date specified in the
notice as the effective date of such termination. Such compensation shall not be
provided to the Service Provider until such time as the Service Provider fulfills its
obligations to the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM relative to the closeout procedures listed in the Service Provider
Policies and Procedures Manual and subsequent Program Directives.
ARTICLE IX
INSURANCE AND BONDING REQUIREMENTS
The Service Provider, operating in the capacity of a governmental jurisdiction, shall maintain
insurance and bonding specified by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM or by their governmental bodies. A letter from the Department of Risk and
Management stating the type of self-insurance carried must be provided to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM.
Page 11
PY'2001
ARTICLE X
SUB-CONTRACT AGREEMENTS AND ASSIGNMENT PROHIBITION
The Service Provider does hereby agree to give advance written notification to the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM in regards to any sub-contract
agreement assigned by the Service Provider and an independent agency when such an agreement
involves the utilization of funds provided through this Contract.
The written notification shall include all information identified in the Service Provider Policies
and Procedures Manual and subsequent Program Directives. The notification shall include a
copy of the non-executed sub-contract agreement.
No sub-contract agreement shall be signed by the Service Provider until the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM provides written notification, which
approves the form and content of the sub-contract agreement. Prior to receipt of written approval
from the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM any costs
incurred shall be the responsibility of the Service Provider and may not be reimbursed with
SFETC funds; nor shall they be reported to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM as an inclusion with subsequent expenditures.
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM shall approve sub-
contract agreements as to form and content only. The SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM shall not be considered a legal third party to a sub-contract
agreement and shall not assume any liabilities which may arise as a result of such agreements.
The Service Provider may not sell its assets or assign its rights under this Agreement without
prior approval from the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.
ARTICLE XI
MAINTENANCE OF RECORDS
During the period of this contract, administrative and financial operations pertaining to this
contract shall be originated and processed within the Miami-Dade/Monroe Counties Service
Delivery Region and all financial records, as defined in the Service Provider Policies and
Procedures Manual and subsequent Program Directives, shall be maintained in the Service
Provider's offices within the Miami-Dade County/Monroe County Region.
All financiaL participant, and programmatic records pertaining to the funds provided under this
Contract shall be maintained by the Service Provider during the effective period of performance
of this Contract and for a period of five (5) years subsequent to the expiration ofthis Contract or
until all audit exceptions, grievances, or litigations which may have been presented as a result of
this Contractual Agreement have been adequately resolved to the satisfaction of the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, whichever period is longer.
Page 12
PY'2001
During this period, the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, or the U.S. Department of Labor may request copies of
any and all of these records. The Service Provider shall be responsible for promptly providing
copies of these records upon request.
In the event that the Service Provider ceases all operations as a result of expiration of the
Contract or is otherwise unable to retain the necessary records, the Service Provider shall prepare
all records for storage in accordance with the Service Provider Policies and Procedures Manual
and subsequent Program Directives. Once these records are secured by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM, the Service Provider shall not be liable for
the maintenance of these records.
The Service Provider agrees and understands that it, or any of its agents or sub-contractors,
would be in violation of federal regulations if it willfully obstructs or impedes, or endeavors to
obstruct or impede, an investigation or inquiry performed by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM in conjunction with the regulations. This
stipulation includes withholding of information contained in the records maintained by the
Service Provider.
The Service Provider agrees to maintain and to allow public access to all documents, papers,
letters or other material subject to the provisions of Chapter 119, F.S., and made or received by
the Service Provider in conjunction with this contract. This Service Provider shall not use or
disclose any information concerning a recipient of services under this contract for any purpose
not in conformity with federal and state requirements, except on written consent of the recipient
or his/her responsible parent or guardian when authorized by law.
ARTICLE XII
MONITORING OF THE SERVICE PROVIDER'S PROGRAM
The SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has the authority
to monitor, audit or perform an investigation of the program, which is administered by the
Service Provider at any time without prior notification in accordance with its authority provided
in the federal regulations.
The records of the Service Provider shall be subject at all time to inspection, review, or audit by
personnel duly authorized by the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, the State of Florida, the u.S. Comptroller General, or the U.S. Department of
Labor, and/or their designees, in accordance with federal regulations.
In the event that the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
determines that the Service Provider is not in compliance with any obligations listed in this
Contract, the Service Provider shall be required to take appropriate corrective action. This
determination may be made at any time during the effective period of the Contract.
Page 13
PY'2001
If corrective action is required, the Service Provider shall be obligated to establish and
implement appropriate measures to insure that those areas of non-compliance are corrected.
Corrective action shall be completed by the Service Provider within ten (10) days after the
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM has determined that
the Service Provider is not in compliance; however, the SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM has the authority to determine that the timeframe for
completion of the corrective action may be reduced or extended.
If books of account and programmatic and/or fiscal records used by the Service Provider, as
determined in monitoring or in an audit report, in accounting for expenses incurred under this
Agreement, does not meet the minimum standards of accepted accounting practices and records
management of the SFETC, the SFETC reserves the right to withhold any or all of its funding to
the Service Provider until such time as standards are met. The SFETC may withhold payments
due under a later agreement to offset disallowed costs identified under an earlier agreement.
The provisions of this Article in no way limit the right of the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM to suspend or terminate funding in
accordance with Article VIII of this contract.
ARTICLE XIII
INDEMNIFICA TION
The Service Provider, as a governmental Service Provider agrees to indemnify the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for damages or payments,
including costs and expenses arising out of breach of contract.
The Service Provider, as a governmental Service Provider agrees to indemnify the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM for damages or payments,
including costs and expenses arising out of the acts, omissions of the Service Provider, its
employees, clients, agents or persons under its control to the extent and limit provided in Section
768.28 of the State of Florida Statutes.
ARTICLE XIV
DOCUMENTATION FOR CONTRACT INVOICES
All documentation to be submined to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM for Contract invoices shall be submined in accordance with the
provisions outlined in the Service Provider Policies and Procedures Manual and subsequent
Program Directives. The State of Florida or the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM may perform audits or have audits performed on this Contract and
a copy of the audit findings will be supplied to the Service Provider upon completion of said
audit. Any final adjustments necessary shall be made based on such audit findings.
Page 14
PY'2001
ARTICLE XV
CONTRACT AMENDMENTS
The Service Provider may request an amendment to this Contract to conform with any
contingencies, which may require such amendment. Once a contract amendment is submitted,
the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, Executive
Director has the authority to approve, disapprove, or to request further justification for such
amendment. Amendments require review, approval and execution by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM.
After approval, the appropriate signatures of the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM and the Service Provider shall be ascertained and the amendment
shall be written and incorporated into this Contract, thereby becoming an integral part of it. No
amendments shall be effective until approved and signed by the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUM. SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM may modify or amend the contract at any time during the
performance period of the Contractual Agreement.
ARTICLE XVI
NOTICES
Notifications and letters addressed to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM shall be delivered or mailed to:
SOUTH FLORIDA EMPLOYMENT
AND TRAINING CONSORTIUM
3403 NW 82ND Avenue, Suite 300
Miami, Florida 33122-1029
Notifications and letters addressed to the Service Provider shall be mailed to:
Monroe County Department of Social Services
5100 College Road, Wing 3, Public Service
Key West, Florida 33040
ARTICLE XVII
WAIVERS
No waiver of any provision hereof shall be deemed to have been made unless such waiver is in
writing signed by the Executive Director of the Consortium. The failure of the SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM to insist upon the strict
Page 15
PY'2001
performance of any of the provisions or conditions of this Contract shall not be construed as
waiving or relinquishing in the future any such covenants or conditions but the same shall
continue and remain in full force and effect.
ARTICLE XVIII
CONTINGENCY CLAUSE
Funding for this contract is contingent on the availability of funds from the State of Florida and
continued authorization for program activities, and is subject to amendment or termination due to
lack of funds or authorization, reduction of funds, and/or change in regulations. SFETC is the
distributor of funds only and is not further obligated.
ARTICLE XIX
AUDITS
The Service Provider shall assure that all expenditures made under the terms of this contract are
included in the scope of an annual audit of the Service Provider in accordance with the
provisions of OMB Circular A-133. The Service Provider shall provide a copy of its annual
audit to the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. The
annual audit may be conducted of expenditures and revenues during the Service Provider's fiscal
year. The audit report must be submitted to the SOUTH FLORIDA EMPLOYMENT AND
TRAINING CONSORTIUM no later than thirty (30) days after completion of the audit, and not
more than nine (9) months after the end of the fiscal year. Notwithstanding this annual audit, the
Service Provider does hereby agree that records relating to this contract may be audited or
reviewed by the SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM, the
State of Florida, agencies of the United States Government, or their designees at the Service
Provider expense.
ARTICLE XX
STANDARDS OF CONDUCT
In the administration of this Agreement, the Service Provider shall comply with the Standards of
Conduct issued in the Florida Statutes, Sections 112.313 (Standards of Conduct for Public
Officers and Employees of Agencies) and 104.31 (Political Activities of State, County. and
Municipal Officers and Employees), as applicable.
No officer, employee or agent of the Service Provider shall solicit or accept gratuities, favors or
anything of monetary value from any actual or potential subcontractors and/or their respective
clients. No executive, officer, agent, representative, or employee of the Service Provider may
solicit or accept money or any other consideration from a third person or entity for the
performance of an act reimbursed in whole or in part by the Service Provider. No immediate
family member shall receive favorable treatment from employment into services provided by, or
employment with the Service Provider. The Service Provider shall also avoid entering into any
Page 16
PY'2001
agreement with any immediate family member. When it is in the public interest for the Service
Provider to conduct business (only for the purpose of services to be provided) with an immediate
family member the Service Provider shall obtain written approval from the SFETC before
entering into an agreement. All correspondence shall be kept on file and available for
monitoring and audit reviews.
For purposes of this section, immediate family members include: wife, husband, son, daughter,
mother, father, brother, brother-in-law, sister, sister-in-law, first cousin, aunt, uncle, niece,
nephew, stepparent, and stepchild.
ARTICLE XXI
HEAL TH AND SAFETY
Health and safety standards, including Child Labor Laws, established under state and federal
law, otherwise applicable to working conditions of employees, shall be equally applicable to
working conditions of participants. The Service Provider assures that appropriate standards for
health and safety in work and training situations will be maintained. Where participants or
employees covered under this Agreement are engaged in activities not covered under the
Occupational Safety and Health Act of 1970, they shall not be permitted to work, be trained or
receive services in buildings or surroundings or under working conditions which are unsanitary,
hazardous or dangerous to their health or safety. Participants employed or trained for inherently
dangerous occupations e.g., fire or police jobs, shall be assigned to work in accordance with
applicable safety practices.
ARTICLE XXII
ACCREDIT A TION, COMPLIANCE WITH APPLICABLE LICENSING
REQUIREMENTS, TAX AND INSURANCE REQUIREMENTS
The Service Provider assures that it, and its sub-contractors, will comply with all applicable
accreditation, business licensing, taxation and insurance requirements.
ARTICLE XXIII
ORAL COMMUNICATION
The parties hereby acknowledge that this document represents the entire Agreement between the
SOUTH FLORlDA EMPLOYMENT AND TRAINING CONSORTIUM and the Service
Provider regarding the subject matter thereof.
The parties hereto agree that oral communication between the parties will not be accepted in any
audit determination or other matter involving interpretation of the rules, policy directives and
regulations governing the implementation of program activities under this Agreement.
Page 17
PY'2001
ARTICLE XXIV
COPYRIGHTS AND DATA RIGHTS
The Service Provider agrees to adhere to the requirements of 29 CFR 97.34 pertammg to
copyrights, insofar as those requirements may be applicable to any service rendered under this
contract.
The Service Provider agrees that the SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM, US Department of Labor, and the State of Florida shall have unlimited rights to
any data first produced or delivered under this agreement, including but not limited to computer
programs/applications, or the maintenance of databases or other computer data processing
program, including the inputting of data.
Page 18
PY'2001
AUTHORIZED SIGNATURES FOR:
PROGRAM ENTITLED:
CONTRACT NUMBER:
SIGNATORY FORM
I C I ~ -, + f -:;O(I'C.) ~en....(Q
Mil.woe L!t},'')tY Ue.p01"'"/mc?n ()
<: gellty>
"Senior Community Employment Service Programt.
<Celltrad N ulllbek > 0 vv' '. fi (,) { - elJ -C' I
(These Signatures shall be the same as those names which appear in the List of Authorized
Signatures Provided in the Operational Documents on file with the SOUTH FLORIDA
EMPLOYMENT AND TRAINING CONSORTIUMzt~
la. ~~.e ~(f-d
Signature of Authorized Officials
Date
Date
~/;'1,/;
~
3a.
2a.
Hr:-tJ4tNi
4a.
