Fiscal Year 2015MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
FINANCIALSTATEMENTS
As of and for the Year Ended September 30, 2015
And Reports of Independent Auditor
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
TABLEOFCONTENTS
REPORTOFINDEPENDENTAUDITOR
1-2
FINANCIALSTATEMENTS
Balance Sheet – General Fund 3
Statement of Revenues, Expenditures and Changes
In Fund Balances - General Fund 4
Notes to Financial Statements 5-9
REQUIREDSUPPLEMENTARYINFORMATION
Schedule of Revenues and Expenditures - Budget and Actual -
General Fund 10
SUPPLEMENTARYREPORTS
Report of Independent Auditor on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
In Accordance with Government Auditing Standards 11-12
Independent Auditor’s Management Letter 13-14
Report of Independent Accountant on Compliance with Local Government Investment Policies………… 15
ReportofIndependentAuditor
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida:
ReportonFinancialStatements
We have audited the accompanying financial statements of the general fund of the Monroe County, Florida
Supervisor of Elections (the "Supervisor of Elections") as of and for the year ended September 30, 2015, and
the related notes to the financial statements as listed in the table of contents.
DĂŶĂŐĞŵĞŶƚ͛ƐResponsibilityfortheFinancialStatements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
ƵĚŝƚŽƌ͛ƐResponsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Supervisor of Elections’ preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Supervisor of
Elections’ internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates made
by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the general fund of the Supervisor of Elections as of September 30, 2015, and the changes in
financial position thereof for the year then ended, in conformity with accounting principles generally accepted in
the United States of America.
EmphasisofMatter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the State of Florida. In conformity with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of the general fund of Monroe County, Florida that is attributable to the Supervisor of Elections.
They do not purport to, and do not, present fairly the financial position of Monroe County, Florida as of
September 30, 2015, and the changes in its financial position for the fiscal year then ended in conformity with
accounting principles generally accepted in the United States of America. Our opinion is not modified with
respect to this matter.
OtherMatters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the budgetary comparison
schedule on page 10 be presented to supplement the financial statements. Such information, although not a
part of the financial statements, is required by the Governmental Accounting Standards Board, who considers it
to be an essential part of financial reporting for placing the financial statements in an appropriate operational,
economic, or historical context. We have applied certain limited procedures to the required supplementary
information in accordance with auditing standards generally accepted in the United States of America, which
consisted of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management’s responses to our inquiries, the financial statements, and other
knowledge we obtained during our audit of the financial statements. We do not express an opinion or provide
any assurance on the information because the limited procedures do not provide us with sufficient evidence to
express an opinion or provide any assurance.
OtherReportingRequiredbyGovernmentAuditingStandards
In accordance with Government Auditing Standards, we have also issued our report dated February 21, 2016
on our consideration of the Supervisor of Elections' internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The
purpose of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the Supervisor of Elections’ internal control over financial reporting and
compliance.
