Item R5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _June 19, 2002
Division: FI. Keys Council of the Arts
Sulk Item: Yes _x_ No
Department:
AGENDA ITEM WORDING:
Approval to advertise Call for Artists and Request for Qualifications (RFQ) for artwork and art
installations for Monroe County Art in Public Places (AIPP) Committee Project 1: Mariners Hospital
renovation, Plantation Key.
ITEM BACKGROUND:
The Monroe County Art in Public Places ordinance sets aside 1 % for art in new construction
costing $500,000 or more and in renovations costing $100,000 or more. The current budget
for the renovation project is $3.2 million. The AIPP Committee will pre qualify, select and
recommend to the BOCC one or more artists for this project.
PREVIOUS RELEVANT BOCC ACTION:
Ord.022-2001 creating Sec. 2-332(A)
CONTRACT f AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
nfa
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH
YR
APPROVED BY: County Atty _ OMS/Purchasing _
Risk Management
DIVISION DIRECTOR APPROVAL:
~
Monica Haskell, Florida Keys Council of the Arts
DOCUMENTATION:
Included
To Follow Not Required
AGENDA ITEM # r
DISPOSITION:
Monroe County, Norid8
Art in Public Places
CaD to Artists
&
. ....",. .~. ." ,-. . -. ,
Request
for Quali6cations ( RFQ)
-" "-
Project I
Artwork and Art Installations for
Mariners Hospital Renovation
Plantation Key
Monroe County, Florida
Monroe County
Board Of County Commissioners
Mayor, Charles "Sonny" McCoy, District 3
Dixie M. Spehar, District 1
George Neugent, District 2
( District 4- - to be named)
Murray E. Nelson, District 5
Monroe County Art in Public Pbces
Administered through Florida Keys Council of the Arts
RFQ accessed through
https:/ /www.demandstar.com
Monroe County Purchasing Department
1100 Simonton Street #2-213
Key West, FL 33040
p.2 RFQ AIPP Project 1
THE PROGRAM
Monroe County Art in Public Places (AIPP) is a county appointed
committee responsible for the commission and purchase of artworks by
artists in any media. Monies comprising 1% of the construction cost of
county buildings fund the program. A five-member committee appointed
by the county commission, plus two non-voting members appointed by the
county administrator, pre-qualifies, reviews and recommends projects to the
Board of County Commissioners (BOCC).
PROJECT DESCRIPTION
The Monroe County Art in Public Places Committee invites artists to
submit slides to be considered for Project 1:
Project 1: The renovation of Mariners Hospital in Tavernier as oDices for
Monroe County SheriJI's ODice personnel and other agencies.
The current budget for the project is $3.2 million. The Monroe County Art
in Public Places ordinance mandates 1% for art in new construction costing
$500,000 or more and in renovations costing $100,000 or more. The total
maximum amount, inclusive of all costs for artists, is $32,000 for any and all
commissions for this project.
The AIPP Committee will select and recommend to the BOCC one or
more artists for this project and, when needed, assist with public art
installations as may be required to comply with the design consultant's
schedule and the wishes of the county.
Specific Criteria for Project 1:
Location: 50 Highpoint Road, Plantation Key, FL. The Plantation Key
Sheriff's Substation is a one story stuccoed masonry building with a flat roof.
Ceiling heights are low, generally 8 feet. Multiple opportunities for display of
art exist, both interior and exterior. The building fronts on the north side of
Highpoint Road about one block west ofD.S. Highway 1.
Areas targeted for Public Art:
I. The West Conference Room wall to the left of the main public entrance
~. A mullionless floor to ceiling glass wall separates the 24 foot square
conference room from the lobby. The west and north walls, both of which
are 24 feet long and are visible through the glass lobby wall, are blank and
intended to serve as a backdrop for art that visitors can view as they pass
from the lobby to the main corridor that accesses the five main tenants.
p.3 RFQ AIPP Project 1
II. Interior Corridor
This 96 foot long corridor is 6 feet wide with the longest unintermpted wall
space being approx. 20 feet long.
III. Overseas Highw~y S~~ and Entrance areas.
Proposals should also consider the entrance and signage on U.S. 1; they can
include the sidewalk and pathways leading to the entrance of the building,
as well as landscaped areas at the entrance.