Signature of Person Attesting
Signature that Appears on Line la
Ie ///cJ
Date
Page 19
PY'2001
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
TABLE OF CONTENTS
ARTICLE I
ARTICLE II
ARTICLE III
ARTICLE IV
ARTICLE V
ARTICLE VI
ARTICLE VI(A)
ARTICLE VII
ARTICLE VIII
ARTICLE IX
ARTICLE X
ARTICLE XI
ARTICLE XII
ARTICLE XIII
ARTICLE XIV
ARTICLE XV
ARTICLE XVI
ARTICLE XVII
ARTICLE XVIII
ARTICLE XIX
ARTICLE XX
ARTICLE XXI
ARTICLE XXII
ARTICLE XXIII
ARTICLE XXIV
Terms Of Contractual Agreement ..................................................................., 1
Effective Period Of Performance .....................................................................' 2
Reim b u rsem e n t Costs .... ................ ...... ..... ........... ........................... .... ..............' 2
A llowa b Ie Rei m b u rsem en ts . ................ ..... ........... .............................................. 2
Regu la tio ns.... ........... .................................... ............................................... .......' 4
Se rvice Del ive ry ............... ....... .............. ....... ......................................................, 5
Obligations Concerning Daily Operations ......................................................, 7
Suspension Or De-Obligation Of Funds.........................................................., 8
Suspension And/Or Termination Of Contract ................................................ 9
Insurance And Bonding Req uirements ...........................................................' 11
Sub-Contract Agreements And Assignment Prohibition ............................... 12
Mai n tenan ce Of Reco rd s ..... ....... ...... ....... ....... ............. ........... ..... ......... ........ ..... 12
Monitoring Of The Service Provider's Program ............................................, 13
In d em nifica tio n.... ..... ...... .................... ............ ...... ...... ............ ..........................., 14
Documentation For Contract Invoices ............................................................. 14
Con tract Am en d m en ts .... ....... ............. ...... .......... ......... .............. .......................' 15
N oti ces ...... ........ ........... ..... ............. ....... ...... .......... .................. ................. ............ 15
Waivers...... .............. ................ ...... ...... ...... ...... ........ ...... ......... ............... .......... .... 15
Con tin gency CIa use.... ........... ........ ..... ...... ..... .......... .......... ......... ........................ 16
Au d i ts .... ............ ............. ....... .................... .......... ........ ..................... ................... 16
Standards Of Cond uct ......................................................................................' 16
Health And Safety .......... .............. ...... ........ ................ ..................... .......... ........' 17
Accreditation, Compliance With Applicable Licensing Requirements,
Tax And Insurance Requirements..................................................................., 17
Oral Com m u n i ca ti 0 n ..... .................... ...... ...... ..... ..... ........................................., 17
Copyrights And Data Rights ............................................................................, 18
SIGN A TORY FORM ............................................................................................................................. 19
TABLE OF CONTENTS....... ...... .................. ........ ..................... .......... ....... ................. ................... .....' 20
(Non Gov't) SCSEP
Page 1
PY'2001-2002
. .
"
SENIOR COMJ\1UNITY SERVICE EMPLOTIvrnNT PROGRAM
PRELIMINARYILE'lwl'ER CONTRACT BETWEEN
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
AND SERVICE PROVIDER ~
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
3403 NW 820:1 Avenue, Suite 300
Miami, Florida 33122
SERVICE PROVIDER
Monroe County Department of Social Services
5100 College Road, Wing 3, Public Service
Key West, Florida 33040
Contract #: OW-PY'01-04-00
Effective Period of Performance: July 1, 2001 or the date signed by both panies, whichever last
occurs, through June 30,2002.
Your organization has been selected for award of a contract for the operation of a Senior Community
Service Program under the Title V - Older American Community Service Employment Act upon the
condition that all documentation and elements that are necessary for the full contract package are
incorporated by modification number into this contract no later than 90 davs from the effective date of
this contract as noted above.
NUMBER OF SLOTS
10
AMOUNT
S68,750
Documentation which may required prior to contract execution includes a recent audit repon, and all
insurance and bonding policies. No contract may be executed if these documents have not been
submitted and no contract will be executed on a retroactive basis. A more extensive agreement will be
submitted for your signature as soon as possible.
Older Worlo.r
paq. 1
2001-2002
. , . .
Pace 1
Oldcr W orlccr
Moarw Coumy Boanl of Couary Commissioacn
It is very important that you sign this preliminary letter contract and return it to Miria Sierra,
Assistant Director of Operations, to be received no later than June 29. 2001.
The undersigned have the authority to legally bind by contract the entities they represent.
Sincerely,
7//9/0)
Date
Representing the South Florida Employment and Training Consortium
~~.e ~Gcr
-
~ I'" 1.--/
Authorized Signature
Date
\.
f')4TE
Olcs..r Worlt.r
Pa9. 2
2001-2002
. .
ATfACHJ\.1ENT A
SENIOR COMJ\1UNITY SERVICE EMPLOYMENT PROGRAM:
WORK STATEMENT
1.
PURPOSE
~
The purpose of the Senior Community Service Employment Program (SCSEP) is to provide
meaningful part-time community service assignments for persons with lo.w income who will
be transitioned to unsubsid.ized employment Community service assignments are defined as
social, health, welfare and educational services, including literacy and tutoring.
Service Provider shall use methods of recruitment and selection that assure that the
maximum number of eligible individuals have an opportunity to participate in the program.
Recruitment efforts shall be designed to ensure an equitable distribution of services.
ll. ELIGIBILTY DETERMINATION
A. An individual who is fifty five (55) years or older, has poor employment prospects
and whose total family income does not exceed one hundred twenty five (125%) of
the poverty guidelines established by the Office of Management and Budget. .
B. An individual who is sixty (60) years or older shall have priority for the work
opportunities provided under this agreement.
C. Eligibility determination will the sole responsibility of the Service Provider upon
completion of eligibility determination conducted by TEe. Participants shall be
determined eligible on a yearly basis.
ID. ORlENTATION
Service Provider shall be responsible for providing a full and complete orientation for each
individual at the time of enrollment. Orientation shall be designed to provide information
about the goals and policies of the SCSEP. This shall include at a minimum the availability
of supponive services, hours of work. training wages and fringe benefits, procedures for
complaint resolution, procedures for reporting assignment related accidents, and personnel
policies and procedures.
IV. ASSESS1\1ENT
Upon enrollment and prior to placement of participant in a community service assignment,
Service Provider shall conduct a thorough and complete assessment. This assessment at a
minimum shall include information on the skills, interests, talents, work history, physical
capabilities, aptitudes, and occupational preferences of the participant.
Service Provider shall use the results of the assessment to identify barriers to employment
~d supportive services necessary to enhance the individual's successful participation in the
program. In addition, Service Provider shall develop an Individual Development Plan (IDP)
to establish a plan of action, which includes specific goals and objectives for the participant.
V. COMMUNITY SERVICE WORK EXPERIENCE
Service Provider is responsible for negotiating host worksites for the participants. Host
Worksites shall be either at a private non-profit SOl(c)3 corporation., or a governmental
agency. The participant will be placed for twenty (20) hours a week., unless otherwise agreed
and properly authorized, at no less than the federal minimum wage. Maximum number of
hours that participant may be in commwlity service work experience is 1,300 hours over a 12
month period.
Service Provider shall monitor the progress of the participant at the worksite on a regular
basis. Service Provider will ensure that a customer satisfaction survey is obtained from each
participant upon completion of the community service work experience.
Enrollees v.rill be co-enrolled in the SCSEP and the \VIA Adults program. Therefore, fifty
nine percent (59%) of those participants who complete community service work experience
must be placed in unsubsidized employment of at least 15 hours per week at a minimum of
$5.50 per hour or $.35 above the federal minimum wage, whichever is greater.
VI. FILE REQUIREl\1ENTS
Service Provider shall maintain a case file for each participant enrolled in the SCSEP with
the following minimum file requirements:
A. A complete and signed intake form.
E. Eligibility determination documentation and all back up supporting documents.
C. Evidence that the participant was offered a physical examination within sixty (60)
days of initial enrollment as well as during every succeeding twelve (12) month
period. A signed waiver should be included when a participant refuses the
physical examination.
D. Documentation of temporary status and/or tennination notice, if applicable.
E. An initial assessment, an Individual Development Plan (IDP) and 1DP review and
documentation showing that the illP has been updated every six (6) months at a
minimum, or more often, if needed.
F. An 1-9 form showing that the participant is a citizen or legal resident alien who is
permitted to work in the United States, a Personnel Change Document (PCD), a
W-4 Form and the Miami-Dade County Loyalty Oath.
2
viI. ' SUPPORTIVE SERVICES
Service Provider shall provide supportive services designed to assist the participant to
successfully complete community service assignments and where appropriate to prepare
and assist the participant obtaining unsubsidized employment.
These services may also include but is not limited to tran.sportation and counseling
services. Uniforms, work shoes and tools may be provided if necessary for the successful
participation in a community service assignment.
VIII. TRAINING
Service Provider shall provide or arrange for training specific to a participant's community
service assignment. Training shall consist of up to five hundred (500) hours per program
year and shall be consistent with the participant's illP. Training may be provided through
lectures, seminars, classroom or individual instruction.
VIII. REPORTING REQUIREMENTS
Service Provider shall submit a monthly progress report by the 10th of each month that
details specific activities conducted, number of participants enrolled, number of
terminations, number of placements in community service work assignments, number of
placements in unsubsidized employment and the corresponding wage rate. In addition, this
report shall include participant training including the type and number of hours.
~ METHODOFPAYMENT
This contract is a cost reimbursement contract with a required 10% match in the form of
cash or in-kind services. Maximum amount paid per slot is $6,875. All costs must be
charged to one of the following three categories:
ADMINISTRATION (10%): The cost category of administration shall include, but need
Dot be limited to the direct and indirect costs of providing:
· Administration, management and direction of the project.
· Reports on evaluation, management of community benefits and other aspects
of project activity
· Assistance of an advisory council, if any
· Accounting and management information systems
· Training and technical assistance of staff
· Bonding; and audits
3
. ,
OTHER ENROLLEE COSTS (25%): Include all costs of functions, services, and
benefits not categorized as (lciministration or enrollee wages and fringe benefits. Other
enrollee costs shall include, but not be limited to the direct and indirect cost of providing:
.
Enrollee training
Job placement assistance
Enrollee support services
Enrollee follow-up services
Outreach, recruitment and selection, intake, orientation, and assessments
':.
.
.
.
.
ENROLLEE WAGES AND FRINGE BENEFITS (no less than 75%): Include wages
paid to enrollees for hours of community service assignments, including hours of training
related to community service assignments, and the cost of fringe benefits.
The cost of the annual physical examination, conduct by a licensed physician, shall be
charged against enrollee wages and fringe benefits.
4
.'
Resolution No.
266
- 2001
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2001, therefore, .~
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2001 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500- Reserves 001
For the Amount:S7,562.50
To: 001-5900-86500-590125 Transfer to Fund 125
Cost Center # 86500- Budgeted Transfers 001
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 18th day of July AD 2001.
Mayor Neugent yes
Mayor Pro Tern Williams yes
Commissioner McCoy yp!':
Commissioner Nelson yes
Commissioner Spehar yes
B~;UNTY COMMISSIONERS
MONROE COUNTy.~A
By ~.e ~d
Ma r/Chairman
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BY
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SCSEP Transfer 07/19/200] Page 1
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Resolution No.
267
- 2001
A RESOLUTION CONCERNING THE RECEIPT OF UNA1\'TICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2001,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNlY COM11ISSIONERS OF MONROE COUNTY
,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2001 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125- Governmental Fund Type Grants
Cost Center # 61519- SCSEP
Project #G00601- SCSEP
Revenue:
125-381001-61519-G00601
Transfer from Fund 001
$7,562.50
Total Revenue
$7,562.50
Appropriations:
125-5510-61519-5304 90-G0060 1-53 04 90 Miscellan eon s Expenses
$7,562.50
Total Appropriations:
$7,562.50
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July AD 200 1.
Mayor Neugent
Mayor Pro Tern Williams
Commissioner McCoy
Commissioner Nelson
Commissioner Spehar
yes
yeE:
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BO~UNTY COMMISSIONERS
OF. ONROE COUNTY, FLORIDA
By: ~.e ~
May hairman
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SCSEP Unanticipated Revenue 07/19/200] Page]
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WM. O. KEfv\P, C.P.A.
MARVA E. GREEN. C.PA
KE.MP ~ GREEN. P.A.
Certified Public Accountants
1.438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, R.ORIDA 330.41.1529
(3'05) 29.4.2581
FAX ;; (305) 29.4.4776
MEMBER OF AN.ERICAN INSTlTUTf
AND FlORIDA INSTITUTE OF
CERTIFIED PUBLIC - ACCOUNTANTS
INDEPENDENT AUDITORS' MANAGEMENT LETTER
Clerk Ex Officio
Board of County Commissioners
Monroe County. Florida
In planning and performing our audit of the financial statements of the Board
of County Commissioners of Monroe County. Florida ("the Board") for the year
ended September 30, 2000, we considered the Board's internal controls in order
to determine our auditing procedures for the purpose of expressing our opinion
on the financial statements. Although our audit was not designed to provide
assurance on internal control. we noted certain matters involving internal
control and its operation. and are submitting for your consideration related
recommen?ations designed to help the Board make improvements and achieve
opera.!.ional efficiencies. Our comments reflect our desire to be of continuing
assistance to the Board.