Orlando, Florida
February 21, 2016
2
FINANCIAL STATEMENTS
MONROECOUNTY,FLORID
A
SUPERVISOROFELECTION
S
BALANCESHEET
GENERALFUND
SEPTEMBER30,2015
ASSETS
Assets
Cash and cash equivalents$ 110,071
Due from Board of County Commissioners5,955
Prepaid items 79,236
Total assets
$ 195,262
LIABILITIESANDFUNDBALANCES
Liabilities
Accounts payable$ 6,256
Accrued wages and benefits payable23,018
Due to Board of County Commissioners165,988
Total liabilities
195,262
Fund balance -
Total liabilities and fund balances
$ 195,262
See notes to financial statements. 3
MONROECOUNTY,FLORID
A
SUPERVISOROFELECTION
S
STATEMENTOFREVENUES,EXPENDITURESANDCHANGESIN
FUNDBALANCESGENERALFUND
YEARENDEDSEPTEMBER30,2015
Revenues
Intergovernmental:
Board of County Commissioners1,475,714$
Investment income 178
Miscellaneous 1,444
Total revenues1,477,336
Expenditures
Current:
Personnel services 752,050
Operating expenditures 428,331
Capital outlay 130,967
Total expenditures1,311,348
Excess of revenues over expenditures165,988
Other financing sources (uses)
Transfer to Board of County Commissioners(165,988)
Total financing sources (uses)(165,988)
Net change in fund balance -
Fund balance, beginning of year -
Fund balance, end of year$ -
See notes to financial statements. 4
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2015
NoteϭͶ^ƵŵŵĂƌLJofsignificantaccountingpolicies
Reporting entity – The Monroe County, Florida Supervisor of Elections (the “Supervisor of Elections”) is a
separately elected county official established pursuant to the Constitution of the State of Florida. The Supervisor
of Elections’ financial statements do not purport to reflect the financial position or the results of operations of
Monroe County, Florida (the “County”) taken as a whole. The financial statements of the Supervisor of Elections
have been prepared in accordance with the accounting principles and reporting guidelines established by the
Governmental Accounting Standards Board (“GASB”).
Entity status for financial reporting purposes is governed by Statement No. 14, as amended. Although the
Supervisor of Elections’ office is operationally autonomous, it does not hold sufficient corporate powers of its
own to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB
guidelines, the Supervisor of Elections is reported as part of the primary government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation – The Supervisor of Elections’
financial statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits (the “Rules”), which require the
Supervisor of Elections to only present fund financial statements.
The General Fund is a governmental fund used to account for all revenues and expenditures applicable to the
general operations of the Supervisor of Elections that are not required legally or by accounting principles
generally accepted in the United States of America to be accounted for in another fund. The General Fund is
presented as a major governmental fund and uses the current financial resources measurement focus and the
modified accrual basis of accounting. Revenues are recognized when measurable and available. Revenues are
considered to be available when they are collectible within the current period or soon enough thereafter to pay
liabilities of the current period. For this purpose, the Supervisor of Elections considers amounts collected within
60 days after year-end to be available and thus recognizes them as revenues of the current year. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, expenditures related
to compensated absences and claims and judgments are recorded only when payment is due.
The extent to which General Fund revenues exceed General Fund expenditures is reflected as transfers out
and as liabilities to the Monroe County Board of County Commissioners (the “Board”).
Budgetary requirements – General Fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. The General Fund budget is prepared on a basis
consistent with accounting principles generally accepted in the United States of America.
Cash and cash equivalents – The Supervisor of Elections' cash and cash equivalents consist of demand
deposits.
Capital assets – Tangible personal property used in the Supervisor of Elections' operations are recorded as
expenditures in the General Fund at the time assets are received and a liability is incurred. Purchased assets
are capitalized at historical cost in the government-wide financial statements of the County. In addition, the
County provides office space used by the Supervisor of Elections at no charge.
Compensated absences – The Supervisor of Elections permits employees to accumulate earned but unused
vacation and sick pay benefits. The Supervisor of Elections is not legally required to and does not accumulate
expendable available financial resources to liquidate this obligation. The obligation for compensated absences
is accrued in the government wide financial statements of the County. Related long-term obligations, amounting
to $28,730 at September 30, 2015, are included in the government-wide financial statements of the County.
5
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2015
NoteϭͶ^ƵŵŵĂƌLJofsignificantaccountingpolicies(continued)
-
Use of estimatesThe preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
Prepaid items – Certain payments to vendors reflect costs applicable to future accounting periods and are
recorded as prepaid items.
NoteϮͶĞƉŽƐŝƚƐandinvestments
The Supervisor of Elections follows Florida Statutes for its investment policy, which authorizes investments in
certificates of deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust
Fund administered by the Florida State Board of Administration, and obligations of the U.S. Government and
government agencies unconditionally guaranteed by the U.S. Government.
At September 30, 2015, the Supervisor of Elections has demand deposits with a carrying amount of $110,071
and a bank balance of $198,182.
