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FY1986 Amendedoannp 1. Rotbage BRANCH OFFICE CLERK OF THE CIRCUIT COURT 3117 OVERSEAS HIGHWAY 16TH JUDICIAL CIRCUIT MARATHON, FLORIDA 33050 MONROE COUNTY TEL. (305) 743-9036 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 RECORDER TEL. (305) 294-4641 COLLECTOR OF DELINQUENT TAXES Mayor Wilhelmina Harvey and Board of County Commissioners 310 Fleming Street Key West, Florida 33040 Dear Mayor and Commissioners: BRANCH OFFICE P.O. BOX 379 PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-9253 September 26, 1985 COUNTY CLERK COUNTY AUDITOR I am enclosing herewith amended budget requests of the Office of the Clerk of the Circuit Court. The total of these Amended Tentative Budgets exceed my original Budget submission by $51,089.75. This increase is the result of three factors which have occurred since I originally submitted my budget to the Board. 1) The largest portion of the requested increase, $32,035.00, is as a result of an increase in the group insurance rate. The Constitutional Officers as well as the other Departments of the Board of County Commissioners were originally advised to include the amount of $94.14 per/month, per/employee for group insurance coverage under the County's self -insured Group Insurance Plan. On September 6, 1985, the Board, at the recommendation of the Personnel Department of the County Administrators office increased the employee rate to $130.00 per/employee, per/month. This recommendation was based upon the County's first year of experience in the self-insurance of the group insurance coverage, the condition of the self-insurance fund and the direction given the County staff by the Board's consultant for the self-insurance program, Gallagher -Bassett, Inc. Since this is a cost to my office which is controlled by the Board of County Commissioners, I have no alternative but to amend my Budget to include the additional amounts which will be required to provide group insurance coverage to my employees during Fiscal 1985-1986. 2) My Budget, as originally submitted, made provi- sions for a 5% cost of living increase. The Board at their Tentative Budget meeting on September 16th, in Marathon, voted to appropriate in their Tentative Budget for fiscal 1985-1986 a 3% cost of living, plus a 3% appropriation to be used on a merit basis. I have amended my Tentative Budget to include the additional 1%, plus the appropriate matching costs. 3) Additional appropriation to reflect the increase of the salary of the Clerk of the Circuit Court by the 1985 Legislature. I am including with this letter amended versions of the appropriate portions of my original budget submission which will reflect the above changes. If you have any questions concerning the enclosed material I would be happy to provide you with whatever addi- tional information you may require. Very truly yours, Danny lhage Clerk he Circuit Court and ex officio Clerk to the Board of County Commissioners DLK/msp Enclosure Budget Summary Requested Approved Requested 185-186 184-185 Increase Budget Budget (Decrease) Clerk to Bd. Co. Comm. $ 395,755.78 $ 360,923.78 $ 34,832.00 Clerk of Circuit Court Clerk of County Court Microfilm Department Data Processing Domestic Relations 666,390.19 421,291.01 118,826.55 242,109.14 61,308.20 641,056.08 25,334.11 367,239.38 54,051.63 112,731.87 6,094.68 260,053.74 (17,944.60) 61,308.20 Totals $1,905,680.87 $1,742,004.85 $163,676.02 9.3% Clerk to the Board of County Commissioners Requested '85-'86 Budget Personal Services $368,235.78 Materials and Supplies 24,520.00 Capital Outlay 3,000.00 Approved Requested 184-185 Increase Budget (Decrease) $333,908.92 $34,326.86 23,964.86 555.14 3,050.00 (50.00) Totals $395,765.78 $360,923.78 $34,832.00 8.8% Proposed 1985-1986 Budget Clerk to the Board of County Commissioners 120 Salaries & Wages $282,816.78 210 FICA 20,222.00 220 Retirement 34,617.00 230 Group Insurance 28,080.00 240 Workmen's Compensation 2 500.00 Personal Services , 400 Auto Allowance & Travel 1,500.00 410 Communication 800.00 440 Rentals 850.00 450 Insurance 6,075.00 461 Maintenance of Buildings 1,000.00 