Reported in Prior Year's Manaqement Letter, Not Implemented
as of Seotember 30. 2000
During the course of our audit of the financial statements of the Board of
County Commissioners, we noticed appropriate action had been taken upon
recommendations and suggested accounting procedures as outlined in the
Management Comments section of the Report on Internal Control and Management
Comments for the year ended September 30. 1999. except for the following:
Ambulance Revenues
Observation: An outside billing service was hired to replace the ambulance
billing clerk. This process took some time in order to comply with purchasing
policies and procedures. As a result. the delay between the date of service
and the date of ambulance billing was unusually long. In some instances the
delay was three months. Timely billings are necessary to increase
collectibility.
Recommendati on: County staff shoul d moni tor the bi 11 i ng process to insure
that the outside service is recelvlng the information it needs on a timely
basis and that the service is preparing bills within a reasonable time period.
K-3
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Passenqer Facility Charqe ReDorts
Observat ion: Numerous di fferences between the general 1 edger and the report
of passenger facility charge reports submitted by the airport staff to the FAA
were noted. It appears that the reports were prepared wi thout referel]ce to
the general ledger.
Recommendation: The reports should agree to the general _~ledger and be
approved by the -Finance Department before submission to FAA. Any difference
should be adjusted on a timely basis before the reports are submitted to FAA.
Current Year Findinqs
Interdepartmental Communication
Observation: Several service units for the Community Care for the Elderly
grant (CCE) were disallowed pursuant to the grantor's programmatic monitoring.
The amount of the related refund was not significant to the grant. The County
staff was notified of the refund in early January. Two months later. the
refund had not been paid nor was the refund recorded as a payable, although
the County staff did not dispute the grantor findings. Staff is attempting to
have ~he current grant reduced in the amount of the prior grant's refund.
Recommendation: Any monitoring results that have a financial impact should be
communicated to the Finance Department on a timely basis for entry into the
financial records.
Observation: Grant reports for FEMA and airport improvements were prepared and
submitted based on estimates or accounting records maintained by the
department preparing the grant revenue request. The reports did not agree to
the general ledger. In some instances. the department will identify
differences but not resolve them. Accordingly. because of the lack of
reconciliation procedures. some grant revenues were deferred until the reports
could be reconciled.
Recommendati on: Before these grant reports are submitted to any grantor, a
reconciliation to the general ledger should be documented. Differences
identified should be resolved before the reports are submitted. Reports should
not be submitted without approval from the finance department to insure that a
report was successfully reconciled to the general ledger.
Observation: FEMA receivables relative to the period immediately following
Hurricane Georges have not been collected to date. The staff originally
responsible for collection follow up left during fiscal year 2000. The
replacement staff was not aware that such receivables existed.
K-4
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Recommendation: The appropriate level of management should assign
responsibility for the prompt collection of these amounts.
Observati on: It was noted that there were ai rport recei vabl es from 1998 that
had not been collected to date and that had not been bi 11 ed unti 1 February
2001. The staff noted that a DOT grant supplement had not been completed until
March. 2000. It appears that the grant request is not prepared- on a timely
basis.
Recommendation: Airport grant requests should be prepared on a regular and
routine basis as determined by the appropriate level of management.
Cost Allocation
Observation: The information used in the allocation of the Information
Services Department is the 1996 "devices" per cost center, although all other
cost allocation base information was based on 1998 data. No specific reason
for the outdated data was provi ded. other than it coul d not reasonably be
obtained.
Recommendation: Data for the cost allocation plan should be collected each
year in-.preparation for its use in future cost allocation plans.
Observation: The cost allocation plan to be used in the allocation of 2000
costs was not available until March. 2001. The financial reporting process was
seriously delayed as some of the budgeted transfers were material, but could
not be responsibly made until there was a reviewed cost allocation plan
completed.
Recommendation: Management should be provided sufficient time to review and
evaluate the results for reasonableness. Additionally, management should
insure that a cost allocation plan is approved prior to the end of the fiscal
year if budgeted transfer requests are to be considered.
Uncollectible Accounts Receivable
Observation : MSO tipping fees. ambulance receivables. and COBG mortgage
receivables contain items for which collection procedures have been exhausted
and which have been considered uncollectible for a number of years. This data
is maintained and carried over to following years. even though it has no
future value or impact.
Recommendation: Procedures should be implemented to present uncollectible
accounts for write off to the Board on a systematic and routine basis.
K-5
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,/ ' Ambu 1 ance Accounts
/
Receivable
Observation: During the year. staff outsourced the accounts receivable
billing. Procedures have not been developed by County staff to supervise the
outside service other than to scan the list of billings prepared for
reasonab 1 eness. The revi ew of such bi 11 i ng is not documented. Addi t i ona 11 y.
there are no procedures to evaluate the timeliness or completeness of these
billings.
Recommendation: Although the clerical billing process has been delegated to a
contractor, County staff is still responsible for its accuracy and scope.
Procedures should be developed to supervise the process. to insure that County
receivables are properly and timely billed. and collected. The process should
be documented to prove that such procedures have been performed and that
County staff is satisfied with the contractor's services.
Observation: It was noted that the billings prepared by the outside contractor
were not organized such that a proper cut off of such bi 11 i ngs coul d be
readily determined. The reports appear to be organized by the date the billing
was prepared. not the actual date the ambulance service was rendered.
Recommendation: Billing reports should be organized by the date the ambulance
service is rendered to insure that all fiscal year transactions are reported
in the appropriate accounting period.
Observation: Under the new billing system, a copy of the patient's invoice is
not retained. There is no documentation that the billing received by the
client matches the ambulance log or the accounts receivable information. The
audit trail is incomplete.
Recommendation: All documents relating to the billing process should be
retained as verification of proper procedures.
OTHER REQUIRED DISCLOSURES
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We have revi ewed the annual report fi 1 ed with the Department of Banki ng and
Finance for Monroe County. Florida pursuant to Section 218.32. Florida
Statutes. Thi s report is in agreement wi th the annua 1 audi t report whi ch
incorporates the financial statements of the Board of County Commissioners of
Monroe County, Florida.
K-6
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KE1vlP C1..GREEN,...P.A.:'.. J. .." . .
. Cer'tified'-Pllblic :&caunu17iu"
.' .: .'. 1438 KENNEDY DRIVE .'"
.....' P. '0. BOX 1529'" ,.', ~. ;. . .
. KEY WEST, RORJDA,'33041.1529 . >,; 'MEMBER'Of..AMERICANINSTlTUTt_ .
WM. O. KEMP, C.PA . .. ~.'.:' ". '(305~ '~?~2~8~1 -:': ';.. .'~:'." ,.:". ":ANQ''RORio.~'' INsTlTUTE:'Of:';
MARVA E. GREEN~ C.P:A. '.'-... '-:: '"ov - ".. ,.".-:'FAX.#~{30Sr294-477s...~.:~\'..~.:'>;'':'~'':<-~'.~'>:;'"~~, CERTJFIED PUBlIC:--ACCOUNTAmS',
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. INDEPENDENT.AUDITORS< REPORT,ON':SCHEO'ULtS.O'P'EXPENOicTURES,'Ot/FEDERAI.::' AND 'STATE"'., \ ' .
AWARDS " SCHEDULE :'. :: OF);,' MATCH I NG .; :.REQlJ.I REMENTS~. :-:, AND,>':.~'SCHEDULE:< .OF~,.;, CLERK: S :; ~,:', '..:,: '
MODERNlZATION,:TRUSr FUND"RECEIPTS :AND-'-o-ISBURSEMENTS:~.?~.-:"\::.~.~;.,-;;~,,:,:,?,,) ;":\~'':-:'<:':'-':'~''-',:, '.;~" ":' ~:': .
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Clerk Ex OfflC10 :" . :':.': ':-:.'. ....'. .", .'.:..'.......,'.._.-..;...;':.:.:-:...~.,,' -::.'..:.".~..... " . ',' .
Board o'f County C()niiniss;'oners?;:'~..-:-.:'. . ':,_.~'::,'~."~' '..,...:.:,....<>'/;:..,..:..,>:'.:,:r.:-~...'.-:~;..~.. "< ':,:,>...,~,
"Monroe Co'unty', Florl'da'::"..',: '. ',." .<" '-', ~: ':" ': :',.:'::. '_:'~~:'.:::',.>":,,,";', '....:.:.,'.:.._.., .:.' ,J,:
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. :. ".,'.' '-.:;: :<'.: : .':'~~~::'-:." --~ ::. ':..':'..:. '. ~'):'.~.:': '. ,~.\:..,,;, .~:: ;::,:. '..; '.'~': ~~~~:";~~'~><<~ ;", .~)~":~~;.(.~:.,::.:~:'~:;' --. ,.:' ,'. '.". ~
.We . .hay.e' ,au~~t'~p. t~e:';~:g~l'!~f~ t-j)ut8~~~)t:jpij~_~1~~1;}~at~JI1~rJfS~"~:9f~..~~t.b,~\:.B?_~t(L:', of<. f~ <. .
County Comm1 SSl oners';bf...Monro.e: ,CountY;".'fJ.QLla.a;~(.tDe. ;JBoard~) >as~.:.Df~~ncC;'for:,;the .;,~ ',". _~,
. year, endea.' S.ept.emb~r;.:30j<2,9.Q9.'~ ::~ri~':~'~~~.e.':;i;S:$tJ~~:'~9'~.r:'f~~'po.t.t':~~,h~,r',~~n;:ff~l~cr::H.at.dl,::~" ~:.~~';.
9, 2001.,. These gener::aJ.'Purpose....fl nanCl a1:: statements ~ar-e:' the.: r,esponsJbJJ 1 ty-' of _ ";. .'
the Boar'd '.s .mariagemeht:t ~:..: (jLi~''''~e'sponsjbi J1fi.:.:js:,,:t(J,;'express~'~'a.n~'.'opj,r1toii':"o~~. the ,__,,<'.~, "
. generaL purpose.- .f; ha'rid a l:'state'ments'.:based. on ':our-'~auGi t :'.<~ ~ ':2 z';..~.;:.;....: :.;,.~s.:~.,',';.C; !..:" " '"
. . .:-" ,i' ,'.:. ~:;: ':':..;J"::':~"\-'~.:'.::-.<\:,::~~;-~;.u~<~~~:':~:?~;/:~' ":;<~~~':';::::'~::',;'i.:;:~~~~~>.:~,.~;;\.~j:.~:~~>:c~:.,~~:-:'. .' .:.' .'.
We . conducted" oLir '. 'audlt .'.,ir)".:.. 'accor.d?Iice; ,::wlth:'.-:- gen'eran.'y.:~,,(k~epted= ';:auditing -:' ",
standards an,d., ~.he~;'standar,d~~~pprfpa~l.e,.~:to:':~.fi.na.nc"tat,:,:.a~.l(:l,1.ts~:;Con~ai~ed,<i n '. ',~.'. ,: ~
Government Aud1 tmg Standards ,"J ssuea,by,the.,Comptro ller~..General..:of~the.' Um ted > :.;";
. States. ..... T~ose,:st~n~ar"ds.req~1're~.t.h.irt~:,:w~.~,p1 an::a.!1~.:-p~'t>t()rm,;!Jie".app~~t::.-ro.pbt~.jn,/" "
. reaso.Q.9b 1 e,;assura.nce< :;about ;':::whetl1er:: ".tbe;:f-lrI.an.~l al,';,~Uitements-.:oJ'are~',~'Jree...::o.f.", . .
materi a'l mi s.s~at~!l)eht/::;An:aiJct1t;::;nc.Tqge~s.:'%~~a'[ll} ni:n.g.;:,::pn:~fJ:.~st:: R~L$,is;;y.:~'yi:g~!1.ce~.:::..."
