FY1984BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 743-9036
3B�I�1te
CLERK OF THE CIRCUIT COURT
16TH JUDICIAL CIRCUIT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
RECORDER TEL. (305) 294-4641
COLLECTOR OF DELINQUENT TAXES
Honorable Mayor and Members
Board of County Commissioners
Monroe County
Key West, Florida
Dear Mayor and Commissioners:
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-9253
April`-28, 1983
COUNTY CLERK
COUNTY AUDITOR
In accordance with the provisions of Chapter 129.03 (2),
I am hereby submitting my proposed Budgets for fiscal year
1983-84.
I would like to point out that these budgets are being
submitted reflecting a cost of living increase of five percent
(5%). I use this figure as I was advised that this was the rate
which was being sought as a cost of living increase for State
employees and because I had no information from the Board of
County Commissioners which would lead me to use another rate. I
would like to point out that I will, as I have done in the past,
use whatever rate of increase for cost of living that the Board
during their budget process decides to use for County employees
and I hereby reserve the right to adjust my Budget accordingly.
I am also using the current rate per employee for group
insurance of $52.65. Of course, if that rate changes upon
renewal of the group insurance policy, I would also respectfully
request the Board's permission to amend my Budget to reflect any
increase which may be required.
It should be noted that there are no provisions in this
request for additional office space and/or facilities. I must
once again advise the Board that the official records and court
files located in the Key West Courthouse are not adequately pro-
tected from fire and water damage. In a most recent rain storm
numerous files were damaged due to leaks in the roof. If we have
a serious fire it would prove disastrous to the County and court
records.
April 28, 1983
Honorable Mayor and Members
Board of County Commissioners
Page 2
I do not have to acquaint you with the shortage of
working space in all three (3) courthouse locations. The Board
of County Commissioners went back on a promise made to me for
additional office space in Key West in the School Board
Administration Building. This has created an additional problem
and may result in my having to relocate that entire office. The
situation in Marathon is intolerable. I have four (4) employees
working in a space designed for two (2). The Chief Judge has
requested that I provide additional support for this area but due
to space limitations I am unable to comply.
I am asking the Board of County Commissioners to take
immediate steps to alleviate space problems in Key West, Marathon,
and Plantation Key and to advise me as to what may be expected
along these lines.
Very truly yours,
i"
RaW hi
Clerk of Circuit Court
and ex officio Clerk
Board of County Commissioners
RWW/vp
cc: File
Enclosure
im
Detailed Revenue Analysis
Fiscal —Year 19982-198 -84
Estimated Estimated
1982-1983 1983-1984
Revenue Revenue
Clerk to BCC
Interest on Investments
General
Fund
$ 275,000.00
$ 290,000.00
Fine &
Forfeiture
609000.00
50,000.00
Road &
Bridge
80,000.00
95,000.00
MSD
290,000.00
3003,000.00
Workmens
Compensation
35,000.00
45,000.00
Special
Total Clerk
Districts
to BCC
50 000.00
$ 79 ,0 .
55,000.00 ,
$-83S—, OF 99
Clerk Circuit Court
Recording 181,500.00 250,000.00
Circuit Court
Civil
35,823.00
35,000.00
*Felony
Filings
66,600.00
70,500.00
Attendance
46,800.00
503,000.00
Minutes
20,800.00
32,000.00
Subpoenas
10,500.00
$ 4 4 ,
242000.00
$�5 500.60
*Juvenile
Filings
11,500.00
13,000.00
Attendance
3,200.00
3,500.00
Minutes
4,000.00
5,000.00
Subpoenas
4,500.00
61,000.00
$ 23, 200.9
$ 27,500.00
Probate
17,000.00
24,000.00
Marriage/Passport
17,000.00
24,000.00
Copies
38,000.00
50,000.00
Miscellaneous Fees
60,000.00
70,000.00
Domestic Relations
Total Clerk Circuit Court
17,000.00
$ 534,22 .
18 500.00
$ 675,500.06
im
Detailed Revenue Analysis
Fiscal Year I9$TT=-84
Clerk County Court
Civil
Mirrn-Film
Sale of Film, copies,etc.
Estimated
1982-1983
Revenue
16,381.
In
��III 1 11�
$1, 35 , 604.00
w
Estimated
1983-1984
Revenue
35.000.0�
$ ,55
* These items represent charges to Board of County Commissioners under "Fee"
System.