Art program opportunities
The AIPP Committee will address both exterior and interior spaces. Once
pre-qualified, artists will be requested to develop proposals based on their
evaluation of project and site opportunities. In collaboration with the artists,
the county and the architect will provide all pertinent project infonnation,
which may include suggested general locations for both exterior and interior
treatments. AlPP will furnish artists with apportioned budgets accordingly.
The total amount shall not exceed the stipulated total allotted per project for
public art. Additionally, artists may be encouraged to develop proposals for
alternate sites, and AIPP reserves the right to include such proposals in the
review and selection process.
The artists canlwill make use of exterior and interior materials, landscape,
site furnishings, column cladding, flooring material, furniture, glazing,
lighting, and so on.
THE PROCESS
Prc-QualiBcations
Artists who wish to be considered should submit the following materials:
Incomplete or late submissions wiD be disqualiDed.
1) Slides of previously completed large-scale publici private commissions
or, above as digital images on CD Rom - IBM compatible
2) A current professional resume
3) 6 to 10 slides (35 mm) of other recent work. Slide list to include: artists
name, telephone, email ( if available) tide of work, medium & size,
corresponding slide #
4) All slides must be labeled to include:
artists name, tide of work, corresponding slide number
5) Artists must be able to substantiate that they have successfully completed
contract(s) and project(s) of a large-scale within the past 10 years in the
public or private sector.
p. 4 REQ AIPP Project 1
SUBMISSION DEADLINES AND TIMELlNES FOR PROCESS
All required pre-qualification materials must be received by Monroe
County Purchasing Office not later than Tuesday, August 6, 2002, 11:00
am EST.
Written materials must include two (2) sigped originals and one (1) co..py in
sealed envelope clearly marked on the outside "Sealed materials for RFQ
for Art in Public Places, Mariners Hospital Renovation" addressed and
delivered either by person or by mall, preferably by special delivery or
registered mail to:
Monroe County Purchasing Office
1100 Simonton Street # 2 - 213
Key West, FL 33040
Any materials received after Tuesday, August 6, 2002, 11:00 AM EST will
automatically be rejected. Faxed or emalled materials will also be
automatically rejected.
All materials must remain valid for a period of ninety (90) days. The Board
will automatically reject the application of any person or affiliate who
appears on the convicted vendor list prepared by the Department of
General Services, State of Florida, under Sec. 287.133(3)(d), FS ( 1997).
All pre-qualified applicants for this RFQ will be notified of their selection
by September 6, 2002 and then will receive a Request for Proposal (
RFP) by October 1, 2002.
Next, deadline for selection of RFPs ( if requested) will be January 5, 2003.
Artists will be advised of the final date for recommendation to the Board of
County Commissioners if and when they are sent an RFP. RFP Finalists
may be required to make a presentation to the BOCC at their monthly
meeting. The artist(s) will have at least three months to execute and
complete their work to coincide with the completion of the project which is
August, 2003.
Site-specifics will be sent to all pre-qualified artists with the RFP. It can
be sent by fax by calling 1-800-711-1712.
All professional artists are welcome to submit regardless of race, national
origin, or disability. Materials will not be returned to the applicant. No
original artwork or photographs of artwork will be accepted for review.
Galleries and artist's representatives are encouraged to submit
materials using the preceding instmctions
p. 5 RFQ AIPP Project 1
Criteria for Monroe County, FL, Art in PubUc Places
As part of the Section II AIPP Master Plan, special attention will be
paid to meet the following criteria for commissions:
A. Standard of excellence
Acquisitions for Art in Public Places shall be of exceptional quality
and enduring value
B. Appropriateness to site
Relationship of artwork and site shall be considered in terms of the
physical dimensions, social dynamics, local character and surrounding
context of the site, existing or planned
C. Artworks and Artists should have a "Keys Connection"
For additional information or questions
Please contact:
Nance Frank, Chair,
Monroe County Art in Public Places Committee,
305-294-1669, or by e-mail.gal1eryong@ao1.com.
The Board of County Commissioners reserves the right to reject any
and all applicants, to waive informalities in any and all applicants, and
to re-advertise for RFPsj and to separately accept or reject any item or
items of bid and to award and/or negotiate a contract in the best
interest of the County.
Dated at Key West June I, 2002