. supporting' the:'amounts:,:and';7q; sc.T.osures.~i n~:.the-.:fi ~~ncial~:~,tatements:~~:,~;,;n:~';atidit,'~'~",~,,>, ., ...
a lsoi ncl ude$.-",assessing :',:the'. -,'accou'nt.ing::>:pMnc::tl?les.:"\li~e~~~andY:st9Di.fjcant.~' :':/'
. . estimates . made:.:J)y'~man'agein~pt;:',as'<~VJe] L(a's::-,.eyal yat:if1g~...t~€'::~,'ov'ef.~Jr<fin~nci.al." .,,'.;.', :".
statement. presentat.i ori-::' Webelieye.::-ttl~t;.o4r~;a.LJd.it :iprov-)aes.'a';Fe:~SOl1~l:;Je::basi s .' .
for ou r, o~. i n.i ?~. :.:: ~. ::'.'.' '.: '::'}~'.:'}. :'::"~'::. _~,,: ':'C,;';:' :,/!,.>'::,.t.::?:\X~':: ~;~,.,:i.i:;.;E~X:'J<~~j.: ~:~O, ..J<}:.in .;::,-\'~?;'<.:,:" ~',,~: ::':B~":': ':,
Our audi.t..' was, 'ma.ge::::f<?r/ :th~ ~"P\lrp.9:5~S,of:for.~i!J:g~:~n\~6Pi.rii~q~>'~-r::'.';t.~~>:Q~~.~~ l...':":',,~::'.
purpose', fl nanci a)::statem.ents:.'ot::;tQ~:-,,~o.ard -.:tak~1? : as<a':w.hole:..;:~ Tbet;~~C:9jl1P.aDY1J)9. " ,:'<'-':~': '
s chedu 1 es~': b f.expendJt lfres~" oJ {Jed~r a) ::}a nd:'st ate:.~awa'rds:~,are:~,p"r~S'e.Qt,e<;rJ qr..~the . >..
purposes .ot 'adqi.. tipna l:::;'ar:(al~~i ~.:~ a~.::' reggi'~~d '(bYI..:U],S ~:~'~Qffj.~~~;~9t,J1?ri'!9~r.n~Titra~d:..> .
Budget. C1 rcula~. :A,-133i<'Aud~ts;" of:.States;:.:;Loca]....Governme;nts;..i and':Nqrr~Prof7t'.:".'.:::;.
. Organizations:' . The accojnpany~~g' .s~he:c!u.lE(oJ match.ing.::r~cf~lr~men~s..~:'f.equ,tred. 'by.'~ ,; <','. .
the grantor and:. the. accpmpaDYl ng schedul e,' of'/C] erk.-'.s.;.modermz;atl on<t !'.'ust" fund ' . '..
recei pts and di sbursements,:~'equi red' by~Fl or1da St~ti.ite's; are;also'pr~s.erited:for " ,
purposes :of additionalanalysis.:':'These-:acco!iJpanying':.schedules"are: not a
required part oftne gene'ral purpose financial' statements':," Such information' .
has been subJ.ected to. the auditing procedures applied in. the audit of the
general purpose financial statements and. in our opinion; is fairlY,stated, in
all material respects. ,in relation to.the general purpose financial..statements
as a who 1 e.. " . .' .. . . .' ~ ......
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Kemp & Green. P.A. '
Certi~ied Public Accountants.
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March 9. 2001
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..
:\t10NROECOUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENpED SEPTEMBER 30, 2000
. .
Federal GrantoriPa~s-Through Grantor :0, .
. ," .
Prograrrl'Title
Federal
CFDA.. .
.' Number '.',',
. I
.. , .-
. . Department.Of Commerce '." -"'. .'
Passed th~ough Nation~I~Oc~anic & Atmospheric:'.<<'.. .... ...., .
.Administratjon:"~ '~.":':~~''- ':;' .>:. .' ,'. <." "<:~ -:' .:'':'.:~~.::
. Se'ntinel Fisheries'Prqg~m-99 ~ .' .;': ~11A27:.-
Sentinel' Fis.heri~s.' !?rogram-OO. ''-.' .' . . J10427-
- '~...'~" , ~.,..~:.... - ." .-.. -,- '", .
'. . Total Department
: ~ . . . . "f. . .-
Deoartmentof Hea'ltfi and Human'Services:"" :'" .
Passedthr9u'gh'State D~partm.~nt6f .'" _.'
Eld~r J\ffairs 'arid Afliari.c~fpr"Aging:.. ~. '. ',' .':.' . '
TItle IIIBSuPP?rt ?erviGe,s.;..~199.9.__' ....
Title 11IC-1Congregate Meals'~1999 '
'. Title IIIC-2 Home Delivered Meals 1999 .
Title IJI-D I~-Home Serv:iCes ':;.1999 .
Title JIIB Support Services- 2000 .'
Title IIIC-1 CongregaieMe~ls~2000
Title IIIC-2 Home Delivered Meals 2000 .
Passed through Florida Department of
Revenue:
Child Support Enforcement
Child Support Enforcement Title IV-D
Passed through State Department of
Community Affairs: .'."
Low Income Hom~ Energy Assistance Prog 1999. .93.568
Low Income Home E~ergy Assistance, Prog 200093.568 .
"
. .
93.044.: :_
93.045....,
93~045-, ':J;
: 93;046'
93: 044
93,045
93.045
93.563
93.563
2
. Pass
Through.
:.' . <'Grantor
. ..: -.'.: Number
.~40WCNC901673
40WCNC004656 .
'. -;
'. \-."',"." .
. ':., KG~51:."'.
',KG951
. ,.KG951 .
", KG951
AA029
AA029
AA029
HZA50
CC344
99-EA-A9-11-54-01-018
00-EA-F5-11-54-01-018
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Cash
Receipts
$
. 3,265,344'
'11',635
'13,819
3.290,798: .'
'.,.
.~~,911'
19,911. .
'c 26;.196
55,910.
66,816..
21,728.
.25,729'
61,608
89,046
121,792
70,494
24,655
.,.
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134
42,926
400
126,252.
:: 46,'884'~:~'
, 57:068 :',:.
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The. accompanying notes are an.integral'part of this schedule. .
3
. (Continued)
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.. . . MONROE COUNTY, FLORIDA-BOARDOFCOUNTYCOMMISSIONERS:,
SCHEDULE OF EXPENDITURES 9F FEDERALAWARDS~CONTINUED
FORTHE YEAR ENDED SEPTEMBER 30,2000
. ~ , .... .' - . .
'II
I
. ..' .' 'Pa's5.
Federal Gran'tqr/Pa;S~T~roUgh Grantor~~.~'. '.:, ~~.~' :"..F~~~~:I~ ";.' ',' .:,.,-'J.:..,. ~,'::lhr~On~;~'_-.~' . .:. ~:, ,II
. ' ".Program Title _' ...~ .' :".. ':-'. ~~: . 'Numbe~r '~~~. . ~:. ".~~-':_ ~ ': 'Nu.mbe'r -~ ..:..;....;'~..~.~...~..~~; :--....:.
. " '. ~:~~ut~;1;aT~afe;~eFartfuent~C.':'~;~:','i'{";,;,;;;L,;,.~::;;n"._-.~;~~jr~.'>:'~/;;;~::nr;..
. .. Community Deve!6PhJebtBiock'~C?rant~?~~~g~))ispO>:14:2}9': '~~;T::-'<:; ~.~D13:1'y:.t1:~54~01 ~1:'l04:<<'> ,;;;.~~:\ :.1
: , t.. , ~ . . , : ~ . ~. :." " ;.. -. '
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,. Local. Law :Enforceme'nt Block .Grant'...:}",:: :,:' >-~~"l< ::. <., >:16:592', : ..'~. - :<.. '1998[BvX3982 . ..:.:. '-.:-.:.. ,'.:": :.~ -.:':
. . .'. Local Li;3\V Enfci'r~~~~'ritBI6'ct~rarit:':;\~:,j;.>}),:\~~> .h6;59'i::::.:'.~:: :---d~'>~ :-'3 99~i:BvXi83'5" .-.-!,:;~~: ~'/')~:;"'-
. . . ~:~~ut~~i;a ~~\~'5~p'a~rn<;~i:W'!", ..'~' "'~';'.}::,;:'! ". .:.,>~i';"!;";S;/:C:?,~':/.., ~.,".:t';':/?~?: " .
. Drug Court Im'p'ro~enieint & Enhancemen.t lnitiative ~:',: 1 ef858 ::', :~....::, ::' :':~j3~bC-:~X~005~r, ":.:' :'->':;'<:':{:.-~" .
Inmate: Jntervention/ResidentialPrqgram 1:-1 ~99-"'_' ,.:16.579:::'.. '.~' 99..,tJ-9M~1.1-54-01-088 ..: -:;:, -::.(;.>.
Inmate IntefYen1r,9rv.Resld~nti~FPrograrnF.~9.9P/:': "J6.5?g::>/ :':.'. . .0q:._GJ-D'8:1Y.54:0)~Q8!,: c .,:/;:.):,~. : .~
Her~~ :ite... . S~de1it~a.I)~t.9:~i~hl'.:~ 199. 9:::.'. ~.-::.L~,.;.; :~':.:;:'~>:.'_:':':'.'~.o:".~>~ 6.579..' :. - : '-, :::9~~9p~~~1'1.~54... ~:0..j-.g8.6.:,:, .~:~~~:(.:~::.;:; .:.'..J.
. Heron ResJdentlarProgratr;:-2000~'::",.,---. .' ..:/ _~.:;< '~:,\::~ 16.5-79,:. :" :.:-'00':"CJ-D8-11~54-01~083 _ -:::'-~::'::"".
Teenffne 'Crisis-lntervention:&::Refe~ai~199'9::\~': ~>..'\-~.~:'16: 579 : -. d' -.::> - 99-C.h9M~i 1-54:01-087.:< :!7/.'::.':::::' . :
T eenfi~e' Cn~is 'Int~~e'ritjon: &. R'efe'rTai-':200o-~.'>;',/: :"'-;:'16.579:- .:: .'..:" bo:.:Cj~68~ 11'-5~01'~d82'-~;"~~:":;' ;.;>.-: '.
. juven~le' comni~:n.~&".n:tefven.~~'~~pro~~~.m'-~999'.:/.""~:.:':19.S!9( ....\.':',..~ ':.99,~~.J':9M~'1f~4~(JJ~P8~:::;:)''''Z'f// ..
Juvenile: Community InterventionProgram:.200a~: ...16:579:-..... -. 0()':CJ-D8.-11~5~0j'';.08q'' ".. :-:'~.: ,_.: '
. ;~~~:I~e H~~~~:~~:~f~1~~J~~~:t~f~::~~~h6b': . : '.:~~f;~~'~ ::: '.: .'~' " ~~~.~~.g:~'~~ ~~~~tz~~.~ Y{/;;~'-;~~'I
Fioiida Key~.p~tre~~ti..p~aHti9D:-.:$.u~'s~1n~ tf~~~e .t.: :~!3:t?_7~ '; "" :;?~:-~C~.D~-:t.-~,:~~~~~n~~?~::'::.-":r~/ .
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Passed throu/~~t~~:,e~~j~c~,~bf,' ..."',, . : ,"" .
on the Aging, Inc.:: . ..... - . . '. _ .' .
Senior Community S~rvice p'roject 1999 . '-17.235 D-7513~9-bo-81-55-1i' iii
Senior Community Service Project2000 17.235 D-7513-9-00-81-55-404 .
Passed through South Florida ) . ;
Employment & Training Consortium: _
~~:~ ~;~~~I:'~~~dll, Liaison 1998 .' ;;:;;g ~~p~~:;~;~g4_: ,.,
JTPA Summer Youth Employment & Tmgprg .99 - 17.250 :': - 2B-99:-2?-91 .' . -' .' <....
JTPA Summer Youth Employment &'Tmg f'rgDO . 17:250- . . . :-WIA-'YS'00-25~.ot >'.:- :-;'::'~. :::
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7,054
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66,089
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196,124
26,564
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12,195
93;736,-'
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M0NROE COLiNTY,FLORIDA~BOARDOF coU~ry.C6MMISSIONERS' ... _" . '..
SCHEDULE OF:EXPENDITURES OF FEDERAL AWARDS:'CONTINUED ..... '
FOR THE YEAR END~D SEPTEMS.~R30, 2.0qO '. ; .
.. .' '--.'. ',' .-. '~ - :.... ". . ".: '... . ',' pas'~:..';. :....,-":'-:' ...
, . . .:. : , ~'.: .' Federal,__ . ',:'.' . "t:'.hrough:. :'.;' .~: . :
Federal Gran'tor/Pass-Through' Grantor :'. '" ,:,..,!"~ GFDA;:':..... :.' .~~'.:"":-' G!"arit~'r.'. . *:..... . .,.; . , ..
, .' " _ ..:. '.Program Title, :. , . "..:' . . ,. :;..' ~'.: Nu'mbe'r -'~~ ...~,' " .:'. ." Number.'.;'. '..'. .,.>~,': :'. ~
-Di~ect pro:~~a:men:i\Sn~po:~atl?n,::,-._/.I;;r":'_-J:;-~I'';~V: :)_;.~~'-~:;:':;~~;s:.,::;_\i:..
Federal AVlatJon Administration. .:' '.' ..':' > .-'....... .-.':. .,',';."., .," "-"'::t':"';'>':""''''''!''"'' '-',"': ..,.:.