462 Maintenance of Equipment 1,500.00 510 Office Supplies 11,000.00 515 Advertising 300.00 521 Gasoline Oil & Lube 900.00 541 Dues & Membership 270.00 542 Subscriptions 325.00 Operating 24;520.00 640 Capital Outlay 3,000.00 Total $395,755.78 Clerk of Circuit Court Requested Approved Requested 185-186 184-185 Increase Budget Budget (Decrease) Personal Services $566,990.19 $530,361.58 $36,628.61 Materials and Supplies 96,900.00 101,184.17 (4,284.17) Capital Outlay 2,500.00 9,510.33 (7,010.33) Totals $666,390.19 $641,056.08 $ 25,334.11 3.9% Proposed 1985-1986 Budget Clerk of the Circuit Court 110 Executive Salary $ 45,404.00 120 Salaries & Wages 385,572.29 210 FICA 30,814.80 220 Retirement 54,899.10 230 Group Insurance 46,800.00 240 Workmens Compensation 3,500.00 Personal Services 566,990.19 340 Contractual Services 14,000.00 400 Auto Allowance & Travel 3,000.00 410 Communications 5,500.00 440 Rentals 7,000.00 450 Insurance & Bonds 4,500.00 461 Maintenance of Buildings 1,500.00 462 Maintenance of Equipment 5,000.00 490 Miscellaneous Supplies 2,000.00 510 Office Supplies 45,000.00 515 Advertising 100.00 516 Commissions & Fees 7,000.00 521 Gasoline, Oil & Lub. 800.00 541 Dues & Memberships 1,000.00 542 Subscriptions 500.00 Operating — 96,160.00 6`40 Capital Outlay 2$00.00 Total $666,390.19 Clerk County Court Requested Approved Requested 185-186 184-185 Increase Budget Budget (Decrease) Personal Services $369,876.01 $319,187.68 $50,688.33 Materials and Supplies 39,800.00 41,646.70 (1,846.70) Capital Outlay 11,615.00 6,405.00 5,210.00 Totals $421,291.01 $367,239.38 $54,051.63 14.7% Proposed 1985-1986 Budget Clerk of County Court 120 Salaries & Wages $280,472.01 210 FICA 20,054.00 220 Retirement Contributions 34,330.00 230 Group Insurance 34,320.00 240 Workmen's Compensation 700.00 Personal Services 369, 400 Auto Allowance & Travel 1,000.00 410 Communications 1,200.00 440 Rentals 8,000.00 450 Insurance & Bonds 4,500.00 462 Maintenance of Equipment 6,000.00 510 Office Supplies 19,000.00 542 Subscriptions 100.00 Operating _ 39� 640 Capital Outlay 11,615.00 Total $421,291.01 Microfilm Department Requested Approved Requested 185-186 184-185 Increase Budget Budget (Decrease) Personal Services $ 82,651.55 $ 73,504.92 $ 9,146.63 Materials and Supplies 30,675.00 29,626.95 1,048.05 Capital Outlay 5,500.00 9,600.00 (4,100.00) Totals $118,826.55 $112,731.87 $ 6,094.68 5.4% Proposed 1985-1986 Budget Micro -Film 120 Salaries & Wages $ 62,551.55 210 FICA Taxes 4,473.00 220 Retirement Contribution 7,657.00 230 Group Insurance 7,800.00 240 Workmen's Compensation 170.00 Personal Services _ 82,6 400 Auto Allowance & Travel 1,000.00 410 Communications 50.00 440 Rentals 25.00 450 Insurance & Bonds 1,000.00 462 Maintenance of Equipment 12,200.00 490 Miscellaneous Supplies 400.00 510 Office Supplies _ 16 000.00 Operating 675.00 640 Capital Outlay 5,500.00 Totals $118,826.55 Data Processing Requested Approved Requested 185-186 184-185 Increase Budget Budget (Decrease) Personal Services $ 83,809.14 $ 71,105.00 $12,704.14 Materials and Supplies 133,300.00 121,488.74 11,811.26 Capital Outlay 25,000.00 67,460.00 (42,460.00) Totals $242,109.14 $260,053.74 $(17,944.60) (6.9%) Proposed 1985-1986 Budget Data Processing 120 Salaries $ 66,147.14 210 FICA 4,730.00 220 Retirement 8,097.00 230 Group Insurance 4,680.00 240 Workmens Compensation 155.00 Personal Services 83� 9. 4 340 Contractual Services 15,000.00 400 Travel 2,500.00 410 Communications 12,000.00 440 Rentals 22,000.00 450 Insurance & Bonds 3,000.00 462 Maintenance of Equipment 45,000.00 510 Office Supplies 30,000.00 514 Research & Studies 3,500.00 541 Dues & Memberships 300.00 Operating _ 33�— 00.00 640 Capital Outlay 25,000.00 Total $242,109.14 4 Proposed 1985-1986 Budget Domestic Relations 120 Salaries $ 26,933.20 210 FICA 1,926.00 220 Retirement 3,297.00 230 Group Insurance 2,652.00 240 Workmens Compensation 200.00 Personal Services 35,008.20 340 Contractual Services 11,000.00 410 Communications 500.00 440 Rentals 1,500.00 462 Maintenance of Equipment 1,300.00 510 Office Supplies 9,600.00 Operating 232WWOU 640 Capital Outlay 2,400.00 Total $ 61,308.20