IN
Comparison of 1983-1984 Budget Request
To Projected Rc evenues andetFees
Total Estimated Revenues & Fees for
Fiscal Year 1983-84
Departments Funded by Revenues and Fees
Clerk to the Board of County Commissioners $331,614.19
Clerk of the Circuit Court
Proj. Excess of Revenues & Fees over Op. Budget
Departments Requiring Full Funding
of the Board of County Commissioners
Clerk of the County Court
Micro -Film
Data Processing
Total
$1,557,500.00
625,206.30
956,820.49
600,679.51
346,652.74
112,661.56
351,944.80
811.259.10
Net Projected Funding Requirement ($ 210,579.59)
OR
Budget Summary
'82-'83
Approved
Budget
Requested
'83-'84
Budget
Requested
Clerk
to
Bd. Co.
Comm.
$ 311,886.18
$ 331,614.19
$ 19,728.01
Clerk
of
Circuit
Court
561,780.96
625,206.30
63,425.34
Clerk of County Court
1rr+°
Microfilm Department
Data Processing
Totals
326,059.23
108,354.94
307,376.80
346,652.74 20,593.51
112,661.56 4,306.62
351,944.80 44,568.00
$1,615,458.11 $1,768,079.59 $152,621.48 9%
Clerk to the Board of County Commissioners
Personal Services
Materials and Supplies
Capital Outlay
IN
Totals
I q_
'82-'83 Requested Requested
Approved '83-'84
Budget Budget Increase
$295,636.18 $311,724.19 $16,088.01
14,750.00 17,850.00 3,100.00
1,500.00 2,040.00
$311,886.18 $331,614.19
540.00
$19,728.01 6%
Proposed 1983-1984 Budget
Clerk to the Board of County Commissioners
Salaries & Wages
$252,989.19
FICA
17,710.00
Retirement
27,652.00
Group Insurance
11,373.00
Workmens Compensation
29000.00
Auto Allowance & Travel
2,500.00
Communication
550.00
Rentals
300.00
Insurance
1,500.00
Maintenance of Equipment
1,500.00
Miscellaneous Supplies
50.00
Advertising
100.00
Office Supplies
8,500.00
Gasoline Oil & Lube
2,500.00
Tools & Small Imp.
-0-
Dues & Membership
200.00
Subscriptions
150.00
Capital Outlay -Equipment
2,040.00
Total $331,614.19
0
Clerk to the Board of County Commissioners
'82-'83
Proposed
Pos.
Annual
Requested
'83-'84
#
Position
Salary
Increase
Salary
A-01-K
Finance Director `- $
26,000.16
$ 1,300.00
$ 27,300.16
A-02-K
Dept. Super. II`"" �
17,000.16
850.00
17,850.16
A-03-K
Dept. Super. II (r�Po"5)
17,000.16
850.00
17,850.16
A-04-K
Payroll Super. II cl✓4,lkf,s1
14,980.32
749.01
15,729.33
!00 �6
A-05-K
Adm. Ast./Acct.C1.II
149036.16
701.80
149737.96
A-06-K
Acct. Clerk II !Tub"��
14,672.16
733.60
15,405.76
A-07-K
Acct. Clerk II` /c,_-I,r/cl. ;
129947.28
647.36
13,594.64
A-08-K
Acct. Clerk II `c G i
12,947.28
647.36
13,594.64
A-09-K
Sr. Data Entry Op.
109453.00
522.65
10,975.65
I �,os3•Zo
A-10-K
Acct. Clerk II
119770.32
588.51
12,358.83
E�O �Z-
A-11-K
Payroll Clerk ' oWr3)
9,653.37
482.67
10,136.04
,253,�?
A-12-K
Property Clerk
12,949.00
647.45
13,596.45
13,5`{� Z� ;
A-13-K
Acct. Clerk I
119100.00
555.00
119655.00
A-14-K
Acct. Clerk I
10,478.88
523.94
119002.82
9•900,�(�
A-15-K
Data Entry Op.