". Aerofite-BuslEJderJY &'/?lsabled 'Tran~Ro'rt~..: '.:. '::".:>',."\.,~'20.513 .::....' . F~~s:.~02~/A~~2912~~~.69.1.~46t;..:~:.. ;',: ,
- : Key. 'fJe~tAIP:'0996 :,:.">~:"~:.',.>:~('..~'~.:''-T/: /"..','}O)OEr~,,~. .'~>..-:.'.: 3-!2f.Ob.3?::q99~-:..:;'~:~~":'-"'.:':":':'" :.
, .-'. Key Wes.t AI~,..109? -. . :~/. '. :: : --'-'. ,: .~. ';,~, :.:: :, :.~;: ~ i" ~f ~:~0:.1 06"' ..:.:',. ".,. :.- ',:'. 3-1~~0~~7\1..0~!:.:.:.~..._:<... . ' .
: .Key.Yyest.AIPf129.9..',;-,. ., ,..... '.. ...:...:.-.... '.,;:' '" '.- '....-:.....: ..20....19~;.o..:"'.:~:_':::.'.... ~1~.~P3?~t29~.:.;:.....:._-:;-:..;.~.;:..~-. . .
, ..' Key We?t/M~rathori"AIP~'r~ 9~ ~::::.?:.:;,::~>. "::<:~' ::,~!-":"'.;.~/:~2.d;:t(r~:t~Jf:-,:::-:~~,\";.::' ~~1 ~:',QO'37-:f.198.(-'~\::~: :::;.~.;.\ '._:: ,~,.- I
. :,'., -. : :'.KeY.\^Jes~ar~~honAIP.~~~~~.\'):J:~:.-.;::.'<:~~";~'''-':?[:.:~~{)9';1:06'.';/;'>>'\'~;.':;:3:'12.~6Q~7,,;j~~9;_:~F.:<.~ \:,.:-:. "'::;."1)-' I
.. . . '.: ~ Marathon AJP~1499 ". '. .",:: ~ c ,.c' .:'~':, . ,'. ::, .,:..7':'.~ ~ :':'~ .::; .::~.: ~ :20.1 06::'~'. ::. > ,"::".-: ,~... 3-12:-0044-1499''-.::''.. { /,:.'; , ":'.
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':'EM';-State'~:lnd'{ocal'A~isrst~mce j:y'S9:,. ':. '/':"-':,". J33,534,~._:.'. : .', '. '60EM~9X-1 f-5~'1'b:044~~"''':-: '.' . ': .::' ..:~
'. ~:'..EMAStatean~\q~~rA.ssr~i~ns~'_Fy.6o\;:.. ::,<<~{~~:. ~'_:~3:5~":" :::~I '. . ...'.'o.9~~~D~'1'1'~:~~1D~~4/ '~:~::'~'~.;:.::.~...
"; L~caf Mjtjgation$t;-at~gYP.r9ject:.:~ . ,-' '. ..;.. ';~~C:':'<:\~;':.~3:548 "": .', < .~8'::LM-4H~15~$~01::"'044'~~..: >,~ .,.
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. Hurricane 'GeOrges ~ FEMA..:1249-DR.:.FL ".: .:-' ;f",,",'\':'83.544 .~ .,: .'.. ,99-RM-23-1'1-;.54:-0t-040.:.:: _.> ..:'.~:,:;..
. Hurricane Ire_ne;~ F'~~~,1~'06.-:DR..iC..:~~ ':"':';"':';"~~::~.'.-:<~:'83.~.::i":' ...0,0-~M..~aa:1;1;5~H~~':1.19';:(::~-<~ .:,:::<;" .
Tropical Sto'nnMitcn- FEMA~DR~1259;,.FL~';,".. ::,.,:,~:~i.~"'~':83~544~.: :'.,'" '.:. 99.,;RM-68-11'~~D1~O(H';':':::'" :'.; ~
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..Institute of Mus'eu'm.'&'Librarv.S~rvi~e's'.,:_:'-;~.'. .;....~., ~_.....:.. -". :.~~:.- ....' ':.:..:::::-'.:' '" '.--
Passed through-FJbrida:D!=!par.t.m~nLo.fState.:.<'-..~: :'<~'~"')'.>:'<>>' .-, ..c....:
. Library Services & Techn6Jogy'AcfC3r'ant~:::-::.', ':- . ~"45.310 . .' ". :: 9.8-LSTA-H~04. .
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Total Schedule of Expenditures of Federal Awards
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< '. Florida .De'p'artme~f'Of-Heaithand: ,':., :.:"" -::-.'.:;>: _..- .:,",,' .:: '-.c', .' ..';. IIh
:' RehabilitatlVe'Services :: .: ":. . .... .', .. ,.. " ,.~.' ~ ":~'. :~~': .~' . <".,,'
Direct Progra;.n: '-:::..::'~".' ~"""-'\.:-':~'>~~'~'-J:"~~: ..~, '. ,." . ,': :., '. -- . . '..' - : . '.--,' .: ::':c~':';"" .. ;~:'; /<~,> ,"): }':._ ','
EMS Coi.mtY'Award:t'993;":. :.<',,-, ',,',~. .: .' ,'. " ,."'. . :: . ..... ." ,.: C9244'." :~'. ~" - ": :.: '. ~":~". '.
EMS Coun:ty Awa.id?~94:~~:.:;~:'~:~~;':.,': :" '.~', ,:.' . ". ""';,::'.:' "~':~'~""::'.::"'::\::~\0.~~~:,~~::';~~'.~'~'-L:~'",~,'",.:"':::~.~~_:.,
EMSCountyAw.ardt995:.~: ...":=",'... ';'.': '. ~..., '. ,--.};;9'f44. C"c:.' '. ".. _'.._, .
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. EMS County A\yarc;l~2000:,':.~ ':':.;" ". "'c.", ,:. .' '. ':, _ ,. . "..G!3944... ,. ,: '''-' " , .;' "'. . "
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Di;ect P:Q:~~ld\D~~:~;~,n,~Of,Elder~7~:~S;f~:;!i tj',. .;"" .... ,~\;~;j:;;0~~i~iiliS~{J,.:';'t~~~;;' 1m
. AJzhelme~s. Dls~as,e InrtiatlVe ,j,'-?Oo.O ."::"~.' _ ',: <'::;'"",, -:'.. _;'. :. ,.'~-. ..' ,.~ -::I\G997);.:';';:. ." ~ d:' .:'.";,.: :~, .': ' ~
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. Florida Departtnentof-Commtinitv Affairs.::';' .:..~ ", '.' " .: .~' '.". :'-' ';....<,:' J ",,' .. ' ., :
Direct PrC?g'rani:.'. .,.~<,-;'; J~" ,.--:<:....~ '.' '~'~"'.'....:.. >'.' ':. ',. '~::...: ..,.:..~,./~.':. " .... .'
Hurricane Andrew R~co\(erY&-Rebuildirig.Trust.Fynd. .... ->, ':-:~4:-.oS.":8~-.11:'54-01;.o30".::: f
'. Hurricane.Georges' ~'.'Ded~ratioii. #1249 .....:;.../,. :~':; .~':.'...-', ." :'::., .. }99~RM-2~:'1.1 ~54-61'-b40*:.' ~~~<'.~ :'
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'. Groundhog Day'Storm '-;-'Declaration#1204.'_ '; ,..... ".:.::'; :,..:. .' ,'.: '9s:.RM-N~11~54:.20-031 ~ '::..' ': " .
HurricaiJe- Irene - DeCl~r~tion #1506:.':':"';::.'.' ~~' '>,: .,-:. . . .'," : .;', 00'-RM':aa'~l1;~01'~ 119*:: /:> :';:~ ~:,::
. Eme'rgenCy.Manag;~nie'ni Base:Grant-'i999',~'~::~~;.: ,"~:." ...,:" ..99,-6'P~s..'11~54.:6_1-b44*"":,.::(>'~.
,ETl1ergerlciM~1I';<1lge61e~jBa'~~;G(ant:~iQo6';-::":{./<,~... ': "." . .~~~/.~. '.:90-C~:~i~t1':-s4-Q:t~044.~,~:' _::.::~~~' . -"
.' Hazardous MaterialEm~rgency.iPlari~1999::' ':.: ' :':'-.:.: '. . "::'-'.~~.:: 99~CP.-3V..:t1'~54:.22-025:::~.~, . ':".
. .S~nitarYWastewater~Mas~f.P.lari:. '--.'_.:',: ' '. r ';" :.-~.'~~9-bR~1P;1'}~54-01:'OOl> :. .,;'
. . ~oial~~~~~~~t:.<.(: :.: <C' . . ' .' · '<." . >
MONROECOUNTY, FLOR'JDA-BOAROOF COUNTY COMMISSIONERS
SCHEOULE'()F:EXPENDlTURES OF STATEAVVARDS' .:..' .
FORTHE )'EAR ENgED SEPT,EMBER 30, 2000 ' '
. Program:.ritie'-':'. ....
-: .~: ..;. "; ~
Grant fD'Number
Florida Department of Erl',;iro~m'erital Prot~ction
Direct Program:
Sombrero Beach Improvements
Litter & Marine Debris Grant - 1999
Litter & Marine Debris Grant - 2000
Solid Waste Recycling & Education 1999' .
Solid Waste Recycling & EducatIon 2000
Waste Tire Solid V\[aste ,
Small Counties SoJidWaste-~OOO . .' .'
Onsite Sewage Treatr'!1ent & Di~p'osal Syste~s
"Includes State Grants and Aids Appropriation Monies
C8368
LC99-42" .
LC00-42" .
RE99-42'" ..
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WT00-44": .
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183,581 '
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22 634:'
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4,855
3,565,448
8,682
12,495
85
53,390
38,247 '
33.500
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I
MONROE COUNTY, FLORIDA-BOARD OF'COUNTY. COMMISSIONERS, .' ~
SCHEDULE OF EXPENDITURES OFSTATE.AWARDS.:.CONTINUEO':. '~.' ..., .
FOR THE YEAR ENl?ED SE~TEMBER 30, 2000' '. .'
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O~erseas HighWa; HerJtage' T~a;I' , ' :-:-.. : ~>, '{'::. '.' ~ ,::'.?:..., . :', ',:~;~ :::<..:::~:};l:~~044"<~:,:;~>'" >;~:..:,_~,,":;.,":-:'. '~~'/~~
Keys Wastewater Ma.nagement Plan .'.'- . .--::~ '..:>,. :..:/ ::-,: " :.: ::: .:,..,:... .,:' ...~('~i,f~.:..SI?L?27"..;;., ':\' 'J,~' \<~ .,..-::. ,>~-:.,:'-. .
M . I" ... - ~." .. '.'. . . . \.'..... <4:''''^1I"1f.731'\* I .........,'..... ............. . - .
Stormwater aster P an . '. . ,.'.' ',' . '.';' ' .i.'" .~', .:, :..' - \ . , . .',' '.'. "'~'_~:"Y,VIVI ., _' " _,',;" :.. ~'''' ,.'.': :".~, ~ : . , .
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. Deref~ct VesseI.R~m(:>va~ . I '. '.' -;:.' ':.\).~~'" <'::.;' :'; ,;", '."':' ~':~;:.'.:~PY~~O~I~.!,~-;=;' ',',.:" ',,\..,~>.~.,..~
DereflctVessel.Remova~ . .' . ';."::.;' .:".... :..', : ,,-','.: .',~": qVS7:=.10~:.,'".,: '...;' '. :',,;.
. .1 r .' . . -"1._. .... ... _ €. .
DerefictVessel Removal" . .. " .': ....~. ~:.." ..'. c :'. :' .... '-::DV99-0t'" ,:.;,1'. ';-,~.: ':., '. ' ., .
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State Aid to.Libraries '. '. ~"'" ..... " ", .' .-:;;;-: ,<'. " ,~. ': '.:' .,' '.' ..... ::<~:99,.s:r.;.21 ~ ,-"',< .:.'..,7._ - ,.....:.> .
Siate Nd to Ubrari"~. ." .... . ." . 'c:E>;'::1;l,,:)'fAi:> :"'}";<!~:~~8~:23:'{;:}:r~ X~.;>},.
Total Department .." ..' , .".' . . ,,," ,Y-"7~,,':'.1IIiI
Florida Departmen'tofTn:i~sportati'ori:,..:~: ,.'"j' " .:. ,-,~'~""~::" ';: : '.-,;. '.. :,':;,'. . '. '.... ..--r
Di~~~::i~;~e';;~~~ P;an3 / .V..;>::,{;,.,:~, , . .' "';~J~i%~B#:;L1nt~~ii;f?',:;::,:,:;;.
'. '.. . ~:~S:~:~~~~nsportatiori PI~tiiUPdal~:" .......;...;,.i..... .';:.' ...: ;.-E::i~!~i~1~~if~~gg~~~f:.",f;,:~
Key WestAirport., . ~,r :::.;:'. . VVPI#t682,~783/Af:~7:a/9QOO0;-3910* ..0'. '.".."
. KeyWestAirport.,' ::,:.'< ~'~.wPJ~8"2?784/AF6?4/~dqo~a~.69<,~:,':. .