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem
Plan description – The Supervisor of Elections’ employees participate in the Florida Retirement System (FRS).
As provided by Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer
defined benefit plans administered by the Florida Department of Management Services, Division of Retirement,
including the FRS Pension Plan (“Pension Plan”) and the Retiree Health Insurance Subsidy (“HIS Plan”). Under
Section 121.4501, Florida Statutes, the FRS also provides a defined contribution plan (“Investment Plan”)
alternative to the FRS Pension Plan, which is administered by the State Board of Administration.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the State of Florida. The FRS provides retirement and disability
benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are
established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to
the law can be made only by an act of the Florida Legislature.
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a
retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five
highest years of salary for each year of credited service. Vested members with less than 30 years of service
may retire before age 62 and receive reduced retirement benefits. Senior Management Service class members
who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age
are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation
based on the five highest years of salary for each year of credited service. Elected Officers’ class members who
retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are
entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based
on the five highest years of salary for each year of credited service. Substantial changes were made to the
Pension Plan during fiscal year 2011 affecting members enrolled on or after July 1, 2011 by extending the
vesting requirement to eight years of credited service and increasing normal retirement to age 65 with at least
eight years of credited service or 33 years of service regardless of age. Also, the final average compensation of
these members will be based on the eight highest years of salary.
6
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2015
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem(continued)
Funding policy - All enrolled members of the FRS Pension Plan are required to contribute 3.0% of their salary to
the FRS. In addition to member contributions, governmental employers are required to make contributions to
the FRS based on state-wide contribution rates. The employer contribution rates by job class for the periods
from October 1, 2014 through June 30, 2015 and July 1, 2015 through September 30, 2015, respectively, were
as follows: regular - 7.37% and 7.26%; county elected officers - 43.24% and 42.27%; senior management -
21.14% and 21.43%; and DROP participants - 12.28% and 12.88%. During the fiscal year ended September
30, 2015, the Supervisor of Elections contributed to the plan an amount equal to 15.4% of covered payroll.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with
a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage
of gross compensation for all active FRS members.
In addition to the above benefits, the FRS administers the Deferred Retirement Option Program (“DROP”). This
program allows eligible employees to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by
DROP participants.
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self-direction in an investment product with
a third party administrator selected by the State Board of Administration. Employer and employee contributions,
including amounts contributed to individual member’s accounts, are defined by law, but the ultimate benefit
depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for
the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is
funded with the same employer and employee contribution rates that are based on salary and membership
class (Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed
to individual member accounts, and the individual members allocate contributions and account balances among
various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance
Program, are funded through an employer contribution of 0.04 percent of payroll and by forfeited benefits of plan
members.
The Supervisor of Elections recognizes pension expenditures in an amount equal to amounts paid to the
Pension Plan, the HIS Plan and the defined contribution plan, amounting to $69,860, $7,409 and $7,038,
respectively, for the fiscal year ended September 30, 2015. The Supervisor of Elections’ payments for the
Pension Plan and the HIS Plan after June 30, 2015, the measurement date used to determine the net pension
liability associated with the Pension Plan and HIS Plan, amounted to $19,595 and $2,064, respectively. The
Supervisor of Elections is not legally required to and does not accumulate expendable available resources to
liquidate the retirement obligation related to its employees. Accordingly, the net pension liability and associated
deferred outflows and deferred inflows are presented on the government-wide financial statements of the
County, following requirements of GASB Statement No. 68, Accounting and Financial Reporting for Pensions –
an amendment of GASB Statement No. 27, and GASB Statement No. 71, Pension Transition for Contributions
Made Subsequent to the Measurement Date – an amendment of GASB Statement No. 68, effective October 1,
2014.
7
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2015
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem(continued)
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
state of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee,
Florida 32315-9000. That report may be viewed on the Florida Department of Management Services website
located atwww.dms.myflorida.com/workforce_operations/retirement/publications.