99653.37
482.67
109136.04
q)oO,
A-16-K
Acct. Clerk I �'��°�°"�°��
109453.00
522.65
109975.65
2`'
A-17-K
Adm. Sec. ����r'f%
159194.16
759.70
15,953.86
(7,o�o.��r
A-18-K
Clerk Typist �Y' °s��'^
99653.37
482.67
109136.04
Total $240,942.15
$129047.04
$252,989.19
�,3 21.o�
��Icus k,i��0o1,pT 11,07�,��
Quantity
E
Clerk to the Board of County Commissioners
Capital Outlay Request/Justification
Total
Item Cost Justification
Calculators $1,500.00 To replace units purchased in 1974-
75 requiring constant maintenance
Chairs 540.00 To replace units in disrepair
Total
2,040.00
Clerk of Circuit Court
'82-'83
Approved
Budget
Requested
'83-'84
Budget
Requested
Personal Services $4539297.72 $4973,468.30 $44,170.58
Materials and Supplies 83,043.24 102,675.00 19,631.76
Capital Outlay 25,440.00 25,063.00 (-377.00)
Totals $5619780.96 $625,206.30 $63,425.34 11%
2-4
Proposed 1983-1984 Budget
Clerk of the Circuit Court
Executive Salary
$ 39,216.57
Salaries & Wages
365,486.73
FICA
28,330.00
Retirement
44,235.00
Group Insurance
17,100.00
Workmens Compensation
3,100.00
Contractual Services
51,500.00
Auto Allowance & Travel
3,200.00
Communications
4,000.00
Rentals
21,600.00
Insurance & Bonds
2,600.00
Maintenance of Equipment
8,500.00
Advertising
500.00
Commissions & Fees
4,500.00
Gasoline
600.00
Office Supplies
50,000.00
Tools & Small Implements
100.00
Dues & Memberships
1,000.00
Subscriptions
575.00
Capital Equipment
25,063.00
Total $625,206.30
Clerk of the Circuit Court
'82-'83 Proposed
Pos. Annual Requested '83-'84
# Position Salary. Increase Salary
Clerk of Courts $ 37,609.92 $ 1,606.65 $ 39,216.57
0-01-K
Adm. Asst.
28,344.00
1,417.20
29,761.20
--
0-02-K
Chief Dep. Clerk
24,000.00
1,200.00
25,200.00
0-03-K
Acct. Clerk II P.T.(6-,,°«)
2,000.16
100.00
2,100.16
0-04-K
General Clerk P.T.�C�v,-)
-0-
-0-
-0-
Total $
54,344.16
$ 2,717.20
$ 57,061.36
Recording Division
D-01-K
Sr.Data Entry Op /!-- l-)
11,505.84
575.29
12,081.13
D-02-K
Recording Clerk II /�� ;�
10,500.00
525.00
11,025.00
D-03-K
Recording Clerk I '�'�Y° -)
10,381.20
519.06
10,900.26
D-04-K
Recording Clerk I ��` `�i
11,000.16
550.00
11,550.16
D-05-K
Data Entry 0. I (Pr.� ^;.;
y p
9,65337
.
48267
.
107136.04
$
53,040.57
$ 2,652.02
$ 55,692.59
Probate Division
E-01-K Law Clerk II �`��F �e �� 10,296.00 514.80 10,810.80
Clerk of the Circuit Court
'82-'83 Proposed
Pos. Annual Requested 183-184
# Position Salary Increase Salary
Juvenile Division
F-01-K Law Clerk II rr 11,119.68 555.98 11,675.66
Marriage & Passport
G-01-K Cashier 9,653.37 482.67 10,136.04
Domestic Relations
H-01-K
Data Entry Op. I
10,200.00
510.00
10,710.00
Civil Circuit
B-01-K
Dept. Super. II
16,264.00
813.20
17,077.20
1�'�& .32
B-02-K
Law Clerk II
11,885.04
594.25
12,479.29
I'2-,14�S,o{
B-03-P
Law Clerk II ����s�� i
10,896.00
544.80
11,440.80
B-04-K
Law Clerk I '�"�� G >
10,005.12
500.26
10, 505.38
no
B-05-K
General Clerk '%���
109005.12
500.26
10,505.38
B-06-K
General Clerk '^�0��3�
9,681.00
484.05
10,165.05
10,'7F 177-
Total $
689736.28
$ 39436.82
$ 729173.10
Clerk of the Circuit Court
'82-'83
- Pos.
Annual
Requested
#
Position
Salary
Increase
Felony Division
C-01-K
Dept. Super I
16,264.32
813.21
C-02-K
Sr. Law Clerk
14,041.44
702.07
C-03-K
Law Clerk II
""'IP'JPS
10,896.00
544.80
C-04-K
Trial Clerk I
/r'.'as'��� �J
10,323.12
516.15
C-05-K
Data Entry Op.
�1�uus
10 041.51
502.08
C-06-K
Trial Clerk I
10,041.51
502.08
C-07-K
Trial Clerk I
10,041.51
502.08
C-08-K
Trial Clerk I
10,041.51
502.08
C-09-P
Trial Clerk I
9,653.37
482.67
C-10-M
Data Entry Op.