Key West Airport,. .'. .,: -:.c-: .' >.~.Wp-I~~26n4/AF2~O/90099:.3843~:,.. .-'.' .
Key West Airport '. ' !" :. '. . . .. ., ..... -,'. ~"'7wpj#682$.779/AF'68'5i9doob~j'9d~:: " ~:.". ~.~.. .
Key WestAirport~..' . . '.,1, ....... . '.. : ':. .,: }....>~. ,~~::~. "', ...'":~.Wp.I#682~55[A9304i9009'i-38.07;.-'~..-'...::.,/,;
KeyWestAlrpor('. ... ~, -.,:: '::<'~ ~,: '.,.'.;.:< :.,.:~:,::::.;:2.5438~1.$~,:011m24f.';--\~. '::::" ", ') ;;';.:
".' . , . . . ,1" .".,.J , "._'.' ..... '. _~~'.,< ..' . '_:'. ' ,~. ._...,' .
. KeyWestAirport: .' '..:.....,....~......:,:-:.:,<'...;".'.. .", ..~~254369184'O.11AF776\..-.;'.:.,. :...........-
KeyWesfAirpoi-f. ',' '- ~. ::...,~..:-.>.-' ,-' "-:'~"'2~38,31?401iAF7i4"~:::...:-~' ',':.
Key West Airport .' ".: ::'>:,<'.:'::'~,~,':'<::'" JL',:.:?s43.t518401iAGii7f'<~'.," ,'~'~ ,:'::
Marathon AirPort . ,,' . ",.' '.' ,>25437419401IAG994"-.....~ .'. ....
Key West & Marathon 'Airport ' '. 'WPI#68266821AA828/90099-381S;'
Marathon Airport . . WPI#6826785/AF390/9009&.3838*
Marathon Airport . WP1#6826780/AF289/90099-3844;"
Greenways Master Plan ': 252077-:1-14-.1/AG408:
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Receipts: " '" .,
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119,014 178.431
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The accompanying notes are an integi-~rp~rt o{this'schedule.-
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. MONROE Co'UNTY. FLORIDA-SOARD..OF COUNTYCOMMISSlqNER,S"
. SCHEDULE OF EXPENDITURES'qFSTATE AwARDS:CONTINUED .
" F9RTHEYEAR ~NDEp SEPTEMBER 3~,2000
--
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O{rE7'ct P.f9gram:>.:-:.,' <:':.:':' ,.,.,~:;::,.:,:,:,"':~,\': ;:,:~:._::<<.'..:~:~": .:~~ :"~'. .' - ":'. ' .
Commu~ity Care (oiDiS\>b1e." Adul~2900 J >;J::',,'" , ',:: ""',,!:,ti((;(;:: I~e.-o2~;',I:,~ii;"'
Dir~ct'~r~2~f~f.Igi'~E;~:~~j~-~v~i~~';:::;\C('At>';,.;( ",:(,',t:",i:::}::~y""., '
.... Court Rep'o'f:tef.Grcint~ln':Aid:':'2000','::'.<.':.:/::~.:-.. . t.::," \.:'. ,..: :/". '-'--.', . _ .. .
: ArtiCle V Tru'sfF.(ind' (Public DefenderConfllct:Att6meys)1999"""' . ~,:.~r->:;: :\!....:;::~....:., ~i.;.: ..'" .... ":'.~': ..
"'Artitie.Vr'rust"Fund (Public{D~fender. .ConfJic;t:Attomeys)20od: ::. .,.._-:: < ;~j: ~ :';''":;:~'~'',: _ ." .'..
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'~ici~-ii~.;~~~riP~1?-~1}f~~:'~!R~:\{:~:1':E~~.{t:{~:,.;;~.~~<::,:~,:ijF~:,';:~r;;~,;:;;;
".,':: So'uth' FfoddciWaferManaqerhent District.> ';': ;.;. .::.:~'~"::.,' '.:~' ',""'., ~
Sanjtary.Wa.~t~water,Master: PIAn . <~.;~.:-'~.:~>~;~.i"::;~,':,' ~.' ;':':~:',}':., ..,.C8789-.
Boot K~y Hc:i'tp6r.)v1arifla :Stofmwafer "De-nion~tr~tion Pr.oj' '. .:..C 102.5.0
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. MONROE COUNTY. " FLORIDA' ::,..:" ~; '.:.
,BOARD OF COUNTY COMMISSIONERS';," .',
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. NOTES TO SCHEDULEOF..ExPENDITuRES OF'~FEDERAUANb"STATE AWARDS.,. .'
, ,'" : -.. ',,~,'- ~~~~E:"'~~""EN'6ED:'~EPT~~BE~'::'3;b} ;b:ri'h:. "'.:', -- .- . .~" ':'.-~""~'~:::' .",' " ' .
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. NOTE.l; - ,SUMMARY" OF,' SIGNIFICANT::ACCOUNTING''-POLICIES:;,,'~.::<:~/"zy''~:,.,.: :::,.~ r::::';;.~':',:~L ::';.:';.....:
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The" accounting :',pol; ti'es,~',arid,~pr.e$entat;.on: 'o'f':',th~~,:S.ingl,e:~~Aud;t::-,_report:',df.;th~-' ';-' ,; "
. ~~~'~~i.~t:~e;a~t~;~p'~j~~~j~[V9ThE~~~~~~-:2:~:f~~~~~_~~~~1i~{~M~$f6&f~}~~;[[:,....'
reportl,ng .and,.:'comg.l;1an,ce <reqqlrem~pts~ .of:_~h.e:')~1Jlg:1.~~;l\ud.!t:';Act'-,oL.1984Jan.d, ';..,' '.
, Off; ~e.' '0'( ~1'~~~.ge~e~t(~:~'n:q . B.u~~e~).(~~~J; ,Gf~.~,u1'a~ry~~A~:'~~~,;f,~~1~ftfj.~9.f. ~sJat~~~>'(pS,~T?~,:: ,J; :.'
" Governments> . and.-Non :Prbfit:::Organizat-ians ~,~~' t;-~: ,.::':;:: ':";:~:',',:,-:~ ':~i ;'~t.:;;P:'::~,~.: ..,,-~~ ~~:~-!J,{;!;'t-'~~:'~',~i :". ,~.-:,:
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Report; nci' Ei'lti t i-,'::~~,)~ffe"~Si.rlgle': ~uqi t/Act::. of-'~ -1Q84:-,:~h~:,O:M~:~ 91,r:{t.fl ar.j;:A:;:13~':;$~,t;:~>~: '"
forth .'the: aud,t -=and "r'ep6rti'ng~,:'r.equfr'emerits';'f6r:"Yeaer.:a r-:'awar.Cfs:.:;::;':J-h~': BOarcfi fias~~::~<?':~\ '.'
, i'nc'i uded..: .sGh~~Ji e5'. 'o,t '~~p'ehdi:trutes~~of:j:eder'a f:~n~~S~~l~~'AWaF-~)):'o~~s~t'jsiy:~the.\~;'.'::':':'.
a'ud-j t 'requi ~ments__~o(,'?'i :l,~ gov.~rrl~.~nf.'gra;)iQ'~'.~ag~ii(rfe$::;?~~ig;H~~:~~~{;':,'~'-i ~}f?!;>r~,J:~=~ :(t~.' .':, .
, ,,', '.-,: ',. _:'':-:~':~:".,.:..>:..~;:;:,,,,:,,~...,,>:,-,,,-,>,-,,:>.,~,,:<;/";'~<{~\~::~::':,\.,:'...'<~<:'-:'::,:'.;'.:'~.<:~'.(~>:.> ,
Bas; s ,of. Accourit,in'q -::~.. Basi s ': 'of, :,:account; ng' ,Tefe~s . ;t~'; whenc,':'r:e~enues"" an'a .- """
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expend; tures:"or>expenses, . are :,fecogrifzed':u:, n: the.'accourits:';:::afid'(tepdrted ~dn<the;,' ~: ;.:,::
.' f; nan~a; "stat~'nients :,('::'a:rid~:to'~the~;':t.lmingt:of_:the~~'iTie'aSllr.em~rii:~:/ni~'d~~Tr:~gar#.ies~\',~: (, "
, Grant' mon'ies 'r,ece:i'ved'.7:and.prsQur.sed~ Qy:'-'the'.,Boaro"are,;'fo.r:'.spe'C1~f.tc:~'pur.pos~.{;,~ricL.- '.:.: . '~".
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are" subject ',to ,~ 'revle~t',:~6y<t'ne.:..grantp~r.: :ageDCl e{~"::';.'~'Such:: ;a'tidJ,t5,,':iIiaY.",.result3~i r{:';,,:? :":,7", "
,requests ,'for{ reimbu'rs~menf-<due:,,'to':',dtsal16~ed: eXp'ehd'tutes:/}~'B'as.~(fon'p"rtb~:,':":,:,, '
experience. ,':the,"B6b'r'd.:d6~s" :~~f'belie~je< thaf:"such!::,di:sa1.to~'~d~'e:/~:i f~.~ny';':'woui'4 ,:.",
have -a material: effect on the ' financial. pos;:t,; on' 'of"theB6ard:~,',':;As :ofHa'tcfi:'9 ,;
2001 there were "no' material'quest; oned". ordi sa 1 lowed 'c:q~f~: a's a::fe'sult:, of:
grant audits' i'n process or comp 1 e-ted. " .", '
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MONROE COUNTY FLORIDA-BOARGOF.,COUNTYCOMMIssfoNERS..,'
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SCHEDULE OF MATCHING REQUIREMENTS: ..'. ",
FOR-THE YEAR ENDEDSEPTEMBER3q"2POO;.,:'~:',' .!. '....,':~....,,:::-
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'. " Contract. . ',c, . .Relr:r!bu~abre:.:,;: ~;or Re~unded, : '.':._, -' :", .:.
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Program Title , ,..; , Number;'._..<~..-"Experfses \::. -:::'Affecting'Match'::'..r:<~:. '..-'. .c' .
. '~~:c~~ar~~~~ent' of.'Elder Aff~i~ . ... ...... '.: (. .";,g'f::,;;iJ~i~!'~};i~i(~ti:.;,g:..~<f:tf;i~1i{~~;;..
.g~~~~~:~ .g:~:~6~ .~\~:~~.~gg~,. '. . ;. ~ ."~..'. :....~~~I~~:;fJ.'~?J..:~?~;l~4;j,;~~.~:r;_}i~;;~~~:~[I(t;{}-1i.:
.'. '. Total Department. . ..'" ,...::.::' ':"":;," .....:$.: .<",_'~, ',-776;286::-,~',::,:,:::", '.:<-_'525;7.55~;:.."",':;'~'::_: ',.' .,~:.
. pa:~::d2~::~~i~~;~;:~~:;t~:f'C ;.,:,};'i;;2r~:~IfIl~;:}:'i-'~),:f~;~~\~:;:~~r);:(:;:"t~iA~~)i'~"-'
Elder AffaIrs and 'Alliance for Aging: " . .,' . . ". -: _' :' "'-'~ ',,< ~; ~."> .:.' '.'~:" :.?,..; _.~';' -:':. '~:', '., ~,'.. .'.", '.' :.: ~". :"::;~": \'.::' :~, ,.,.;..._.'"
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: Older Americans Acf1999' <' ' ':.. :'-"~:":-~KG95,t,,": ~:".' $ ::~'.:... ::='.':160 499:'~:':;-;:.'(:::--;'~'J:' 99 189'i':.::.'~(':'_.s.. >, ':'-:t>.~.
OlderArn~::::;~:::t .' '., ".+~~%j;-;:~(:/;;,~:;::r~-'I:"'~.':':;:::~;;:;'.;-1ij';:;?,S{'
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* "Grant terms'do.'iiO't co~~d~e wit~ the Board's'tiscatx~.~.r~:~Fii.6r4.(hgli. Jh.ose'g'~ari.ts:begjiiriing-,:-::r~':.?-~'<i:'::.~~;::~~ .
; in the prior fiscal year ~av~ an excessfunding.ma~n.it)l:p.fesemed"as:of,$ept~'ryJberjO:'1999: .::.':: :~}.:.: ::_~ :-:...'~::; :~. '_
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- Fixed price contract based'on units of service"deljv~fed:;..Baiance''isj-emainfri'g:funds'':' '. ,,';';:'.~\:<~.~:;) ~":;_:~"~'-:" _"
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MONROE COUNTY.. FLORIDA-BOARD bF~:CbUN'rY CO,MMrSSIONE~S
SCHEDULE OF MATCHING, REQUIREMENTS.:CONTINUED '
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FOR THE YEAR ENDED,SEPTEMBER 30, 2000 . ~:. ." '.