NoteϰͶKƚŚĞƌPostemploymentBenefits(OPEB)plan
The Monroe County Board of County Commissioners (“BOCC”) administers a single-employer defined benefit
healthcare plan (the “Plan”). Florida Statute 112.0801 requires the County to provide retirees and their eligible
dependents with the option to participate in the Plan if the County provides health insurance to its active
employees and their eligible dependents. The Plan provides medical coverage, prescription drug benefits, and
life insurance to both active and eligible retired employees. The Plan does not issue a publicly available financial
report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of participant
contribution at any time. In an open session, on at least an annual basis and prior to the annual enrollment
process, the BOCC approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for post-employment participation in the Plan is limited to full-time employees of the County, and the
Constitutional Officers. Employees who retire as an active participant in the Plan and were hired on or after
October 1, 2001 may continue to participate in the Plan by paying the monthly premium established annually by
the BOCC. Employees who retire as an active participant in the plan, were hired before October 1, 2001, have
at least ten years of full-time service with the County, and meet the retirement criteria of the Florida Retirement
System (FRS) may maintain their group health insurance benefits with Monroe County following their retirement
provided they contribute a premium of $5 per month for each year of creditable service with the FRS at the time
of retirement with Monroe County and will pay at a minimum $50 per month up to the maximum of $150 per
month. Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age
and years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or
the rule of 70 is met. At that time, the retiree’s cost of participation will be a premium of $5 per month for each
year of creditable service with the FRS at the time of retirement with Monroe County and will pay at a minimum
$50 per month up to the maximum of $150 per month. Surviving spouses and dependents of participating
retirees may continue in the plan if eligibility criteria specific to those classes are met.
The BOCC engages an actuarial firm on a biannual basis to determine the County’s actuarially determined
annual required contribution and unfunded obligation. The Supervisor of Elections has no responsibility to the
Plan other than to make the periodic payments determined by the BOCC. Further information about the Plan is
available in the County’s Comprehensive Annual Financial Report which is published on the Clerk‘s website at
www.clerk-of-the-court.com.
8
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2015
NoteϱͶZŝƐŬmanagement
The Supervisor of Elections is exposed to various risks of loss related to tort; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Supervisor of
Elections participates in the coverage provided by the Board for Workers’ Compensation, Group Insurance, and
Risk Management internal service funds. Under these programs, Workers’ Compensation provides $500,000
coverage per claim for regular employees. Workers’ Compensation claims in excess of the self-insured
coverage are covered by an excess insurance policy. Risk Management has a $5,000,000 excess insurance
policy for general liability claims with a $200,000 self-insured retention, and building property damage is covered
for the actual value of the buildings with a deductible of $50,000. Deductibles for windstorm and flood vary by
location. Monroe County purchases commercial insurance for claims in excess of coverage provided by the
funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the
past three years. The Supervisor of Elections makes payments to the Workers’ Compensation, Group Insurance
and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims.
NoteϲͶŽŵŵŝƚŵĞŶƚƐ
Operating Leases – The Supervisor of Elections’ leases office equipment under various operating lease
agreements. Total lease expenditures amounted to $53,523 during the year ended September 30, 2015.
The following is a schedule by years of minimum future obligations under noncancelable operating leases as of
September 30, 2015:
YearEnding
September30Amount
201650,595$
201746,489
201843,847
201929,231
$ 170,162
NoteϳͶ>ŝƚŝŐĂƚŝŽŶ
The Supervisor of Elections is a party from time to time in various lawsuits and other claims incidental to the
ordinary course of its operation, some of which are covered by the Board’s self-insurance program. While the
results of litigation cannot be predicted with certainty, management believes the final outcome of such litigation
will not have a material adverse effect on the Supervisor of Elections’ financial position.