9,653.37
482.67
C-11-K
General Clerk
!p ;`
9,653.37
482.67
C-12-K
Trial Clerk I
10,041.51
502.08
Total
$130,692.54
$ 6,534.64
TOTAL
$348,082.60
$17,404.13
IN
Proposed
'83-'84
Salary
17,077.53
i•��t,`�,3Z
14,743.51
�� ryoa•c�
11, 440.80
I'2,c • 2�
109839.27
10,543.59
-- ---
10,543.59
10,543.59
Io,z53.5v
10,543.59
I
10,136.04
`��.o•'�
10,136.04
1v2s3.�Z
10,136.04
10,543.59
910o •Its
$137,227.18
$365,486.73
Kq
Quantity
1
1
2
Clerk of Circuit Court
Capital Outlay Request/Justification
Total
Item Cost
Justification
High Density $18,000.00 To expand filing space for all
Filing System current court files in lieu of
(Main Courthouse) additional office space.
Postage Machine 5,063.00 To replace unit needing constant
maintenance.
IBM Typewriters 2,000.00 To replace units beyond repair.
Total $253,063.00
Personal Services
Materials and Supplies
Capital Outlay
Clerk County Court
'82-'83
Approved
Budget
Requested
'83-'84
Budget
Requested
$274,919.90 $279,427.74 $ 4,507.84
37,189.33
13.950.00
40,425.00 3,235.67
265800.00 12,850.00
Totals $326,059.23 $346,652.74 $20,593.51 6%
,91
%
""` Proposed 1983-1984 Budget
Clerk of County Court
Salaries & Wages
$225,930.74
FICA
15,816.00
Retirement Contributions
24,695.00
Group Insurance
12,636.00
Workmen's Compensation
350.00
Auto Allowance & Travel
3,500.00
Communications
950.00
Rentals
7,000.00
Insurance & Bonds
1,500.00
Maintenance of Equipment
8,000.00
Office Supplies
199000.00
Advertising
200.00
Subscriptions
275.00
Capital Outlay Equipment
26,800.00
Total $346,652.74
"''` Clerk of the County Court
'82-'83
Proposed
Pos.
Annual
Requested
183-184
#
Position
Salary
Increase
Salary
Misdemeanor
J-01-K
Senior Law Clerk W �,As'
1510142.56
757.12
15,899.68
i5,�4 2•ab
J-02-P
Branch Off. Mgr.
16,050.00
802.50
16,852.50
(6,t-s°'
J-03-M
Branch Off. Mgr. I`lr,,•--A u,)16,264.00
813.20
179077.20
1�,20,OS
J-04-K
Data Entry Op. II�p�A�o� °°'�
119000.16
550.00
11,550.16
11, h00
J-05-M
Trial Clerk II ��w c5 J
1011500.00
525.00
11,025.00
J-06-K
Elec. Rec./Trial Cl:'5V-f-,,,4O,536.00
526.80
11,062.80
W,
J-07-K
Trial Clerk I ��� "%�
9,653.37
482.67
10,136.04
J-08-P
Elec. Rec./Trial Cl. 109041.51
502.08
10,543.59
J-094
Trial Clerk I !_ .ram)
9,951.12
497.55
10,448.67
J-10-P
Data Entry Op. I �J� , �-
10,041.51
502.08
10,543.59
J-11-K
Elec. Rec. Cl. I �/" a�,;j
9 653.37
482.67
10 136.04
J-12-K
General Clerk
3,484.00
174.20
3,658.20
Total $1323,317.60
$ 6,615.87
$1389933.47
Civil
K-01-K Sr. Law Clerk
! :° r'c
12,840.00
642.00
13,482.00 0
K-02-M Law Clerk II
'Irok,1
10,810.80
540.54
11,351.34 'i `I 1`"'"
K-03-P,Law Clerk I
UJ
9,9.
.
,448.67 O'
Total
$ 33,601.92
$ 1,680.09
$ 35,282.01
Clerk of the County Court
'82-'83
P os. Annual
# Position Salary
Requested
Increase
Proposed
'83-'84
Salary
Traffic Bureau
L-01-K
Law Clerk/Trial
10,041.51
502.08
10,543.59
Gq1, G°
L-02-M
Data Entry Op.
10,251.00
512.55
10,763.55
L-03-P
Trial Clerk I
��/�r�P�)
9,653.37
482.67
10,136.04
L-04-K
Cashier I �'1'US
9,653.37
482.67
10,136.04
qj y1,7-°
L-05-K
Elec. Rec. Cl.
9,653.37
482.67
10,136.04
10,�S%
Total
$
49,252.62
$ 2,462.64
$ 51,715.26
TOTAL
$215,172.14
$10,758.60
$225,930.74
Clerk of County Court
Capital Outlay Request/Justification
Total
Quantity Item Cost Justification
1 High Density $ 9,000.00 To expand filing space for all
Filing System court files in lieu of additional
(Plantation Key) office space.