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Program Title. . . . .,.:i~~~rt:;~;,}:#~{;~t~;~~o.:>}s>;,@;y~:~~:-,;_:,::
D~:~d:r~~~~~mentol EiderA~i;;'~f~i-,>;~t:,:,iM_,\g,::g!'~j()'~;,fk,;~si;,,~(:",~:>)H:'{\: :,',,:
Community 'Care for Elderly'.2000 ' ..:, ,:'.~ KG,9if .~' ..... $, :'::,'-. > '. .~,:,<:8.8,1'7:0': ~". !~:::,..;.>:i';; t." :'..: ;.. - "~ ;.-,.,
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Passed.through~tate.Department.of., ,.'.. . :'r,.::,.;....:'~.:'::. I .::: '~ .- ':..~~.~.':- . ;." -.-:....,'...~! '. "," " '.', :-:" ,':,:.J'_~~~"
., ,Elder Affairs and 'A1lian'ce' for:,Aging:;.. - -' .:." ~:~ ..< .:- ~:;~:,..:' '::: ': ,,::,,.~:,:),: >~;;--.:,:'-'./;~: _~, J; ", . ',' ! .:.,. ".: .':: .,: ,:.' -, ..." ,~. .-, "':'~ 'j;: i'~~
.' Older Amencans Act','i999~ .' "'. ~~:" ',- :~-~:..' :::'.': 5: KG'9'51:~::":', :.,'$....:i~:';:~:.....'~:~~13.ci~027>.;:~:.::'-:: .:~~:.,:~,~:.,,;, ::': ..~>~~.:i:.:~-;J~.:'.
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Older Americans Act2000 '.:c . .> c" AA029.~.S-~ ,>, '::..r :66,776: :- :.:~' . , ....:< " ". '.' .'
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Total-8~partrnent "",' <;>:::;'.~: "~'.: /::>.....1'96,803 .. :.' .: :,:,'/:~;-:';}.:
. · Grant term': do :~t~i~~id~ V;i~ .tl1~ ~;~;~;iit~1~~~~~~~J6;'~~I:rici~:~;;h~~~9fri~i~9.--;:::i~{~'@(
in the prior fiscal yeF! helve: a'~ 'ex~ess fundingm~~iljtX,::p.f-es~:".~ed.,~s:or$ep~e~~~.r:',36..":1~99~':,.., "'~ ;,:\:;-;,~},')~}" .
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** 'Fixed price contract based dri units of serVice. d'~liyeie'd:;:Bat~ricei~ is }e'ma'i~ingfunds~': :-:.. . .... >, ,'; ;:': ;::;::">
.' unexpended. at .end of eotet. .';-~>?I~~~ 1:'(;C~,;,,>::.- '~2:-;;:-, ::,' 'Y" .... "~.,.. ... ".;;:"::~\,,.
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MONROE COUNTY; - 'FLORIDA
BOARD OFCOUNTY"COMMISSIONERS
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: ,,::,',:SCHEDULE:OF'cLE-RJ("S: 'MODERNlZATION':-mUSTFUND:
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'..-FORTHE ,YEAR ENDED;:SEPTEMBER:'3d;: 2000~:~;~?;:
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.: Revenues
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:,-, Total Ava,lable Funds~ ..':' , " " '.: '_C'.;, :'"~,, ,;,..,. ""~""", ".., .,.:'... .,;..~.. :,..-. >,(,~,,: "'l86 '629'~ ,-' " ,
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Trt.ist:"Ftiiid~ Bala~ce " :,~~ptemb~.r..30,:;2000~,;::::.~.'~" ....;.- o;,:,,";":'"~>'~"::< "'.<, "',.~:-,,:,..~$-,.~. ,.126,629:
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EACH'MAJOR PROGRAM AND'INTERNAt:CONTROL OVER~tOMPcrANCE IN.'ACCORBANtE',:'WITH,OMEr-..:>;,,:"
CIRCULAR 'A -133, .:.: . '. ':',;' '.' .-.' :.~/- .' ~...::. :~ '..,>:.;: '~'.'~'?,:~~ ':-.-. .~. "::;,/', ~ ..,'. :,',:<:':'~,:~:.~' . " ; '>':~>~"':~:';~:-' '.:.-: ,"< ; ~:.'. -"'1)
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Clerk"ExOfficlo' ",<- -.-\'". ." -..,::.,~.:. ....~. >'........;.. ......:...c..... ....'.--~.~. ~~-:...,..l~.~.(.... ....-.
County. . Fl on d? ; (ttie~:' "".~oa.r-d")\ .\11t1j.j;.,t~e::_.type~ "'.qf~ '. COrlJP.Ll~~C~' .'Tequ1. r,~lT1en~~..;.<:
described in .the 'U:.S~ : Office~,. of '.Ma'riagement'.. and:. BUdgeF:(OMB). .Cfrcul ar. A.133~,:';': .
Comp "i anc.e _SupPJ'~merii'~.that "at{j;p'pi it~b' e'; :to'-.each '.,df...its'~ ,maj()r.":Jederal.. ,: .. ,,: '.'
progra~s - tpr~ the':year.. end~d :-~~p~~mb~r-_"~O~'/'2000;_"_'The,'.~q~~~'.~:-.majori.:fe'de'r?J .,.... .
programs' '. ~r~,'.i d~ntit~:~,d/i,~:<f~e~;~:~~a-~{'}:~(:,.~~?~~Qr\' S.. Orr$til,~~'.=-ies~~g_~;.:.:ot}~h~{..:,< '(':..
accompanY1 ng schedule:of.f1 ndlngs ,'and,~'questloned _costs.~ ". CompTTance." wlth';the.';"
~~iu:~J~~nt:ed:tai aw%;iJ:!~;~;;Oi~~IZ~~~~j~~~~tjQ'tFt:h!p~~l~~~~'~~t~~~:~Z~~~-__?: - )~ '. .
Our .r~sponsibj li,ty Ks~:t6 ~xp'r~$s; at\.opi~nJ~on'~h:the.Boar:c!" s~ to.mp 1i ante,'ba?~d:,orl~,' .. ,:-,~:'"
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our audlt. ,:.' :,""'" ',>:~~~'::l::~,;>'::-),/:;. ,:' :.~ ",'." .:.'~. .,~'c ....,.:. ," .~';,<\:, ,... ..
We . condu~ted ':~ci9.~::'k6d{t.::6,f{:c6~P.~'i'~'rt~'~;:~'j.n.:,~~~'b~~,~'~~~.e::~;~i-~h;~'g~p~r~l\'1'~::~,ts~pie~':-;"::" ,....~- ': .
audi t i ng stand~r~~:< tD~;:~~'~'ripac.p~3~,RP}tS~ ~e. : to';Jtn~qc.l..~,l;.:.~'~~,~~-s,~: GOri~~1.n~~: ,i n . :'.:,:'-::~~, .~'.
Government Aud7t7ng$tand~rds,;;.lssued':by~:th~ Comptroller ;GeneraT"of .th~ Umte9:': '.- .
States; .'and' OMS- Ci'rt.uI ar':'A-'133:. 'Audits:'''oi,States:/ :L'oca fGOvernrhehts ,':..,and .-",ion'" ". :.:':
Profit Organizat'ic;ns:': -.jho~e."sta~da'r:ds;',and::OMB~:C~rcu1"ar'~'A~i33~' reqU.ir:e::'~~~'~.:we :.':<.' :..... IJ
plan and perform, the audit to.' obtai n, rea'sona~'.e ,,,assurance' about::whether .-.' ..'
noncomp 1 i ance' wi ththe types of compliance requirements 'r~eferred to above.t'hat .
could have a direct and material effect on ~ majortederal progr~m occurred.
An audit includes. examini ng, on a' test basi s. , evi dence about the' Board; s
compliance with those r~qu~rements and performing such other proceduresas.we.
consi dered necessary in 'the ci rcumsta_nc~s: . We believe that our- .audit provi des
a reasonable basis for our.opini.on'.. ""Our, audit does . riot provide"a'leg'al
determi nati on of. the Board' ~. comp 1 i an~e With,those'r.equi rements. ; .'
WM.. 0, KEMP.C.P.A.
MARVA E. GREEN, c.PA.
KEIvIP'.~ GREEN, P.A.
. Certified l'llblic'Accountants.
. 1438 'KENNEDY DRIVE " - .' -':.. .,
. . P. Q,80X 1529_ .' .
~:KEY WEST.R.ORIDA;33041'.1.S'29 .' . 'MEMBER :Of"AN.ERICAN INSTiTUTE
>_.'.; :'(305)"294~25ar':-.",:,' . '''~,AND.RORIDA 'INSTITUTE- OF.
. .", . FAX # (30S):'.294:.A!78 .:' :, . ::CHi:nF~ED:.PUBlIC .Ab:OUNTANTS'
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AUD'rTORS' :REPORT ON . COMPLIANCE ~WITH' REQUIREMENT5.'. APPLICABLE TO '. >
INDEPENDENT
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Inour,"ppi'njdn~'::the: ,Boat9.~o!TIplied. .i.n a'r'JnatE?~ia' resp~~.~s>'_~'w:jth the..
recju irement"s :ref~tre~'~~t.o, ~boye :~,tbat, " are'. app '1c?lb l~;;~o ... each:; of.'} its~-major.
'feder~ l' -pr,ogtams' '.:f6'r.; ~r~.:y,ear._..:'e~9~(;j'~S~ptem~~r 36-..:. "20.00: '. .' .:_. '::.:';' ' . .
~.,.. "'~'."." #::~,'~:. ~~;.' ..:.:."' '.:~' .:-. -'d .':,~ <~!':'.'_:.:,.:: -',~_. '>. ,::~_r...-._ -"_'.<~'~_' _ ". _ ," . _ -'.
Interna"" .Contro' 'Ove~ Comp' iance,. :.' .. ,~..-; .... \ -; .' '> .'. .:.. <::.-.:-:. :.. :'. ,...... ,.... ...,: '.' . .'.
. The management <6fthe,:Bciard':'i\',r~sp6nsible..:'f6T: "estab) 1 shi rig 'and~m:aihtaini \19
, effecti ve':''-nterni3Y;?contrpf: 6Yer.~:);coinpil a'nc'e':::w,ith~.. reqUi.r.ements:~:::6( J. aws.- ,.':
.' : reg'u 1 at i on's ~<c~:h'th:icts:: ~'D~ ':gr-ari~:~'~.ap'pB.~ab 1~':.:t9:a'~d~ra,':::p~6grani~:/i.~~-:P larJ~iri~J:' "
:' and': perf orm1-hg"6u:~;\:~pdit .';,:, w~::''''Gorisj'pered, ::-:the.,~~oatd.~~~,j,nte rnal.-:' contro'l:':'over'-':'
: compliance :'-with..req~'irenients':.th:at;~C'O-Lll"({:have- '.a. :dif~ct, ',arid' ,mater:-i a I.', effect., on :a .
. . major:-' . feder~'l':'.pro'gtam..'i'n" :o.r:def:\tli,:: defer'mfne'~'Ou~ )uqi~t i.ng':rr6:c~~lN:e.~ :'fqr;;:,the:"
. purpose .~of...expres$i.lig.;6ur.~/.opiJi.i'oh~~.:;(jr(compliance.. .ana.:-tci..'test':'~nd;:;.re'~orf.-:on'. .'
"i nterna', c6~tror.:6v'ef:; ~ coinpl'i ance;~i'n<actor8ancit'w,th,.6f1B:':C'frcul'ar..[A-.i3j-;~~.i':.'.'.:..':~::'~' _., ':.
". ,:' :' ,:. . :':. ':" ,~':' <.,: .~.: ....;~:\-:'...:':'.<;,'? .~:'. >:,~')~(:'.; :.'-::)~.,:~,\,;.>'"..:~:;.'. :~,.:> >,.:...<:; :".:: -,.:;, )': ~~/ '-=-~.~:}: <,.--::~'-.:~_:::.:-::: .- ,
Our ,: 'co'n~ide~ati:~~:,:::"bf ...\th~ .).:i:~ter.h~]"> ~c'~h.tr~{,::.'o,~e~<'-::~ompl~i ance~'. :':w~uid>- :ndt'.., \, ::
. . necess a~~i 1 y' : :':'d.i s'c i'b~e'.. .~al (:'. matt~r-i.:~:'.i~(: t'he}~ ,..- ntern~ i-,<:::'c.oht ro.l ::th.~t:> .:mi ght' :~ b~' .: -, "
, . ~at er i a 1 ,:wea'k'n~ 5S es:'~;': A'~'ate'~ 1:al:.we.akHes~ \{s' .' a...:cond j t i 6fr,Jii~'wb ifh-}th~\~desi' gh':ot' ..~;,."