9
REQUIRED SUPPLEMENTARY INFORMATION
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
SCHEDULEOFREVENUESANDEXPENDITURES
BUDGETANDACTUALGENERALFUND
YEARENDEDSEPTEMBER30,201
5
GeneralFund
Variancewith
FinalBudget
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues
Intergovernmental:
Board of County Commissioners1,475,714$ 1,475,714$ 1,475,714$ -$
Investment income- - 178 178
Miscellaneous- - 1,444 1,444
Total revenues1,475,714 1,475,714 1,477,336 1,622
Expenditures
Current:
Personnel services815,714 815,714 752,050 63,664
Operating expenditures535,000 535,000 428,331 106,669
Capital outlay125,000 125,000 130,967 (5,967)
Total expenditures1,475,714 1,475,714 1,311,348 164,366
Excess of revenues
over (under) expenditures- - 165,988 165,988
Other financing sources (uses)
Transfer to Board of County Commissioners- - (165,988) (165,988)
Total financing sources (uses)- - (165,988) (165,988)
Excess of revenues over expenditures and
other financing sources (uses)- - - -
Fund balance, beginning of year- - - -
Fund balance, end of year-$ -$ -$ -$
10
SUPPLEMENTARY REPORTS
ReportofIndependentAuditoronInternalControlOver
FinancialReportingandonComplianceandOtherMatters
BasedonanAuditofFinancialStatementsPerformed
inAccordancewithGovernmentAuditingStandards
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida:
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of the general fund of the Monroe County,
Florida Supervisor of Elections (the "Supervisor of Elections") as of and for the year ended September 30, 2015,
and the related notes to the financial statements, and have issued our report thereon dated February 21, 2016
for the purpose of compliance with Section 218.39(2), Florida Statutes, and Chapter 10.550, Rules of the
Auditor General-Local Governmental Entity Audits.
InternalControloverFinancialReporting
In planning and performing our audit, we considered the Supervisor of Elections’ internal control over financial
reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the
purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the Supervisor of Elections’ internal control. Accordingly, we do not express an opinion
on the effectiveness of the Supervisor of Elections’ internal control.
Adeficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial
statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a
deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or,
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
ComplianceandOtherMatters
As part of obtaining reasonable assurance about whether the Supervisor of Elections’ financial statements are
free from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect
on the determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of
our tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
11
PurposeofthisReport
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
February 21, 2016
12
IndependentƵĚŝƚŽƌ͛ƐManagementLetter
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida
ReportontheFinancialStatements
We have audited the financial statements of the Monroe County, Florida Supervisor of Elections (the
"Supervisor of Elections"), as of and for the year ended September 30, 2015, and have issued our report
thereon dated February 21, 2016.
ƵĚŝƚŽƌ͛ƐResponsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government AuditingStandards, issued by
the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
OtherReports
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and our Report of Independent Accountant on Compliance with Local
Government Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules
of the Auditor General. Disclosures in those reports, which are dated February 21, 2016, should be considered
in conjunction with this management letter.
PriorAuditFindings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding audit report.
OfficialTitleandLegalAuthority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Supervisor of Elections is a separately elected
county official established pursuant to the Constitution of the State of Florida. There are no component units
related to the Supervisor of Elections.
OtherMatters
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
13
PurposeofthisLetter
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
February 21, 2016
14
ReportofIndependentAccountantonCompliance
WithLocalGovernmentInvestmentPolicies
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida
ReportonCompliance
We have examined the Monroe County, Florida Supervisor of Elections' (the “Supervisor of Elections”)
compliance with the local government investment policy requirements of Section 218.415, Florida Statutes, for
the year ended September 30, 2015.Management is responsible for the Supervisor of Elections' compliance
with those requirements. Our responsibility is to express an opinion on the Supervisor of Elections' compliance
based on our examination.
Scope
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the
Supervisor of Elections' compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our examination provides a reasonable basis for
our opinion. Our examination does not provide a legal determination on the Supervisor of Elections' compliance
with specified requirements.
Opinion
In our opinion, the Supervisor of Elections complied, in all material respects, with the aforementioned
requirements for the year ended September 30, 2015.
Orlando, Florida
February 21, 2016
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