1 High Density 9,000.00 To expand filing space for all
Filing System court files in lieu of additional
(Marathon) office space
4 Electronic 811800.00 To replace four (4) units requiring
Recorders constant maintenance.
Total
$26,800.00
KM
Im
Personal Services
Materials and Supplies
Capital Outlay
Totals
Microfilm Department
'82-'83
Approved
Budget
$ 63,672.44
29,576.00
Requested
'83-'84
Budget
$ 66,186.56
30,425.00
159106.50 16,050.00
$108,354.94 $112,661.56
Requested
$2,514.12
849.00
943.50
$4,306.62 4%
Proposed 1983-1984 Budget
.IL_.__ r`1_
Salaries & Wages
$ 53,338.56
FICA Taxes
3,734.00
Retirement Contribution
5,830.00
Group Insurance
3,159.00
Workmen's Compensation
125.00
Auto Allowance & Travel
600.00
Communications
125.00
Rentals
1,000.00
Insurance & Bonds
300.00
Maintenance of Equipment
9,500.00
Miscellanious Supplies
350.00
Office Supplies
183,500.00
Tools & Small Implements
50.00
Capital Outlay Equipment
16,050.00
Totals $112,661.56
Micro -Film
'82-'83
Pos. Annual
# Position Salary
I-01-K Dept. Super. I $ 11,984.16
I-02-K
Photo -Tech.
II
105,211.28
I=03-K
Photo -Tech.
I
9,681.12
I-04-K
Public Rec.
Tech.
9,681.12
K-05-K
Public Rec.
Tech. (E.„ ,,
9,240.97
Total $ 50,798.65
Requested
Increase
Proposed
'83-'84
Salary
$ 599.20
$123,583.36
125�4,16
510.56
101,721.84
�C,&►�,? 2,
484.05
109,165.17
IC ��►,IL
484.05
10,165.17
q�qf,�-C)
462.05
9,703.02�yo�-_'
$2,539.91
$53,338.56
Micro -Film Department
Capital Outlay Request/Justification
Total
Quantity
Item
Cost
Justification
1
Extex Microfilm
$ 3,000.00
To protect
permanent public records.
Cleaner
1
Microfilm Reader
1,000.00
To replace
darkroom unit beyond
repair.
2
RV3 Microfilm
6,450.00
To film case files at Plantation
Cameras
Key and Marathon.
1
Reader Printer
5,600.00
Additional
unit for public use.
Total
$16,050.00
IR
Data Processing
'82-'83 Requested Requested
Approved 183-184
Budget Budget Increase
Personal Services $ 54,797.00 $ 60,158.80 $ 59361.80
Supplies and Services 157,900.00 122,700.00 (35,200.00)
Capital Outlay 94,679.80 169,086.00 74,406.20
Totals $3079376.80 $351,944.80 $449568.00 14%
Proposed 1983-1984 Budget
Data Processing
Salaries
$ 49,859.20
FICA
3,491.00
Retirement
5,445.00
Group Insurance
1,263.60
Workmens Compensation
100.00
Contractual Services
205,000.00
Travel
2$00.00
Communications
7,500.00
Rentals
30,000.00
Insurance & Bonds
2,000.00
Maintenance of Equipment
40,000.00
Research & Studies
4,000.00
Dues & Memberships
200.00
Office Supplies
16,500.00
Capital Outlay -Equipment
169,086.00
Total $3513,944.80
Pos.
# Position
Data Processing
'82-'83
Annual
Salary
M-01-K Data Proc. Super. $20,544.00
M-02-K Night Operator rs,` '3 i 14,559.84
M-03-K Operator 12,381.12
M-04-K Night Operator (Alt.) -0-
(V0v �e, C7,0c,TZI-"
Total
Requested
$1,027.20
727.99
619.05
-0-
$47,484.96 $2,374.24
Proposed
'83-'84
Salary
$21,571.20 ;41/Vo-'Cd
15,287.83 /5 9�7�
13,000.17
-0-
$49,859.20
i
Data Processing Department
Capital Outlay Request/Justification
Total
Quantity Item Cost
Justification
NCR Data Process-
ing Equipment:
Security Pacific $64,227.00 Pmts. on lease purchase agreement
Gelco 8,004.00 Pmts. on lease purchase agreement
V -8565 II _-
Processor Upgrade 82,055.00
8 Disc Modules @ Replace units with high failure
$800.00 each 6,400.00 rate.
2 Adapters for 621
Multiplexer @
$3,000.00 each 6,000.00 To add communication lines.
3 Modems @ $800.00 2,400.00 To replace units requiring high
each maintenance cost.
Total $169,086.00