.' 0 pe.rcit,:i.on:: o.t ;,6h~:'o:r>~Q re.i ofj h~'~:lhte'r.;,~ r~~ontr.'C? b,tomponeri.t5.~6es::';'riQt:);;~au ~~"1:o.:"--:"
. a" ':re iat1VEtlY',~.::.i o,w~',/'Tev'el: .:i:the':"'::'f'isk.)iha1::::./honcOmpl iarice'.;~jth:';,::'appj,;'-caf:rle;; .
requi"remen'~'?' of: :laws< ,r~g'u-tat~ oris:::,.-'contr'a'tt's ::'~i1d:gr.ants:'that'wquJ:d: b'e':m~te'r.i a',:,:, '.-,:
in' re latton'.tO':a majo('.federa l:'pr,ogr.am;; bel n'g'-: audifecr may' o'ccur>and'not': be'-',
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dete.c1=e.dL~wifhi n '"if-'"J.iinely~period.))~,;;e~pl'oy~es:,~j n- ,the ',' ~o'rmaJ",~:~.our.se~.':o.f. ;...
'. :.peGformi ng.: thei r:.' "~a'sslgr{ed~< funci'ioris.:~,:;'~e-:;~n6fed;-<'no>:m'atterS:<:i n~'oTv.i ng.;~the'-;',:;' .
: i nterna.l> cohtro".:~~b:~ef' ':~om'pl-i an,ce'.:.':~nd};i ts::';6petat;'on' t~:qf'\\ie: ::consi'd~r' :t d':be-'>'
. . ma t er i~ 1 we akry~ ~ s,~s (,' '>C-' .',. .,. 'Y, )j~': 0:..'/,. '. ,)' ".,',. ,'.', ,', ,. ., . ,'. "" "
. Thi s report .:' is'-::lntended soTe' y.for:::the~.::irifohn9ti qn ;~f~the: '~o.a.r9.. '9f~-.C'D~nty ':: :;.:'
Comm'; s~ :foners .:'.' manage,merlt" ,and:. fed~hil ~.-awar:di;,g .:.'a'geDcie.s:.:~r]d ,,:pa~s' ~thrqugh~',::' , ..
. ,'.eDtltl ~s :ahd,:.i s::"riO:e'''l.Dt~nae'9' to be':and'~~Dq,ul~d.:'nqt ",b.e ':use~~by'- any'~h~:~<?t:herth~n:':, '
. thesespe C~f.fe,dJ~~t~; e~i:,"~;:~'.':'_; > :r~r :;;~:'\;:'}:u", ' . ,~,.:'
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Kemp & Green', P~'A.,;\~,.,..:',~. '.. ,". " . .
Certifjed PUblic'Accouniants-
March 9. 2001
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SCHEDULE OF FINDING~~D QUESTroN~DtOStS ............ " . :..1_
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..',. .;', ~OR THE, YEAR-' E~,D.~? ,~EPTEM~ER, '30 :':;:~O.o.O::., .;:.~"" .' . ...., .0 ".' ..
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'>~J;," "., : .Suirima~Y: :"of' P:~dlt~r.! ~ . Re~tii ti;;~'~::-<::~~'-:',~~~~,' .: ~> ,.:.;.";~ " ;,~', '.:: '. '-.' ;.~'~~ ..
. ..' W~ ..,ssued.a.~..~~~f,~.lETtif-~~;~i;~,"o~:}~~;.}~n~n,~~f1~I~~~&~~~0ij0~;i~SiJf:;~:,~-:.i~".:.:,;... .....00
. ,The. requ irem~nb:'c6'rite.rni n'g~ the ',di'se) 6su.fe,;.of:r~.p.ortab 1 e'~o'~qi.tj orrs-~in :'i rrterna 1-'.:, ", ..' .
'. ,ont ro T H d i 5 ~ ro~,ed' b 'Y. Xhe~uditof'thel~i nan ci al-Stat~ri1el1i:~:.ani!,.thi;:: FeJ ated > ,., ...... '._
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, :. ..':. , The': aUdi,t >',qi.d'?iio:i';,;'(jjs'cj ~se '~:' any:: 'D9h~'9fupri'ance\'" mah~d a i .":~:.~~,~;~tKe:~:)~'ibanc,'a 1\ ~ ;{~ .~~:.,.~~~"
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': . 'co]1trol ,over.~' .rria.jorj~r9g'rams. discl ose(;l'" ~y-:the: auc!t.t.' a,nd~!r~<rer~ted, di s<;:l o.~ure>" .:. ;', '; <..',
as . towhethe'f 'any'.sU'ch::'condlti o'ris ,were:riiah:ri a 1, we'aknes.ses:'d6es-:riot.~applY.', .' .'. '
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We. issued....an~uri'qu-:a]i'.f.ied 'opinion pn' cbmpl.,i.ance. for. '~ajor'':prog~ams~, ,:~'~:: _.', . .:. .' . .,,'
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: 'The.: audi t.:9;i9:frJor';.9t~~Jose,'~"arlY':~u~j:i!.::Li.D.d,ing~,wh.lc~<~e~:are',,:r~qU:i.r,~d~J6~:;/epo'rt :..:'.:~> '.' ...
under: ,Section": 510(a)". of,.OMS.:Circular';A:133..... . " ' , . :.' ,; :"..:,':~,'~")-::;..", .' ." . ': .
Major p~ogr.~~f~;~~f~r-"I~!l~~st ;': \!;%",j>.:, . .'. .: .-....>~'{, . . .
'.' 'Watershed Protection' :andFl ood Pr:eventi'ont ..,",: ...':j',<" :-:":,:
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. . Commu.nity., 'Dev~lop'me.nt,:' sTocK: :Gran.t/Sewage :...' ::' :::..::: '~'..,:,'~:' .-..' "_'
.0..... l"'CFD'A"14"219 ,.,... :', ~ .' "".'. ..'...'3.98..84.6:.......'. . :.' ..'.... ".
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. Key West: AjrpQ'rt:''Im'prov'errient pr'ogralJ!;-". ,', ..:':><.'.::....~..::~.:'>:-:.,' -:"::'.:.,':. .":" .' :.
.;,. CFDA 20':166: :~'>"~ ':~', ". ", ::~,' ..'.,....:.. " 1'. 211. 432~. '.: ...:,.,..' - ~' . . ,
FEMA Public.As'sistance Grants:'. ," .
. CFDA 83.544 ..
MONROE COUNTY.. FLORIDA.. .,
BOARD OF COUNTY COMMISSIONERS
Percentage'of Major to,Total Federal
. Expenditures
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354;195
$ 4 :488,,072
Total Federal Expenditures
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,SCHEDULEO~F~NDINGS' AN[} ~UE~TI~~ED: C~STS-,(Cont;_nued),
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BOARD OF COUNTY COMMISSIONERS
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SUMMARY:'$CHEDULE. OF';'PRIORAUOt-r.:,FINDINGS::
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BOARD' OF COUNTY COMMISSIONERS
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CORRECTIVE . ACTION':: PLAN'; "
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FOR..THE YEAR 'ENDED "SEPTEMBER' 3D,; :2060' '~~':.',.,
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requi red. to.. be : rep6rt~d.~by:-.OM~;"Crf.cuJ~r> A;.J.3~;;'~.:::A.tcor.'dif.igTy~~<6o'.C:9rr~~c~lye'~~'.~r':'~.o::.:.
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.' However';' : \;J~ noted::.other." matt'ers;;j' r1vhlV,:ng~ ,.th~\.lj;ter.na J.;;'contrh i~ ~..b;et .:.f{nana:a:T:-::,,:~/'::7':";::.-
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. reporting that: we. hav.e....rep'6r.te(f. to: ,the::: management;~:ot';'~the...Board:.~i.il'.'.a~~separate\:.:~.~{;~>..~:.-;"
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. KEMP '0 GREEN,' P:A, . .
Certified Public 4ccount..ants . " . '. . . .
. .' . ~ 43B:~ENNEDY,~.ORIVE ',' _. . .. .: ,'. ':, ,~ ,,c": .., . '.'
',-' '.' P.; 9: BOX: 1529' ",:' ." . ,',". . ,. ,." ....... .' ..
" .,..'" KEY WEST;' RbRioA .33041-1529.... ',."MEMBEROFAMERICAN'INSTITUTf
NM:.9. KEMP;C.PA:.:..i..;.....:..: . ..~,..':, :>.(305}':29~25Bl ";:~' .......'. :.::. :/:.ANO'R.6RioA:!NSnTUTE'OF:
o..I\ARVA E. GREEN; CPA.,. '. . . , .' . :'FAX. #:.(305)' 2~.4-.4778:: :. ">'. ",c. .~.:<.d-RTIFIELLPt.lBlI~ ::~CCQUNTAN1S
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. '-INDEPENDENT 'AUDITORS ,.,A"REPORT 'ON EXAHIN-ATION: oi=-.-\ MANAGEMENT'''S', '.ASSERTfoN: ':ABOUT ~ .~
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. < we.ha 'v.e.. .liam., ~ed;riia b:a~emeW 5 . a~ sert:liirr' :dated':Ba;',cIC9;~ 20oVtfi~tr;,1: h~~aoa~d{ pf"; ,::~..' '. .
. County.::, ,..commi ssiot1e'r's,:~~.',(the'>,.~BoaJ:'d~~.f.':; :.compl ted~:~,::.\~Jth~'t:th~~i:;.a.1J bwable:.'~rcast..>. ::.-: .
" ',-requ.lr.ein~nts/or<~~e ~'gr'aDt~i",'.a-n.d" alds--:~appr9Pf.i'ati'on'!:(~-5.a~D~\~i e'~: i'r(th~~:sch~9uJ es,;',:: . .
. '-. : .of" expenditur.es",ofv, federal :;and 'state--.:~~ards ;:".for.. '+De.~ye'ar.;:end~d...s~pte!l1ber-:"30:.:- :.,":
. ,. .....'.2000, :":~~'~.Managemeiit:: -i,s'!:.-resportSi bl e '. 'for:- :the'..; .Bo'ard~~s..:/~6mpl1jmc~ .~'. WJth,:=.'tflOse '., - i
. re~i r:~.m~i1ts-.~,.:.i':'our~_:":~e$pbn.~\bi:lit{:Js::~i(:{~ .expr.~.sS:.:::?j(:~p}ri.i.o.~.:.',Qh}.~_ah~gero,e-!l~"'s' --i:.' .~ ::',11
asser.tlon' about.. the: Board ~ s- compll ance 'based-'on" 'our: exannnatlon.,> ':::~'.. ''-::;.'', '.. ,.'- . ~ '.. .
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. Our:; .ex anii nation was, made }n ,ac~o",dan~e'wit h-~ta;,a arBs :'e i tab 15 s h"c1. b ythe' . . .' '1
Amencan. lJ1st:Jtute"of-. Cert,fled .P.ublJc:Accountants:E~md~..9ccOl'?dlDglY:nnc.luded:' " "
'. exam i n\!lg ;96 ca.tes:t:tia siA;'.'evi den~e 'about' tile;.. IrQa r:d,:s;,'f.:9~pJi;anP~,~i'th,;~h~se; · '." .
'. requl reIT.I~n:t~<a.nq :::p~ rfofml.ng ~:.suc:h ,ot,her," pr:'ocedur.e.s:.....as:.:w~ '..:c.oQS,.l de.r~<:t.:. D~~ s? ar Y
.' .in<the ;Ci rcUri1stancesl:>'We"'believethaL'our';'exarriihatiOri~"'Provfdes:':a'/reasonabl e..' .:
. '. bas i s J or, .bur o'pinion :;': Our :exami n at i on does riot' prov':1de"a"jiiga l'il~te rm'i nat; on '. .
. ..,. on .the}lO,,~d'S', Cb~~11~.~5~:fith, spe~:iD~dt~qui ~e.~(p{.f;;2";'~;;;;'i.'\G<;,.:{,~;,<,,\:,r, ..'..... .
In' 9u rop i ni on.>'.;ma riagenient:s ~"ss,,~ti'oii ' that,t l1e':Boa~!l \~'oinp1ied: )i.i th't he ':.. ". .
. \ ..' all owabl e 'cbst:.,req'Lii'rements . of:the--grants' :and a;'qs:: app-topr1.at.;bi1s~';i,a.entified":' ~."" . ,
. :'. i n th,e s i:hedu T esof:;expendi tu res. off eder.a 1" arid :.s1)~ "'. awards.' ~u ring; the :f is ca I?: ." :
.< y~ar .ende<;l .S,epte[TIber:. 3():,~, .2.0.00 ;--, 1 s fal r:J.y stated":l n :.a l1.-~lnate.r.:J.a'l~. re~pe~ts ~"" ':''-: ':'. . ", .':;.
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Th i "repoct.i i:, irit eride(j' soTel y'f or the' ,;"fbrrnati oi;l;and,tise::6.t;the\iieial'df 6f-.' .., ...
'. _ " . Directors;. management~'and :state'awafalri~r.ageiicies'~.:and-;S;"J19t:~thtended.'~to:~'be..L,' -- ..~.
.',: and' shouldn.ot be"used::by':anyone' other<than .these~:'speci,fied.;:.parti.es,~'r:>:'~:, :.:.- ", ,.'
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Kemp & Green. P.A.
Certified Public Accountants
March'g, 2001
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